HomeMy WebLinkAbout02 - - FY 2017-18 Budget Study Session - 5/9/2017CITY COUNCIL STUDY SESSION REPORT
MEETING DATE: May 9, 2017 ITEM NUMBER: 1
SUBJECT: FISCAL YEAR 2017-18 BUDGET STUDY SESSION
DATE: April 29, 2017
FROM: FINANCE DEPARTMENT
PRESENTATION BY: STEPHEN DUNIVENT, INTERIM FINANCE DIRECTOR
FOR FURTHER INFORMATION CONTACT: STEPHEN DUNIVENT, INTERIM FINANCE DIRECTOR,
(714) 754-5243
RECOMMENDED ACTIONS:
Provide comments and direction on the FY 17-18 Preliminary Operating and Capital Budget.
BACKGROUND:
The FY 17-18 budget development process officially started on December 15, 2016 with a
kickoff meeting including the City Manager, Finance Department Staff and Department
Directors and their representatives. In addition, on March 14, 2017, the Council held a
special meeting and established priorities for FY 17-18 which are listed in the attached City
Manager's Budget Message. Following those meetings, departments prepared their budget
requests and submitted them to the Finance Department for review. Finance Staff prepared
revenue projections and forecasts, reviewed departmental requests and met with the
departments to discuss their budget requests. These meetings were followed by joint
budget hearings involving the CEO, Finance Department and department representatives.
Out of these discussions and further meetings, a Preliminary FY 17-18 Budget was
developed based on Council priorities, City Manager direction, department requests and
available funds. The Finance and Pension Advisory Committee had a first high-level look
at the General Fund budget on April 12, 2017 and will review the budget recommendations
in more detail after today's study session.
ANALYSIS:
As a quick overview, here is the preliminary budget for FY 17-18 for all funds compared
to the FY 16-17 adopted budget:
Table 1
The General Fund provides 91 % of the total operating budget for all governmental funds.
The total preliminary General Fund budget is $124.5 million, an increase of $7.1 million
or 6.1 % from the current year adopted budget. Part of the increase in the General Fund
revenue budget is a result of the inclusion of new cost recovery fees:
Measure X Medical Marijuana Business Permit 215,250
Measure X Conditional Use Permit 275,080
Measure X 6% Business Tax -
Fire --Paramedic Fee - Advanced 600,000
Subtotal 1,090,330
Parks & Community Services 200,000
Fire Cost Recovery 250,000
Development Services Consultants reimbursement 200,000
Total Additional General Fund Revenue $1,740,330
The City Manager's Budget Message (part on the Budget in Brief attachment) provides
highlights of the Council priorities and financial and budget policies and how they are
incorporated into this preliminary budget, a description of the budget preparation and
balancing process, overview charts of the City-wide budget and the General Fund, a brief
financial outlook, budget highlights, a recap of reserves and an overview of capital
improvement projects.
The attached FY 17-18 Operating & Capital Budget in Brief includes additional summary
charts, analysis of assumptions for and changes in the primary funding sources and expense
categories, a brief discussion of internal service funds, a review of capital improvement
project expense trends over the past ten years and a recap of use of fund balances in certain
special funds.
Regarding Capital Projects, the Budget in Brief also includes a Summary of Requested
Capital Improvement Projects displaying the 65 requested projects by category and funding
source. The far right column indicates the recommended projects. Nearly half of the FY
17-18 capital project funds are being used for the reconstruction of Fire Station 1 and the
Lions Park projects in order to minimize new debt. The other half of the funds are
recommended for important street improvements and maintenance, traffic planning and
operations, and other projects that will be discussed in the study session. In addition, there
are many projects in process from the current and prior fiscal years. These are summarized
2
PRELIMINARY BUDGET - ALL FUNDS
Approprations/
Adopted
Preliminary
Increase (Decrease)
All Funds
FY 16-17
FY 17-18
Amount
Percent
Operating Budget
$ 120,781,897
$ 126,526,997
$ 5,745,100
4.8%
Transfers Out
7,796,786
8,907,435
$ 1,110,649
14.2%
Capital Budget
16,057,334
19,567,158
$ 3,509,824
21.9%
Total
$ 144,636,017
$ 155,001,590
$ 10,365,573
7.2%
The General Fund provides 91 % of the total operating budget for all governmental funds.
The total preliminary General Fund budget is $124.5 million, an increase of $7.1 million
or 6.1 % from the current year adopted budget. Part of the increase in the General Fund
revenue budget is a result of the inclusion of new cost recovery fees:
Measure X Medical Marijuana Business Permit 215,250
Measure X Conditional Use Permit 275,080
Measure X 6% Business Tax -
Fire --Paramedic Fee - Advanced 600,000
Subtotal 1,090,330
Parks & Community Services 200,000
Fire Cost Recovery 250,000
Development Services Consultants reimbursement 200,000
Total Additional General Fund Revenue $1,740,330
The City Manager's Budget Message (part on the Budget in Brief attachment) provides
highlights of the Council priorities and financial and budget policies and how they are
incorporated into this preliminary budget, a description of the budget preparation and
balancing process, overview charts of the City-wide budget and the General Fund, a brief
financial outlook, budget highlights, a recap of reserves and an overview of capital
improvement projects.
The attached FY 17-18 Operating & Capital Budget in Brief includes additional summary
charts, analysis of assumptions for and changes in the primary funding sources and expense
categories, a brief discussion of internal service funds, a review of capital improvement
project expense trends over the past ten years and a recap of use of fund balances in certain
special funds.
Regarding Capital Projects, the Budget in Brief also includes a Summary of Requested
Capital Improvement Projects displaying the 65 requested projects by category and funding
source. The far right column indicates the recommended projects. Nearly half of the FY
17-18 capital project funds are being used for the reconstruction of Fire Station 1 and the
Lions Park projects in order to minimize new debt. The other half of the funds are
recommended for important street improvements and maintenance, traffic planning and
operations, and other projects that will be discussed in the study session. In addition, there
are many projects in process from the current and prior fiscal years. These are summarized
2
in the attached CIP Status Report. The report provides a project description, project status
and funding detail by fiscal year and source.
The attached Budget Addendum displays recommended changes to the FY 17-18
Preliminary Budget amounts based on changes that were approved after the budget book
printing deadline.
Lastly, recommended for discussion is the recommendation to update some existing fees to
or toward full cost recovery and the possibility of establishing new cost recovery fees for
Parks and Community Services programs and for various Fire fees. The Parks and
Community Services Department has seen an increase in participation in its recreation and
park programs and offerings over recent years. This increase in participation has been
welcomed by the department, however it has required an increase in resources, without an
increase in the budgets associated with these programs. For example, an increase in staff
numbers and hours, materials to run the programs, entry fees to some excursions (included
in the current program fees) and increases in staff salaries. Therefore, to enable the City to
maintain the current levels of services provided in these recreation and parks programs and
expand the programs to enable greater inclusion in recreation and park activities, staff
propose the carefully considered increases in cost recovery fees. Department cost recovery
fee recommendations are presented in Attachment 4.
Fire staff has updated four categories of cost recovery fees with recommendations based
on the current cost of providing the services. These categories are Operational Fire Permit,
Fire System Plan Review & Permit Fees, Building Plan Review for Fire & Life Safety and
Fire & Life Safety Inspections (Company). Department cost recovery fee recommendations
are presented in Attachment 5.
Staff also plans to bring information on current Transient Occupancy Tax and Business
License Fees to the Finance and Pension Advisory Committee with options for future
changes to those taxes.
The next steps in the FY 17-18 budget process include the following events:
• May 10, 2017
4:30 p.m
• May 18, 2017
5:30 p.m
• May 22, 2017
6:00 p.m
• May 25, 2017
6:00 p.m
• June 20, 2017
6:00 p.m
ALTERNATIVES CONSIDERED:
Finance and Pension Advisory Meeting
Community Budget Meeting
Planning Commission
Parks and Recreation Commission
City Council budget hearing and adoption
Staff considered many options for the use of funds including requested budget increases
and capital improvement projects. Options were evaluated and contingency reductions of
up to $450,000 were prepared in case cost recovery fee updates are not approved.
Recommended fee increases could be approved in total, in part or not at all. Recommended
budget amounts are balanced to estimated available resources.
3
CONCLUSION:
As presented, this proposed budget represents a balanced budget for the coming fiscal
year without the use of General Fund reserves and provides the highest level of service
to the community within existing financial resources. Council consideration and public
input regarding the FY 16-17 Preliminary Operating and Capital Budget will provide
valuable information as the City prepares for budget hearings and adoption in June.
Stephen Dunivent Thomas R. Hatch
Interim Finance Director City Manager
Attachments:
1. FY 2017-18 ODeratina & Caaital Budaet in Brief
2. FY 2017-18 Proposed Budget Addendum
3. CIP Status Report
4. Parks and Communitv Services Fees
5. Fire Fees
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PRELIMINARY
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Fire Station 1
When complete, Fire Station No. 1 will feature a new 12,000 square -foot, state-of-the-art facility,
including 10 dorm rooms, three administrative offices, one training/classroom, an emergency medical
supply room and four utility rooms. The new facility will address out-of-date building code and
standard issues, accommodate multi -gender usage and provide an efficient floor plan that aims to
improve emergency response time.
Lions Park Projects
The purpose of the Lions Park projects are to improve library services, and create quality programming
and event user space necessary to meet the needs of the community. The projects will re -purpose both
the Donald Dungan Library to the adjacent Neighborhood Community Center building and move the
NCC to the current library space. Features will include: A new two-story 20,000 square foot library
building and a renovated Neighborhood Community Center. The project will also add one acre of
programmed park open space that will be utilized as an event lawn and provide residents with a
variety of fun, family and educational events.
CITY MANAGER'S
BUDGET MESSAGE
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May 9, 2017
Honorable Mayor, Members of the City Council, and Citizens of Costa Mesa:
I am pleased to submit the Fiscal Year 2017-18 Preliminary Operating and Capital
Budget. The objectives used in developing this budget are to submit a balanced budget
to the City Council; to do the best job possible of maintaining current excellent levels of
service to the community; to implement City Council's priorities as feasible; and to be
prudent in our revenue estimates and cautiously optimistic overall. The City's
management team and staff have put together an operating and capital expenditure
plan that addresses the City Council's priorities while fulfilling the service requirements
of the people who live, work, and play in our community.
The City Council Priorities include the following items:
Tier 1: To receive the highest priority attention in FY 2017-18
• Begin Construction of the Lions Park Projects
• Engage in strategies for a safe community, including having a fully -staffed Police
Department
• Address homelessness, both locally and on a cooperative basis with other
communities
• Address issues related to group/sober living homes
• Maintain focus on fiscal responsibility
Tier 2: To be carried out as resources permit in FY 2017-18
• Invest in infrastructure (e.g., sidewalks, streets, safe bike trails)
• Fill City staffing vacancies to provide needed services
• Ensure our land use policies will make life better for our residents and try to keep
our residential areas nice places to live
• Formally consider a new ambulance transport system
• Complete the process to create a Master Plan for the Arts
• Pursue economic development with a focus on attracting middle and well -paying
jobs and supporting workforce development
• Implement additional measures to enhance our animal control and sheltering
services
As presented, this represents a balanced budget for the coming fiscal year without the
use of General Fund reserves and provides the highest level of service to the
community within existing financial resources.
This Preliminary Budget maintains and, in a few areas, enhances the current level of
service from FY 16-17. Having already reduced operating expenditures to a minimum
base level in prior years, management used the FY 16-17 budget as the starting point
while allowing Departments to make their requests known for new items that they
believed met the community and City Council needs.
On March 3, 2015, the Council adopted the financial and budget policies; updated in
October 2016. These policies are outlined and refreshed in the Appendix Section.
Highlights of these policies as they relate to this budget include:
• Consistency with Council and City Manager priorities
• Balanced budgets with the exception of using dedicated non -General Fund
balances for carry-over or one-time items consistent with the purpose of those
funds
• Realistic assumptions for revenue forecasts
• New revenue sources pending legislation or grant approval are not included in
the base budget request
• A minimum of 5% General Fund revenues dedicated to funding capital projects
plus an additional 1.5% of General Fund revenues dedicated to capital facilities
• A goal of $500,000 budgeted for contingencies
• Provision for an additional $500,000 payment to reduce unfunded pension
liabilities
Below is the Preliminary Budget for FY 17-18 for all funds compared to the FY 16-17
Adopted Budget:
2
PRELIMINARY BUDGET -ALL FUNDS
Appropriations
Adopted
Preliminary
Increase/(Decrease)
All Funds
FY 16-17
FY 17-18
Amount
Percent
Operating Budget
$ 120,781,897
$ 126,526,997 $
5,745,100
4.8%
Transfers Out
7,796,786
8,907,435
1,110,649
14.2%
Capital Budget
16,057,334
19,567,158
3,509,824
21.9%
Total
$ 144,636,017
$ 155,001,590 $
10,365,573
7.2%
2
GENERAL FUND PRELIMINARY BUDGET
The General Fund provides 91.4% of the total operating budget for all governmental
funds. The total preliminary General Fund budget is $124.5 million, an increase of $7.1
million or 6.1 % from the current year adopted budget. Table 1 is a summary of the total
General Fund resources and requirements for FY 17-18:
Table 1
GENERAL FUND PRELIMINARY BUDGET
Estimated Revenues $
Transfers In
Adopted Preliminary Increase/(Decrease)
FY 16-17 FY 17-18 Amount Percent
117,392,897 $ 124,512,589 $ 7,119,692 6.1%
Use of Fund Balance - - - -
Total Resources $ 117,392,897 $ 124,512,589 $ 7,119,692 6.1%
)perating Budget $
109,596,111 $
115,605,154
$ 6,009,043
5.5%
ransfers Out
7,796,786
8,907,435
1,110,649
14.2%
Total Appropriations $
117,392,897 $
124,512,589
$ 7,119,692
6.1%
The first set of FY 17-18 General Fund base operating budget requests submitted by
the departments to the Finance Department totaled $124.1 million; 5.7% over the prior
year budget. A large part of this increase was due to an increase in pension costs,
assumption of increased number of filled positions, increases in utilities and certain
other operating costs. In addition, departments requested a net increase of $1.1 million
in budget increases, the largest of these being in Public Services related to operating
expense increases. These two amounts totaled $125.2 million. During the month of
March, the Budget Review Team held meetings with each department to review and
discuss these budget requests. The total requests were ultimately reduced by $0.7
million to $124.5 million. The reductions are noted later is this report.
The first set of FY 17-18 General Fund revenue estimates totaled $122.7 million using
the assumptions of modest economic growth, a gradually improving real estate market
and a leveling off of development activity in the City. During the budget review period,
revenue assumptions were increased by $1.8 million to a new total of $124.5 million.
These increases were based on the need to update Fire and Parks fees that are
significantly below full cost recovery, Medical Marijuana Measure X business permit and
conditional use permit revenues, and six months of new Fire -Paramedic ambulance
transportation revenue. Primary revenue sources and assumptions are discussed in
detail in the Summaries of Financial Data section of this budget book.
The results of the budget reductions and revenue changes yielded a balanced General
Fund budget of $124.5 million and keeps General Fund reserves intact.
3
FINANCIAL OUTLOOK
As a result of the projection for modest growth in the economy, forecasted changes in
revenue sources are projected to be mixed. Modest growth is forecasted for sales and
use tax, transient occupancy tax (TOT) and franchise fees. Stronger growth is
projected for property tax, licenses and permits, and motor vehicle license fees.
Revenues such as fines and forfeitures are projected to be level. The City will continue
to evaluate revenues and find ways to mitigate costs. Doing so will continue to stabilize
the City's budget, provide necessary services to the community and work towards re-
building reserves.
The City remains careful about its cash position. With the significant reduction in
reserves seven years ago, it is very important for the City to maintain a balanced budget
and stabilize cash. Based on the timing of the receipt of certain revenues, the City has
periods of time when it uses more cash than it receives. That use of cash is
replenished later in the fiscal year with the receipt of property tax revenue. The General
Fund had operating surpluses for five of the past six years which helped increase the
overall cash position.
HIGHLIGHTS OF THE PRELIMINARY BUDGET
The FY 17-18 preliminary budget contains funding for the continuation of existing
services to the community. The following highlights reflect some of the facts and
changes regarding this budget:
• The budget contains funding for the full annual required contribution for the City's
share of employee retirement costs plus an additional payment of $500,000 to
help reduce the unfunded liability associated with pension costs
• General Fund contribution to Capital Projects is 5% of the General Fund budget,
which is $6,006,649, and the 1.5% for Capital Facility Projects is $1,801,995
• Allocations to the Information Technology (IT) Replacement Fund will increase
from $200,000 to $250,000 for the accumulation of funds for future IT equipment
replacements and upgrades
• Four departments (City Manager, City Attorney, Finance, and IT) have budgets
with a growth rate of less than 3.5%
• Both the City Manager's budget and the Development Services budget are
staffed to address homelessness, both locally and on a cooperative basis with
other communities and to continue to address issues related to group/sober living
homes
• Police Department
o Funds all full-time positions for a fully -staffed department
o Funded $44,000 for ten additional e -citation devices compatible with the
county -wide system
o Additional uniform costs of $20,000 for new employees
o Additional communications costs of $24,000 for the Westside Substation
o Reduction in vacant part-time position costs of $450,000 will help fund part
of the cost to replace an aging Mobile Command vehicle ($900,000)
• Fire Department
.19
o Funds all full-time positions including the six new positions added mid-
year FY 16-17 for a fully -staffed department. The cost of the additional
positions is to be offset by reduction in overtime spending.
o Inclusion of a partial year of ambulance transportation revenue ($600,000)
will help fund most of the cost to replace an older 1500 GPM pumper truck
($707,300)
o Continued funding for the part-time Emergency Medical Services
Coordinator position approved by Council on February 7, 2017.
• Parks and Community Services
o Increased 5.5 full-time equivalent part-time positions
o Added $61,374 for the reinstated mobile recreation program
• Public Services Department
o Includes the new park maintenance contract and deleted a total of eleven
(five full-time and six part-time) vacant positions and positions to be
vacated by attrition or reassignment due to the new contract
o Reduced discretionary park maintenance items by $86,345
o Reduced the parks and parkways water account by $90,000 based on
lower usage
o Reduced bulky debris item removal by $62,589
o Budgeted existing staff levels will ensure the Fire Station 1, Lions Park
projects and other capital projects are managed efficiently and on a timely
basis
• Capital Projects include $6.2 million for the cash funding of the construction of
the new Fire Station 1, $2.8 million for second year of a four-year plan to
accumulate funds for the Lions Park projects as a way to minimize new debt. A
debt financing of about $18.5 million for the Lions Park projects is planned for
issuance during FY 17-18
• Contingency appropriations are $500,000
GENERAL FUND RESERVES/USE OF FUND BALANCE
The General Fund — Total Fund Balance was $64.5 million as of June 30, 2016. The
City continues to maintain a $14.125 million emergency general operating reserve, in
addition to reserves for workers' compensation, general liability claims, and
compensated absences. On March 3, 2015 the Council reviewed a new Reserves
Study that took a risk-based approach to establishing reserves for economic volatility,
major infrastructure failure, natural disasters and other emergencies. The Council
approved a reserves goal of $55 million and a plan to achieve that goal by increasing
existing reserves by up to $1.5 million per year funded by any actual annual operating
surplus. As noted in the FY 16-17 Mid -year Budget Report, the City reached and
exceeded that goal and reallocated the amount above the $55 million to important debt
reduction and one-time capital items.
A schedule of estimated fund balances for all budgeted funds is found in the Summaries
of Financial Data section of this budget book.
67
CAPITAL IMPROVEMENT PROJECTS
The preliminary capital budget is recommended in the amount of $19.6 million, an
increase of 21.9%. In reviewing the Capital Improvement budget, it is important to keep
in mind that most projects are funded by restricted revenue sources or grants.
Consequently, there will potentially be significant differences from year to year in both
the numbers of projects adopted and the total dollars budgeted. Primary funding
sources for capital projects include the General Fund, Measure M, Gas Tax, Community
Development Block Grant, Park Development Fees and Drainage Fees. Key projects
include Fire Station 1, Lions Park projects, City-wide street improvements and the
Fairview Road traffic signal synchronization project.
Table 2 below illustrates the total capital projects funding by category planned for FY
17-18. Please see the Capital Improvement Program section of this budget for the
complete list of projects and project details.
Table 2
CAPITAL IMPROVEMENT PROJECTS
Parkway & Median Improvements
Fairview Park Program
Street Improvements & Maintenance
Storm Drain Improvements
Curbs & Sidewalks
Traffic Planning
Active Transportation Programs
Traffic Operations
Park Development & Maintenance
Building & Equipment Maintenance
Capital Facility Projects
Next Gen. 800 MHz Comm. System
Total Appropriations
General Funds
Other Funds
Total Appropriations
Adopted Preliminary Increase (Decrease)
FY 16-17 FY 17-18 Amount Percent
$ 160,000
$ - $
(160,000)
-100.0%
1,820,000
-
(1,820,000)
-100.0%
3,501,137
5,423,904
1,922,767
54.9%
600,000
760,193
160,193
26.7%
400,000
200,000
(200,000)
-50.0%
805,000
1,562,943
757,943
94.2%
300,000
230,000
(70,000)
N/A
604,990
1,771,474
1,166,484
N/A
3,885,965
3,069,000
(816,965)
-21.0%
1,009,622
407,144
(602,478)
-59.7%
1,788,979
6,142,500
4,353,521
243.4%
1,181,641
-
(1,181,641)
-100.0%
$ 16,057,334
$ 19,567,158 $
3,509,824
21.9%
$ 7,796,786 $ 7,808,644 11,858 0.2%
8,260,548 11,758,514 3,497,966 42.3%
$ 16,057,334 $ 19,567,158 $ 3,509,824 21.9%
59
BUDGETARY REPORTING AWARDS
The Preliminary Budget was prepared in accordance with local ordinances, state
statutes, and best practices in budgeting recommended by the National Advisory
Council on State and Local Budgeting. Additionally, this document will also be prepared
in a manner that meets the Budget Awards Program criteria established by the
Government Finance Officers Association (GFOA) of the United States and Canada and
the California Society of Municipal Finance Officers (CSMFO).
The GFOA presented a Distinguished Budget Presentation Award to the City of Costa
Mesa for its annual budget document for the fiscal year beginning July 1, 2016. This is
the 16th consecutive year that the City has received this prestigious award. In order to
receive this award, a governmental unit must publish a budget document that meets
program criteria as a policy document, as an operations guide, as a financial plan, and
as a communications device. This award is valid for one year only.
In addition, the CSMFO presented the Excellence in Operational Budgeting, and the
Excellence in Public Communications awards to the City of Costa Mesa for its FY 16-17
Adopted Budget.
Staff believes the FY 17-18 Preliminary Operating & Capital Improvement Budget
document will continue to conform to the award program requirements. The City will
again apply to both GFOA and CSMFO for these awards.
SUMMARY
Although current economic conditions continue to be favorable, this Preliminary Budget
continues to be careful with our reliance on potentially volatile Sales Tax revenue. The
budget substantially maintains existing services and supports an important capital
improvement program. It proposes a balanced annual budget, maintains, and in a very
few areas, enhances the current level of service and enhances infrastructure
improvements.
ACKNOWLEDGEMENT
The development of the Preliminary Budget takes a great amount of staff time and
effort, and has to be completed within a defined timeline. I sincerely appreciate the
contribution made by all department directors, division managers, and departmental
budget liaisons. Special recognition is extended to the Finance Department budget
team and Central Services staff. I thank the City Council for their continued support in
making Costa Mesa a financially stable and well-balanced community.
Respect Ily submitted,
XA0ell*
Thomas R. Hatch
City Manager
City of Costa Mesa
N
CITY OF COSTA MESA, CALIFORNIA
FY 2017-18 OPERATING & CAPITAL BUDGET IN BRIEF
The Fiscal Year 2017-18 Preliminary Budget reflects the operating and capital spending plans for the General
Fund, Special Revenue Funds, Capital Project Funds, and Internal Service Funds. The total preliminary budget
for all funds is $155.0 million, an increase of $10.4 million, or 7.2% compared to the adopted budget for FY 16-17.
Table 1 illustrates these amounts.
TABLE 1
PRELIMINARY BUDGET -ALL FUNDS
Appropriations Adopted Preliminary Increase/(Decrease) FY 17-18
All Funds FY 16-17 FY 17-18 Amount Percent % of total
Operating Budget
$ 120,781,897
$ 126,526,997
$ 5,745,100
4.8%
81.6%
Transfers Out
7,796,786
8,907,435
1,110,649
14.2%
5.7%
Capital Budget
16,057,334
19,567,158
3,509,824
21.9%
12.6%
Total
$ 144,636,017
$ 155,001,590
$ 10,365,573
7.2%
100.0%
GENERAL FUND BUDGET OVERVIEW
For all governmental funds, the General Fund comprises 91.4% of the operating budget and 79.1% of the
operating and capital budget. Therefore, the succeeding discussion will focus primarily on the General Fund.
The preliminary General Fund budget is $124.5 million, an increase of $7.1 million, or 6.1% compared to the FY
16-17 adopted budget. Table 2 below illustrates the components and the changes of the preliminary budget as
compared to the prior year's budget.
TABLE 2
Salaries & Benefits: Budgeted personnel costs increased by $5.9 million, or 7.3%. This increase is attributed to
a number of factors including the memorandums of understanding for both the Costa Mesa Police Association
and Costa Mesa City Employees Association, increases in CalPERS rates, new positions for Fire Station 6 and
increases in workers' compensation insurance. Budgeted positions are set at the level of personnel needed to
continue providing expected levels of services to the community.
M.
GENERAL FUND OPERATING BUDGET
Adopted
Preliminary
Increase/(Decrease)
FY 17-18
Expenditure Category
FY 16-17
FY 17-18
Amount
Percent
% of total
Salaries & Benefits
$ 80,881,739
$ 86,802,470
$ 5,920,731
7.3%
69.7%
Maint. & Operations
28,442,090
27,855,624
(586,466)
-2.1%
22.4%
Fixed Assets
272,282
947,060
674,778
247.8%
0.8%
Transfers Out
7,796,786
8,907,435
1,110,649
14.2%
7.2%
Total
$ 117,392,897
$ 124,512,589
$ 7,119,692
6.1%
100.0%
Salaries & Benefits: Budgeted personnel costs increased by $5.9 million, or 7.3%. This increase is attributed to
a number of factors including the memorandums of understanding for both the Costa Mesa Police Association
and Costa Mesa City Employees Association, increases in CalPERS rates, new positions for Fire Station 6 and
increases in workers' compensation insurance. Budgeted positions are set at the level of personnel needed to
continue providing expected levels of services to the community.
M.
CITY OF COSTA MESA, CALIFORNIA
Maintenance & Operations (M&O): The maintenance and operations category includes such things as: office
supplies; office equipment; electricity, gas and water for all City owned property including parks, medians, street
lights and traffic signals; park and facility maintenance, general liability insurance, the contingency account, and
principal and interest payments on outstanding City debt. The preliminary budget for maintenance and operations
accounts is $27.9 million, a net decrease of $586,466 or 2.1% compared to the FY 16-17 adopted budget. While
there is an increase of $1.3 million primarily due to the parks maintenance contract, that increase is more than
offset by reductions in water usage, consulting and a $500,000 reduction in contingency.
Transfers Out: The preliminary budget includes an operating transfer out of 5% of General Fund Revenues, to
fund various Capital Improvement Projects and an additional 1.5% Capital Facilities Projects. For FY 17-18 there
are also one-time transfers to the Vehicle Replacement Fund to help pay for the replacement Mobile Command
Vehicle ($450,200) and replacement Fire 1500 GPM pumper truck ($600,000).
The total preliminary FY 17-18 General Fund estimated revenue is $124.5 million, an increase of $4.2 million or
3.5% compared to projected revenues for FY 16-17. Table 3 illustrates the General Fund revenue sources that
fund City services.
TABLE 3
GENERAL FUND ESTIMATED REVENUES
Projected
Preliminary
Increase/(Decrease)
FY 17-18
Revenue Source
FY 16-17
FY 17-18
Amount
Percent
% of total
Taxes $
97, 240, 961
$ 99, 557, 928
$ 2,316,967
2.4%
80.0%
Licenses & Permits
2,276,161
2,561,508
285,347
12.5%
2.1%
Fines & Forteitures
1,493,653
1,535,000
41,347
2.8%
1.2%
Use of Money & Property
3,049,850
3,109,749
59,899
2.0%
2.5%
Other Governmental Agencies
10,734,941
11,097,025
362,084
3.4%
8.9%
Fees & Charges for Services
4,122,372
5,237,529
1,115,157
27.1%
4.2%
Other Revenue
1,436,795
1,413,850
(22,945)
-1.6%
1.1%
Total $
120,354,733
$ 124,512,589
$ 4,157,856
3.5%
100.0%
Note: Excludes Transfers In
Revenues: The City has been experiencing increases in Sales Tax, Property Tax, Transient Occupancy Tax
(TOT) and Building Permit revenue up to and including the current fiscal year. The outlook for these revenues for
FY 16-17 is more modest growth.
Taxes include Property Tax, Sales Tax, Transient Occupancy Tax, and various utility Franchise Fees. This group
of revenues is projected to grow modestly at 2.4% over the current year projection.
CITY OF COSTA MESA, CALIFORNIA
Graph 1 illustrates the categories of businesses and industries that generated sales tax revenue for the City in
calendar year 2016. (Source: HdL)
nnAnu 4
City of Costa Mesa
Fuel and
Building Ser\lce
and Stations
Construction
Business
and
Industry 400 3
7%
Restaurants 10%
and
Hotels
State and
County
Pool s
0
12%
18%
Autos
and
Transportation
Food
and
Drugs
General
Consumer
Goods
Licenses & Permits include building and other permits, dog licenses and a new category of revenue for
anticipated Medical Marijuana Measure X business permits ($215,250). Other Governmental Agencies includes
primarily the vehicle license fees from the State projected to grow at the historical rate. Fees and Charges for
Services has above -normal growth due to the inclusion of new Medical Marijuana Measure X conditional use
permit fees ($275,080), updated Fire Cost Recovery fees ($250,000), six months of additional Fire Paramedic
Fees for ambulance transportation ($642,000) and updated Parks fees ($200,000).
Descriptions, assumptions, and a ten-year historical trend on the General Fund revenue sources by major
categories can be found in the following Summaries of Financial Data section of this book.
10
CITY OF COSTA MESA, CALIFORNIA
OTHER GOVERNMENTAL FUNDS
To gain a better understanding of the budget as a whole, the General Fund budget is compared to the entire
budget covering all governmental funds. The Operating Transfers Out are excluded from this comparison to
avoid duplicate counting of resources. Table 4 illustrates this relationship.
TABLE 4
INTERNAL SERVICE FUNDS
The City uses Internal Service Funds to account for the following activities
a) Equipment Replacement Fund (ERF) — The funding necessary to replace vehicles is accumulated in the ERF
over a number of years based upon an established replacement schedule. This fund accounts for fleet services
provided by the Maintenance Services Division to the user -departments. For FY 17-18, the preliminary budget is
$3.1 million and the estimated revenue is $2.2 million with an additional Operating Transfer In from the General
Fund of $1,050,200. Among the items scheduled for replacement are the Police mobile command vehicle, a fire
truck, as well as replacement of aging support vehicles for Police, Public Services, and Parks and Community
Services. All will be purchased without incurring additional City debt.
Under the Internal Service Funds method of accounting for fleet services, user -departments are charged monthly
internal rent. This rent is split into the estimated cost for future replacement vehicles and actual maintenance
charges, including fuel. Staff uses an inflationary factor compounded annually to determine the estimated future
replacement cost divided by the estimated life of the vehicles. Maintenance charges are based on actual usage
of fuel and service, including labor, materials, and overhead costs.
b) Self -Insurance Fund — This fund accounts for the Risk Management Program dealing with workers'
compensation, general liability, and unemployment insurance. The FY 17-18 preliminary budget totals $4.7
million.
The City currently contracts with separate vendors for workers' compensation and managed care services that
historically were handled together. Since the City has separated the two, it has been able to take advantage of
competitive rates and additional cost savings on medical expenses.
The unemployment insurance portion is based on actual payments to the State Employment Development
Department (EDD), which processes the claims for unemployment benefits on behalf of the City. The City
reimburses the EDD on a quarterly basis. Departments are charged back based on an established formula.
11
GOVERNMENTAL FUNDS PRELIMINARY BUDGET
Adopted
Preliminary
Increase/(Decrease)
FY 17-18
Fund Types
FY 16-17
FY 17-18
Amount
Percent
% of total
General Fund *
$ 109,596,111
$ 115,605,154
$ 6,009,043
5.5%
74.6%
Special Revenue Funds
10,010,713
9,402,012
(608,701)
-6.1%
6.1%
Capital Project Funds
17,379,609
21,173,645
3,794,036
21.8%
13.7%
Internal Service Funds
7,649,582
8,820,779
1,171,197
15.3%
5.7%
Total
$ 144,636,017
$ 155,001,590
$ 10,365,575
7.2%
100.0%
* Excludes Transfers Out
INTERNAL SERVICE FUNDS
The City uses Internal Service Funds to account for the following activities
a) Equipment Replacement Fund (ERF) — The funding necessary to replace vehicles is accumulated in the ERF
over a number of years based upon an established replacement schedule. This fund accounts for fleet services
provided by the Maintenance Services Division to the user -departments. For FY 17-18, the preliminary budget is
$3.1 million and the estimated revenue is $2.2 million with an additional Operating Transfer In from the General
Fund of $1,050,200. Among the items scheduled for replacement are the Police mobile command vehicle, a fire
truck, as well as replacement of aging support vehicles for Police, Public Services, and Parks and Community
Services. All will be purchased without incurring additional City debt.
Under the Internal Service Funds method of accounting for fleet services, user -departments are charged monthly
internal rent. This rent is split into the estimated cost for future replacement vehicles and actual maintenance
charges, including fuel. Staff uses an inflationary factor compounded annually to determine the estimated future
replacement cost divided by the estimated life of the vehicles. Maintenance charges are based on actual usage
of fuel and service, including labor, materials, and overhead costs.
b) Self -Insurance Fund — This fund accounts for the Risk Management Program dealing with workers'
compensation, general liability, and unemployment insurance. The FY 17-18 preliminary budget totals $4.7
million.
The City currently contracts with separate vendors for workers' compensation and managed care services that
historically were handled together. Since the City has separated the two, it has been able to take advantage of
competitive rates and additional cost savings on medical expenses.
The unemployment insurance portion is based on actual payments to the State Employment Development
Department (EDD), which processes the claims for unemployment benefits on behalf of the City. The City
reimburses the EDD on a quarterly basis. Departments are charged back based on an established formula.
11
CITY OF COSTA MESA, CALIFORNIA
Revenues for the Self -Insurance Fund come from the internal charges to the user -departments based on
historical costs of incurred losses, insurance premiums, and other services provided by the Risk Management
Division.
CAPITAL IMPROVEMENT PROJECTS
The City's Seven -Year Capital Improvement Program (CIP) is listed at the end of the Capital Improvement
Program section of this budget book. This section provides comprehensive, detailed information on the capital
projects that the City plans to undertake in the coming fiscal year and beyond. It also contains a summary listing
of recommended projects by funding source. Please refer to Table 2 in the Budget Message preceding this
section for the summary of capital project amounts by program category.
The following graph illustrates how much the City has expended to improve and maintain its infrastructure
including streets; curbs and sidewalks; storm drains; traffic operations; parks, parkways, and medians; and
buildings and facilities. Over the last 10 years, the City spent/appropriated approximately $133 million or an
average of $13.3 million a year for capital improvements.
GRAPH 2
CAPITAL IMPROVEMENT PROJECT EXPENDITURES
$30,000,000
$25,000,000
$20,000,000 OM.
17
16.8M 16.1M
$15,000,000 125M
11.2M . 10.7M
SAM
$10,000,000 - 6.9M
$5,000,000
13.5M
19.6M
P��a�` P��a� P��a, ��a` PP�a o,��a ti°ate
,Ilk °$la� 4y�lyo tiltiolyy 4�N. by 1, �'k�3'yc. 4yyF',
� yti�l
ti
12
CITY OF COSTA MESA, CALIFORNIA
Use of fund balances: During times of emergency or due to other needs, the City may utilize its general
operating reserve (which is part of the "designated" fund balance) if circumstances warrant, as defined in the
Costa Mesa Municipal Code Section 2-205 et seq. The General Fund balance is distinguished from other fund
balances. The fund balances of the Special Revenue Funds and Capital Projects Funds are earmarked for
specific uses based upon the criteria for which these funds were established. These types of funds may
accumulate monies over a period of one or more years for future appropriations. Then, when the City is ready
and able to embark upon a capital improvement project or special program that meets the specific requirements
for the use of the funds, appropriations from fund balances may be used.
A summary schedule of estimated available fund balances for all funds is found at the beginning of the
Summaries of Financial Data section. Table 5 lists the estimated fund balances to be used to support the FY 17-
18 preliminary budget.
TABLE 5
ESTIMATED FUND BALANCES TO BE USED
13
Projected Bal.
Projected Bal.
Amount
Fund Name
07/01/2017
06/30/2018
To Be Used
Percent
Gas Tax Fund
$ 597,944
$ -
$ 597,944
100.0%
Park Dev. Fees Fund
(1,912,880)
(2,123,079)
210,199
-11.0%
Drainage Fees Fund
863,593
365,000
498,593
57.7%
Total
$ (451,343)
$ (1,758,079)
$ 1,306,736
-289.5%
13
CITY OF COSTA MESA, CALIFORNIA
SUMMARY OF REQUESTED CAPITAL IMPROVEMENT PROJECTS
by Funding Source
FISCAL YEAR 2017.2018
Req
Nor Program/Project Name
Parkway & Median Improvements, Program #20111
1 Gisler Ave and California Ave Improvements
2 Redhill Avenue Medians (McCormick Ave to Bristol St.)
Subtotal Parkway & Median Improvements
Fairview Park, Program #20115
3 Fairview Park- CA - ORA -58 Fill Removal
4 Fairview Park Improvements
5 Fairview Park Plant Establishment and Pond Maintenance
6 Fairview Park- On Call Environmental Services
7 Fairview Park- S/E Entrance and Parking Lot
Subtotal Fairview Park
Street Improvements, Program #30112
8 Citywide Street Improvements
9 Citywide Alley Improvements
10 Hamilton St. - Cherie St. to Harbor Blvd.
11 Irvine Avenue Improvements - 20th St to Sly City Limits
12 Newport Boulevard Frontage Rd (N/B) - 15th St to 17th St
13 Pomona Ave Improvements - 19th St to 16th St
Subtotal Street Improvements
Storm Drain Improvements, Program #30122
14 Citywide Storm Drain Improvements
Subtotal Storm Drain Improvements
Curbs and Sidewalks, Program #30130
15 New Sidewalk/Missing Link Program
16 Parkway Improvement Program Project
17 Priority Sidewalk Repair
Subtotal Curbs and Sidewalks
Active Transportation Programs, Program #30225
18 Bicycle Rack Improvements Citywide
19 Bicycle Safety Education at Sixteen Schools
20 Bristol Street (Bear St. to Santa Ana Av.) Bicycle Facility
21 Class II and III Bicycle Projects
22 Fairview Road (Fair Dr. to Newport Blvd.) Bicycle Facility
23 Merrimac Way Multipurpose Trail and Cycle Tracks
24 Paularino Channel Multipurpose Trail
25 Santa Ana Avenue Bicycle Facility (Bristol St. to Mesa Drive)
Subtotal Active Transportation
Traffic Planning, Program #30210
26 Fairview Road Improvements (Baker St. to Adams Av.)
27 Newport Boulevard Widening Design from 19th Street to 17th
28 Project V - Community Circulator
29 Wilson Street Widening Design from College Avenue to Fairview
Subtotal Traffic Planning
Traffic Operations, Program #30241
30 Fairview Road Traffic Signal Synchronization
31 Neighborhood Traffic Improvements
Subtotal Traffic Operations
Park Maintenance, Program #40111
32 Estancia Park- Slope Renovation
33 Jack Hammett SC - Light Pole & Footing Replacement
34 Rehabilitate Parking Lot - Various Locations
35 Various Parks - Replace Playground Surfacing
36 Various Parks - Sidewalk Replacement
Subtotal Park Maintenance
Park Development, Program #40112
37 ADA Access Improvements - Heller, Shiffer, and Wakeham Parks
38 Park Security Lighting Replacement Program
39 Brentwood Park Improvements
40 Lions Park Projects
41 Mesa del Mar Neighborhood Entryway
42 Smallwood Park Improvements
43 Tewinkle Park - Skate Park Expansion
44 Vista Veteran's Memorial
Subtotal Park Development
Gas Tax Fund 201 AQMD Fund CDBG Fund 207 Park Fees Fund Drainage Fund 209
203 208
14
1,163,904 - - - -
500,000 - - - -
75,000 - - - -
105,000 480,000
1,843,904 480,000
760,193
760,193
50,000 - - - -
100,000 - - - -
50,000
200,000
63,060 - - - -
63,060
- 75,000 - - -
75,000
300,000 - - 2,500,000 -
300,000 2,500,000
CITY OF COSTA MESA, CALIFORNIA
SUMMARY OF REQUESTED CAPITAL IMPROVEMENT PROJECTS
by Funding Source
FISCAL YEAR 2017.2018
Req Capital Improvement Capital Facility Grant Fund Measure M CEO Funding
Fund 401 Account 401 Funds 415/416 Recommended
Nbr Program/Project Name Total
Parkway & Median Improvements, Program #20111
1 Gisler Ave and California Ave Improvements
2 Redhill Avenue Medians (McCormick Ave to Bristol St.)
Subtotal Parkway & Median Improvements
Fairview Park, Program #20115
3 Fairview Park- CA - ORA -58 Fill Removal
4 Fairview Park Improvements
5 Fairview Park Plant Establishment and Pond Maintenance
6 Fairview Park- On Call Environmental Services
7 Fairview Park- S/E Entrance and Parking Lot
Subtotal Fairview Park
Street Improvements, Program #30112
8 Citywide Street Improvements
9 Citywide Alley Improvements
10 Hamilton St. - Cherie St. to Harbor Blvd.
11 Irvine Avenue Improvements - 20th St to Sly City Limits
12 Newport Boulevard Frontage Rd (N/B) - 15th St to 17th St
13 Pomona Ave Improvements - 19th St to 16th St
Subtotal Street Improvements
Storm Drain Improvements, Program #30122
14 Citywide Storm Drain Improvements
Subtotal Storm Drain Improvements
Curbs and Sidewalks, Program #30130
15 New Sidewalk/Missing Link Program
16 Parkway Improvement Program Project
17 Priority Sidewalk Repair
Subtotal Curbs and Sidewalks
115,000 - - - 115,000
250,000 - - - 250,000
250,000 - - - 250,000
250,000 - - - 250,000
50,000 - - - 50,000
150.000 - - - 150.000
650,000 -
- 1,800,000 3,613,904
3,613,904
- -
- - 500,000
500,000
- -
- - 75,000
75,000
10,000 -
- 640,000 650,000
650,000
350,000 -
- - 350,000
-
-
585,000
585,000
1,010,000
2,440,000 5,773,904
5,423,904
760,193 760,193
760,193 760,193
- - 50,000 50,000
- - 100,000 100,000
50,000 50,000
200,000 200,000
Active Transportation Programs, Program #30225
- - 30,000
-
44,000 -
18 Bicycle Rack Improvements Citywide
25,000 -
- - 25,000
-
19 Bicycle Safety Education at Sixteen Schools
30,000 -
- - 30,000
30,000
20 Bristol Street (Bear St. to Santa Ana Av.) Bicycle Facility
75,000 -
- - 75,000
-
21 Class II and III Bicycle Projects
50,000 -
- - 50,000
50,000
22 Fairview Road (Fair Dr. to Newport Blvd.) Bicycle Facility
60,000 -
- - 60,000
-
23 Merrimac Way Multipurpose Trail and Cycle Tracks
125,000 -
- - 125,000
-
24 Paularino Channel Multipurpose Trail
150,000 -
- - 150,000
150,000
25 Santa Ana Avenue Bicycle Facility (Bristol St. to Mesa Drive)
30,000
30,000
-
Subtotal Active Transportation
545,000
545,000
230,000
Traffic Planning, Program #30210
- - 30,000
-
44,000 -
26 Fairview Road Improvements (Baker St. to Adams Av.) -
- 567,540 -
630,600
630,600
27 Newport Boulevard Widening Design from 19th Street to 17th -
- - 281,250
281,250
281,250
28 Project V - Community Circulator 25,000
- - 369,843
394,843
369,843
29 Wilson Street Widening Design from College Avenue to Fairview
281,250
281,250
281,250
Subtotal Traffic Planning 25,000
567,540 932,343
1,587,943
1,562,943
Traffic Operations, Program #30241
30 Fairview Road Traffic Signal Synchronization
31 Neighborhood Traffic Improvements
Subtotal Traffic Operations
Park Maintenance, Program #40111
32 Estancia Park- Slope Renovation
33 Jack Hammett SC - Light Pole & Footing Replacement
34 Rehabilitate Parking Lot - Various Locations
35 Various Parks - Replace Playground Surfacing
36 Various Parks - Sidewalk Replacement
Subtotal Park Maintenance
Park Development, Program #40112
37 ADA Access Improvements - Heller, Shiffer, and Wakeham Parks
38 Park Security Lighting Replacement Program
39 Brentwood Park Improvements
40 Lions Park Projects
41 Mesa del Mar Neighborhood Entryway
42 Smallwood Park Improvements
43 Tewinkle Park - Skate Park Expansion
44 Vista Veteran's Memorial
Subtotal Park Development
- - - 1,596,474 1,671,474 1,671,474
100,000 100,000 100,000
100,000 1,596,474 1,771,474 1,771,474
30,000 -
- - 30,000
-
44,000 -
- - 44,000
44,000
100,000 -
- - 100,000
100,000
50,000 -
- - 50,000
50,000
50,000
50,000
50,000
274,000
274,000
244,000
60,000 -
- - 60,000 -
400,000 -
- - 400,000 -
2,000,000 -
- - 2,000,000 -
- -
- - 2,800,000 2,800,000
25,000 -
- - 25,000 25,000
300,000 -
- - 300,000 -
750,000 -
- - 750,000 -
20,000
20,000 -
3,555,000
6,355,000 2,825,000
15
CITY OF COSTA MESA, CALIFORNIA
SUMMARY OF REQUESTED CAPITAL IMPROVEMENT PROJECTS
by Funding Source
FISCAL YEAR 2017.2018
Req Gas Tax Fund 201 AQMD Fund CDBG Fund 207 Park Fees Fund Drainage Fund 209
203 208
Nor Program/Project Name
Building Maintenance, Program #50910
45 Balearic Center -Construct Undergrounding of Electrical Service - - - - -
46 Balearic Center- Install New HVAC Unit - - - - -
47 Building Maintenance Projects - - - - -
48 City Clerk's Office Remodel - - - - -
49 City Hall- HVAC Cooling Tower Replacement - - - - -
50 City Hall- Paint and Carpet (2nd Floor - Development Services) - - - - -
51 City Hall- Paint Interior - 5th Floor - - - - -
52 City Hall- Carpet Replacement 5th Floor - - - - -
53 City Hall- Replace Covered Walkway Roof - - - - -
54 Downtown Rec Center - Replace four (4) HVAC Units - - - - -
55 Downtown Rec Center - Replace Pool Plaster - - - - -
56 Fire Stations #2-#6: Critical Infrastructure Protection - - - - -
57 Fire Station #2&4 - Accessibility Design - - - - -
58 Fire Station #2- Front Public Access Parking for Baker Street - - - - -
59 Fire Station #6- Replace (3) HVAC Roof Top Units - - - - -
60 Fire Stations - Plymo Vent Vehicle Exhaust Systems - - - - -
61 P.D. - Front Lobby Security Project - - - - -
62 P.D. - Range Remodel/Update - - - - -
63 P.D. - Carpet Replacement, Records & Investigative Svcs Bureaus - - - - -
64 P.D. - Design Survey of Gym Expansion
Subtotal Building Maintenance
Building Facility Account, Program #50905
65 Fire Station #1
Subtotal Building Facility
Total FY 17-18 Requested CIPS $ 2,406,964 $ 75,000 $ 480,000 $ 2,500,000 $ 760,193
Total Funded: $ 2,406,964 $ 75,000 $ 480,000 $ 2,500,000 $ 760,193
16
CITY OF COSTA MESA, CALIFORNIA
SUMMARY OF REQUESTED CAPITAL IMPROVEMENT PROJECTS
by Funding Source
FISCAL YEAR 2017.2018
Req
Nbr Program/Project Name
Building Maintenance, Program #50910
45 Balearic Center -Construct Undergrounding of Electrical Service
46 Balearic Center- Install New HVAC Unit
47 Building Maintenance Projects
48 City Clerk's Office Remodel
49 City Hall- HVAC Cooling Tower Replacement
50 City Hall- Paint and Carpet (2nd Floor - Development Services)
51 City Hall- Paint Interior - 5th Floor
52 City Hall- Carpet Replacement 5th Floor
53 City Hall- Replace Covered Walkway Roof
54 Downtown Rec Center - Replace four (4) HVAC Units
55 Downtown Rec Center - Replace Pool Plaster
56 Fire Stations #2-#6: Critical Infrastructure Protection
57 Fire Station #2&4 - Accessibility Design
58 Fire Station #2- Front Public Access Parking for Baker Street
59 Fire Station #6- Replace (3) HVAC Roof Top Units
60 Fire Stations - Plymo Vent Vehicle Exhaust Systems
61 P.D. - Front Lobby Security Project
62 P.D. - Range Remodel/Update
63 P.D. - Carpet Replacement, Records & Investigative Svcs Bureaus
64 P.D. - Design Survey of Gym Expansion
Subtotal Building Maintenance
Capital Improvement Capital Facility Measure M CEO Funding
Fund 401 Account 401 Grant Fund Funds 415/416 Recommended
Total
40,000 -
- - 40,000
40,000
350,000 -
- - 350,000
-
347,144 -
- - 347,144
347,144
70,000 -
- - 70,000
-
66,200 -
- - 66,200
-
150,000 -
- - 150,000
-
93,500 -
- - 93,500
-
110,000 -
- - 110,000
-
130,000 -
- - 130,000
-
90,000 -
- - 90,000
-
123,000 -
- - 123,000
-
20,000 -
- - 20,000
20,000
50,000 -
- - 50,000
-
300,000 -
- - 300,000
-
50,000 -
- - 50,000
-
250,000 -
- - 250,000
-
53,000 -
- - 53,000
-
205,000 -
- - 205,000
-
87,200 -
- - 87,200
-
100,000
100,000
2,685,044
2,685,044
407,144
Building Facility Account, Program #50905
65 Fire Station #1
4,340,505
1,801,995
6,142,500
6,142,500
Subtotal Building Facility
4,340,505
1,801,995
6,142,500
6,142,500
Total FY 17-18 Requested CIPS
$ 14,637,549
$ 1,801,995 $ 567,540 $ 4,968,817
$ 28,198,058
$ 19,567,158
* previous appropriations
Total Funded:
$ 6,006,649
$ 1,801,995 $ 567,540 $ 4,968,817
$ 19,567,158
17
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City of Costa Mesa
FY 17-18 Preliminary Budget Addendum
FY 17-18 Preliminary Budeet Addendum
Item No. Fund
Department
1
101 CEO
2
101 Finance
3
101 Parks & Comm. Services
4
101 Info. Technology
5
101 Police Dept.
6
101 Fire Dept.
7
8
101 Development Services
9
101 Public Services
101 Preliminary Budget before Addendum
101 Preliminary Budget after Addendum
Other Funds:
201 Gas Tax Fund
601 Equipment Replacement Fund
602 Self -Insurance Fund
Total Other Funds
All Funds Preliminary Budget before Addendum
Preliminary Budget after Addendum
Attachment 2
Description Appropriation Revenue
Reclass Recreation Manager to Parks and Comm. Svcs. Director - -
Reclass Fire Protection Analyst to Assistant Fire Marshal - -
Add P/T Emergency Medical Svcs. Coord from Feb. 7 Council meeting 72,898 72,898
Reclass Chief of Code Enforcement to Comm. Impr. Manager - -
Chargers deposit and Jack Hammett Field improvements 150,000 150,000
Revised HUTA allocation from the State
Appropriation correction
Appropriation correction
222,898
222,898
$ 124,512,589 $
124,512,589
$ 124,735,487 $
124,735,487
792,012
792,012
1,309,634
-
903,795
2,213,429
-
$ 155,001,590
$ 157,437,917
CIP STATUS REPORT as of
May 2017
a
n
3
3
(D
7
W
page 1 Attachment 3 CIP Status Project 5-3-2017 (002) 5/4/2017 10:35 AM
FUNDING ALLOCATED TO DATE (OR
PROJECT
STATUS
UNENCUMBERED BALANCE WHERE NOTED)
FY
AMOUNT OF ANY GRANTS
ADA Accessibility Improvements - TeWinkle Park: The
Americans with Disabilities Act Title III requires that owners of
buildings that are considered to be places of public
Award of construction contract
accommodations remove those architectural barriers and
being recommended to City Council
communications barriers that are considered readily
May 16, 2017.
accessible in accordance with the resources available to
building ownership to allow use of the facility by the disabled.
Unencumbered
$252,350.00 Balance
FY15/16
$252,350.00 CDBG
Includes
$1,000,000 mid-
FY14/15 &
Arlington Drive Bioswale and Dry Weather Diversion Project:
$1,910,000.00 year allocation
FY15/16
$910,000.00 Drainage Fee
Citywide Storm Drain (17-04). This project entails the removal
OCTA Grant requires project award
in FY 16/17
M2
of approximately 70,000 sq. ft. of asphalt and construct of a
by June 30, construction bid
Environmental
vegetated bioswale and concrete multipurpose trail. The trail
la
opening tookk place April 27, 2017.
p
$1,690,000.00
$1,690,000.00 Grant
Recommending award to City
will be about one mile in length and the bioswale will be
Council June 6, 2017. Construction
approximately 2,500 LF. Removal of asphalt will eliminate
to begin after OC Fair, September,
runoff caused by impervious roadway, collect in the bioswale
2017.
and infiltrate into the soil.
OC Fair
$1,500,000.00
$1,500,000.00 Contribution
Bicycle Racks at Public Parks/Facilities: new bicycle racks at
Designs submitted to Caltrans for
seven City facilities. The intent is to promote bicycle usage
review and approval. Awaiting
citywide and customized bicycle rack designs for each facility.
Caltrans approval.
$39,050.00
FY13/14
$35,000.00 BCI
Bicycle Rack Improvements Citywide: Installation of new
Bike committee selected three bike
custom designed bicycle racks at various facilities within Costa
racks for city hall and senior center.
Additional locations are being
Mesa.
identified.
$50,000.00
FY16/17
a
n
3
3
(D
7
W
page 1 Attachment 3 CIP Status Project 5-3-2017 (002) 5/4/2017 10:35 AM
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FUNDING ALLOCATED TO DATE (OR
PROJECT
STATUS
UNENCUMBERED BALANCE WHERE NOTED)
FY
AMOUNT OF ANY GRANTS
Bristol Street Projects: A, B, C, D, & E (16-20): Project A =
Bristol Street Median Improvement (Bristol Street from Baker
Project under construction. The
$400,000.00 HSIP
Street to Randolph Ave and 1-405 to Baker Street). Project B =
parkway improvements (curbs,
$800,000.00 Measure M2
Rehab of Bristol and Bear (Bear from 1-405 Fwy to Northerly
sidewalks, wheelchair ramps, etc.)
City Limits at Wakeham Place and Bristol Street from 1-405
for Bear Street have been
$300,000.00 Gas Tax
FWY to Randolph Avenue. Project C = Santa Ana Delhi
completed. Parkway improvements
Channel Diversion Project (From Randolph Ave to Baker
for Bristol are approx. 50%
Street). Project D = Bristol Street Traffic Signal Project (Bristol
complete. Bear Street and Bristol
Includes $1.7
Street @ The Camp and Bristol Street @ Newport Blvd
Street n/o Baker are scheduled to
million from the
Southbound Frontage Road. Project E =Storm Drain
be paved in the next 4-6 weeks.
City of Santa Ana
for the SA -Delhi
Improvements at Randolph.
$5,710,318.00 project
$306,207.00 Drainage Fees
CDBG Project: (2015-2016) Westside Improvements: This
project consists of conducting field survey and preparation of
Bay Street under construction;
FY15/16
$175,943.00 CDBG
construction documents for the repair of curb and gutter and
Pomona under design
unencumbered
rehabilitation of Bay and Pomona streets.
$127,600.50 balance
FY16/17
$298,725.00 CDBG
City Hall First Floor Improvements: Remodel of Council
Chambers, Audio Visual Control Room, 1st Floor Restrooms,
Conference Room 1A, Employee/Community Lounge, City Hall
Design Phase
Print Shop and the creation of an Outdoor Public Meeting
unencumbered
space.
$2,582,000.00 balance
Proposal received based upon JPA
City Hall PA System Replacement
pricing Additional $10,000 funding
needed.
$100,000.00
FY16/17
Citywide New Sidewalk and Parkway Maintenance Project
$1,930,000.00 Gas Tax
(2015-2016) (16-07) (Zones 14, 25, 26, and 27)
Project under construction.
$1,930,000.00
FY15/16
Citywide School Zone Traffic Calming Project (15-04) : The
A change order to add additional
intent of this project is to improve school zone safety with the
ADA ramps and radar feedback
installation of speed feedback signs, pedestrian countdown
signs is being processed. Caltrans
timers, school zone flashers, and minor striping and signing
coordination and approval is
improvements citywide in Costa Mesa.
required due to the funding source.
$706,200.00
FY12/13
$706,200.00 SRZS Funds
$450,000.00
FY12/13
Citywide Storm Drain Improvements (12-13): Project consists
Final design and environmental
of construction of an underground Storm Drain System at the
review under way. This project is on
$885,000.00
FY16/17
hold pending further direction due
south end of Fairview Park from Pacific Avenue to Canyon
to Measure AA and the need for
Drive.
voter approval.
Drainage
$365,000.00
FY16/17
$365,000.00 Impact Fee
page 2 Attachment 3 CIP Status Project 5-3-2017 (002) 5/4/2017 10:35 AM
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FUNDING ALLOCATED TO DATE (OR
PROJECT
STATUS
UNENCUMBERED BALANCE WHERE NOTED)
FY
AMOUNT OF ANY GRANTS
Citywide Street Improvements Project: Provides major
$1,400,000.00
$1,400,000.00 Measure "M2"
rehabilitation to City streets which are in immediate need for
improvement. The program is implemented in accordance
These projects are scheduled to be
Management System to meet the Cit
with the Pavement Mana g y y
advertised for construction in May
$1,070,000.00
$1,070,000.00 Gas Tax
2017
Council Goal to reach and maintain an average Citywide
Pavement Condition Index (PCI) of 85 by 2017.
15-16 Citywide Unimproved Alleys (16-03): 1) 19th Street Alley
(Alley No. 70) located betweenl9th Street and Flower from
Orange Ave to Westminster Ave 2) Flower St. Alley (Alley No.
77) located between Flower and Broadway from Orange to
end 3) Flower St. Alley (Alley No. 78) located between Flower
$500,000.00
FY15/16
$500,000.00 Gas Tax
and Broadway from Orange to Westminster 4) Flower St. Alley
(Alley No. 79) located between Flower and Broadway from
Project being advertised for
Westminster to Santa Ana Ave., 5) Broadway Alley (Alley No.
construction bids. Construction
88) located between Broadway and Magnolia St. from
tentatively scheduled to begin
Raymond Ave. to Tustin Ave. 6) Broadway Alley (Alley No. 85)
August 2017.
located between Broadway and Magnolia St from Orange Ave.
to Westminster Ave., 7) Broadway Alley (Alley No. 86) located
between Broadway and Magnolia St from Westminster Ave to
Santa Ana Ave. 8) Ginger Ave Alley (Alley No. 36) located
between Ginger Ave and Mace Ave from Caraway Drive to
Wintergreen Place.
$500,000.00
FY16/17
$500,000.00 Gas Tax
Citywide Way Finding Signage Program: This funding is for a
comprehensive study citywide to identify points of interest
Project in design phase. Conceptual
and importance in order to establish the locations of
plan developed.
directional signs for guidance throughout the City.
$50,000.00
FY14/15
Close Off Wall Openings at Various Locations (17-05): To close
off openings that have historically been used for unintended
uses; including illicit activities. CC has approved closing of
Project advertised for construction
bids.
several locations along Victoria Street and one on Fairview
Road at Dorset Lane.
$160,000.00
FY16/17
East 19th Street (Safe Route to School) from Church Street to
Project in construction. Completion
Funding from M2 will
Irvine Avenue (16-17) Federal Project No. SRTSC-5312(089)
expected in August 2017
cover the balance of
funding needs.
FY13/14
$770,900.00 SRTS
page 3 Attachment 3 CIP Status Project 5-3-2017 (002) 5/4/2017 10:35 AM
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FUNDING ALLOCATED TO DATE (OR
PROJECT
STATUS
UNENCUMBERED BALANCE WHERE NOTED)
FY
AMOUNT OF ANY GRANTS
Fairview Park Delineation Fencing: This project addresses
mitigation measures required by the Mitigated Negative
Project being prepared to be
advertised for construction.
Declaration for the Fairview Park Master Plan.
Unencumbered
$60,000.00 Balance
FY15/16
Fairview Park Master Plan: North Bluff Trail & Habitat
Staff is actively seeking grants for
implementation of the various
Restoration Project
elements of the Master Plan.
future
$200,000.00 CA Parks
Pamryie..y Park PaFI(i FIg Let I igh+i.. . PUR ding fee the .design and
('....... fission i sehe dbile d to take
cerci
7�M
4
Technical reports are being
$335,000.00
FY12/13
updated. Environmental document
Park
Fairview Park - Placentia Avenue Connector Trail: Replacing
for trail between Pacific and Canyon
$250,000.00
0,000Development
$25.00 Fund
the existingeight foot asphalt trail with colored concrete.
and associated entryway
Bicycle
improvements underway. Pending
Corridor
voter approval per Measure AA
Improvement
$835,959.00 Grant
$835,959.00 Program
Award of construction contract
Fairview Park - Rehabilitate park parking lot(s)
being recommended to City Council
May 16, 2017.
$202,250.00
FY16/17
Fairview Park - Plant Establishment and Pond Maintenance
Project under construction.
$100,000.00
FY16/17
Fairview Park Wetlands and Riparian Habitat Project:
Maintenance Contract awarded.
Unencumbered
Complete Year 5 of the maintenance & monitoring plan
Work underway.
$0.00 Balance
FY15/16
Fairview Road HSIP Improvements - Adams to Baker: project
$80,000.00
FY16/17
$63,000.00 Federal HSIP
provides improved traffic operations by restricting turning
Submitted authorization to proceed
movements at various driveways and a new traffic signal at
with design request to CalTrans.
the intersection of Fairview Road and Village Way.
$630,600.00
FY17/18
$567,540.00 Federal HSIP
NMUSD has completed feasibility
$20,000.00
FY13/14
Field Lighting Program at Various School Sites: Partnership
studies. NMUSD and the City
$40,000.00
FY14/15
with the School District to install permanent sports lights.
working on the first sites to be
considered.
Unencumbered
$1,850,000.00 Balance
FY15/16
Fire Station No. 1 Demolish Existing and Construct New
Construction began March 2017.
Tentative completion date Spring
FY15/16 &
Facility (16 16)
2018.
$8,400,000.00
FY16/17
page 4 Attachment 3 CIP Status Project 5-3-2017 (002) 5/4/2017 10:35 AM
page 5 Attachment 3 CIP Status Project 5-3-2017 (002) 5/4/2017 10:35 AM
FUNDING ALLOCATED TO DATE (OR
PROJECT
STATUS
UNENCUMBERED BALANCE WHERE NOTED)
FY
AMOUNT OF ANY GRANTS
$15,000 expended to date, and
$25,000 next 30 to 60 days. Then
Fire Station #2-6: Critical Infrastructure Protection
balance will go toward ballistic glass
security system. $20,000 proposed
for each year from FY17-18 through
FY19-20.
$60,000.00 funding
FY16/17
Fire Station No. 4 Parking Lot Rehabilitation: Creates new
Award of construction contract
handicapped parking stalls, ADA path of travel to the building,
being recommended to City Council
Unencumbered
and rehabilitation of the parking lot pavement.
May 16, 2017.
$330,000.00 Balance
FY15/16
Harbor Blvd & Gisler Ave Intersection Improvement (16-02):
project to construct an additional eastbound optional through -
left turn lane at this intersection. This requires widening of
Project under construction.
Gisler Avenue on the south side just west of the intersection.
Coordinating with adjacent property
The work requires traffic signal modification and
owners.
undergrounding of one Southern California Edison power
pole.
$756,086.00
FY15-16
$496,538.00 Measure "M2"
Civil Source selected for design
Harbor Boulevard Medians - Wilson Street to 19th Street:
services. Consultant has completed
Construction of raised landscaped medians and consolidates
the design concepts and rendering
left -turn access, improves overall traffic operations. Design
for the public outreach meetings.
Meetings held with five major
phase includes detailed studies of all driveways and outreach
property owners. Public meeting
to adjacent businesses in determining the median locations.
held on August 16th, comments
received and are being addressed.
$1,088,100.00
$528,100.00 HSIP
Harbor/South Coast Intersection Improvements - Design: The
intersection of Harbor Boulevard - South Coast Drive
On hold (Request for Proposals for
PE phase to be issued.) Funds to be
experiences significant congestion during morning and
carried -over in a few weeks.
Traffic Impact
evening peak periods and is at Level of Service D.
$200,000.00
FY15/16
$200,000.00 Fees
Hyland/MacArthur Intersection Improvements - Design
Design near completion.
$37,500.00
$37,500.00 M2
1-405 Widening: Ground breaking in early 2018. Will have
Design review work expected in mid
major traffic impact on city.
2017 (CalTrans Design/Build)
Jack Hammett Sports Field Improvements: FY15/16 funding
Grant app
application submitted
$2,500,000.00
FY15/16
Park
was to design and construct two synthetic turf fields.
November 1, 2016 to the California
Development
Additional funding for FY16/17 to fund accessible walkways
Department of Parks and Recreation$2,370,965.00
FY16/17
$2,370,965.00 Fund
for the installation of sports turf to
and restroom expansion.
replace the grass.
Unencumbered
$275,000.00 Balance
FY16/17
$275,000.00 CDBG
page 5 Attachment 3 CIP Status Project 5-3-2017 (002) 5/4/2017 10:35 AM
page 6 Attachment 3 CIP Status Project 5-3-2017 (002) 5/4/2017 10:35 AM
FUNDING ALLOCATED TO DATE (OR
PROJECT
STATUS
UNENCUMBERED BALANCE WHERE NOTED)
FY
AMOUNT OF ANY GRANTS
Project being advertised for
The Lions Park Projects (17-03): Demolish existing NCC,
construction bids. Groundbreaking
construction of new LEED Gold library, one acre park
ceremony scheduled for July 28,
improvements, and renovating/repurposing of the existing
2017.
library facility to become the new LEED Silver NCC.
$36 million
FY16/17
$300,000.00 Gas Tax
Median Landscape and Irrigation Improvements (16-19): On
Construction complete. Project
Mesa Verde Drive from Adams Ave West to Adams Ave East.
being finalized for acceptance.
$606,127.00
FY14/15
Newport Blvd Landscape Improvements: The Newport
Boulevard frontage roads between 19th Street and Bristol
Street include a number of areas adjacent to the SR -55
Design work completed. Project
Freeway that remain unimproved and the parkways do not
shelved until funding becomes
available.
include planter/buffers between the traveled ways and the
sidewalk.
Newport Boulevard Widening Design - 19th Street to 17th
Street: the intent of the proposed project is to design the
widening of southbound Newport Boulevard within the
Design on hold. Request delay of
281
$,250 Measure M2
project to fy 17/18
subject limits to address operational deficiencies and
accommodate current and projected traffic volumes.
Traffic Impact
$656,250
FY16/17
$375,000 Fees
Old Newport Blvd Rehab Project
Construction phase on hold pending
N/B from 16th St to 15th St
funding allocation.
Open Space Master Plan Update: The Parks and Recreation
Commission and City staff rely upon this document as a
Presentation to the Parks and
Recreation Commission tentatively
planning tool to carry out the City's General Plan's Open Space
scheduled for May 2017
Y
and Recreation element's goals and policies.
Unencumbered
$31,630.00 Balance
FY14/15
Park Security Lighting: This project replaces deteriorated or
Park
missingsecurity lighting around the lakes at TeWinkle Park
y g g
Working with consultant to secure
grant funding from SCE
Unencumbered
Development
and at Shiffer Park.
$375,069.34 Balance
FY13/14
$424,699.00 Fund
$212,531.00 CMAQ (BCIP)
Placentia Avenue Bicycle Signal Installation (14-01)
project under construction. City to
re -bid remaining items of work.
$244,288.00
FY13/14
$31,757.00 AQMD
Placentia Avenue Median Project: construction of landscaped
median on Placentia between Adams and Wilson. This will
improve the streetscape adjacent to Fairview Park and
Project to advertise for bids in May
FY15/16
$400,000.00 Gas Tax
2017
Estancia High School, and also improve the traffic operations
on the street.
$1,579,700.00
FY13/14
1 $729,700.00 HSIP
page 6 Attachment 3 CIP Status Project 5-3-2017 (002) 5/4/2017 10:35 AM
page 7 Attachment 3 CIP Status Project 5-3-2017 (002) 5/4/2017 10:35 AM
FUNDING ALLOCATED TO DATE (OR
PROJECT
STATUS
UNENCUMBERED BALANCE WHERE NOTED)
FY
AMOUNT OF ANY GRANTS
Purchase of generators in progress.
Police Department and Fire Station #4 Generator Replacement
Installation contract to be
advertised for bids in May 2017.
Unencumbered
$600,000.00 Balance
FY15/16
Project V - community based transit
Agreements being finalized for
approval by Council in February.
$3,100,700.00
FY16/17
$2,790,630.00 Measure M2
Red Hill Avenue Median Project: construction of landscaped
Plan revisions being made. Project
medians between McCormick Avenue and Bristol Street.
to advertise for bids in May 2017
Awaiting CalTrans approval.
$871,300.00 593,200.00 City Match
$778,100.00 HSIP
Security Camera Project: furnishing, installing, programming,
licensing, integrating, testing, and the commissioning of
Design Phase
closed circuit video cameras and related equipment at five
Unencumbered
City owned locations In Costa Mesa.
$275,000.00 Balance
FY15/16
Senior Center ADA Restroom Improvements: Renovation and
accessibility enhancements of two staff restrooms on the 1st
floor; two men's and two women's public restrooms on the
Under design
1st floor and 2nd floor. Based on a Compliance Assessment
report completed in 2015.
$125,000.00
FY16/17
Tanager Bike Trail Improvements (17-02): Segment 1 of the
Bike Trail Rehabilitation project which will introduce a new
10ft wide PCC concrete bike trail with integral colored
concrete from Harbor Blvd. to Harla Ave.- City to match color
Award of construction contract
of new Harbor Bike Trail Improvement Project recently
being recommended to City Council
May 16, 2017.
completed. Second and final segment of the trail between
Harla Ave. and Golf Course Dr. to include slurry seal and
localized asphalt concrete dig -outs.
Tewinkle Park - Skate Park Expansion: The expansion is to
provide a dedicated area of approximately 12,000 to 15,000
square feet for young/beginner skaters. It will enlist the
Conceptual Design Phase, public
$50,000.00
FY15/16
support and collaboration of the skating community to come
outreach and coordination with the
up with the ideal layout for the proposed expansion and its
skating community to start in the
integration with the existing facility. The FY15/16 funding for
summer 2017
Skate Park II has been repurposed toward the engineering for
this expansion project.
Unencumbered
$20,000.00 Balance
FY16/17
page 7 Attachment 3 CIP Status Project 5-3-2017 (002) 5/4/2017 10:35 AM
page 8 Attachment 3 CIP Status Project 5-3-2017 (002) 5/4/2017 10:35 AM
FUNDING ALLOCATED TO DATE (OR
PROJECT
STATUS
UNENCUMBERED BALANCE WHERE NOTED)
FY
AMOUNT OF ANY GRANTS
Traffic Signal Modification Project - Baker to Coolidge
Project to start in July 2017
Unencumbered
$50,000.00 Balance
FY16/17
Traffic Signal Coordination Project - Fairview Road
Project on hold. Request to delay
project to 17/18.
$2,074,745.00
FY16/17
$1,949,149.00 M2
Traffic Signal Coordination Project - Bristol Street
Design being finalized
$706,916.00
FY16/17
$581,520.00 M2
Implementation completed for City
Traffic Signal Coordination Project - Newport Blvd
intersections; Caltrans intersections
pending
$735,000.00
FY16/17
$650,000.00 M2
Traffic Signal Coordination Project - Harbor Boulevard
Implementation in progress
$1,097,214.00
FY16/17
$917,620.00 M2
Traffic Signal Installation - Baker to Randolph
Design to be initiated.
Unencumbered
$250,000.00 Balance
FY16/17
M2
Traffic Signal Coordination Project - Sunflower Avenue
Under design
$725,000.00
$617,960.00 M2
W 17th Widening - Placentia to Superior (Design)
Conceptual plans submitted by
consultant
$325,000.00
$262,500.00 M2
Environmental analysis is underway.
Draft Preliminary Environmental
West 19th Bicycle Trail Project: Provides for the design and
Study (PES) submitted to Caltrans.
construction of a new bicycle trail connecting West 19th
Field Review meeting conducted
Street and the Santa Ana River trail system.
with Caltrans, design and
environmental consultants.
Preparation of 70% plans underway.
$2,100,000.00
$1,700,000.00 ATP
Wilson Street Widening Design - College Avenue to Fairview
Road: Wilson Street is designated as a Secondary Arterial
according to the Orange County Transportation Authority's
Master Plan of Arterial Highways as well as the City General
Project on hold. Request delay of
Plan Circulation Element and the proposed project will design
project to FY 17/18
$281,250 Measure M2
Wilson Street to the recommended roadway capacity and
geometrics.
Traffic Impact
$631,250.00
FY16/17
$350,000 Fees
Maintenance Services CIP Projects:
Balearic Community Center: Replace Electrical Service
Waiting on spec revisions from
Consultant
$45,000.00
FY12/13
Building Modification Projects
Several underway: approximately
60% complete
$407,400.00
FY16/17
City Hall - 4th Floor Interior PaintingProject
completed
$80,000.00
FY15/16
page 8 Attachment 3 CIP Status Project 5-3-2017 (002) 5/4/2017 10:35 AM
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FUNDING ALLOCATED TO DATE (OR
PROJECT
STATUS
UNENCUMBERED BALANCE WHERE NOTED)
FY
AMOUNT OF ANY GRANTS
City Hall - 4th Floor Carpet & Moving
Project completed
$164,000.00
FY15/16
Corp Yard Fleet
Install Emergency Generator &
Transfer Switch
$90,000.00
FY14/15
Corp Yard/Police Facility - Replace automated fuel dispensing
Project underway.
authorization and tracking system
$132,000.00
FY16/17
Corporation Yard - Replace four fuel dispensers
Specifications being developed
$50,000.00
FY16/17
Temporary patch completed. Need
DRC - Repair Pool Plaster
to request additional funds for FY17-
18 to re -plaster entire pool
$100,000.00
FY14/15
Paularino Park - Replace Picnic Shelter: To replace the
deteriorating wood shelter with a prefabricated steel
PO issued on shelter
structure. This project also replaces the concrete area
underneath the shelter.
$70,000.00
FY16/17
Pinkley Park - Replace arbor: To replace the deteriorating
wooden and concrete arbor at Pinkley Park with a pre-
Waiting on PO approval
fabricated steel structure.
$150,000.00
FY16/17
Senior Center - Design and Construct New Exterior Front Patio
RFP Development
$32,000.00
FY15/16
$32,000.00 CDBG
Senior Center- Restroom Renovations Design
RFP Development
$25,000.00
FY15/16
$25,000.00 CDBG
Tewinkle Park - Replacement of Pedestrian Bridges: Replaces
Design Phase
three wooden bridges with steel bridges.
$100,000.00
FY15/16
Updates under review. Scheduled to
Update Streetscape Standards
be presented to the Parks and Rec
Commission at a study session in
June/July
$25,000.00
FY14/15
page 9 Attachment 3 CIP Status Project 5-3-2017 (002) 5/4/2017 10:35 AM
Proposed Potential Increases in Revenue Fees for FY 2017/18
Parks & Community Services
Summary Table
v
3
CD
P&CS
Current Fees
Proposed Fees
Estimated Revenue
Program/Facility/Rental
Increase Per Year
(based on 2016 figures)
Park Rentals
0-50 people: $30 per day
0-50: $15/hr x # of hours (min 4 hrs)
1
Category one — Private
51-150 people: $80 per day
51-150: $40/hr x # of hours (min 4 hrs)
resident &non-profit
151+ people: $105 per day
151+: $62.50/hr x # of hours (min 4 hrs)
Minimum increase =
categories
$16,205
+ $5 administrative fee per rental for all
rentals
Park Rentals
0-50 people: $105 per day
0-50: $52.50/hr x # of hours (min 4 hrs)
2
Category two — Private
51-150 people: $205 per day
51-150: $102.50/hr x # of hours (min 4 hrs)
non-resident categories
151+ people: $305 per day
151+: $152.50/hr x # of hours (min 4 hrs)
Minimum increase =
$4,400
+ $5 administrative fee per rental for all
rentals
Park Rentals
0-50 people: $205 per day
0-50: $102.50/hr x # of hours (min 4 hrs)
3
Category three —
51-150 people: $305 per day
51-150: $152.50/hr x # of hours (min 4 hrs)
Commercial companies
/ organizations
151+ people: $405 per day
151+: $202.50/hr x # of hours (min 4 hrs)
Minimum increase =
$1,470
+ $5 administrative fee per rental for all
rentals
v
3
CD
P&CS
Current Fees
Proposed Fees
Estimated Revenue
Program/Facility/Rental
Increase Per Year
(based on 2016 figures)
Fly Field Permits
Adult Permit: $25 /calendar year
Add a $5 administrative fee for all fly permits
4
Adult Permit & Learner's
Learner's Permit (ages 6-14): $15
Add a $5 non-resident fee for all applicable
$2,970
Permit
/calendar year
fly permits
L.E.A.P
A monthly fee is charged:
Introduce a $5 materials fee, per child, per
month
5
Learn, Explore And Play
Mon, Wed, Fri session - $198 per
$3,600
program
month (gam -fpm)
Tues, Thurs session - $139 per
month (gam -fpm)
No administrative fee or
materials fee is charged
L.E.A.P
A one-time fee is charged:
Introduce a $5 materials fee, per child, per
6
Summer Session
Mon, Wed, Fri session (gam-
summer session
$400
fpm) - $303
Tues, Thurs session (gam -fpm) -
$187
No administrative fee or
materials fee is charged
P&CS
Program/Facility/Rental
Current Fees
Proposed Fees
Estimated Revenue
Increase Per Year
(based on 2016 figures)
Camps
$169 per child, per 5 -day week
$205 per child, per 5 -day week (shorter
(shorter hours-8am-5pm)
hours-8am-5pm)
7
Summer Camp
($136 for 4 -day week)
($165 for 4 -day week)
$24,758
$205 per child, per 5 -day week
$225 per child, per 5 -day week (extended
(extended hours-7am-6pm)
hours-7am-6pm)
(Not included l
FY2017/18 total as
($165 for 4 -day week)
($180 for 4 -day week)
proposed for FY
2018/19)
Camp fees cover the cost of any
excursions
No administrative or materials
Introduce a $5 materials fee
fee is charged
Camps
$169 per child, per 5 -day week
$205 per child, per 5 -day week (shorter
(shorter hours-8am-5pm)
hours-8am-5pm)
8
Spring (5 -day), Winter
(2weeks, 4 -day weeks)
($136 for 4 -day week)
($165 for 4 -day week)
& President's Day (4-
$6,324
day)
$205 per child, per 5 -day week
$225 per child, per 5 -day week (extended
(extended hours-7am-6pm)
hours-7am-6pm)
($165 for 4 -day week)
($180 for 4 -day week)
Camp fees cover the cost of any
excursions
No administrative fee or
Introduce a $5 materials fee
materials fee is charged
P&CS
Current Fees
Proposed Fees
Estimated Revenue
Program/Facility/Rental
Increase Per Year
(based on 2016 figures)
Free Youth Programs
9
Basketball
No fee is charged
Introduce a $10 enrollment fee
$1,510
Free Youth Programs
10
Cheerleading
No fee is charged
Introduce a $10 enrollment fee
$440
Free Youth Programs
11
Happy Feet Running
No fee is charged
Introduce a $10 enrollment fee
$640
Club
City Classes & Contract
70% (instructor) — 30% (City) for
Make the split 65% (instructor) — 35% (City)
Classes
Classes the City provides
that are led by staff
12
contract classes held outside of
City -owned buildings
65% (instructor) — 35% (City) for
across all classes
Add an additional $5 administrative fee, per
class enrollment, for all classes
$119,703.50
and/or an external
contract classes held in City -
instructor
owned buildings
P&CS
Current Fees
Proposed Fees
Estimated Revenue
Program/Facility/Rental
Increase Per Year
(based on 2016 figures)
Senior Center Travel
Variable trip fees to cover costs
Introduce a $5 administrative fee
of specific trips (no revenue to
13
Organized trips /days
City)
$4,040
out for senior citizens
No administrative fee is charged
R.O.C.K.S — School Year
A monthly fee is charged.
Increase monthly fees by 5%
14
Recreation On Campus
(Current full 9-month fee is
For example:
$66,000
for Kids program
$412)
Full 9-month payment would increase by:
No materials fee is charged
$21
2016/17 operating costs for the
Which equates to:
program is approximately:
$602,000
• $2.33 a month
• $0.55 a week
• $0.12 a day
• $0.03 an hour
Introduce a $5 materials fee, per child, per
month
See attached worksheet for further analysis
& proposed increases
TOTAL PROPOSED
P&CS
Current Fees
Proposed Fees
Estimated Revenue
Program/Facility/Rental
PER YEAR
Increase Per Year
(based on 2016 figures)
R.O.C.K.S
No fee
Introduce the R. O. C.K.S school year session
($111,250)
pricing structure, as proposed
15
Summer Session
2016/17 operating costs for the
(Not included in
program is approximately:
Introduce a $5 materials fee, per child, per
FY2017118 total as
(9 weeks)
$147,500
month
proposed for FY
2018/19)
See attached worksheet for further analysis
& proposed increases
TOTAL PROPOSED
$227,702.50
POTENTIAL ADDITIONAL
PER YEAR
P&CS REVENUE
SUMMARY OF ALL P&CS PROPOSALS FOR POTENTIAL REVENUE INCREASES
This format has been used to enable City Council to select and adopt all, some or none of these proposals.
Park Rentals
$22,075
Fly Field permits
$2,970
L.E.A.P program
$3,600
L.E.A.P Summer Session
$400
R.O.C.K.S program
$66,000
(R. 0. C.K.S Summer Session)
($111,250)
(Proposed for FY 2018/19 & therefore, not included in FY 2017/18 figures)
Camps
$6,324
(Summer Camp)
($24,758)
(Proposed for FY 2018/19 & therefore, not included in FY 2017/18 figures)
Free Youth Programs
$2,590
Contract classes
$119,703.50
Senior Center Travel
$4,040
TOTAL for FY 2017/18 $227,702.50
(TOTAL for FY 2018/19) ($363,710.50)
Staffing
380 Participants
10 Weeks
DRC
296 Participants
9 Weeks
Sonora
214 Particpants
9 Weeks
2017 Summer R.O.C.K.S Program Projected Cost
Ratio 1:20
Additional Spending
Health/Safety
Small Tools/Equip
Stationary/Office
Total Participants in 2016: 890
Total summer cost per child: $150.36
3 Recreation Leader Ills
16 Recreation Leader IIs
3 Recreation Leader Ills
12 Recreation Leader IIs
2 Recreation Leader Ills
9 Recreation Leader IIs
Price cost per week: $16.71 (9 weeks); $15.04 (10 weeks)
$12.46 30 hrs/wk
$11.35 26.25 hrs/wk
Total: $58,884.40
$12.46 30 hrs/wk
$11.35 26.25 hrs/wk
Total: $42,270.12
$12.46 30 hrs/wk
$11.35 26.25 hrs/wk
Total: $30, 861.54
Staffing total: $132,016.06
Total: $900-$1000
Total: $400-$500
Total: $200-$300
Grand total: $133,816.06
Summer R.O.C.K.S Fee Options
One time fee would cover enrollment in entire summer
session (9 wks) Fee per participant
Fee
Average Attendance
Estimated Revenue
$2
1000
$2,000
$4
1000
$4,000
$5
1000
$5,000
$10
1000
$10,000
$15
1000
$15,000
$20
1000
$20,000 EJ
Current Fees
Full Year
$412
15%
20%
Tri -Installment #1
$170
Tri -Installment #2
$126
Tri -Installment #3
$126
$152
$158
3 -week Session
$38
4 -week Session
$49
5 -week Session
$60
2016/17 City costs for program
School Year $601,991
Summer Session $147,679
R.O.C.K.S Fees
5%
10%
15%
20%
25%
30%
35%
$133
$139
$145
$152
$158
$164
$171
$133
$139
$145
$152
$158
$164
$171
$433
$454
$474
$495
$515
$536
$557
$179
$187
$196
$204
$213
$221
$230
$133
$139
$145
$152
$158
$164
$171
$133
$139
$145
$152
$158
$164
$171
$40
$42
$44
$46
$48
$50
$52
$52
$54
$57
$59
$62
$64
$67
$63
$66
$69
$72
$75
$78
$81
$433,000 1 $454,000 1 $474,000 1 $495,000 1 $515,000 1 $536,000 1 $557,000
Approximate Revenue based on session average of 1,000
Calculation used: 1,000 x full year payment
Proposed Potential Increases in Revenue Fees for FY 2017/18
Community Risk Reduction / Fire Prevention
Summary Table
Operational Fire Permit
Current fees
Proposed fees
Estimated revenue increase per
year
(based on 2016 figures)
1. New Operational Permit
$185.00
$270.00
$8,500
2. Renewal of Operational
$45.00
$140.00
$26,000
Permit
Fire System Plan Review &
Current fees
Proposed fees
Estimated revenue increase per
Permit Fees
year
(based on 2016 figures)
3. Fire Sprinkler System NFPA
$125.00 + $3.00 per head
$725.00 + $7.00 per head
$5,000
13 & 13R (includes 2
inspections)
4. Fire Sprinkler System NFPA
$125.00 + $3.00 per head
$430.00 + $7.00 per head
$70,000
13D (includes 2 inspections)
M
5. Tenant Improvement - Fire
$125.00 + $3.00 per head
$300.00 + $7.00 per head
$20,000
Sprinkler System NFPA 13 &
13R (includes 2 inspections)
6. Fire Alarm System
$195.00 + $5.00 per device
$395.00 + $7.00 per device
$15,000
(includes 1 inspection)
7. Commercial Hood
$280.00 + $5.00 per device
$360.00 + $7.00 per device
$2,000
Extinguishing System
(includes 1 inspection)
8. Additional Plan Check/
No fee is charged
Hourly Rate (Fire Protection Analyst)
Not tracked in 2016
Revision / Resubmittal
Building Plan Review for Fire
Current fees
Proposed fees
Estimated revenue increase per
& Life Safety
year
(based on 2016 figures)
9. Occupancies classified as:
No fee is charged
Hourly Rate (Fire Protection Analyst)
$50,000
A, E, High Rise, I, R, S, and
others at the request of
Building Department
Fire & Life Safety Inspections
Current fees
Proposed fees
Estimated revenue increase per
(Company)
year
(based on 2016 figures)
10. One to 2,500 sq. ft.
No fee is charged
$50.00
$125,000
11. Over 2,500 sq. ft. No fee is charged $250.00 $375,000
TOTAL PROPOSED
$697,000
POTENTIAL ADDITIONAL
PER YEAR
COMMUNITY RISK
REDUCTION / FIRE
PREVENTION REVENUE
SUMMARY OF ALL COMMUNITY RISK REDUCTION / FIRE PREVENTION PROPOSALS FOR POTENTIAL REVENUE INCREASES
Operational Fire Permit $34,500
Fire System Plan Review & Permit Fees $112,500
Building Plan Review for Fire & Life Safety $50,000
Fire & Life Safety Inspections (Company) $500,000
TOTAL
$697,000
This format has been used to enable City Council to select and adopt all, some or none of these proposals.