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Home My WebLink About01 - - Additional Documents - 6/20/2017CITY OF COSTA MESA FIRE & RESCUE AND POLICE DEPARTMENTS INTEROFFICE MEMORANDUM TO: THOMAS HATCH, CITY MANAGER FROM: JASON PYLE, ACTING FIRE CHIEF & BRYAN GLASS, POLICE CAPTAIN DATE: JUNE 20, 2017 SUBJECT: COMMUNITY OUTREACH EFFORTS TO PROMOTE SAFE AND SANE FIREWORKS AND ZERO TOLERANCE INITIATIVE FOR THE USE OF ILLEGAL FIREWORKS The purpose of this memorandum is to provide information on the various community outreach efforts by both the Costa Mesa Fire & Rescue and Costa Mesa Police Departments relative to the Fourth of July celebration. In preparation for the upcoming holiday, the departments have taken a proactive approach in educating the community on safe and responsible use of fireworks and the Zero Tolerance initiative that informs residents about the problems illegal fireworks cause and fines associated with the use and sale of illegal fireworks. Below is an outline of the two departments' community outreach efforts. • Collaborative effort between the Fire & Rescue and Police Departments to send out Fireworks Safety mailers to 44,000 residents via the US mail. • Costa Mesa Fire & Rescue and Police Departments partnered with the Mesa Water District and inserted Fireworks Safety mailer in water bill that was sent out to 22,500 Mesa Water customers. • On lune 14, 2017, the Community Risk Reduction Division conducted a Fireworks Booth Operator meeting. The 35 operators received training and information on the sale of Safe and Sane Fireworks. The operators also received information on how and where to report illegal fireworks activity. • The Police Department and Community Risk Reduction Division staff continue to monitor and respond to fireworks complaints received through Costa Mesa Connect. These complaints are forwarded to the PD and Arson Taskforce and noted for future fireworks safety messaging distribution. • The Community Risk Reduction Division staff and volunteers will be distributing 5,000 fireworks safety door hangers and flyers on July 1st, 2nd, and 3rd. The distribution of fireworks safety messaging will take place in the areas of the city that usually observe higher fireworks activity and/or a higher number of complaints. This will be in conjunction with uniformed Police Explorers and Bike Team Detail officers, who will be simultaneously canvassing neighborhoods and engaging the community. • Joint Chiefs' Public Service Announcement has been prepared and will be aired in all City communications. • Throughout June, the Police Department conducted a number of undercover operations targeting persons selling illegal fireworks sold within Costa Mesa. As of this date, several arrest have been made and over 600 lbs. of illegal, dangerous fireworks have been seized. This Police Department will publicize these efforts to the community via social media to discourage the purchase and/or use of illegal fireworks over the holiday. • Six LED message boards will be deployed along major traffic thoroughfares throughout the city. These messages will include a zero tolerance theme with an admonishment of criminal penalties for the use of illegal fireworks that carry up to $1,000 fine and/or imprisonment. LED message boards at the high schools and OC Fairgrounds will also be utilized to help promote this message. • The Police Department will continue to promote a message of zero tolerance for illegal fireworks violations leading up to July 4th via a variety of the department's social media platforms. • The Police Department has been collaborating with both the District Attorney's Office and City Attorney's Office to seek maximum penalties for offenders of state and local firework statutes. • The Police Department will have mandatory staffing on July 4th with an additional deployment of dedicated enforcement -specific units throughout the city. Additionally, Communications will be operating a dedicated enforcement radio frequency to streamline the communication of firework - related call -for -service and enforcement efforts. Additional dedicated enforcement units will be patrolling the community over July 2nd and July 3rd, as well. The Fire & Rescue and Police Departments will continue their outreach efforts through educational and preventative measures. Should you have any questions, please feel free to contact us. Thank you. ADDITIONAL DOCUMENTS FOR CC -2 WARRANT INFORMATION 06/20/17 Payment Date Remittance to: Remittance Payment Explanation of payment Ref. ID: Amount 0204837 06/09/17 Elasticsearch, Inc. — 0000024356 $30,000.00 What is this for? ElasticSearch is Elasticsearch Subscription software/search engine we will use to integrate multiple city applications to centralize the data information, so city sta can query information from a centra repository. 0204864 06/09/17 CDW Government Inc. — 0000005402 $616.69 What was this for? This purchase was for Flash Drive flash drives for digital evidence that i provided to the DA's Office and courts. This could include audio, video,& photo digita evidence. The order was for approximately 40 flash drives of various capacities (64, 128, or 256 GBs) ADDITIONAL DOCUMENTS FOR PH -2 BUDGET ADOPTION City of Costa Mesa, California Summary of Requested Capital Improvement Projects for Westside Costa Mesa Fiscal Year 2017-2018 Req Project Name Nbr Total Amount Requested $3,930,916 $500,000 $75,000 Total Amount for Westside Costa Mesa 8 Citywide Street Improvements $2,416,000 9 Citywide Alley Improvements $250,000 10 Hamilton St. Charle St to Harbor Blvd $75,000 13 Pomona Ave Improvements - 19th to 16th $585,000 $585,000 40 1 Lions Park Projects $2,800,000 $2,800,000 Total $7,890,916 $6,126,000 Total CIP Budget $20,359,170 Percentage of Total CIP Budget to Westside Costa Mesa Projects: 30% City of Costa Mesa Fiscal Year 2017-18 Budget Hearing June 20, 2017 `pStP Asps9 Y J � d �2aox°rt*d''• `btu Nps :,fie$ Budget Hearing J Y1a'd M�O�c°Tt Today's Agenda • City Manager Opening Remarks • Review of Summary Information • Changes since May 9 Study session 4��p MES9 Budget Hearing JM1 J� d - Process & Resources • Budget book on-line, City Clerk's office, libraries & Senior Center • Budget In -brief • Council study session & follow up report • Community meeting & follow up report • Committee & Commission review • Agenda Report Attachments ryTP ly Budget Hearing J �'d °¢ All Funds — Source of Funds Adopted FY 16-17 Preliminary FY 17-18 Increase Decrease Amount Percent General Fund Rev. $ 117,392,897 $ 124,512,589 $7,119,692 6.1% Special Rev. Funds 7,874,063 8,521,976 647,913 8.2% Capital Funds 3,100,828 5,720,271 2,619 443 84.5% Internal Serv. Funds 5,890,411 8,135,371 2,244,960 38.1% Use of Carryover 2,581,030 796,053 3,377,083 -130.8% Operating Trans. 7,796,786 8 907 435 1,110,649 14.2% Total $ 144,636,017 $ 155,001,590 $10,365,573 7.2% Jgg�` Budget Hearing J*�DO All Funds — Fund Balances & Reserves Preliminary Budget a General Fund - Revenues Use of Money and Fees & Charges for Other Government Property 4Y Agencies Other Accounts 2% 2% Fines & Forfeitures 1% Licenses & Permits - 2% _. _ . Promected to Franchise Fee's June 30, 2018 4% / General Fund $ 57,879,858 Special Rev. Funds 678,391 Capital Funds 3,376,827 Internal Serv. Funds 4,648,377 23% Total $ 66,583,452 Preliminary Budget a General Fund - Revenues Use of Money and Fees & Charges for Other Government Property 4Y Agencies Other Accounts 2% 2% Fines & Forfeitures 1% Licenses & Permits - 2% _. _ . Total: $124,512,589 Sales Tax 46% Franchise Fee's 4% / Transient Occupancy) Tax 7% Property Tax 23% Total: $124,512,589 Sales Tax 46% `p51P MFD _ Budget Hearing J d Fire & Rescue Proposed Cost Recovery Fees for FY 17-18 • Operational Fire Permit --$34,500 • Fire System Plan Review & Permit --$112,000 • Building Plan Review for Fire & Life Safety --$50,000 • Fire & Life Safety Inspections --$500,000 • (Community Risk Reduction Inspectors & Engine/Truck Company ) ,O�a 4E Parks & Community Services s9 J_ :g Program Summary • Park Rentals $ 22,075 • Fly Field Permits $ 2,970 • L.E.A.P Programs $ 3,600 + $ 400 • Camps $ 6,324 • Youth Sports Programs $ 2,590 • R.O.C.K.S Program $ 66,000 • Contract Classes $ 119,703.50 • Senior Center Travel $ 4,040 • TOTAL for FY 17118 $ 227,702.50 • (Summer Camp 2018) ($24,758) • (R.O.C.K.S Summer Session 2018) ($111,250) • Total FY 18-19 $363,710 o`• 5T• MF ,% „4Sy Budget Hearing ,., a Future Revenue Options • Special Event Fees • Finance & Pension Committee • Business License • Transient Occupancy Tax • Development Services & Other City Department Fees G•�• U ., Budget Hearing %. City-wide Highlights • Consistency with Council priorities • Realistic revenue forecast assumptions • Balanced budgets (3 exceptions) • 6.5% of General Funds dedicated to Capital • Fully funds pension ARC plus $500,000 additional payment to reduce pension liability • Fully funds all debt service requirements • Contingency appropriations of $500,000 • IT Replacement Increased allocation to $250,000 o4��rn Mfs9 ,= Budget Hearing J ewr.1 'D General Fund — Approp. By Dept. Non- City Council City Manager City Attorney Departmental 0% 7% % Finance Public Svs. 8% z% 15% _— - Parks & Comm. Svs. v- Svs. NI Tech. 5% 3% i Fire/ � _ j A_Pofice 18% - - 36% Total: $124,512,589 5ta 214 Budget Hearing J Budgeted Full -Time Positions FY 16-17 Mid -year Chan es FY 16-17 City Council 6 6 CEO 25 25 Finance 19 19 Parks & Comm. Svs. 10 +1 11 Information Tech. 11 11 Police 212 212 Fire 84 +6 90 Development Svs. 38 38 Public Svs. 74 -9 65 [Total 479 +7 -9 477 J ;.f Budget Hearing Fund 601: Equipment Repl. Fund Approved Vehicles/Equipment Replace 1500 GPM Pumper $ 707,300 Replace 4 golf carts (Parks) $ 42,660 Replace 3 Police motorcycles $ 83,844 Replace 10 Police Field & Support veh. $ 462,850 Replace Police mobile command veh. $ 900,000 Replace 3 Public Services items $ 248,090 Total $ 2.444.744 Police Dept. contribution $ 450,200 Fire Dept. contribution $ 500,000 Fund 601 $ 1,494,544 G•�• MFr9 .°,t Budget Hearing J d Fire Department Highlights • Replacement of 1500 GPM Pumper Issues: • 20 years old • High mileage • Parts difficult to find Maintenance cost EPA compliance • Unreliable as a front line emergency vehicle <0, ST" MF Budget Hearinq 'a Police Department Highlights Replace the aging Mobile Command vehicle ($900,000) 20 years old • Termite infestation • Leaks ~ Unstable over 40 mph • Electrical issues Limited workspace • Outdated technology • Limited storage area I ° Budget Hearing J �Dd 4�°�0„� Police Department Highlights 0l�fP ME FY 17-18 Budget Capital Improvement Program • Previously approved Capital Improvement Projects — 58 Projects with Approximately $63 Million in Funding • 46 Projects Underway • 75 Percent of Building Modification Projects Completed Osn Me FY 17-18 Budget ��Poeurtc� a Capital Improvement Program 65 Projects Considered Total Request was Approximately $28 Million Draft Recommendation - 30 Projects with Approximately $19.5 Million Funding Fairview Park Projects Funding were Allocated During Mid Year Budget 17 ,s 0§iN Mp Budget Hearing J ��Poemt°`a Fire Station 1 4�p MFD Budget Hearing J �az Lions Park Projects wL Y Irr 71 -Ml o`�jTP ME� g Budget Hearing 'a Changes since May 9 Session • General Fund Revenue increased $564,087 • General Fund Contingency now $1,000,000 • State employee for group home inspections • Tennis Center Improvements $100,000 • Transfer $3,170,491 to reduce Self - Insurance Fund balance. Budget Hearing Myo Changes since May 9 Session • Use Fire Development Fees Fund 218 for: • 1500 GPM pumper truck --$125,000 • Fire station exhaust extraction systems --$100,000 • Signal Pre-emption $375,000 (pending Fire fee approval) • Increase HOME program funds by $92,238. • Other technical adjustments ° Budget Hearing oµ a` Pension Cost Prepayment Options 23 `ljfP Mp� Y° Budget Hearing JM1� D Human Resource Items • Re -class existing position to HR Administrator • Exchange two PD part-time positions to Community Service Specialists • Job descriptions and salary resolutions • Assistant Fire Marshal • Community Improvement Manager • Parks & Community Services Director ,4 (.°gyp MFS9 :I _ Budget Hearing Jµ�a Next Steps 1. FY 16-17 closing, audit and CAFR 2. Publish the Adopted FY 17-18 Budget 3. Work on future revenue options 4. Mid year budget report Feb./March 2018 25 °9 Budget Hearing o , ' Recommended Actions 1. Approve Budget Resolution (Attachment 1) including all items listed on the Budget Addendum (Attachment 7). 2. Adopt the Fire and Park services cost recovery fees Resolution (Attachment 4) 3. Direct staff to work with the Finance and Pension Advisory Committee on future options for the Business License fees & Transient Occupancy Tax rate. 4. Authorize the City Manager and Finance Director to make annual CalPERS prepayments for up to all bargaining groups if cash flow and cash balances permit. 5. Approve job descriptions and recommended salary resolutions for the following (Attachments 9, 10, 11, 12 & 13): a. Assistant Fire Marshal b. Community Improvement Manager c. Parks and Community Services Director 26 City of Costa Mesa Fiscal Year 2017-18 Budget Hearing June 20, 2017 Comments/Questions? `p51PwwyFfq *�xarte� TRAYLOR, MARIAN Subject: FW: Finance and Pension Advisory Committee (FiPAC) Letters to Council Attachments: FiPAC 115Trust Letter 5-2017 #4 (003).doc; FiPAC CityBudgetFY17-18 Letter#l.doc ADDITIONAL DOCUMENTS FOR PH -2 From: DUNIVENT, STEVE Sent: Monday, June 19, 2017 5:36 PM To: CITY COUNCIL <CITYCOUNCIL@ci.costa-mesa.ca.us> Cc: DEPARTMENT DIRECTORS<DEPARTMENTDIRECTORS@costamesaca.gov>; BUDGET LIAISON <BUDGET@ci.costa- mesa.ca.us> Subject: FW: Finance and Pension Advisory Committee (FiPAC) Letters to Council PLEASE ®® NOT REPLY TO ALL The FiPAC provided their recommendations related to the FY 17-18 budget. Please see the attached two letters. These will also be provided in the red folders for tomorrow's Council meeting. In summary, the FiPAC is recommending: • $1,700,000 in various reductions to be used for the pension trust and reserves • They also recommend deferring the PD mobile command vehicle • And the separate letter recommends hiring a consultant to advise on the 115 pension trust fund. STEVE DUNIVENT Interim Finance Director City of Costa Mesa, CA 714.754.5243 ADDITIONAL DOCUMENTS FOR PH -2 DATE: June 14, 2017 TO: Costa Mesa City Council COPY: Steve Dunivent, Interim Finance Director, Tom Hatch, City Manager, Tamara Letourneau, Assistant City Manager FROM: Finance and Pension Advisory Committee SUBJECT: Preliminary Budget FY 17/18 The Finance and Pension Advisory Committee (FiPAC) has reviewed the Preliminary Budget for FY 17/18 and has the following comments and recommendations. Our review is limited to the General Fund which accounts for 91 % of City spending. FiPAC notes efforts to control spending highlighted in the executive summary. However, the Preliminary Budget spends every dollar of the 6.1% projected increase in revenue. FiPAC believes additional spending restraint is necessary so that funds can be set aside for known upcoming spending demands. Revenue 1) After 6-7 years of continued growth many believe the economy is due for a slowdown. 2) YTD 2017 auto sales are behind 2016 sales level 3) Online shopping is taking an increasing share of consumer spending and continues to take a toll on brick and mortar retail sales. The City needs to be mindful of this trend. A recent report by Credit Swisse suggested that 25% of U.S. shopping malls will be closed in the next five years. 4) This being the first year, we believe the City has been prudent in forecasting revenue from marijuana facilities and Fire Department hospital transport. Regular Salaries 1) FiPAC believes this expense category is overstated due to the forecasting methodology. 2) Reduce Non Sworn salaries $700,000 or 3.8% 3) Reduce Police Sworn salaries $500,000 or 3.3% Maintenance & Operations 1) Reduce Public Services $150,000 or 1.3% 2) Reduce all other Depts. $350,000 or 2.2% (excluding transfers out) Reduction Total = S1.700.000 or 1 1) FiPAC recommends $1,000,000 be reserved in a separate trust account to help pay future pension and OPEB costs (see separate letter). 2) Transfer $700,000 to the Fund Balance reserve account. Committee recommendations on reserve policies to follow but not in time for budget decision. Mobile Command Vehicle 1) FiPAC recommends deferring purchase of this vehicle. More analysis needs to be done. 2) Reserve the planned $450,000 by transferring the monies to the Fund Balance Reserve. Capital Projects 1) Do not approve additional engineering costs for the Newport Blvd (project #27) and Wilson Street (project #29) widening projects until such time as a Council votes to approve these entire projects, which are estimated to cost millions of dollars each. Thank you and we are happy to meet to answer any questions. Finance and Pension Advisory Committee Jim Fisler, Chairman Ralph Taboada, Vice -Chair John Hinson, Member Al Melone, Member Richard Riva, Member Bob Juneman, Member Nick Peterson, Member Rebecca Trahan, Member Wendy Leece, Member Tom Pollitt, Member Anna Vrska, Member 2 Taboada 6/17 DATE: June 14, 2017 TO: Costa Mesa City Council COPY: Steve Dunivent, Interim Finance Director, Tom Hatch City Manager Tamara Letourneau, Assistant City Manager FROM: Finance and Pension Advisory Committee (FiPAC) SUBJECT: Financial Reserves for Pension Costs The City's pension costs are increasing rapidly. They will increase faster than revenue which means they will absorb a larger and larger share of future budgets. In addition, earlier this year, Council was presented with analysis that estimated in the five years (FY 18/19 — 22/23) Costa Mesa will receive an additional $20 million of pension costs due to a recent Ca1PERS rate change. In December 2016, the CAPERS Board of Directors voted to reduce the risk to its investment portfolio and would begin implementing a more conservative investment policy. As a result, they lowered the rate of return goal from 7.5% to 7.0%. The effect is substantially higher annual pension costs for CAPERS member agencies including Costa Mesa. The cost of this change will be spread over 8 years beginning in FY 18/19. FiPAC believes the prudent action for the City is to begin reserving funds now to help pay the increasing future pension costs. The City has precedent for this. Annually, the City sets funds aside for major capital projects, IT equipment, and vehicles. There is a specific financial program available to set funds aside. It is called a 115 Trust. Currently 83 public agencies in California (30 of them cities, including Huntington Beach) have established a 115 Trust. These trusts offer flexibility of investment strategies and annual contribution and withdrawal amounts. The only caveat, and FiPAC thinks this is good, is that funds deposited in a 115 Trust must be applied toward pension costs. The city already has a relationship with the finance advisory firm Fieldman Rolapp concerning the Lions Park project. We suggest retaining them or another firm to advise on the advantages/disadvantages of setting up a 115 Trust for both Pensions and OPEB. The Committee sees the following benefits provided by establishing a formal Trust: 1)Local Control over assets -the trust can be accessed at any time so long as it is used to pay the employer's pension or OPEB obligations; 2) Pension Rate Stabilization -assets can be transferred to CAPERS at the city's discretion, which would reduce or eliminate large fluctuations in employer contributions to CAPERS; 3) Investment Flexibility -investment requirements that apply to the City's funds are not applicable to assets held in an irrevocable Section 115 Trust. The District maintains oversight of the investment manager and the portfolio's risk tolerance level and the investments can be diversified and invested as the Council desires; 4. Lower Net Pension Liability -contributions placed in the Trust reduce the City's unfunded pension liability. Assets placed into the Trust will directly reduce the City's net pension liability for financial reporting purposes as required by Governmental Accounting Standards Board (GASB) Statement No. 68; 5. Credit Rating -rating agencies may look favorably upon actions to reduce liabilities. This is considered a best practice among governmental finance professionals. FiPAC recognizes there is not enough time for staff and Council to fully analyze this important decision before the Budget has to be approved. In the meantime, until a decision is made, we recommend that the Council set aside $1.0 M within the Budget in a temporary "115" holding account. When a decision is made the funds will then be available. Thank you Finance and Pension Advisory Committee Jim Fisler, Chairman Ralph Taboada, Vice- Chair John Hinson, Member Al Melone, Member Richard Riva, Member Bob Juneman, Member Nick Peterson, Member Rebecca Trahan, Member Wendy Leece, Member Tom Pollitt, Member Anna Vrska, Member Taboada 6/17 CITY OF COSTA MESA, CALIFORNIA CALCULATION OF PROJECTED FUND BALANCES for the Fiscal Year Ending June 30, 2018 Fund Description General Fund Gas Tax Fund 201 Proposition 172 Fund 202 Air Quality Management District Fund (AQMD) 203 HOME Program Fund 205 Community Development Block Grant Fund (CDBG) 207 Park Development Fees Fund 208 Drainage Fees Fund 209 Supplemental Law Enforcement Services Fund 213 Traffic Impact Fees Fund 214 Rental Rehabilitation Program Fund 216 Narcotics Forfeiture Fund 217 Fire System Development Fees Fund 218 Local Law Enforcement Block Grant Fund 219 Subtotal Special Revenue Funds Capital Improvement Fund 401 Measure "M" Construction Fund 403 Measure "M" Turnback Fund 414 Measure "M2" Regional Fund 415 Measure "M2" Fairshare Fund 416 Vehicle Parking District 1 &2 Funds 409 and 410 Subtotal Capital Projects Funds Total Governmental Funds Equipment Replacement Fund 601 Self Insurance Fund 602 IT Replacement Fund 603 Total Internal Service Funds GRAND TOTAL Preliminary Projected Estimated Operating Balances Revenues Budget 07/01/2017* FY 17-18 FY 17-18 $ 57,879,858 $ 124,512,589 $ 115,605,154 597,944 2,452,558 643,538 (170,277) 1,126,187 894,259 (34,574) 144,354 15,000 - 425,177 425,177 (98,584) 1,150,000 670,000 (1,912,880) 2,515,000 225,199 863,593 261,600 - - 209,500 258,091 1,690,229 213,000 - 98,253 500 - 57,048 4,400 - 356,524 2,700 - 13,967 17,000 - $ 1,461,244 $ 8,521,976 $ 3,131,264 $ 6,501,049 $ 707,540 $ - 245,759 750 - 60,971 - - (4,203,854) 2,528,817 - 548,798 2,474,342 20,000 60,327 8,684 - $ 3,213,051 $ 5,720,133 $ 20,000 $ 62,554,153 $ 138,754,698 $ 118,756,418 $ 8,012,512 $ 2,234,424 $ 3,088,139 (5,233,703) 5,649,447 4,682,440 454,576 251,500 - $ 3,233,385 $ 8,135,371 $ 7,770,579 $ 65,787,538 $ 146,890,069 $ 126,526,997 * Calculated projected balance as of July 1, 2017 using total available and undesignated fund balance as of July 1, 2016 plus projected FY 16-17 revenues and expenditures through June 30, 2017. CITY OF COSTA MESA, CALIFORNIA Preliminary Total Estimated Capital Preliminary Revenues Budget Budget Over (Under) FY 17-18 FY 17-18 Preliminary Bud Projected Balances Transfers In Transfers Out 06/30/2018 $ - $ 115,605,154 $ 8,907,435 $ - $ 8,907,435 $ 57,879,858 2,406,964 3,050,502 (597,944) - - - - 894,259 231,928 - - 61,651 75,000 90,000 54,354 - - 19,780 - 425,177 - - - - 480,000 1,150,000 - - - (98,584) 2,500,000 2,725,199 (210,199) - - (2,123,079) 760,193 760,193 (498,593) - - 365,000 - 258,091 (48,591) 48,591 - - - - 213,000 - - 1,903,229 - - 500 - - 98,753 - - 4,400 - - 61,448 - - 2,700 - - 359,224 - - 17,000 - - 30,967 $ 6,222,157 $ 9,353,421 $ (831,444) $ 48,591 $ - $ 678,391 $ 8,376,184 $ 8,376,184 $ (7,668,644) $ 7,808,644 $ - $ 6,641,049 - - 750 - - 246,509 - - - - - 60,971 2,528,817 2,528,817 - - - (4,203,854) 2,440,000 2,460,000 14,342 - - 563,140 - - 8,684 - - 69,011 $ 13,345,001 $ 13,365,001 $ (7,644,868) $ 7,808,644 $ - $ 3,376,827 $ 19,567,158 $ 138,323,576 $ 431,123 $ 7,857,235 $ 8,907,435 $ 61,935,075 $ - $ 3,088,139 $ (853,715) $ 1,050,200 $ - $ 8,208,997 - 4,682,440 967,007 - - (4,266,696) - 251,500 - - 706,076 $ - $ 7,770,579 $ 364,792 $ 1,050,200 $ - $ 4,648,377 $ 19,567,158 $ 146,094,155 $ 795,915 $ 8,907,435 $ 8,907,435 $ 66,583,452 a Revised Staff Proposals for Increases in Revenue Fees for FY2017/18 Parks and Community Services PROGRAM/FACILITY/ ORIGINAL STAFF PROPOSAL ADDITIONAL COUNCIL/STAFF INPUT NEW STAFF PROPOSAL RENTAL RECEIVED Park Rentals 0-50: $15/hr x # of hrs (min 4 hrs) Suggested that residents / non -profits with Keep fees as originally presented; 1 Private resident & 51-150: $40/hr x # of hrs (min 4 small groups be charged no fee. however, also recommends adding non-profit categories hrs) that a group of 1-10 patrons (in this classification) not be charged. 151+: $62.50/hr x #hrs (min 4 hrs) + $5 administrative fee per rental for all rentals Fly Field Permits Add a $5 administrative fee for Due to the sensitive nature of Fairview The adult permit fee increase from 4 Adult permit & all fly permits. Park where the permits are used, it is $25 to $50 annually. Learner's permit Add a $5 non-resident fee for all suggested that in addition to the originally d Learner's permit increase from $15 applicable fly permits proposed, the cost the fly -permit should to $30 annually. also increase. *80% of all permits are issued to non- All other proposed fees still residents. recommended ($5 administrative fee & $5 non-resident fee). Revised Staff Proposals for Increases in Revenue Fees forFY2017/18 Parks and Community Services PPROGRAM/FACILITY/ RENTAL ORIGINAL STAFF PROPOSAL ADDITIONAL COUNCIL/STAFF INPUT RECEIVED NEW STAFF PROPOSAL L.E.A.P Introduce a $5 materials fee, per More information requested regarding Original proposal stands (to charge a 5 Learn, Explore And child, per month for both the staff to participant ratios and details of $5 materials fee, per child, per Play program School Session and the Summer day to day program operations. month for the 80 participants). & Session This program is a highly structured, 6 hands-on, activity based, pre-school style educational and recreational program that is designed for children to learn and explore through play. This program's staff to participant ratio is the lowest of all City youth programs, at 1:10. The program curriculum was updated and rebranded in FY2015/16 and in doing so saw costs increase for additional materials and educational experiences. Both the monthly sessions have been full for the last two years. The Summer Session, which has been in existence for just three seasons is also full. Revised Staff Proposals for Increases in Revenue Fees forFY2017/18 Parks and Community Services PROGRAM/FACILITY/ ORIGINAL STAFF PROPOSAL ADDITIONAL COUNCIL/STAFF INPUT NEW STAFF PROPOSAL RENTAL RECEIVED Camps $205 per child, per 5 -day week Clarification requested as to why the price Original proposal for fee increases (shorter hours — 8am-5pm) increase for the 5 -day week is higher than still stands. 7 Summer Camp & School -Year CamPs ($165 for 4 -day week) the 4 -day increase. For clarification, the price for the 5- & $225 per child, per 5 -day week day week increase is higher than the 8 (extended hours- 7am-6pm) 4 -day increase as the extra day includes any entry fees and/or ($180 for 4 -day week) transportation to an off-site excursion. Introduce a $5 materials fee Free Youth Programs Introduce a $10 enrollment fee Consideration should be given to keep Staff now recommends that these Basketball, 9-11 these programs free of charge. programs remain free of charge. Cheerleading, Happy Feet Running Club Revised Staff Proposals for Increases in Revenue Fees for FY2017/18 Parks and Community Services PROGRAM/FACILITY/ RENTAL ORIGINAL STAFF PROPOSAL ADDITIONAL COUNCIL/STAFF INPUT RECEIVED NEW STAFF PROPOSAL Senior Center Travel Introduce a $5 administrative fee Clarification on what Senior Center Original proposal for $5 13 Organized trips/days programs this fee will apply to. administrative fee still stands. out of senior citizens The administrative fee only pertains to the Senior Travel Program, which takes seniors on local, statewide and regional bus trips. The proposed fee will offset program costs associated with both part-time travel dedicated staffing costs and associated travel company vendor expenses. No additional Senior Center fee increases are being recommended at this time. Revised Staff Proposals for Increases in Revenue Fees forFY2017/18 Parks and Community Services PROGRAM/FACILITY/ ORIGINAL STAFF PROPOSAL ADDITIONAL COUNCIL/STAFF INPUT NEW STAFF PROPOSAL RENTAL RECEIVED R.O.C.K.S —School Year Increase monthly fees by 5% Provide more information on costs of the Original proposed increase of 5% for 14 Recreation On Campus For example: program and rationale behind proposed monthly fees and adding a $5 for Kids program increases. materials fee still stands. Full 9 -month payment would increase by: $21 This program's total operational cost is currently $602,000 and Which equates to: current income is estimated at • $2.33 a month $303,000. This leaves the subsidy currently at approximately 50%, • $0.55 a week without including the costs • $0.12 a day associated with the Summer • $0.03 an hour R.O.C.K.S program. Introduce a $5 materials fee, per child, per month R.O.C.K.S Introduce the R.O.C.K.S school Revisit the proposal and consider other The proposed fee increases were for 15 Summer Session year session pricing structure, as options. FY2018/19 so there is no impact on proposed. the FY2017/18 budget. Staff would (9 weeks) Introduce a $5 materials fee, per like to survey the participants this child, per month summer to gauge interest in the program with having registration costs associated with it. The current cost to run the summer R.O.C.K.S program is approximately $140,000 over 9 weeks. TRAYLOR, MARIAN From: Terry King <TerryKay617@hotmail.com> Sent: Tuesday, June 20, 2017 11:30 AM To: TRAYLOR, MARIAN Subject: Re: Costa Mesa Tennis Center Addendum to letter below: I have since learned that the security doors noted below also includes a camera system, so security at CMTC is not as high a priority as I thought. So please move upgrading the bathrooms to NUMBER ONE. Thanks, Terry King From: TRAYLOR, MARIAN<MARIAN.TRAYLOR@costamesaca.gov> Sent: Monday, June 19, 2017 6:24 PM To: TerryKay617@hotmail.com Subject: RE: Costa Mesa Tennis Center Good afternoon, We are in receipt of your e-mail below and will provide to our City Council, staff, and the public. Thank you, Marian B. Traylor Deputy City Clerk City of Costa Mesa - City Clerk's Office 77 Fair Dr. Costa Mesa, CA 92626 (714) 754-5213 From: Terry King [mailto:TerrvKay617@hotmail.com] Sent: Monday, June 12, 2017 1:39 PM To: HATCH, THOMAS <TH0MAS. HATCH @costamesaca.eov> Subject: Costa Mesa Tennis Center Dear Tom - I understand that the Costa Mesa City Council has funded an account for improvements at Costa Mesa Tennis Center. Yay! I have been playing at CMTC since 1982 and I love those courts. But the facility has only seen a few improvements since 1982 and it is time! The list of possible improvements and upgrades is long, but I will make 2 suggestions. First, security. The players themselves set up a GoFundMe account and purchased security doors for the facility after the Lloyds suffered 2 break-ins with a loss of a significant amount of money. Before anything else is "improved", security should be up -graded ASAP. Second, bathrooms. The bathrooms are kept as clean as possible and in repair as possible, but they are the same bathrooms that I have been using since 1982. It would save Costa Mesa (my taxes) a significant amount of money just to change out the toilets to low -flow (commercial) models. Many times the toilet handles don't work properly and keep running, so that is a waste of water and money also. I hope you will consider these improvements and be able to move forward with them as soon as possible. Terry King 1209 Hazel Place Costa Mesa, CA 92626 TRAYLOR, MARIAN Subject: FW: Costa Mesa Tennis Center ADDITIONAL DOCUMENTS FOR PH -2 From: Dee Harriman [mailto:dee.harriman@promopointmarketing.com] Sent: Monday, June 12, 2017 4:04 PM To: STEPHENS, JOHN <JOHN.STEPHENS(a@costamesaca.gov> Cc: HATCH, THOMAS <THOMAS.HATCH @costamesaca.goy>; MCNABB, LIZ <LIZ.MCNABB@costamesaca.gov> Subject: Costa Mesa Tennis Center Hello John, We've been Costa Mesa residents since 1982 and I've been playing tennis at Costa Mesa Tennis Center on and off for 35 years. My kids attended SJB where I met you and your lovely family, as well as Costa Mesa High School (Tom, where I had the pleasure of meeting Vanessa), and they too played at this facility. The last 5 years, I started to play tennis seriously and last year, my team represented Orange County at the LISTA National Tournament in Indian Wells. The Lloyds are doing a fabulous job at keeping the facility maintained and providing us with great instruction. The tennis center is sadly in need of much improvements as little has been done by the City over the years. We are ranked at the bottom when compared to other city's public tennis facilities. It's reassuring to know that the council budgeted monies for improvements this year. Thank you for that! Only 2 of the 12 courts have been resurfaced in the last 10 years, the bathrooms are in poor shape, and lights restrict playas they are so old, they cannot be redirected. I'm sure they also consume a ton of electricity and changing them to LED lighting would surely save the City money. Security of the facility has been non-existent and the center was vandalized twice! I had to set up a GoFundMe campaign to help the Lloyd's secure the pro -shop! I am writing to request that the money that was budgeted be actually spent on improvements for the tennis center. Many top tennis players have practiced at these courts. The Center has great management, a perfect location, and a growing tennis community. I manage 3 teams currently with over 42 ladies on the roster— up 50% from 3 years ago! It's definitely a growing sport due to the aging population and the council can make it a destination for tennis enthusiasts! Thank you for all your hard work for our beautiful City! Sincerely, Dee Harriman 3498 Wimbledon Way Costa Mesa TRAYLOR, MARIAN Subject: FW: Costa Mesa Tennis Center ADDITIONAL DOCUMENTS FOR PH -2 From: SHELTON, KELLY Sent: Monday, June 19, 2017 4:24 PM To: GREEN, BRENDA <brenda.green@costa mesaca.gov> Subject: FW: Costa Mesa Tennis Center From: Cathy Longman [mailto:cathylongman@gmail.com] Sent: Wednesday, June 14, 2017 10:54 AM To: HATCH, THOMAS <THOMAS. HATCH @costamesaca.gov> Subject: Costa Mesa Tennis Center I understand there are funds earmarked for much needed improvements at Costa Mesa Tennis Center. I am so happy to hear that as the facility is very popular and could use some sprucing up in order to attract events. I play there several times a week, on a team and otherwise. Thank you for directing funds to a wonderful asset to our community. Cathy Longman Eastside Costa Mesa resident ADDITIONAL DOCUMENTS FOR PH -3 APPEAL - 2152 RALEIGH AVE. TRAYLOR, MARIAN Subject: SL -15-14 ADDITIONAL DOCUMENTS FOR PH -3 From: Michael Robby (Aliso Viejo)[mailto:michael.robby@clubsports.comj Sent: Tuesday, June 13, 2017 4:24 PM To: CITY CLERIC <CITYCLERK@ci.costa-mesa.ca.us> Subject: SL -15-14 Hello, On behalf of a group of concerned homeowners on Sterling Ave, between Victoria and Hamilton, we are opposed to any sober living homes in our area. We would oppose any and all possible permits for this type of residence in our area — as 2152 Raleigh would be in very close proximity to our street. Please advise on the best way to communicate our collective concerns to the city council / planning commission, etc. — and/or if there is an opportunity to voice our concerns in-person on 7/20. If we are reading the notice correctly, we would support the continuance of the denial — again, so this type of residential use does not occur. This type of use does not make sense for our area, quality of life for homeowners and families here, nor Costa Mesa in general. Sincerely, Mike Robby 2124 Sterling Ave 949-290-5710 *Please let me know if this agenda item is open for public comment, etc. and with whom to coordinate. Thank you. Michael Robby I Director of Hotel Sales Renaissance ClubSport 50 Enterprise Aliso Viejo, CA 92656 p. 949.330.5534 f. 949.330.5541 e. michael.robbv@clubsports.com www.marriott.com/snaav TRAYLOR, MARIAN Subject: FW: Sober Living Homes ADDITIONAL DOCUMENTS FOR PH -3 From: katrina foley[mailto:folev4costamesa@email.com] Sent: Thursday, May 18, 2017 2:36 PM To: GREEN, BRENDA <brenda.Rreen@costamesaca.gov> Subject: Fwd: Sober Living Homes ---------- Forwarded message ---------- From: Glen Frank <gfrank3021[7a,yahoo.com> Date: Too, May 2, 2017 at 4:36 PM Subject: Sober Living Homes To: "citycouncilgeostamesaca.gov" <citycouncilna,costamesaca.gov> I am an Eastside Costa Mesa resident, and I understand tonight's Council meeting has a sober living homes topic on the agenda. I am unable to attend, so I am writing to voice my concerns about the over -concentration of sober living homes in Costa Mesa. While I am not against opportunities for those attempting to recover from alcohol and substance abuse, I am against the large concentration of sober living homes in Costa Mesa neighborhoods. The neighborhoods are bring overwhelmed by the large number of the homes. Those homes are typically crowded with a larger number of residents than most homes, with smoking and cigarette buts on the street, etc., which does not provide a family environment. Further, it is puzzling why Costa Mesa seems to be such a hotbed of activity. Few other cities do not have similar levels of sober living home concentration, and home operators are recruiting people from all over the country. Why is Costa Mesa the home to the nation's recovery problems? It also appears that the operators have limited interest in recovery vs. interest in the large monthly income the overpopulated homes contain. Along with the other populations that our City attracts and often lead to vandalism and other crimes, such as homelessness, transients, and State early release prisoners, our city is in decline. Please limit and reduce the number of sober living homes. Thanks, Glen Frank 257 Brentwood St. Costa Mesa, CA 92627 TRAYLOR, MARIAN Subject: FW: PH -3 ADDITIONAL DOCUMENTS FOR PH -3 From: Flo Martin [mailto:flomama@aol.com] Sent: Monday, June 19, 2017 4:24 PM To: RIGHEIMER, JIM<JIM.RIGHEIMER@costamesaca.gov>; FOLEY, KATRINA<KATRINA.FOLEY@costamesaca.aov>; GENIS, SANDRA <SANDRA.GENIS@costamesaca.aov>; alan.mansoor@costamesaca.aov; STEPHENS, JOHN <JOHN.STEPHENS@costamesaca.eov>; SHELTON, KELLY<KELLY.SHELTON@costamesaca.eov>; GREEN, BRENDA <brenda.green@costamesaca.eov>; TRAYLOR, MARIAN <MARIAN.TRAYLOR@costa mesa ca.aov> Subject: PH -3 On Tuesday June 20, 2017 the Costa Mesa City Council will hear an appeal of the denial of special use permit SL - 15 -0014 to operate a sober living home for 6 residents at 2152 Raleigh Avenue. Mr. Ohlhaver is a Costa Mesa resident and has been a business owner in Costa Mesa for many years. Mr. Ohlhaver has been operating one sober living home in Costa Mesa for over 13 years. Keystone has been quietly providing a service to community members in need for all these years, long before the other operators moved into the neighborhood. Mr. Ohlhaver is the type of operator who is good for the community. Mr. Ohlhaver has the support of the surrounding neighbors, and there have been no complaints to Code Enforcement. I urge you to uphold Mr. Ohlhaver's appeal of the Planning Commission's denial of the SUP for this particular sober living home for men. Sincerely, Flo Martin 2442 Andover Place Costa Mesa, CA 92626 949.933.3699 CHRIST LUTHERAN CHURCH &SCHOOL ZU" FadA, AcculPinics, and Fwndw4 C.oine Togedm June 18, 2017 Ms. Brenda Green City Clerk, City of Costa Mesa 77 Fair Drive Costa Mesa, CA 92626 Dear City Council, Christ Lutheran Church and School is blessed to have been part of the Costa Mesa community for over 60 years. Today, as then, we are committed to partnering within the City to ensure that all of our residents are cared for and receive the opportunities and services that are beneficial for them. We are proud that the people of our church act on those commitments and serve faithfully in many ways, such as: serving as volunteer readers to raise literacy rates among the students at Wilson Elementary School, our mutual work with Trellis seeking solutions in our City for homelessness, and our partnerships with Mika, the Christian Community Development organization that identifies and trains leaders for our neighborhoods. My purpose in writing today is to express our congregation's concern about the appeal to overturn the decision of the Planning Commission regarding Application No. SL -15-14. We write in support of the Planning Commission's previous denial of the application to permit a sober living home at 2152 Raleigh. We believe that this is not an appropriate location for such a facility as it is directly adjacent to our church and school campus where, each day, almost 250 children, ages 18 months — 8th grade, gather to learn. Additionally, we believe that, with the 80+ sober living homes already in Costa Mesa, there are ample opportunities for those in need to find healing and a future from addictions. We encourage the City Council to vote no on the appeal and support the previous decision of the Planning Commission. Sincerely, Dr. Michael Gibson Lead Pastor 760 Victoria St Costa Mesa, CA 92627 1 Church: (949) 631-1611 1 School: (949) 548-6866 1 Fax: (949) 631-6224 1 www.christcm.com ADDITIONAL DOCUMENTS FOR NB -1 APPOINTMENTS TO VARIOUS COMMITTEES The traffic impact fee committee has four appointed members and one member representing Chamber of Commerce. The composition of the four members has been one major developer representative, one small business representative and two at -large members. The following candidates applied for committee positions and their eligibility categories: Major Developer Representative —George Sakioka Small Business Representatives— Derek Givens (Realtor, General Contractor) At -Large Representatives —Jason Kensey (MBA and prior business owner— indicated in his application for at -large position), Scott Porterfield (Project Management Consultant) and Kari Nieblas Vozeniek (Attorney) TRAYLOR, MARIAN ADDITIONAL DOCUMENTS FOR NB -1 From: GREEN, BRENDA Sent: Friday; June 16, 2017 1:22 PM To: CITY COUNCIL Cc: WATCH, THOMAS; DUARTE, TOM; TRAYLOR, MARIAN Subject: FW: Historical Preservation Committee Application Attachments: Basile Historical_Preservation_Application.pdf PLEASE DO NOT REPLY TO ALL Hello Mayor and City Council Members, Please find attached a late application to the Historical Preservation Committee for your consideration. The email and application will be in the red folders. Thank you. Brenda Cjreen City Clerk City of Costa Mesa 714/754-5221 From: Elizabeth Steele Basile[mailtoelizabeth,steele@gmail.comj Sent: Friday, June 16, 201712:50 PM To: CITY CLERK <CITYCLERK@cLcosta-mesa.ca.us> Subject: Historical Preservation Committee Application Hello, I am aware that this application is past the requested submission date listed on the City's website. It is my understanding from committee member; Kristyn Kohut, that applications are still being reviewed prior to the June 20 appointments. Please advise if my application will be included in the current review process. Thank you for you assistance. Best, Elizabeth `*`To submit form via e-mail, please save application, fill in, and send to cityclerk@costamesaca.gov. City of Costa Mesa Application for Committee Appointment All information on this page only, is considered public information and will be released to the public, including being posted on the City's website. Name: Elizabeth Steele Basile Indicate the name of the committee you are interested in serving on: Historical Preservation City of Costa Mesa 77 Fair Drive, Costa Mesa, CA 92626 1. Indicate why you wish to serve on this committee. Provide any experience or qualifications you may possess that you think would be beneficial to this committee. A resume (optional) may be attached. (Note: All information contained on the resume is public information, will be distributed to the public and posted on the City's website). I would like to serve on the Historical Preservation Committee. My professional background includes extensive archival research and documentation projects. I recently worked with the Bill Viola Studio in Long Beach to support the artist's international exhibition program while maintaining the studio's private physical and digital archive of photographs, publications, and exhibition planning documentation. I worked closely with the studio's director to research the 2016 publication of the artist's definitive, self- titled monograph. My primary responsibilities on that project included materials and digital media management, attribution research, and preservation of historic artifacts including the artist's personal notebooks. Prior to relocating to Costa Mesa, I worked at the Indianapolis Museum of Art while earning a Master of Arts in Museum Studies. Curatorial responsibilities included preparing site documentation and maintenance plans for public art installations, producing loan and acquisition agreements, and exhibition administration. My career began in the San Francisco arts community, commercially representing Bay Area artists producing original, affordable artworks. Beautification projects are an important part of Costa Mesa's history. This is evident in the inititatives of past mayors and council members, as well as the current leadership. I am inspired by their vision to improve the city for all residents and would be delighted to work with the Historical Preservation Committee to continue that legacy. 2. As a committee member, what ideas or projects would you like to review or propose? I would like to review and assist with the committee's public art and research initiatives The 2016 committee objective to "explore the viability of using the City's archaeological resources to gain exposure to Costa Mesa artifacts on loan, and look into possible display options and locations" is of particular interest and aligned with my professional training. I believe my skills would also be very useful in the documentation of historic sites and recognition of notable citizens, as well as the City's efforts to preserve and maintain the community's historic resources. Thank you for your consideration Page 1 of 2 TRAYLOR, MARIAN Subject: FW: Traffic Impact Fee Ad Hoc Committee Appointments ADDITIONAL DOCUMENTS FOR NB -1 From: George Sakioka[mailto:emks@sakiokacomoanv.com] Sent: Friday, June 16, 2017 11:36 AM To: CITY COUNCIL <CITYCOUNCIL@ci.costa-mesa.ca.us> Cc: GREEN, BRENDA <brenda.green@costa mesaca.gov> Subject: Traffic Impact Fee Ad Hoc Committee Appointments Dear Madam Mayor and City Council Members, My apologies for not being able to attend the City Council meeting on June 20th. If I'm appointed to the Traffic Impact Fee Ad Hoc Committee, I look forward to working with Staff and the other members of the committee. Thank you very much for considering me for this position. Sincerely, George M.K. Sakioka Sakioka Company, LLC