HomeMy WebLinkAbout06 - CC-6 - Purchase Emergency Generator Units for - 4/18/2017CITY COUNCIL AGENDA REPORT
MEETING DATE: APRIL 18, 2017
ITEM NUMBER: CC -6
SUBJECT: PURCHASE EMERGENCY GENERATOR UNITS FOR THE FOLLOWING FACILITIES:
POLICE DEPARTMENT, FIRE STATION NO. 4 AND CORPORATION YARD
DATE: APRIL 4, 2017
FROM: PUBLIC SERVICES DEPARTMENT / ENGINEERING DIVISION
PRESENTATION BY: RAJA SETHURAMAN, PUBLIC SERVICES DIRECTOR
FOR FURTHER INFORMATION CONTACT: THOM COUGHRAN, ACTING MAINTENANCE
SERVICES MANAGER (714) 754-5164
RECOMMENDATION
Approve purchase request (Attachment 1) in the amount of $501,868.09 for the purchase of three
(3) emergency generators to be installed at the Police Department facility, Fire Station No. 4 and the
Corporation Yard from Quinn Powers Systems, 801 Del Norte Boulevard, Oxnard, CA, 93030.
BACKGROUND
The existing generators located at the Police Department facility and Fire Station No. 4 facility
do not have the electrical capacity to meet their needs in the event of an outage, and they have
exceeded their service lives. The Corporation Yard does not have any electrical backup power
supply for fuel pumps or communications in the event of an outage.
The project proposes a 600Kw generator for the Police facility, an 80Kw generator at Fire
Station No. 4 and an 80Kw generator for the Corporation Yard. Each generator is sized to meet
all electrical demands for each facility in the event of a power outage. The generators take
approximately 3 months to build and deliver once the purchase order is issued.
ANALYSIS
Staff solicited three bid proposals from Quinn Power Systems (a local distributor of Caterpillar
engines) through the National Joint Powers Alliance (NJPA) for a competitive bid on the
purchase of the emergency generators. NJPA is a Municipal Contracting agency operating
under the legislative authority of Minnesota Statue 123A.21, which allows participating
municipal agencies to reduce the cost of procurement by leveraging the benefits of contract
purchasing. NJPA serves all education, government and non -profits agencies and located in
all 50 states at no cost, liability or obligation to its members. NJPA conducted a competitive
bidding process, which results in a most cost effective price that considers other factors, such
as warrantee coverages, services contract availability and valve added attributes (a local
provider). The bid prices received for the generators are as follows: Police Facility at a price of
$341,237.23, Fire Station No. 4 at a price of $108,486.35 and the Corporation Yard at a price
of $52,144.51, for a total of $501,868.09. There is an estimated 15.5 percent cost savings in
the purchase price utilizing the NJPA nationwide bid process.
Following approval of the purchase of the emergency generators, staff will prepare bid packets
and solicit contractors for the installation of the emergency generators at the respective facilities.
The bid proposals will be evaluated and awarded pursuant to the City's Purchasing Procedures
for public works projects.
A copy of Caterpillar's awarded contract for providing engine drive generators is attached for
reference. Several other local governmental agencies have utilized the NJPA competitive bid
process to purchase their emergency generators, such as, the City of La Habra, and City of
Ventura Water Agency.
FISCAL REVIEW
The City's adopted Fiscal Year 2016-17 Operations and Capital Improvement fund includes
$600,000 for the replacement of the emergency generators for the Police and Fire Station
facilities. Additionally, funding of $90,000 is available for the Corporation Yard. The above
funding includes the purchase and installation of the emergency generators.
LEGAL REVIEW
There is no legal review required on this item.
CONCLUSION
The emergency generators will provide the necessary electrical power needs for each of the
facilities listed above in the event of a power outage. It is recommended that the City Council
approve the purchase of the emergency generators through NJPA for the Police Facility, Fire
Station No. 4, and the Corporate Yard and authorize the Purchase Requisition in the amount of
$501,868.09 to Quinn Power Systems for the procurement of the generators.
RAJA SETHURAMAN
Public Services Director
THOM COUGHRAN
Interim Maintenance Services Manager
ATTACHMENT: 1. Purchase Requisition
2. Quinn Power Systems Quotation
3. Formal Offering of Proposal (Form D)
4. Contact Acceptance and Award (Form E) (Letter of
Agreement to Extend the Contract)
DISTRIBUTION: City Manager
Assistant City Manager
City Attorney
City Clerk
File
2
ATTACHMENT #1
CITY OF COSTA MESA, CALIFORNIA
Purchase Requisition
E Purchase Order E]Change Order E]Amendment
(Leave Blank for Time
Stam
PO Nod PO Ref No.:
(Assigned by Purchasing)
Business Unit: CITY Date Requisitioned: 3/23/17
Department: Public Services Division: Maintenance Svs.
Ship To Address: 2310 Placentia Avenue, CM, CA 92627
Contact Person: Thom Coughran Phone Number: 754-5164
Send Copy of P.O. to: E Contact Person and / or Bart Mejia
E Request is for Budgeted item(s)
❑ Request is for UNBUDGETED item(s)-(Memo Attached)
❑ Item(s) Pending Budget Amendment Request #
❑ Requesting Sole Source (Justification Form Attached)
❑ Fixed Asset Tag Request
Item
No.
Oty Unit
Items (Give Full Description: Size, Catalog No. Etc.)
Unit Price
Estimated
Amount
1
1 EA
Caterpillar Model D80-8 Diesel Generator Set 80
$48,393.98
$48,393.98
2
1 EA
Caterpillar Model C-18 Diesel Generator 600
$316,693.48
$316,693.48
3
1 EA
Caterpillar Model D80 -4S Diesel Generator 80K
$100,683.39
$100,683.39
If additional lines are needed, please attach a second sheet.
Const./Prof. Svs. Agmt. Completion Date:
Insurance Required: ❑ Yes (Certificate attache ❑ No
Sales Tax (7.75%):
Include Shipping Fee:
Estimated Total Cost:
$36,097.24
$501,868.09
Item No.
Account
Fund
Dept./Org.
Program
Project
Amount
1
590800
601
19500
50920
$52,144.51
2,3
500000
401
19500
50910
200078
$449,723.58
Comments:
Total $501,868.09
To be considered for Council approval at the meeting on April 18, 2017.
o.,...................i..................a tis...,, ..,.......,�,,... ,.,.., ti..
Suggested Vendor: Quinn Power Systems
Address:801 Del Norte Boulevard Ordered By:
City, State, Zip Code -.Oxnard, CA 93030
Phone: 805-485-2171 Fax:805-983-1643 Approved By:
Contact Person: Allen Abramovitch
Approved By:
Email
Department Director/Authorized Signature
Director of Finance/Purchasing Officer
Chief Executive Officer (when required)
PURCHASING DIVISION USE ONLY
Vendor ID:
Buyer:
Insurance valid thru:
Ship To/Location:
I Due Date:
Standard Comments: ACG — ALL — ARR — BLA — CON — DCP — DIS — FCA — FCI - FIX — INS — IS — IST — ORG —QTR — REM — SUB — T&C
FINANCE DEPARTMENT USE ONLY
Available Appropriation: ❑ Yes ❑NO
As of:
Confirmed By:
3
Rev F Y 1 01 31
JUSTIFICATION FOR SOLE SOURCE REQUEST
Date: 3/23/17 Dept./Div.: Public Svs. /Maintenance Svs. Phone: 754-5164
Contact: Thom Coughran
Description of Equip./Service Req.: Emergency Generators
Recommended Vendor: Quinn Power Svstems
Address: 801 Del Nore Blvd., Oxnard, CA 93030 Phone: 805-485-2171
1. Check reason for sole source request:
❑ Sole Source: No other items are known to exist which perform the same function.
❑ Proprietary: The item is held under exclusive title, trademark or copyright by a private person or
company; a proprietary distributorship would also apply.
® Standardization: The City requires the item(s) to standardize parts, design, quality, etc. (explain in
more detail below)
2. Is the product or service available from other sources?
❑ Yes
® No
If YES, list name of vendors:
If NO, explain why the product/service is available from only one source:
Purchase through NJPA (Competitive Bids)
3. Can your requirements be modified so that competitive products or services may be used?
❑ Yes
® No Please explain:
NJPA is a competitive bidding process for municipal agencies.
4. How does the recommended vendor's prices or fees compare to the general market?
Comparable to similar open bidding.
Dept./ Div. Head's Signature:
Purchasing Supervisor's Signature:
Purchasing Officer's Signature:
Date:
Date:
Date:
Sole Source Venda form - online 11
Qu�NN Q U OTAT1 O N
3500 Shepherd Street, City of Industry, California 90601
Box 227044, Los Angeles, California 90022-0744
PAGE 1 of 7
To: City Of Costa Mesa
P.O. Box 1200
Costa Mesa, CA 92626
Attn. Thom Coughran
Phone: 714-754-5164
Special pricing under NJPA program
EPA APPROVED, EMISSION CERTIFIED / TIER 2 Final
Caterpillar C18 (600 kw)
NJPA Member I.D. number for City Of Costa Mesa 2173
Caterpillar Inc. Energy / Generators Contact Number
080613 -CAT
—� Police department project
(1) New Caterpillar Model C18 Diesel Standby Generator Set
EPA Certified Tier 2 / UL2200 Listed
Rated 600 kW with fan, 60 Hz, 3 phase, 277/480 volts at 1800 RPM.
Generator includes standard equipment and accessories listed in the
attached bill of material.
ATTACHMENT 42
AWA12110
DATE: 03-01-17
Quotation Expires: 03-31-17
Pricing ..................................................... Caterpillar List: $174,244.00 Plus Tax
. Non Caterpillar Items: $199,950.00 Plus Tax
.............................................................................. Total: $374,194.00 Plus Tax
N.J.P.A. Pricing . Total: $316,693.48 Plus Tax
5
QUINN
'M
POWER 9YSYE I `
3500 Shepherd Street, City of Industry, California 90601
Box 227044, Los Angeles, California 90022-0744
QUOTATION
PAGE 2 of 7
AWA12110
DATE: 03-01-17
Quotation Expires: 03-31-17
NOTE: Delivery is estimated at 15 - 19 weeks upon receipt of written order, acceptance, approval, and/or
release of equipment.
Bill of Material Generator Set
Generator and Attachments
Permanent magnet excitation
Generator upsize LC6124J frame
Space heater
Engine Control System
Electronic governor
Control Panel and Instrumentation
EMCP 4.2 Auto -start control panel (upgraded to NFPA 110)
Panel mounted voltage adjust potentiometer
Panel mounted audible alarm with mute
Contacts for common fault alarm signal
Contacts for generator set run signal
Speed ad,Lustment
Local annunciator panel (NFPA 110)
Remote annunciator (shipped loose installed by others)
Panel light
Generator running & Fault relay
Ground fault relay
Remote communication
Discrete I/O module
Dustproof control
Protection System
C18: 1200 amp 3 -pole, U.L. listed, main line circuit breaker
Auxiliary contact
0
POWER QUINN M QUOTATION AWA12110
3500 Shepherd Street, City of Industry, California 90601
Box 227044, Los Angeles, California 90022-0744 DATE: 03-01-17
PAGE 3 of 7 Quotation Expires: 03-31-17
Exhaust System
Rypos Active DPF Filter (Installed by others)
RH408-XL
Carb level 3 (verified)
Critical grade attenuation
304 stainless steel housing
Requires either 208 volts or 480 volts phase
power
(Draws 12.5 Kw in full regeneration, 5 Kw average)
Custom stand to support filter & exhaust
Fuel System
Wide base
Flex fuel lines (Engine)
Air cleaner
Custom Fuel Tank 5,000 gallons (Super Vault Tank)
1 135-MHR-5000 5,000 Gallon SuperVault MHR Rectangular Tank Tank ( Custom Dimensions)
1 16SVEQ 10010 3 Inch Morrison Automatic Shutoff Valve EVR
1 16SVGF 10403 3 in Non-CARB Ground Level Fill System
1 16SVGF30015 Ground Level Fill - Hinged Spill Pan
1 MHC347 Diesel Engine Supply Package
1 ATM3 3 Channel Alarm Package With High Level, Low Level and Leak Alarm
1 16SVLA6000 6 -Step Access Platform - Galvanized
SuperVault is listed to UL2085 2 - Hour Fire Rating
SuperVault is listed to SWRI 95-03 4 - Hour Fire rating
Special Dimensions - 72" Wide X 8'10" High X 19' Long
Estimated empty weight - 33,000 pounds
(Please note: Installation & assembly by others)
Mounting and Enclosures
Vibration isolators, installed between generator set and base rails
Weather & Sound protective, enclosure
Color (white)
Sound pressure levels (dBA) at 7m (23 feet)75( bBA)
Viewing window
Starting System
Batteries heM dpty
Starter
Battery disconnect switch
Charging System
120 vac - UL listed, 10 amp, battery charger
45 amp charging alternator
11
aurNE�u M QUOTATION
3500 Shepherd Street, City of Industry, California 90601
Box 227044, Los Angeles, California 90022-0744
PAGE 4 of 7
Cooling System
Jacket water heater (high efficiency)
Initial fill of coolant
Lube System
Initial fill of lube oil
Asco 7000 Series By Pass Transfer Switch
1200 Amp
277/480 volts / Three pole switch neutral / Nema 3R
No. of cables & lug size (4,#1/0 AWG to 600 MCM)
Documentation
UL 2200 listed package generator set
Operation and maintenance manual
Factory test reports
Shop prep
Delivery to iobsite
Start-up (Field test) (Includes 2 hour load bank test)
Please Note: Installation & crane work by others (off load)
AWA12110
DATE: 03-01-17
Quotation Expires: 03-31-17
VERY IMPORTANT NOTE: As a supplier of equipment, Quinn Power Systems (QPS) disclaims
responsibility for any and all permits or licenses necessary to design, install and operate the equipment
due to zoning, air quality, building or construction codes or use permits pertaining to buyers or buyers'
client's, particular application of such equipment or any similar type of permit.
Special attention should be given to the requirements of the local Air Quality Management District (AQMD)
rules, regulations and permit process. As an equipment supplier, QPS is proposing equipment to specifications
as indicated herein. If additional equipment or engine modifications are required beyond the specifications as
required by AQMD and Best Available Control Technology (BACT) guidelines, those items are not included.
For example, South Coast AQMD Rule 1470 requires controls and limits on particulate matter, especially
when the engine installation is within 100 -meters from a school. Unless specifically indicated in this proposal,
compliance to this rule is the responsibility of others.
Ultra low sulfur fuel is required for particulate filters plus will be the required fuel starting in 2006.
When indicated in the bill of materials, the proposed equipment may be SCAQMD pre -approved as certified
equipment. This certification does not eliminate the permit process or responsibility of others to obtain a
permit. Procurement of certified equipment assures permitability, reduces the permit processing fees and
reduces the time necessary to obtain the permit.
Only those items listed are included. Not included is any exhaust or fuel piping, main fuel tank, fuel, duct work,
special tools, insulation, wiring, cable, bus duct, concrete, anchor bolts, rigging or any material or labor incidental to
the installation itself.
If delivery is delayed by customer (Buyer) beyond original shipment date, purchase price is due 30 days after original
shipment date and a hold charge of 1% per month (12% per annum) of the purchase price is due each month until
delivery. Service charge of 1.5% per month (18% per annum) is applicable on any delinquent balance.
v
Qu NEEM QUOTATION AWA12110
3500 Shepherd Street, City of Industry, California 90601
Box 227044, Los Angeles, California 90022-0744 DATE: 03-01-17
PAGE 5 of 7 Quotation Expires: 03-31-17
When included, delivery, startup assistance, field testing, training or any other services required on site will be
provided during the normal weekday working hours of 7:00 am to 4:30 pm. Delivery or services occurring at any
other time, weekends or holidays is subject to additional charges.
Terms and conditions of Caterpillar warranty apply. The Manufacturers' warranties are exclusive and in lieu of all
other warranties either oral or written, express or implied, including but not limited to any warranty of
merchantability or fitness for a particular purpose. QPSA is not a manufacturer and makes no warranty and shall not,
under any circumstances, be liable for any indirect or special, incidental or consequential damages including but not
limited to loss of production, loss of profit, loss of use or business interruption, or any other economic loss, whether
arising from contract, tort, strict liability or any other theory of law.
If construction of the facility or other delays are experienced or expected, which prohibit the initial startup of the
equipment beyond one year from delivery, additional costs should be anticipated. Additional costs might include, but
not be limited to long term storage preparation, inspection charges, parts, service etc.
Terms of payment are net 30 days, no retentions; subject to credit approval. Per Company procedure, QPSA will file
a California "Preliminary 20 -day notice" applicable per Section 3097 of the California Civil Code.
Important conditions for exhort transactions. This transaction if for the sale of equipment only, as requested and as
detailed in this proposal. Not included is any startup assistance, field-testing, training or any other services that might
be required on site. Also not included is the responsibility of proper application and installation, installation audits,
sea trials (if applicable), installation materials and the installation itself. To ensure proper application, installation,
and warranty integrity, you are encouraged to contact the receiving Caterpillar Dealer for these services. The costs of
these services are not included in the sale price nor will QPSA be responsible for any such related costs.
TERMS AND CONDITIONS
Acceptance of Order.
This Quotation if for Buyer's information only and is not a valid offer to sell unless signed by an officer of Seller in the place
provided on the face of this Quotation. Prices, terms and conditions in an order from Buyer which are inconsistent with the
prices, terms and conditions of this Quotation will be rejected by Seller, and are of no force and effect unless accepted in
writing by Seller. Prices, delivery schedules and the scope of work on this Quotation are subject to change at Seller's
discretion.
Liability.
Seller's liability on any claim of any kind, including claims for negligence, or for any loss or damage arising out of or
connected with the manufacture, sale, delivery, resale or use of any products covered by or furnished under any order shall be
limited to those claims arising solely from the acts of Seller and Seller shall in no way be liable for any special or
consequential damages.
Any claims against Seller for shortages in shipments shall be made in writing to Seller within fifteen (15) days of receipt of
shipment by Buyer. Unless otherwise provided for in writing, Seller's responsibility for shipment ceases upon delivery to
carrier, and any claims for shortage, delays or damage occurring thereafter shall be made direct to carrier by Buyer.
Fulfillment of any order accepted by Seller is subject to strikes, labor disputes, lockouts, accidents, fires, delays in
manufacture or in transportation, delays in delivery of component materials, floods, severe weather, or Acts of God,
embargoes, governmental actions, or any other cause beyond the reasonable control of Seller.
Shipments.
Unless otherwise specified, shipment dates are approximate. Shipment of goods under any order accepted by Seller shall be
subject to the approval by Seller of Buyer's financial condition at the time of shipment. Whether or not terms of payment are
specified elsewhere, Seller may, at its option, condition shipments under any order accepted by Seller upon receipt of
satisfactory security or of cash prior to shipment.
0
Pa�ti�u QUOTATION AWA12110
3500 Shepherd Street, City of Industry, California 90601
Box 227044, Los Angeles, California 90022-0744 DATE: 03-01-17
PAGE 6 of 7 Quotation Expires: 03-31-17
If, at Buyer's request, shipment of goods under any order accepted by Seller is delayed more than thirty (30) days after the
shipment date specified in the order, or the date the goods are ready for shipment, whichever is later, Seller may require
immediate payment in full and/or assess additional charges for the expenses incident to such delay.
Termination.
In the absence of a written agreement between Buyer and Seller expressing different terms and conditions as to termination,
any order accepted by Seller may be terminated prior to completion by Buyer only upon written notice to Seller and payment
of Seller's termination charges. If notice of termination is received by Seller after Seller has committed to buy the principal
components for any order, termination charges shall include the total profit anticipated by Seller. Additionally, Buyer's
instruction to Seller to stop work for thirty (30) days during the time specified for performance in any order may be construed
by Seller as the equivalent of written notice of termination from Buyer.
Taxes.
Unless expressly stated, Seller's prices do not include sales, use, excise or similar taxes, which Seller may be required to pay
in filling Buyer's order. The amount of any applicable tax shall be paid by Buyer as an additional charge unless specifically
included in any order accepted by Seller, or in lieu thereof, the Buyer shall provide Seller with a tax exemption certificate
acceptable to the taxing authorities.
Patents.
Seller shall, at its own expense, defend and save Buyer harmless from the expenses and consequences of any suit or
procedure brought against Buyer, based on a claim that the use or sale of goods specified in any order accepted by Seller
constitutes an infringement of any United States letters of patent in existence on the date of any such order; provided Buyer
promptly notifies Seller in writing and gives the necessary authorization, information and assistance for the defense of such a
claim.
Changes.
Seller, and Seller's suppliers, may, at any time, without notice to Buyer, make changes (whether in design, materials, the
addition of improvements, or otherwise) in any goods specified in any order accepted by Seller without incurring any
obligation of any kind as a result thereof, but only to the extent that such change does not cause the goods specified to fail to
meet Buyer's requirements. Buyer may, in its order, provide for changes in its requirements with provision for a
corresponding equitable change in the price, if any; but in no instance shall Buyer make changes, which are substantially
different from the scope of the original order accepted by Seller.
Export Sales.
In the event the goods and services specified in any order accepted by Seller are for export, the Buyer shall be responsible for
securing export, import and other licenses or authorizations as may be required.
The quotation provided herein is for information only, and is not a valid offer to sell unless signed by a Sales Representative of Quinn Power
Systems and an officer of your Company in the space provided below. Any offer to sell or any offer accepted shall be subject to the Terms and
Conditions page. Unless expressly stated on the face of this quotation, all prices, delivery schedules and product specifications are subject to
change without notice. Quotation is good for 30 days, expires after that duration.
IN
ouiNn�� QUOTATION
POWEgBYSTEMg, .
3500 Shepherd Street, City of Industry, California 90601
Box 227044, Los Angeles, California 90022-0744
PAGE 7 of 7
Signature:
Sales Representative: Allen Abramovitch
Cell: 805-431-3180
Office: 805-485-2171
Submitted By: Allen Abramovitch
Cell: 805-431-3180
t#UNVMS
POWER .&YgTEM� �. ..e .. ". M
ACCEPTED BY:
Company:
Signature:
Date:
AWA12110
DATE: 03-01-17
Quotation Expires: 03-31-17
Date: 2-16-17 Quote Number: AWA12100
Name: Thom Coughran
Company: City Of Costa Mesa
Address: P.O. Box 1200 Phone: 714-754-5164
City: Costa Mesa, CA 92626 Fax:
Reference: Special pricing under NJPA program
EPA APPROVED, EMISSION CERTIFIED / TIER 3
NJPA Member I.D. number for City Of Costa Mesa 2173
Caterpillar Contact Number 080613 -CAT
-
:%P6 Fire Station 4
Caterpillar Model D80 -4S Diesel Generator Set
UL LISTED GENERATOR PACKAGE
EPA APPROVED, EMISSIONS CERTIFIED TIER 3
Rating: 80 kW standby
Voltage: 120/240 volts, single phase, 60 Hz
Amps: 333 full load amps
Includes:
Engine: Heavy duty Caterpillar industrial diesel engine
Model C4.4, 4 cylinder, in-line, 4.4 liter enginE
Governor:
Electronic
Electrical:
12 vdc, energized to run shutdown solenoid
Lead acid battery
Battery rack and cable
Cooling:
Radiator and cooling fan, 125 deg F
Anti -freeze and corrosion inhibitor
Filtration:
Dry air filters w/restriction indicator
Fuel filters
Full flow oil filters
Exhaust:
Residential silencer, shipped loose on open units
Installed inside enclosure on enclosed units
Alternator:
Drip proof self excited, brushless, 12 lead reconnectable
Class H insulation
Automatic, fully sealed, voltage regulator
+/- 1.5% regulation
Baseframe:
Fabricated steel base
Lifting holes and anchor holes
Circuit breaker stub up area
Coupling: Single bearing generator with flexible drive plate
Mounts: Anti -vibration mounting pads between engine and base frame
Guards: Fan, fan drive, alternator pulley and belt guards
Radiator stone guard
Exhaust manifold heat guard
Fuel Sys: Fuel supply and return lines terminated at base frame, NPT threads
Controls: Automatic start/stop control panel (standard control panel EMCP 4.1)
AC voltmeter, Ammeter, Frequency, tachometer
Hour meter
Coolant temperature gauge
Oil pressure gauge
Battery voltmeter
Off/On/Auto switch
Emergency stop button
Phase selector switch
Cycle crank timer
Common fault alarm contacts
Shutdown: Fail to start
High coolant temperature
Low oil pressure
Overspeed
Wiring: AC and Dc wiring looms w/ multi pin connectors
Circuit Brkr: UL listed molded case circuit breaker mounted in NEMA 1 enclosure
Manuals: (1) set Operation and Maintenance, wiring diagrams, trouble shooting
leaflets
Tests: Factory load test, control and device checks
Finish: Sheetmetal is degreased, phosphated and chromated
with a polyester powder finish. Engine and alternator are
cleaned and finished with a baked industrial high gloss
polyurethane paint
Additional Optional Generator Set Equipment Included In Sale Quotation:
Enclosure
External emergency stop
Panel viewing window
Weather & sound attenuated enclosure (includes internal silencer system)
Level 2 sound enclosure
Color White
Circuit Breaker
Breaker 400 Amp
Auxiliary voltfree contacts
Shut trip
Generator
Anti - condensation heater
Alternator LCB3114D
Permanent magnet generator
Miscellaneous Accessories
UL listing
IBC certification wind
NFPA 110 Upgarde
IBC certification
Control System (Upgrade control panel EMCP 4.2 with options)
Panel mounted alarm
Voltage adjustment potentiometer
Overcurrent shutdown and indication via alarm switch on breaker
Oil temperature gauge
Ground fault relay
Generator running relay
Volt free contacts generator run
Discrete 1/0 module (Installed by others)
Mounting Accessories
Seismic vibration isolators
Remote Annunciators
Remote annunciator panel (supplied loose)
Fuel System
UL listed Sub Base mounted fuel tank base L hour capacity)
with fuel alarm (low level / leak detected)
Overfill prevention
5 gallon spill bucket
Vent pipe 12 foot
3" emergency vent 12 foot
Tank riser
Cooling System
Coolant heater (High Efl)
Low coolant level shutdown
Low coolant temperature alarm
Battery Charger
Battery Charger, 10 amp, UL listed
15
I ASCO 300 Automatic Transfer Switch
Rating: 600 Amp
Voltage: 120/240
Poles: Two pole solid neutral
Enclosure: Nema 3R
Controls: Microprocessor Controls
Inphase Monitor to transfer motor loads to help prevent motor
inrush currents from exceeding normal start levels
7 day exercise clock
Selective load disconnect contacts
Utility sensing voltage
Emergency sensing voltage
Adjustable time delay, engine start
Adjustable time delay, transfer to emergency
Adjustable time delay, retransfer to normal
5 minute cool down timer
Optional Transfer Switch Items Included:
Deluxe programmable engine exerciser
Strip heater
Auxiliary contacts
1 Rypos Active DPF Filter (Installed by others)
Carb level 3 (verified)
Critical grade attenuation
304 stainless steel housing
Requires either 208 volts or 480 volts phase power
(Draws 4 Kw in full regeneration, 2 Kw average)
Custom stand to support filter & exhaust)
Quinn Engine Systems Services Included:
Prep and assembly
Freight allowed to iobsite
Startup inspection service (Includes 2 hour load bank test) one trip
Items not included:
Installation
Unloading
Fuel
Fuel venting (If required)
Additional Fuel containment) (If reauired
Building or air quality permits
Total (w/o tax) ........................Caterpillar List Price $50,081.00
.......................................................Non Caterpillar Items $66,127.50
...........................................................Total Without Tax $116,208.50
...............................................N.J.P.A. Price Without Tax $100,683.39
Lead Time: 8 to 12 weeks Plus Tax
PLEASE CALL FOR CURRENT LEAD TIMES AND STOCKING GENERATORS.
Warranty: 48 months platinum warranty (generator set only 1.1'�►1� 11gj p.2 ��b
Optional:
10� u$e
Generator Set Extended Warranty: ► �3�j
Please call for rates.
Automatic Transfer Switch Extended Warranty:
Please call for rates.
IF YOU HAVE ANY QUESTIONS PLEASE DO NOT HESITATE TO CALL.
SINCERELY
ALLEN ABRAMOVITCH
SALES REPRESENTATIVE
QUINNIm
6*Tr!®f
Quinn Power Systems
Allen Abramovitch
Sales Representative
Cell: 805-431-3180
Fax: 805-983-1643
Office: 805-485-2171 Ext. 8706
801 Del Norte Blvd. Oxnard, CA 93030
aabramovitch(c-)guinnpower.com
11
TERMS
Quinn Engine Systems is an equipment supplier onl;
The above prices do not include piping, wiring, installation, test fuel, insulatio
unloading, relay and/or circuit breaker testing, relay and/or circuit breaker calibratic
coordination studies or applicable sales taxes or other item:
not specifically mentioned above
A sale would be for materials only with proof of performance on our part as specifies
at time of purchase and does not infer a subcontractural agreemen
for this specific sale.
Quinn Engine Systems limits the scope of supply for the quotation to the equipmer
and services listed in our bill of material:
Unless specifically listed in our bill of materials, equipment not indicated is assumed to k
supplied by others
We have detailed the equipment proposed in the bill of material
Please check it to be certain that it meets your requirements
Contracts which include penalty or liquidated damage clauses for failure to meE
promised shipping dates are not acceptable or binding on Quinn Engine System!
unless accepted and confirmed in writing by an officer of Quinn Compam
There will be 25% cancellation fee for any orders canceled once placed and accepte(
by Quinn Engine Systems
It is the responsibility of the customer and/or user to file for and secure all permits and IicenSE
pertaining to Air Pollution Control District or its likes for the installation and operatic
for this equipment in its proposed locatior
Warranty is for full parts and labor to replace or repair defective materials o
correct workmanship problems.
Warranty does not provide for travel or mileage expenses to and from the unit's locatio
in excess of 50 miles nor for the differential of regular and premium off hour rates
This quotation is based on current manufacturer's price!
Prices remain firm for a period of thirty (30) days from the date of this quotatior
All invoices will be dated the date of shipment unless purchaser requests shipment to k
delayed in which case the invoice will be dated the date that the product(:
were originally ready for shipment.
Terms of payment are net cash on receipt of invoice
Other terms are available subject to proper credit application and credit approv,
All applicable taxes apply.
An exemption certificate must be furnished at the time of the sale if this mated
is exempt from sales or use tax
Sales are subject to receipt of proper credit application and credit approva
Date: 2-16-17 Quote Number: AWA12103
Name: Thom Coughran
Company: City Of Costa Mesa
Address: P.O. Box 1200 Phone: 714-754-5164
City: Costa Mesa, CA 92626 Fax:
Reference: Special pricing under NJPA program
EPA APPROVED, EMISSION CERTIFIED / TIER 3
NJPA Member I.D. number for City Of Costa Mesa 2173
Caterpillar Contact Number 080613 -CAT
Fleet Yard
1 Caterpillar Model D80-8 Diesel Generator Set
UL LISTED GENERATOR PACKAGE
EPA APPROVED, EMISSIONS CERTIFIED TIER 3
Rating: 80 kW standby
Voltage: 120/240 volts, three phase, 60 Hz
Amps: 241 full load amps (& .8 pf
Includes:
Engine: Heavy duty Caterpillar industrial diesel engine
11
Model C4.4, 4 cylinder, in-line, 4.4 liter engine
Governor:
Electronic
Electrical:
12 vdc, energized to run shutdown solenoid
Lead acid battery
Battery rack and cable
Cooling:
Radiator and cooling fan, 125 deg F
Anti -freeze and corrosion inhibitor
Filtration:
Dry air filters w/restriction indicator
Fuel filters
Full flow oil filters
Exhaust:
Residential silencer, shipped loose on open units
Installed inside enclosure on enclosed units
Alternator:
Drip proof self excited, brushless, 12 lead reconnectable
Class H insulation
Automatic, fully sealed, voltage regulator
+/- 1.5% regulation
Baseframe:
Fabricated steel base
11
Lifting holes and anchor holes
Circuit breaker stub up area
%-D
Coupling: Single bearing generator with flexible drive plate
Mounts: Anti -vibration mounting pads between engine and base frame
Guards: Fan, fan drive, alternator pulley and belt guards
Radiator stone guard
Exhaust manifold heat guard
Fuel Sys: Fuel supply and return lines terminated at base frame, NPT threads
Controls: Automatic start/stop control panel (standard control panel EMCP 4.1)
AC voltmeter, Ammeter, Frequency , tachometer
Hour meter
Coolant temperature gauge
Oil pressure gauge
Battery voltmeter
Off/On/Auto switch
Emergency stop button
Phase selector switch
Cycle crank timer
Common fault alarm contacts
Shutdown: Fail to start
High coolant temperature
Low oil pressure
Overspeed
Wiring: AC and Dc wiring looms w/ multi pin connectors
Circuit Brkr: UL listed molded case circuit breaker mounted in NEMA 1 enclosure
Manuals: (1) set Operation and Maintenance, wiring diagrams, trouble shooting
leaflets
Tests: Factory load test, control and device checks
Finish: Sheetmetal is degreased, phosphated and chromated
with a polyester powder finish. Engine and alternator are
cleaned and finished with a baked industrial high gloss
polyurethane paint
V
Additional Optional Generator Set Equipment Included In Sale Quotation:
Enclosure
External emergency stop
Panel viewing window
Weather & sound attenuated enclosure (includes internal silencer system)
Level 2 sound enclosure
Color White
Circuit Breaker
Breaker 250 Amp
SUSE bar & label
Circuit Breaker
Auxiliary voltfree contacts
Shut trip
Generator
Anti - condensation heater
Alternator LCB3114F
Permanent magnet generator
Miscellaneous Accessories
UL listing
IBC certification wind
NFPA 110 Upgarde
IBC certification
ZZ
Control System (Upgrade control panel EMCP 4.2 with options)
Panel mounted alarm
Voltage adjustment potentiometer
Overcurrent shutdown and indication via alarm switch on breaker
Oil temperature gauge
Generator running relay
Volt free contacts generator run
Discrete 1/0 module (Installed by others)
Mounting Accessories
Seismic vibration isolators
Remote Annunciators
16 channel remote annunciator panel (supplied loose)
Fuel System
UL listed Sub Base mounted fuel tank base (24 hour capacity)
with fuel alarm (low level / leak detected)
Overfill prevention
5 gallon spill bucket
Vent pipe 12 foot
3" emergency vent 12 foot
Tank riser
Cooling System
Coolant heater (High Eff)
Low coolant level shutdown
Low coolant temperature alarm
Battery Charger
Battery Charger, 10 amp, UL listed
23
I ASCO 300 Automatic Transfer Switch
Rating:
600 Amp
Voltage:
120/240
Poles:
Three pole solid neutral
Enclosure:
Nema 1
Controls:
Microprocessor Controls
Inphase Monitor to transfer motor loads to help prevent motor
inrush currents from exceeding normal start levels
7 day exercise clock
Selective load disconnect contacts
Utility sensing voltage
Emergency sensing voltage
Adjustable time delay, engine start
Adjustable time delay, transfer to emergency
Adjustable time delay, retransfer to normal
5 minute cool down timer
Optional Transfer Switch Items Included:
Deluxe programmable engine exerciser
Strip heater
Auxiliary contacts
Quinn Engine Systems Services Included:
Prep and assembly
Freight allowed to jobsite
Startup inspection service (Includes 2 hour load bank test) one trip
Items not included:
Installation
Exhaust treatment (If required)
Unloading
Fuel venting (If required)
Additional Fuel containment) (If required)
Building or air quality permits
Total (w/o tax) ........................Caterpillar List Price $48,860.00
.......................................................Non Caterpillar Items $14,680.58
...........................................................Total Without Tax $63,540.58
...............................................N.J.P.A. Price Without Tax $48,393.98
Lead Time: 8 to 12 weeks Plus Tax
PLEASE CALL FOR CURRENT LEAD TIMES AND STOCKING GENERATORS. �1 �7 �� �jV ►j7j
Warranty: 48 months platinum warranty
� j2,1�-1K,51
Optional:
Generator Set Extended Warranty:
Please call for rates.
Automatic Transfer Switch Extended Warranty:
Please call for rates.
IF YOU HAVE ANY QUESTIONS PLEASE DO NOT HESITATE TO CALL.
SINCERELY
ALLEN ABRAMOVITCH
SALES REPRESENTATIVE
1060 .
�W€i SY314M8 .
Quinn Power Systems
Allen Abramovitch
Sales Representative
Cell: 805-431-3180
Fax: 805-983-1643
Office: 805-485-2171 Ext. 8706
801 Del Norte Blvd. Oxnard, CA 93030
aabramovitch(a guinnpower.com
TERMS
Quinn Engine Systems is an equipment supplier only.
The above prices do not include piping, wiring, installation, test fuel, insulation,
unloading, relay and/or circuit breaker testing, relay and/or circuit breaker calibration,
coordination studies or applicable sales taxes or other items
not specifically mentioned above.
A sale would be for materials only with proof of performance on our part as specified
at time of purchase and does not infer a subcontractural agreement
for this specific sale.
Quinn Engine Systems limits the scope of supply for the quotation to the equipment
and services listed in our bill of materials.
Unless specifically listed in our bill of materials, equipment not indicated is assumed to be
supplied by others.
We have detailed the equipment proposed in the bill of material.
Please check it to be certain that it meets your requirements.
Contracts which include penalty or liquidated damage clauses for failure to meet
promised shipping dates are not acceptable or binding on Quinn Engine Systems,
unless accepted and confirmed in writing by an officer of Quinn Company.
There will be 25% cancellation fee for any orders canceled once placed and accepted
by Quinn Engine Systems.
It is the responsibility of the customer and/or user to file for and secure all permits and licenses
pertaining to Air Pollution Control District or its likes for the installation and operation
for this equipment in its proposed location.
Warranty is for full parts and labor to replace or repair defective materials or
correct workmanship problems.
Warranty does not provide for travel or mileage expenses to and from the unit's location
in excess of 50 miles nor for the differential of regular and premium off hour rates.
This quotation is based on current manufacturer's prices.
Prices remain firm for a period of thirty (30) days from the date of this quotation.
All invoices will be dated the date of shipment unless purchaser requests shipment to be
delayed in which case the invoice will be dated the date that the product(s)
were originally ready for shipment.
Terms of payment are net cash on receipt of invoice.
Other terms are available subject to proper credit application and credit approval
All applicable taxes apply.
An exemption certificate must be furnished at the time of the sale if this material
is exempt from sales or use tax.
Sales are subject to receipt of proper credit application and credit approval.
!�
ATTACHMENT #3
FORM D
Formal Offering of Proposal SpA
(To be completed Only by Proposer)
ELECTRICAL ENERGY GENERATION EOUIPMENT WITH RELATED ACCESSORIES, SERVICES, AND
SUPPLIES.
In compliance with the Request for proposal (RFP) for "ELECTRICAL ENERGY GENERATION EQUIPMENT WITH
RELATED ACCESSORIES, SERVICES, AND SUPPLIES.", the undersigned warrants that I/we have examined this
RFP and, being familiar with all of the instructions, terms and conditions, general specifications, expectations, technical
specifications, service expectations and any special terms, do hereby propose, fully commit and agree to furnish the
defined equipment/products and related services in full compliance with all terms, conditions of this RFP, any applicable
amendments of this RFP, and all Proposer's Response documentation. Proposer further understands they accept the full
responsibility as the sole source of responsibility of the proposed response herein and that the performance of any sub-
contractors employed by the Proposer in fulfillment of this proposal is the sole responsibility of the Proposer.
Company Name: Cg/ nc , Date:
Company Address: 1 Oy %U r.�
city: �df i� State; T Zip:
Contact Person: `i l Title: calt-+', [96, cc
Authorized Signature (ink only): 41_1� 6�mf
(Name printed or typed)
Revision 05-06-13
Corm E
ATTACHMENT #4
Contract Acceptance and Award
(To be completed only by NJPA)
NJPA 080613 ELECTRICAL ENERGY GENERATION
EQUIPMENT WITH RELATED ACCESSORIES, SERVICES, AND
SUPPLIES.
legal name
Your proposal is hereby accepted and awarded. As an awarded Proposer, you are now bound to provide the defined
productlequipment and services contained in your proposal offering according to all terns, conditions, and pricing set forth
in this RFP, any amendments to this RFP, your Response, and any exceptions accepted or rejected by NJPA on Form C.
The effective date of the Contract will be Cr, �eoa'z 1 , 20 13 and continue for four years
thereafter AND which is subject to annual renewal at the o t' t a bash This contract has the consideration of an
optional fifth year renewal option at the discretion N1,
National Joint Powers Alliance®
NJPA Authorized signature:
'ter &i ('. au ( k
(Nance printed or typed)
Awarded this s 1 ' day of�Ld__.� 20 NJPA Contract Number # Oit0613 "{;{tci
�
NJPA Authorized sibmature: � tt"_ - 19 v o PI -a—
NJPA Board Member (Name printed or typed)
Executed this day of _'SL.20 ---- 0 NJPA Contract Number # 080613 -CAT-
Proposer
-GAT
Proposer hereby accepts contract award including all accepted exceptions and NJPA clarifications identified on FORM C.
Vendor NamecAr C r
Vendor Authorized signature: Pke Na _J a r T.
�h (Name printed or typed)
Title: t 14L a • - 61'a rl-t.. J3,...,�r, c_-_
Executed this 19 day of 20 t L NJPA Contract Number # 080613
X
Revision 05-06-13
wir
Letter of Agreement
To Extend the Contract
Between
Caterpillar, Inc. (Vendor)
100 NE Adams Street
Peoria, IL 61629
and
National Joint Powers Alliance® (NJPA)
202 12'' Street NE
Staples, MN 56479
Phone: (218) 894-1930
The Vendor and NJPA have entered into an Agreement (Contract 4080613 -CAT) for the
procurement of .Electrical Energy Generation Equipment with Related Accessories, Services and
Supplies. This Agreement has an expiration date of September 17, 2017, but the parties may
extend the Agreement for one additional year by mutual consent.
The parties acknowledge that extending the. Agreement for another year benefits the Vendor,
NJPA and NJPA's Members. The Vendor and NJPA therefore agree to extend the Agreement
listed above for a fifth year. This existing Agreement will terminate on September 17, 2018. All
other terms and conditions of the Agreement remain in force.
National Joint Power Alliance® (NJPA)
By: ,Its: Director of Cooperative
Name printed or typed: Jeremy Schwartz
Date ,,r / I
Caterpillar, Inc.
By: Its:
Name printed or typed: � 1nf; /��e/ �- . � c i, , r" -7-
Date Co 's"'1 I i
M1