HomeMy WebLinkAbout11 - NB-2 - Termination of Planning Commission Mem - 2/21/2017CITY COUNCIL AGENDA REPORT
MEETING DATE: February 21, 2017 ITEM NUMBER: N13-2
SUBJECT: TERMINATION OF PLANNING COMMISSION MEMBER
DATE: February 14, 2017
FROM: City Manager's Office/City Clerk Division
PRESENTATION BY: Mayor Pro Tem Genis
FOR FURTHER INFORMATION CONTACT: Brenda Green, City Clerk, (714) 754-5225
RECOMMENDATION:
Mayor Pro Tem Genis is requesting that the City Council release Stephan Andranian from
the Planning Commission.
BACKGROUND:
At the February 7, 2017 City Council meeting, each City Council Member, ranked their
selected appointments for the Planning Commission. The scores were totaled and the
City Council ratified the selections with a 5-0 vote. Subsequently, Mayor Pro Tem
Genis indicated that she mistakenly marked her nomination forms incorrectly, as she
reversed the rankings. If Mayor Pro Tem Genis had ranked her selections correctly, the
outcome of the appointments to the Commission would have been different.
According to the Costa Mesa Municipal Code Title 2, Section 2-4, under Section (b) "City
Council Policies; Commissions, Boards and Committees; Terms and Procedures", All
members will serve at the sole pleasure of the City Council and may be removed at any
time without cause.
Should City Council proceed with the release of the appointment, the unscheduled
position vacancy shall be posted and the City Clerk shall proceed with a recruitment.
ANALYSIS:
Members appointed to the Commissions may be terminated by the action of the City
Council. The Council Policy does not require a need to show cause for such an action.
FISCAL REVIEW:
None.
1
LEGAL REVIEW:
The City Attorney has reviewed and approved as to form.
BRENDA GREEN, CITY CLERK
ATTACHMENTS: 1. Council Policy 000-2.5
2. Official Ratified Results
Revised Ranking/Unofficial Results
ATTACHMENT 1
CITY OF COSTA MESA, CALIFORNIA
COUNCIL POLICY
SUBJECT
POLICY
EFFECTIVE
PAGE
NUMBER
DATE
PLANNING COMMISSION AND
313/03
1 of 3
PARKS AND RECREATION COMMISSION
000-2.5
REV: 12/13/04
BACKGROUND
The City Council has changed the method it uses to appoint the members of the
Planning Commission and the Parks and Recreation Commission so that appointments
to each of these commissions is by majority vote. The persons appointed serve at the
pleasure of the City Council. The commissioners' terms are for four years except that
initial appointments under Ordinance number 04-17 for two of the Planning
Commissioners and two of the Parks and Recreation Commissioners, chosen randomly,
shall be for two years in order to have staggered terms.
PURPOSE
To establish certain procedures governing the appointment of Planning and Parks and
Recreation commissioners and related matters.
PRACTICES AND PROCEDURES
Appointments
a. The City Manager will put on the City Council agenda for the second regular City
Council meeting in January following each General Election the matter of
appointment of commissioners for the Planning Commission and Parks and
Recreation Commission. Appointments will be needed to fill any vacancies caused
by the expiration of commission member terms.
b. The City Manager will give advance notice of the calendaring of this matter to the
Council Members.
c. Prior to the scheduled Council meeting, the City Manager will also cause public
notice to be given of the number and type of commission appointments to be made
and invite any interested persons to submit to his office their name, resume, and
statement of interest in the commission appointment desired. All such applications
received will be supplied to the Council Members.
d. At the scheduled Council meeting when this matter Is called for consideration, each
Council Member may make nominations of persons to be appointed to each
commission to be voted on by the entire council.
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Revised:2012
2. Qualifications
a. Commissioners must be residents and qualified electors of the City, The City Clerk
shall verify that applicants satisfy these qualifications.
b. No commissioner shall be a regular, full-time employee of the City, nor a Council
Member.
c. The Council Members shall select their nominee(s) based on the individual Council
Member's judgment that his or her nominee(s) are the best qualified persons for
these commissions.
d. The appointments shall be from among persons who have submitted applications.
3. Terms
a. Each commissioner will serve a tern of four years except that upon initial
appointment following adoption of this Policy Revision and Ordinance Number
04-17, two members of each commission, selected at random, shall serve a
term of two years.
b. Notwithstanding subdivision 3.a above, a commissioner will continue to serve until a
replacement commissioner has been appointed and qualified.
c. A commissioner's term shall automatically terminate upon his or her ceasing to be
qualified under section 2 above.
4. Removal
a. A Council Member may request consideration of removal of a Commissioner
by placing the removal on a Council agenda.
b. When this matter is called for consideration, The City Council may remove
any member of either commission by majority vote.
5. Compensation
Compensation for the commissioners will be set from time to time by City Council
resolution.
6. Absences
The provisions in Costa Mesa Municipal Code, section 13-10(d) and (e) describing
excusable absences and absences resulting in termination of office shall govern both
Planning and Parks and Recreation commissioners. An absence without cause from
three consecutive meetings shall automatically end a commissioner's term of office.
(Commb6)dbk)ClyMgr
kevised: 2012
Additional Policies
Except as provided in this policy, the Planning Commission and Parks and Recreation
Commission shall be guided by the policies set forth in the
Commissions/Committees/Boards Handbook. In case of any Inconsistencies between
this policy and the Handbook, the provisions in this policy shall govern these
commissions. The Handbook Includes material on such items as:
• Agenda/Minutes
• Attendance Requirements
• Brown Act Requirements
• Compensation
• Conflict of Interest
• Formal Communication with City Council
• legislative Activity
• Oath of Allegiance
• Staff lialson Roles
• Travel and Expense Policy
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Revisals: 2Dt2
PLANNING COMMISSION
OFFICIAL RATIFIED RESULTS
ATTACHMENT 2
A B C D E
F
G
H
I I
J K
L
M I
N 1
0
P
0
R S
T
1 Stephan Bym^ Sarah Mark
Robert
Teresa
Susan
Jeffrey
Daniel Jay
Isabell
Jeff
Jenna
Dan
Jonathan
Carla
2 Andranlan de Arskal Bodz Buchanan
Diclui
Callo Dram
Gonzales
Harlan
Hoffmann Humphrey
Wi er Kerins Mathew
Tou a WoMin tan
Zich
Navarro Woods
3
4 Mayor Foley 1
2
4
3
5
5
6 Ma or Pro Tem Genis
1
3
4 2
5
B Council Member Mansoor 4 3
2
5
1
9
10 Council Member Ri heimer 4 3
2
5
1
11
12 Council Member Sections 1
2
5
3
4
21
22 Total Points 881 0 0
4
0
121
4 2
10
2
6
0
5
9
23
0 0
0
24 Number of Selections 1 2 d 0 0
2
3
0
3
1 i
2
2
2
0
1
2
0 0
0
25
26 Doing 1 161 321 11
1
01
38
4 2
20
A
12
0
18
D 0
0
7 Points mulfl lied by Number of Selections
28
29 1. Council Member rank their selections 5-115 being highest score)
30 2. Provide to City Clerk
31 3. City Clerk tabulates
OFFICIAL RATIFIED RESULTS
Jeffrey Harlan 36
Byron de Arakal 32
Isabell Mayer Kerins 20
Carla Navano Woods 18
Stephan Andranian 16
PLANNING COMMISSION
MAYOR PRO TEM GENIS REVISED RANKING
UNOFFICIAL RESULTS
ATTACHMENT 3
A B C D E
F
G I
H J K
L
M
r4 1 0
P
0 R S T
1 Stephan Byron Sarah Mark
Robert
Teresa I
Susan Jeffrey Daniel Jay
Isabell
Jeff
Jenna Dan
Jonathan
Carla
2 Andranlan de Arakal Bork Buchanan
Dickson
Calla Drain
Gonzales Hallen Hoffmann Hum hre
Ma er Kerins Mathews
Tou'e Worthington
Zich
Navarro Woods
3
4 Ma or Foley 1
2
4
3
5
5
6 Maw, Pro Tem Genis
5
3 2 4
1
8 Council Member Mansoor 4 3
2
5
1
9
10 Council Member Ri heimer 4 3
2
5
1
11
12 Council Member Stephens 1
2
5
3
4
21
22 Total Points 81 8 01 0
4
9
0 12 21 4
10
2
6 0
1
23
9 0 0 0
24 Number of Selections 2 6 0 0
2
3
0 3 1 1
2
2
2 0
1
2 0
25
26 1 0
B
27
0 38 2 4
20
4
12 0
1
18 0 0 0
2] Points muffiplied by Number of Selections
28
29 1. Council Member rank their selections 5 -1 15 being highest score)
30 2. Provide to City Clerk
31 3. City Clerk tabulates
MAYOR PRO TEM GENIS REVISED RANKING
UNOFFICIAL RESULTS
Jeffrey Harlan 36
Byron de Arakal 32
Teresa Calla Drain 27
Isabell Mayer Kerins 20
Cada Navane Woods 18