HomeMy WebLinkAbout01 - CC-2 - Additional Documents - 12/6/2016Additional Documents for CC -2
WARRANT INFORMATION (12/06/16)
Payment
Date
Remittance to:
Remittance
Payment
Explanation of payment
Ref.
ID:
Amount
0200817
11/18/16
County of Orange —
0000003486
$4,356.67
What is this for? The payment is for our
AFIS Fees for Nov 2016
monthly Automated Fingerprin
Teletype Svs Oct 2016
Identification System (AFIS) & Teletype
services, which are both coordinate
through the County. AFIS is the stat
fingerprint database which we access
electronically at the front desk of the PD an
in the jail. Teletype services are through our
Records Bureau and includes notifications,
BOLO's, etc. from or to other la
enforcement & state agencies.
0200844
11/18/16
McPherson Textiles LLC-
0000024849
$1,100.00
Did we pay a firm to inspect? Yes. The
HQS Inspection - CM
were paid to conduct the HUD require
Village
annual HQS (Housing Quality Standards)
inspection at the Costa Mesa Village. Due to
the limited number of HCD staff, & in
conjunction with federal requirements t
conduct annual inspections and complete
specific reports as required by HUD, it was
determined that it was more cost effective t
hire a consultant on an as needed basis for
these inspections.
ADDITIONAL DOCUMENTS FOR CC -13
CITY OF COSTA MESA
Department of Public Services/Administration
INTEROFFICE MEMORANDUM
TO: The Honorable City Council
01
FROM: Raja Sethuraman, Interim Public Services Director V";::5
DATE: December 1, 2016
SUBJECT: MESA VERDE MEDIAN LANDSCAPE AND IRRIGATION IMPROVEMENTS, CITY
PROJECT NO. 16-19, COST SAVINGS PLAN
On November 15, 2016, the City Council requested that staff review the apparent low bidder's
proposal, and explore some cost reduction opportunities. After a contract is awarded to the lowest
responsible bidder, the City can add and/or delete items of work in accordance with the contract
documents and the City -adopted Standard Specifications for Public Works Construction. Staff
and the City's consultant, Asakura Robinson Company, have studied the project plans,
specifications, and apparent low bid, and proposes negotiating the following items with the
apparent low bidder prior to construction under a contract change order.
The project includes costs to procure and replace existing irrigation controllers. As the proposed
irrigation system could function with existing controllers, the new irrigation controllers could be
deleted from the contract for a potential savings of $48,000.
The City included funding for contingencies in the project costs. Eliminating $20,000 of contingencies
will reduce the project costs by that amount.
The quantity of boulders specified for the project could be reduced by up to 25% for a potential
savings of up to $2,500. Please note that the use of boulders is very limited in the proposed plan.
The total potential savings of these negotiations during construction could be up to $70,500. This
will result in revised construction cost of approximately $387,237.
Additional Considerations:
At the November 15, 2015 City Council meeting, there was a discussion about planting and the
potential substitution of roses and agave plants with other species. Agaves were included as accent
plants and are limited in number. The actual cost proposed by contractor for 120, 5 -gallon Agave
plants is $32 each, which is a very reasonable price. Elimination of Agave plants will result in savings
of $3,840. The City's landscape consultant provided further information on Double Knockout Rose
plants. These plants are resilient to harsh conditions such as medians and bloom several times a
year providing an attractive streetscape. Staff does not recommend any changes to this planting.
Existing hardscape (approximately 3,100 S.F.) at the medians in the form of bomanite paving,
depressed curbs, and perimeter concrete bands are currently called to be removed and replaced
with new landscape planting. If left in place the potential savings could be up to $22,000. Staff
recommends that this work be retained as this type of paving is outdated and typically removed
during major renovations.
Please let me know if I can answer any questions related to this item.
Attachment: City Council Agenda Report
c Tom Hatch, Chief Executive Officer
Baltazar Mejia, City Engineer
File