HomeMy WebLinkAbout07 - CC-7 - Close Off Arterial Wall Openings at Vari - 6/20/2017CITY COUNCIL AGENDA REPORT
MEETING DATE: JUNE 20, 2017 ITEM NUMBER: CC -7
SUBJECT: CLOSE OFF ARTERIAL WALL OPENINGS AT VARIOUS LOCATIONS PROJECT,
CITY PROJECT NO. 17-05
DATE: JUNE 8, 2017
FROM: PUBLIC SERVICES DEPARTMENT/ENGINEERING DIVISION
PRESENTATION BY: RAJA SETHURAMAN, PUBLIC SERVICES DIRECTOR
FOR FURTHER INFORMATION CONTACT: BALTAZAR MEJIA, CITY ENGINEER
(714) 754-5335
RECOMMENDED ACTION:
1. Reject all bids.
2. Authorize staff to re -advertise the project.
BACKGROUND:
City staff received requests from residents to close off arterial wall openings at various
locations along Victoria Street and on Fairview Road in order to mitigate illicit activities that
were allegedly occurring around these areas. On July 7, 2015, City Council approved the
request to close off wall openings at the following locations along Victoria Street: Puente
Avenue (north side of Victoria Street), Raleigh Avenue (north side of Victoria Street), and
Sterling Avenue (south side of Victoria Street). On February 16, 2016, additional wall openings
were added to the project at the following locations: Raleigh Avenue (south side of Victoria
Street), Meyer Place (north side of Victoria Street), Wallace Avenue (south side of Victoria
Street), Miner Street (north side of Victoria Street), and Dorset Lane at Fairview Road. The
location of the wall openings is shown in Attachment 1.
ANALYSIS:
Public Services Department requested construction bids for the closure of the above eight (8)
cul-de-sac wall openings along Victoria Street and Fairview Road. The scope of work
included demolition of existing sound wall obstructions, curb and gutter, sidewalks; and the
construction of new, reinforced masonry -block sound walls, wall foundations, sidewalks, curb
and gutter, and other work required to properly transition to the new improvements.
On May 9, 2017, the City Clerk received and opened one (1) bid for this project. The apparent
low bidder, EBS General Engineering, Inc., submitted a base bid of $250,920.00 (Attachment
2). The total cost of the bid was 197% greater than the Engineer's estimate of $127,012.00. It
is estimated the increased bid cost was due to the lack of bidding contractors attributed to the
highly competitive conditions in the construction industry at the timing of bid. Since the
apparent low bidder's price exceeds project funding, staff recommends that the City Council
reject all bids and authorize staff to re -advertise.
ALTERNATIVES CONSIDERED:
One alternative to this recommendation is for City Council to award the contract. However, this
will require additional funding. Staff does not recommend this action as re -advertising the project
may result in more competitive bids. Another alternative is to cancel the project. However, the
City Council has previously approved the concept of this project and cancelling it would override
previous Council action.
FISCAL REVIEW:
There is no fiscal impact at this time if all bids are rejected and the project is re -advertised as
recommended.
Construction funding for this project in the amount of $142,600.00 is available from the City's
Capital Improvements Fund approved in Fiscal Year 2016-17.
LEGAL REVIEW:
California Public Contract Code Section 20166 allows the legislative body, at its discretion, to
reject any and all bids presented and to re -advertise the project.
CONCLUSION:
It is recommended that the City Council reject all bids; and authorize staff to re -advertise the
project.
RAJA SETHURAMAN
Public Services Director
ATTACHMENTS:
DISTRIBUTION
1 - Location Map
2- Bid Abstract
City Manager
Assistant City Manager
City Attorney
City Clerk
Staff
File
BALTAZAR M EJ IA
City Engineer
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CITY OF COSTA MESA
DEPARTMENT OF PUBLIC SERVICES
CLOSE OFF WALL OPENINGS- VARIOUS LOCATIONS PROJECT, CITY PROJECT NO. 17-05
BASE BID
BID OPENING DATE: MAY 09, 2017
1. EBS GENERAL
ENGINEERING
CITY ESTIMATE CORONA, CA
BASE BID TOTAL: $127,012.00
ATTACHMENT 2
UNIT
PRICE
TOTAL
$28,000.00
$28,000.00
$2,275.00
$65.00
$8.00
$46,880.00
$15.25
$30,805.00
$48.00
$50,400.00
$110.00
$87,560.00
$5,000.00
$5,000.00
$250,920.00