HomeMy WebLinkAbout06 - CC-6 - Fire Station No.1 Reconstruction City Pr - 12/6/2016CITY COUNCIL AGENDA REPORT
MEETING DATE: DECEMBER 6, 2016 ITEM NUMBER: CC -6
SUBJECT: FIRE STATION NO. 1 RECONSTRUCTION, CITY PROJECT NO. 16-16
DATE: NOVEMBER 17, 2016
FROM: PUBLIC SERVICES DEPARTMENT/ENGINEERING DIVISION
PRESENTATION BY: RAJA SETH URAMAN, INTERIM PUBLIC SERVICES DIRECTOR
FOR FURTHER INFORMATION CONTACT: BALTAZAR MEJIA, CITY ENGINEER, (714) 754-5335
RECOMMENDATION:
1. Adopt plans, specifications, and working details for the Fire Station No. 1 Reconstruction, City
Project No. 16-16.
2. Waive a minor irregularity in the bid submitted by the apparent low bidder and award a
construction contract to Horizons Construction Co. Int'I, Inc., 432 W. Meats Ave., Orange,
California 92865, in the amount of $7,767,000.00.
3. Authorize the Mayor and the City Clerk to execute the Public Works Agreement.
BACKGROUND:
The City has prepared construction documents for the reconstruction of Fire Station No. 1. The
station was originally built in 1961 and is currently experiencing foundation settlement causing
structural damage. The station is not built to current building codes and standards, and does not
provide efficient multi -gender accommodations. The Public Services Department, in coordination
with the Fire Department, has worked with WLC Architects to prepare the construction documents
for a new fire station.
The new fire station will be equipped with a three -bay, double -deep apparatus room, ten fire
fighter dorm rooms, administrative offices, kitchen, dining room, day room, physical training room,
EMS training room, mechanic shop area, and emergency medical supply room within the 11,740
square foot building. Additional site features include an emergency generator, fuel station, hose
drying tower, and a City emergency supply storage unit. In an effort to minimize emergency
response time, the floor plan has been designed to ensure that usability and circulation are
maximized.
ANALYSIS:
The City Clerk received and opened seven (7) bids for this project on November 1, 2016. The
apparent low bidder, Horizons Construction Co. Int'I, Inc., submitted a bid proposal in the
amount of $7,767,000.00, and is recommended for award. The proposal did not reflect the total
amount for lump sum bid including allowances on Proposal Page P-2. However, the sum of the
base bid and City assigned allowances yields a bid amount of $7,767,000.00. This irregularity
has been reviewed by City staff and found to be minor as it does not change the individual unit
prices bid. As such, Horizons Construction Co. Int'I, Inc. is recommended for award. The
Engineer's estimate for this work was $7,886,031.01; and the average of the seven (7) bids
received amounted to $8,534,142.86. An analysis of the bids indicates that the apparent low
bidder, Horizons Construction Co. Int'I, Inc., submitted a bid proposal that is approximately
1.5% percent lower than the Engineer's estimate. The Bid Abstract is included as Attachment 1.
The license and references of Horizons Construction Co. Int'I, Inc. were checked and staff has
found them to be in good standing.
ALTERNATIVES CONSIDERED:
The alternative to this Council action would be to reject all of the bids and rebid the project. Staff
believes that re -advertising and rebidding the project will not result in lower bids.
FISCAL REVIEW:
Funding for this project is available from the Capital Improvement Fund as per the adopted Fire
Station 1 Updated Funding Plan.
LEGAL REVIEW:
Horizons Construction Co. Int'I, Inc. will furnish the necessary bonds and insurance, which will be
reviewed by the City Attorney's office. After the award; approval of the bonds and insurance; and
the subsequent execution of the contract, a "Notice to Proceed" will be issued.
CONCLUSION:
The City has received bids for the Fire Station No. 1 Reconstruction, City Project No. 16-16. Staff
has evaluated all of the bids and recommends that the City Council adopt the plans,
specifications, and working details for said project; waive a minor irregularity and award a contract
to the apparent low bidder, Horizons Construction Co. Int'I, Inc., in the amount of $7,767,000.00;
and authorize the Mayor and the City Clerk to execute the Public Works Agreement.
RAJA SETHURAMAN BALTAZAR MEJIA
Interim Public Services Director City Engineer
ATTACHMENT: "1" Bid Abstract
DISTRIBUTION: Chief Executive Officer
Assistant Chief Executive Officer
City Attorney
City Clerk
Fire Chief
Staff
File
1►
CITY OF COSTA MESA
DEPARTMENT OF PUBLIC SERVICES
FIRE STATION NO. 1 RECONSTRUCTION
CITY PROJECT NO. 16-16
BID OPENING DATE: NOVEMBER 1, 2016
BID OPENING RESULTS
Bidder
City
Total Bid
1. HORIZONS CONSTRUCTION CO. INT'L, INC.
ORANGE
$7,767,000.00
2. SAIFCO CONSTRUCTION COMPANY
WESTLAKE VILLAGE
$7,999,000.00
3. AWI BUILDERS INC.
BURBANK
$8,399,000.00
4. USS CAL BUILDERS INC.
STANTON
$8,767,000.00
5. MORILLO CONSTRUCTION INC.
PASADENA
$8,777,000.00
6. KEYSTONE BUILDERS INC.
ANAHEIM
$8,978,000.00
7. WOODCLIFF CORPORATION
LOS ANGELES
$9,052,000.00
Average $8,534,142.86
Engineer's Estimate: $ 7,886,031.01