HomeMy WebLinkAbout06 - CC-6 - Accept Completion of RFP No. 1172 - 5/16/2017CITY COUNCIL AGENDA REPORT
MEETING DATE: MAY 16, 2017
ITEM NUMBER: CC -6
SUBJECT: REMOVAL OF A 10,000 -GALLON UNDERGROUND STORAGE TANK LOCATED IN
THE COSTA MESA POLICE DEPARTMENT- RFP NO. 1172
DATE: MAY 4, 2017
FROM: PUBLIC SERVICES DEPARTMENT/ENGINEERING DIVISION
PRESENTATION BY: RAJA SETHURAMAN, PUBLIC SERVICES DIRECTOR
FOR FURTHER INFORMATION CONTACT: BALTAZAR MEJIA, CITY ENGINEER,
(714) 754-5335
RECOMMENDATION:
1. Accept the work performed by MJK Construction, Inc. and authorize the City Clerk
to file the Notice of Completion.
2. Release the Labor and Material Bond and the Faithful Performance Bond after the
Notice of Completion filing date.
BACKGROUND:
On September 25, 2014, the City, in compliance with the adopted Uniform Public
Construction Cost Accounting Act and associated City of Costa Mesa Purchasing
Procedures, awarded a not -to -exceed $60,000 construction contract to MJK Construction,
Inc., 4780 Cheyenne Way, Chino, CA 91710, for the removal of a 10,000 -gallon
underground storage tank in the Costa Mesa Police Department. The scope of work also
included the removal of a fuel dispenser, associated pipes, and other incidental work
needed to complete the project in accordance with the contract documents.
ANALYSIS:
The construction contract was approved for an amount not -to -exceed $60,000.00. The final
contract cost amounted to $51,305.01. A report of the final costs is included herein as
Attachment 1.
A summary of the costs is as follows:
Initial Contract Cost:
$46,443.33
Change Order No. 1:
$1,932.08
Change Order No. 2:
$2,929.60
Final Contract Cost:
$51,305.01
Change Order No. 1 in the amount of $1,932.08 compensated the contractor for the
required bonds and insurance for the project. Change Order No. 2 in the amount of
$2,929.60 was issued for additional work items required for the completion of the project
and included asphalt seal coating, emergency soil sampling at the work site, and laboratory
analysis.
On November 14, 2014, the work was completed by the contractor to the satisfaction of the
City Engineer and all of the obligations of the bonds have been met by the contractor. The
applicable time periods within which claims could be brought against the contractor under
the Faithful Performance Bond and the Labor and Material Bond have expired. Therefore,
staff recommends that the Faithful Performance Bond and the Labor and Material Bond be
released to MJK Construction, Inc. immediately after the Notice of Completion is filed.
ALTERNATIVES CONSIDERED:
The alternative to this Council action would be to retain the Faithful Performance Bond and
the Labor and Material Bond. However, the project was completed to the satisfaction of the
City Engineer and the applicable time periods within which claims could be brought against
the contractor have expired.
FISCAL REVIEW:
Funding for this project was derived from the Equipment Replacement Fund.
LEGAL REVIEW:
There is no legal review required for this item.
CONCLUSION:
The removal of a 10,000 -gallon underground storage tank, RFP No. 1172 has been
completed to the satisfaction of the City Engineer. It is recommended that the City
Council authorize staff to file the Notice of Completion and release the bonds immediately
after the Notice of Completion filing date.
RAJA SETHURAMAN
Public Services Director
ATTACHMENT
DISTRIBUTION
1 — Cost Summary
City Manager
Assistant City Manager
City Attorney
City Clerk
Staff
File
BALTAZAR MEJIA
City Engineer
E
CITY OF COSTA MESA
FOR PAYMENT ON THE WARRANT LIST OF 7/2/15 DATE: 05/27/15
2nd & FINAL Payment to: MJK CONSTRUCTION, INC. PAGE: 1 OF 1
4780 CHEYENNE WAY, CHINO, CA 91710
PROJECT: REMOVAL OF 10,000 -GALLON UNDERGROUND STORAGE TANK AT THE COSTA MESA POLICE DEPARTMENT (99 FAIR DRIVE, COSTA MESA) - RFP NO. 1172
ITEM
NO
BID
QUANTITY
DESCRIPTION I
UNIT
PRICE
PREVIOUS
QUANTITY
QUANTITY
THIS ESTIMATE
TOTAL QUANTITY
TO DATE
PREVIOUS
AMOUNT
AMOUNT
THIS EST
TOTAL
TO DATE
CONTRACT
PRICE
1
2
1
1
LS
LS
MOBILIZATION/DEMOBILIZATION
PERMITTING
$3,171.25
$1571.63
100.00
100.00
%
%
0.00 %
0.00 %
100.00 %
0.00 %
$3,171.25
$1,571.63
$0.00
$0.00
$3,171.25
$1,571.63
$3,171.25
$1,571.63
3
1
LS
REMOVE 10K UST
$34,845.560
100.00
%
0.00 %
100.00 %
$34,845.56
$0.00
$34,845.56
$34,845.56
4
200.30
GAL
TRANSPORT & DISPOSE TANK CONTENTS
OFF-SITE
$1.95
200.30 GAL
0.00 GAL
200.30 GAL
$390.58
$0.00
$390.58
$390.58
5
1
LS
SOIL RELATED WORK
$4,675.83
100.00
%
0.00 %
0.00 %
$4,675.83
$0.001$4,675.83
$4,675.83
6
1 1
LS
REPORT SUBMITTAL
$1,788.48
100.00
%
0.00 %
100.00 %
$1,788.48
$0.00
$1,788.48
$1,788.48
TOTAL:
$46,443.331
$0.00
$46 443.33
$46.443.33
CHANGE ORDERS
1
1 1
LS
IPAYMENT AND PERFORMANCE BOMND
$1,932.081
0.00
%
100.00 %
100.00 %
$0.001
$1,932.08
$1,932.08
$1,932.08
2.1
1 1
LS
124 HOURS LABORATORY ANALYSIS 1
$635.001
0.00
%
100.00 %
100.00 %
$0.001$635.001
$635.00
$635.00
2.2
1 1
LS
JASPHALT SEAL COATING
$2,294.601
0.00
%
100.00 °%
100.00 %
$0.00
$2294.601
$2 294.60
$2,294.60
CHANGE ORDERS TOTAL:
$0.00
$4,861.68
$4,861.68
$4,861.68
PROJECT TOTAL (PLUS COS): 1
$46,443.331
$4,861.681
$51,305.01
$51,305.01
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