HomeMy WebLinkAbout11 - NB-2 - Modifications to Order of Business - 1/3/2017CITY COUNCIL AGENDA REPORT
MEETING DATE: JANUARY 3, 2017 ITEM NUMBER: N113-2
SUBJECT: MODIFICATIONS TO ORDER OF BUSINESS, PUBLIC COMMENTS AND CONSENT
CALENDAR ON THE CITY COUNCIL AGENDA; AND SETTING THE COMMENCEMENT
TIME FOR CLOSED SESSION AND CITY COUNCIL MEETINGS
DATE: DECEMBER 6, 2016
FROM: OFFICE OF THE CITY CLERK
PRESENTATION BY: MAYOR FOLEY
FOR FURTHER INFORMATION CONTACT: BRENDA GREEN, CITY CLERK, AT (714) 754-5221
RECOMMENDATION:
City Council consider Resolution No. 17-01, setting the time of commencement at 6:00
p.m. for regular City Council meetings, setting the time of commencement at 4:00 p.m. for
regular Closed Session meetings, and changing the order of business for City Council
meetings.
BACKGROUND:
Mayor Foley has suggested modifications to the commencement time of regular City
Council meetings to 6:00 p.m., and the time of regular Closed Session meetings to 4:00
p.m. Mayor Foley has also suggested modifications of the Order of Business on the
City Council meeting agenda to improve the meeting process and to ensure all citizens
the right to speak. The Mayor suggests the following order of business:
(a) Closed Session - 4:00 p.m. (as needed)
(b) Call to Order Regular City Council Meeting - 6:00 p.m.
(c) Pledge of Allegiance to the Flag
(d) Moment of Solemn Expression
(e)
Roll Call
(f)
Closed Session Report
(g)
Announcements
(h)
Special Presentations
(i)
Public Comments
0)
Consent Calendar
1
(k) Items Removed from the Consent Calendar
(1) Public Hearings
(m) Old Business
(n) New Business
(o) Council Member's Reports, Comments and Suggestions
(p) City Manager's Report
(q) City Attorney's Report
(r) Adjournment
A member of the public desiring that an item to be removed from the Consent Calendar
shall submit such a request on a speaker card. If a member of the public wishes to
speak on any other item on the agenda, the completion of a speaker card is strictly
voluntary.
IA\ hN 111 KVAM LA
The proposed modifications to the commencement times and Order of Business on the
agenda are to allow the City Council to conduct the public's business while balancing all
citizens' rights to address the City Council. Pursuant to Costa Mesa Municipal Code
Section 2-48, a resolution to modify commencement times and the Order of Business
on the City Council Agenda must be adopted.
FISCAL REVIEW:
No fiscal impact.
LEGAL REVIEW:
The City Attorney has approved the resolution as to form.
CONCLUSION:
The Costa Mesa Municipal Code requires that changes to the Order of Business be
adopted by resolution (Attachment 1).
n
BRENDA GRE qCICIARD L. FRANCIS
City Clerk Assistant City Manager
ATTACHMENTS: 1. Proposed Resolution
0
ATTACHMENT 1
RESOLUTION NO. 17-01
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA,
CALIFORNIA, SETTING THE TIME OF COMMENCEMENT AT 6:00 P.M. FOR
REGULAR CITY COUNCIL MEETINGS; SETTING THE TIME OF COMMENCEMENT
AT 4:00 P.M. FOR REGULAR CLOSED SESSION MEETINGS; AND CHANGING
THE ORDER OF BUSINESS FOR CITY COUNCIL MEETINGS
THE CITY COUNCIL OF THE CITY OF COSTA MESA DOES HEREBY
RESOLVE AS FOLLOWS:
WHEREAS, the City Council is attempting to improve the meeting process; and
WHEREAS, the City Council endeavors to ensure all citizens the right to address
the City Council; and
WHEREAS, the City Council desires to make modifications to the order of
business of the City Council agenda, to change the start time of the City Council's
Regular Meeting from 5:45 p.m. to 6:00 p.m., to change the start time of the City
Council's Regular Closed Session Meeting from 5:00 p.m. to 4:00 p.m. and to establish
certain procedures for City Council meetings, in order to enable the City Council to more
efficiently conduct the people's business; and
WHEREAS, this resolution amends Resolution Nos. 05-8, 05-55, 07-80, 11-3,
11-50, 12-21, 13-56, and 15-02.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF COSTA MESA:
1. The order of business and item matter descriptions for Council meeting
agendas shall be as follows:
(a) Closed Session at 4:00 p.m. (as needed)
(b) Call to Order Regular City Council Meeting — 6:00 p.m.
(c) Pledge of Allegiance to the Flag
(d) Moment of Solemn Expression
(e) Roll Call
(f) Closed Session Report
(g) Announcements
(h) Special Presentations
(i) Public Comments
(j) Consent Calendar
Resolution No. 17-01 Page 1 of 3
(k) Items Removed from the Consent Calendar
(1) Public Hearings
(m) Old Business
(n) New Business
(o) Council Member's Reports, Comments and Suggestions
(p) City Manager's Report
(q) City Attorney's Report
(r) Adjournment
2. The City Council will hold regular meetings on the first and third Tuesdays
of each month at the hour of 6:00 p.m., except that there shall be no meeting on the
third Tuesday in August and the third Tuesday in December. Preceding each regular
meeting, the City Council will hold a closed session (as needed) commencing at 4:00
p.m.
3. Members of the public desiring to speak during the Public Comments
period shall not be required to submit a speaker card but may choose to voluntarily
complete a card for facilitation of the minutes and possible follow-up to their comments.
4. Members of the public desiring to speak on a consent calendar item shall
submit such a request on a speaker card prior to the start of the Consent Calendar
period.
5. Public Hearings shall be noticed for and commence no earlier than, but as
close as possible to, 7:00 p.m.
BE IT FINALLY RESOLVED that this resolution shall take effect and be in full
force immediately after its adoption by the City Council.
PASSED AND ADOPTED this 3rd day of January, 2017.
Katrina Foley, Mayor
ATTEST:
APPROVED AS TO FORM:
Brenda Green, City Clerk Thomas Duarte, City Attorney
Resolution No. 17-01 Page 2 of 3
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF COSTA MESA )
I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that
the above and foregoing is the original of Resolution No. 17-01 and was duly passed
and adopted by the City Council of the City of Costa Mesa at a regular meeting held on
the 31d day of January, 2017, by the following roll call vote, to wit:
AYES:
COUNCIL MEMBERS:
NOES:
COUNCIL MEMBERS:
ABSENT:
COUNCIL MEMBERS:
IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of
Costa Mesa this 4th day of January, 2017.
BRENDA GREEN, CITY CLERK
Resolution No. 17-01 Page 3 of 3