HomeMy WebLinkAbout07 - CC-6 - School Crossing Guard Services with All - 8/1/2017CITY COUNCIL AGENDA REPORT
MEETING DATE: AUGUST 1, 2017 ITEM NUMBER: CC -6
SUBJECT: SCHOOL CROSSING GUARD SERVICES WITH ALL CITY MANAGEMENT SERVICES
- CONTRACT AMENDMENT
DATE: JULY 24, 2017
FROM: PUBLIC SERVICES DEPARTMENT \ TRANSPORTATION SERVICES DIVISION
PRESENTATION RAJA SETHURAMAN, PUBLIC SERVICES DIRECTOR
BY:
FOR FURTHER INFORMATION CONTACT: AMBER HASTON, MANAGEMENT ANALYST, (714)
754-5024
RECOMMENDATIONS:
1) Approve Amendment No. 2 (Attachment 1) to the Professional Services Agreement with All City
Management Services (ACMS), 10440 Pioneer Blvd., Ste. No. 5, Santa Fe Springs, CA 90670,
to provide school crossing guard services for one (1) year and increase the compensation by an
amount of $177,200.
2) Authorize the City Manager to execute the Amendment
BACKGROUND:
ACMS has provided crossing guard services for the City since 2001. ACMS currently services fifteen
(15) locations adjacent to several elementary schools. The City entered into its current agreement
with ACMS on December 17, 2012 (Attachment 2). The agreement had an initial term ending on
September 6, 2016, with the option to renew for up to three (3) terms of one (1) year each. On August
2, 2016, the City Council authorized the first of three renewal terms by approving Amendment No. 1
(Attachment 3), thereby extending the agreement for one (1) year through September 6, 2017.
ANALYSIS:
Amendment No. 1 to the Agreement with ACMS to provide crossing guard services expires on
September 6, 2017. The hourly rate paid to ACMS during the last school year was $15.85, with
an annual cost of $159,000. Due to changes in minimum wages approved at the State level,
ACMS has requested a 10.60% increase in the hourly billing rate to $17.53 for the 2017-2018
school year. This translates to an annual cost of approximately $177,200. An additional increase
to the hourly billing rate is anticipated for the one (1) remaining contract extension due to planned
increases in minimum wages.
Staff requests City Council's approval of Amendment No. 2 to the Professional Services
Agreement and to provide authorization to the City Manager for its execution. Amendment No. 2
extends the agreement with ACMS for one (1) year at the increased hourly billing rate.
ALTERNATIVES CONSIDERED:
One alternative is to not approve the renewal of the Professional Services Agreement with ACMS.
However, this will result in a loss of crossing guard services for the upcoming school year. Another
alternative is to administer the crossing guard program in-house by City staff. However, the
staffing required to provide this service exceeds the City's current resources.
FISCAL REVIEW:
Staff anticipated an increase in the hourly billing rate for this contract, and the required funds are
included in the adopted Fiscal Year 2017-2018 Operating Budget.
LEGAL REVIEW:
The City Attorney's Office prepared Amendment No. 2 to the Professional Services Agreement and
has approved it as to form.
CONCLUSION:
ACMS has satisfactorily provided crossing guard services for the City since 2001. Amendment
No. 1 to the Professional Services Agreement with ACMS expires on September 6, 2017, with
the option to renew up to two (2) remaining additional terms of one (1) year each. ACMS has
agreed to a one-year term extension with an hourly billing rate increase for the 2017-2018 school
year. Staff recommends approval of Amendment No. 2 for the renewal term of one (1) year and
that City Council authorize the City Manager to execute the Amendment.
RAJA SETHURAMAN AMBER HASTON
Public Services Director Management Analyst
ATTACHMENTS: 1. Amendment No. 2 to Professional Services Agreement
2. Professional Services Agreement
3. Amendment No. 1 to Professional Services Agreement
DISTRIBUTION:
City Manager
Assistant City Manager
City Attorney
Interim Finance Director
City Clerk
Staff
File
FA
ATTACHMENT 1
AMENDMENT NUMBER TWO
TO PROFESSIONAL SERVICES AGREEMENT
WITH
ALL CITY MANAGEMENT SERVICES, INC.
This Amendment Number Two ("Amendment") is made and entered into this 1st day of
August, 2017 ("Effective Date"), by and between the CITY OF COSTA MESA, a municipal
corporation ("City"), and ALL CITY MANAGEMENT SERVICES, INC., a California corporation
("Consultant").
WHEREAS, City and Consultant entered into an agreement on December 17, 2012 for
Consultant to provide crossing guard services (the "Agreement"); and
WHEREAS, Section 4.1 of the Agreement provides for an initial term through September
6, 2016, with the option to renew the Agreement for three (3) additional one (1) year periods; and
WHEREAS, on August 30, 2016, City and Consultant exercised the first renewal,
extending the term of the Agreement through September 6, 2017; and
WHEREAS, City and Consultant now desire to exercise the second renewal and to set
forth Consultant's compensation accordingly.
NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of which is
hereby acknowledged, the parties agree as follows:
The term of the Agreement shall be extended through September 6, 2018.
2. For the period commencing September 7, 2017 and ending September 6, 2018,
Consultant's compensation shall not exceed One Hundred Seventy -Seven Thousand Two
Hundred Dollars ($177,200.00). Consultant shall be paid according to the fee schedule
set forth in Exhibit "A," attached hereto and incorporated herein by this reference.
3. All terms not defined herein shall have the same meaning and use as set forth in
the Agreement.
4. All other terms, conditions, and provisions of the Agreement not in conflict with this
Amendment shall remain in full force and effect.
[Signatures appear on following page.]
03
All City Management Services Amendment Number Two
Rev. 11-16
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed
by and through their respective authorized officers, as of the date first written above.
CITY OF COSTA MESA
N
All City Management Services Amendment Number Two
Rev. 11-16
Date:
City Manager
CONSULTANT
Date:
Signature
Name and Title
ATTEST:
City Clerk
APPROVED AS TO FORM:
Date:
City Attorney
APPROVED AS TO INSURANCE:
Date:
Risk Management
APPROVED AS TO CONTENT:
Date:
Project Manager
N
All City Management Services Amendment Number Two
Rev. 11-16
DEPARTMENTALAPPROVAL
Date:
Public Services Director
APPROVED AS TO PURCHASING:
Date:
Interim Finance Director
All City Management Services Amendment Number Two Ds
Rev. 11-16
EXHIBIT A
FEE SCHEDULE
. J -
March 13, 2017
David Cho
City of Costa Mesa
P.O. Box 1200
Costa Mesa CA 92626
Plj I.l
J+. �3k.r at_�4 r�lEVE 0'
We again come to that time of year when many agencies are planning their budgets for the coming fiscal
year. This year I hate to be the bearer of bad nows, but you may know that the California Legislature
ushered in another round of minimum wage increases effective January l n of this year.
The current law mandates an increase on January i'- for each of the next 4 years. The target wage rate for
California employees in this process will be $15.00 per hour in 2022. As such, our pricing for the coming
2017-2018 fiscal year reflects both the .50 cent increase we incurred this January and the .50 cent increase
we will incur next January 2018. Moving forward please expect annual price increases for the next 4
years as we must keep pace with minimum ravage mandates.
I would be remiss not to clarify the fact that each dollar of payroll translates into approximately 35 cents
additional of employer taxes, liability insurance, payroll fees and workers' compensation insurance.
Toward that end, the adjusted rate for services for the City of Costa Mesa this year is $17.53 per hour. As
always, we remain committed to providing a safe, cost-effective and professional School Crossing Guard
Program.
I would also like to take this opportunity to introduce you to our Client Portal assessed through our
website (www.tliecrossingguardcoinpany com or www.acrossafety.com). Through our portal you have
access to ail the documents and information related to your Crossing Guard Program. This includes;
Contracts, Amendments, Site Locations (powered Google Maps to see each site), General Liability
Insurance Certificates and Workers Compensation Insurance Certificates. To request access the new
portal please send an email to clients@acrossafety.com with the following information:
• Pull Name
• Title
• Direct phone number
Once you submit the above information, you will receive an email from "WordPress" which has a link
that will prompt you to setup a password. You will then have immediate access to the above referenced
information.
We appreciate your business and if you have any questions or need additional information, please contact
me at (800),40-9240. Tke care.
eral
`Tl e crosging Gmffd company",
101440 Pioneer Blvd- `ate. #5.. Santa Fe Springs, ('a\ 9()670. 310-2112-8284 •800-540)-02901 • F -AX 310.2012-5325
All City Management Services Inc,
Client Worksheet 2017 - 2018
Department: 8601
Billing Rate for 2017/2018: $17.53
City of Costa Mesa
P.a.Box 1200
Costa Mesa, CA 92626
KEY:
Traditional Calendar:
For sites with no regularly scheduled early release days, use 180 regular days
For sites with one regularly scheduled early release day/week, use 144 regular days and 36 mininnu,n days
Summer School
For schools with Summer School sessions use 19 days
Sites with traditional calendar:
51 1 1 180 1 1 $17.53 1 1 $160,925.40
17 Sites at 3 lirs per day Total Hrs/day X days/yr X Hourly Billing Rate
17
4.25 180 $17.53 = $13,410.45
1 Site at 4.25 hrs w/early release Total Hrs/day X days/yr X Hourly Billing Rate
4.5 36 $17.53 = $2,839.86
early release for site above Total Hrs/day X days/yr X Hourly Billiniz Rate
Summer School Sites
No estimate for Summer School based on 2016
TOTAL PROJECTED HOURS
10107 TOTAL ANNUAL PROJECTED COST
$177,175.71
ATTACHMENT 2
PROFESSIONAL SERVICES AGREEMENT
FOR CROSSING GUARDS
THIS AGREEMENT is made and entered into this 17th day of December, 2012
("Effective Date"), by and between the CITY OF COSTA MESA, a municipal corporation
("City"), and ALL CITY MANAGEMENT SERVICES, INC., a California corporation
("Consultant's.
WITNESSETH:
A. WHEREAS, City proposes to have Consultant provide crossing guard services at various
locations in the vicinity of several schools in the Newport -Mesa Unified School District as
described herein below; and
B. WHEREAS, Consultant represents that it has that degree of specialized expertise
contemplated within California Government Code, Section 37103, and holds all necessary
licenses to practice and perform the services herein contemplated; and
C. WHEREAS, City and Consultant desire to contract for specific services in connection
with the project described below (the "Project") and desire to set forth their rights, duties and
liabilities in connection with the services to be performed; and
D. WHEREAS, no official or employee of City has a financial interest, within the provisions
of California Government Code, Sections 1090-1092, in the subject matter of this Agreement.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions
contained herein, the parties hereby agree as follows:
1.0. SERVICES PROVIDED BY CONSULTANT
1.1. Scope of Services. Consultant shall provide the professional services described in
the City's Request for Proposal ("RFP") attached hereto as Exhibit "A," Consultant's Response
to City's RFP (the "Response"), attached hereto as Exhibit "B," and the Scope of Services,
attached hereto as Exhibit "C," all incorporated herein by this reference.
1.2. Professional Practices. All professional services to be provided by Consultant
pursuant to this Agreement shall be provided by personnel experienced in their respective fields
and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by
professional consultants in similar fields and circumstances in accordance with sound
professional practices. Consultant also warrants that it is familiar with all laws that may affect
its performance of this Agreement and shall advise City of any changes in any laws that may
affect Consultant's performance of this Agreement.
1.3. Warranty. Consultant warrants that it shall perform the services required by this
Agreement in compliance with all applicable Federal and California employment laws including,
but not limited to, those laws related to minimum hours and wages; occupational health and
safety; fair employment and employment practices; workers' compensation insurance and safety
in employment; and all other Federal, State and local laws and ordinances applicable to the (�
services required under this Agreement. Consultant shall indemnify and hold harmless City from
and against all claims, demands, payments, suits, actions, proceedings, and judgments of every
nature and description including attorneys' fees and costs, presented, brought, or recovered
against City for, or on account of any liability under any of the above-mentioned laws, which
may be incurred by reason of Consultant's performance under this Agreement.
1.4. Non-discrimination. In performing this Agreement, Consultant shall not engage
in, nor permit its agents to engage in, discrimination in employment of persons because of their
race, religion, color, national origin, ancestry, age, physical handicap, medical condition, marital
status, sexual gender or sexual orientation, except as permitted pursuant to Section 12944 of the
Government Code. Violation of this provision may result in the imposition of penalties referred
to in Labor Code, Section 1735.
1.5 Non-Exclusive Agreement. Consultant acknowledges that City may enter into
agreements with other consultants for services similar to the services that are subject to this
Agreement or may have its own employees perform services similar to those services
contemplated by this Agreement.
1.6. Delegation and Assignment. This is a personal service contract, and the duties set
forth herein shall not be delegated or assigned to any person or entity without the prior written
consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ
other personnel to perform services contemplated by this Agreement at Consultant's sole cost
and expense.
2.0. COMPENSATION AND BILLING
2.1. ComMnsation. Consultant shall be paid in accordance with the fee schedule set
forth in Exhibit "C," attached hereto and made a part of this Agreement (the "Fee Schedule").
2.2. Additional Services. Consultant shall not receive compensation for any services
provided outside the scope of services specified in the Response unless the City or the Project
Manager for this Project, prior to Consultant performing the additional services, approves such
additional services in writing. It is specifically understood that oral requests and/or approvals of
such additional services or additional compensation shall be barred and are unenforceable.
2.3. Method of Billing. Consultant may submit invoices to City's Project Manager for
approval on a progress basis, but no more often than monthly. Said invoice shall be based on the
total of all Consultant's services which have been completed to City's sole satisfaction. City
shall pay Consultant's invoice within forty-five (45) days from the date City receives said
invoice. Each invoice shall describe in detail, the services performed and the associated time for
completion. Any additional services approved and performed pursuant to this Agreement shall
be designated as "Additional Services" and shall identify the number of the authorized change
order, where applicable, on all invoices.
2.4. Records and Audits. Records of Consultant's services relating to this Agreement
shall be maintained in accordance with generally recognized accounting principles and shall be
made available to City or its Project Manager for inspection and/or audit at mutually convenient
times for a period of three (3) years from the Effective Date.
2 ACM512 `�
3.0. TIME OF PERFORMANCE
3.1. Commencement and Completion of Work. The professional services to be
performed pursuant to this Agreement shall commence within five (5) days from the Effective
Date of this Agreement.
3.2. Excusable Delays. Neither party shall be responsible for delays or lack of
performance resulting from acts beyond the reasonable control of the party or parties. Such acts
shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with
laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a
party.
4.0. TERM AND TERMINATION
4.1. Term. This Agreement shall commence on the Effective Date and continue for a
period of forty five (45) months, ending on September 6, 2016, unless previously terminated as
provided herein or as otherwise agreed to in writing by the parties. City has the option to renew
up to three (3) additional terms of one (1) year each.
4.2. Notice of Termination. The City reserves and has the right and privilege of
canceling, suspending or abandoning the execution of all or any part of the work contemplated
by this Agreement, with or without cause, at any time, by providing written notice to Consultant.
The termination of this Agreement shall be deemed effective upon receipt of the notice of
termination. in the event of such termination, Consultant shall immediately stop rendering
services under this Agreement unless directed otherwise by the City.
4.3. Compensation. In the event of termination, City shall pay Consultant for
reasonable costs incurred and professional services satisfactorily performed up to and including
the date of City's written notice of termination. Compensation for work in progress shall be
prorated as to the percentage of work completed as of the effective date of termination in
accordance with the fees set forth herein. In ascertaining the professional services actually
rendered hereunder up to the effective date of termination of this Agreement, consideration shall
be given to both completed work and work in progress, to complete and incomplete drawings,
and to other documents pertaining to the services contemplated herein whether delivered to the
City or in the possession of the Consultant.
4.4 Documents. In the event of termination of this Agreement, all documents
prepared by Consultant in its performance of this Agreement including, but not limited to,
finished or unfinished design, development and construction documents, data studies, drawings,
maps and reports, shall be delivered to the City within ten (10) days of delivery of termination
notice to Consultant, at no cost to City. Any use of uncompleted documents without specific
written authorization from Consultant shall be at City's sole risk and without liability or legal
expense to Consultant.
3 ACMS 12 1
5.0. INSURANCE
5.1. Minimum Scope and Limits of Insurance. Consultant shall obtain and maintain
during the life of this Agreement all of the following insurance coverages:
(a) Comprehensive general liability, including premises -operations,
products//completed operations, broad form property damage, blanket
contractual liability, independent contractors, personal injury with a policy
limit of not less than One Million Dollars ($1,000,000.00), combined
single limits, per occurrence and aggregate.
(b) Automobile liability for owned vehicles, hired, and non -owned vehicles.
with a policy limit of not less than One Million Dollars ($1,000,000.00).
combined single limits, per occurrence and aggregate.
(c) Workers' compensation insurance as required by the State of California.
Consultant agrees to waive, and to obtain endorsements from its workers'
compensation insurer waiving, subrogation rights under its workers'
compensation insurance policy against the City and to require each of its
subcontractors, if any, to do likewise under their workers' compensation
insurance policies.
(d) Professional errors and omissions ("E&O") liability insurance with policy
limits of not less than One Million Dollars ($1,000,000.00), combined
single limits, per occurrence and aggregate. Consultant shall obtain and
maintain, said E&O liability insurance during the life of this Agreement
and for three years after completion of the work hereunder..
5.2. Endorsements. The comprehensive general liability insurance policy shall contain
or be endorsed to contain the following provisions:
(a) Additional insureds: "The City of Costa Mesa and its elected and
appointed boards, officers, agents, and employees are additional insureds
with respect to this subject project and contract with City."
(b) Notice: "Said policy shall not terminate, nor shall it be cancelled, nor the
coverage reduced, until thirty (30) days after written notice is given to
City.,'
(c) Other insurance: Any other insurance maintained by the City of Costa
Mesa shall be excess and not contributing with the insurance provided by
this policy."
5.3 If any of such policies provide for a deductible or self-insured retention to provide
such coverage, the amount of such deductible or self-insured retention shall be approved in
advance by City. No policy of insurance issued as to which the City is an additional insured
shall contain a provision which requires that no insured except the named insured can satisfy any
such deductible or self-insured retention.
4 ACMS ] 2 &
5.4. Certificates of Insurance: Consultant shall provide to City certificates of
insurance showing the insurance coverages and required endorsements described above, in a
form and content approved by City, prior to performing any services under this Agreement.
5.5. Non -limiting: Nothing in this Section shall be construed as limiting in any way,
the indemnification provision contained in this Agreement, or the extent to which Consultant
may be held responsible for payments of damages to persons or property.
6.0. GENERAL PROVISIONS
6.1. Entire Agreement: This Agreement constitutes the entire Agreement between the
parties with respect to any matter referenced herein and supersedes any and all other prior
writings and oral negotiations. This Agreement may be modified only in writing, and signed by
the parties in interest at the time of such modification. The terms of this Agreement shall prevail
over any inconsistent provision in any other contract document appurtenant hereto, including
exhibits to this Agreement.
6.2. Representatives. The City Manager or his designee shall be the representative of
City for purposes of this Agreement and may issue all consents, approvals, directives and
agreements on behalf of the City, called for by this Agreement, except as otherwise expressly
provided in this Agreement.
Consultant shall designate a representative for purposes of this Agreement who
shall be authorized to issue all consents, approvals, directives and agreements on behalf of
Consultant called for by this Agreement, except as otherwise expressly provided in this
Agreement.
6.3. Project M—arwers. City shall designate a Project Manager to work directly with
Consultant in the performance of this Agreement.
Consultant shall designate a Project Manager who shall represent it and be its
agent in all consultations with City during the term of this Agreement. Consultant or its Project
Manager shall attend and assist in all coordination meetings called by City.
6.4. Notices: Any notices, documents, correspondence or other communications
concerning this Agreement or the work hereunder may be provided by personal delivery,
facsimile or mail and shall be addressed as set forth below. Such communication shall be
deemed served or delivered: a) at the time of delivery if such communication is sent by personal
delivery; b) at the time of transmission if such communication is sent by facsimile; and c) 48
hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such
communication is sent through regular United States mail.
IF TO CONSULTANT:
All City Management Services
10440 Pioneer Boulevard, Suite 5
Santa Fe Springs, CA 90035
IF TO CITY:
City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
5 ACNIS 12
Tel: 310-202-8284
Fax: 310-202-8325
Attn: Baron Farwell
Tel: 714-754-5017
Fax: 714-754-
Attn: David Cho
6.5. Drug-free Workplace Policy. Consultant shall provide a drug-free workplace by
complying with all provisions set forth in City's Council Policy 100-5, attached hereto as Exhibit
"E" and incorporated herein by reference. Consultant's failure to conform to the requirements
set forth in Council Policy 100-5 shall constitute a material breach of this Agreement and shall
be cause for immediate termination of this Agreement by City.
6.6. Attorneys' Fees: In the event that litigation is brought by any party in connection
with this Agreement, the prevailing party shall be entitled to recover from the opposing party all
costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the
exercise of any of its rights or remedies hereunder or the enforcement of any of the terms,
conditions, or provisions hereof.
6.7. Governin - : This Agreement shall be governed by and construed under the
laws of the State of California without giving effect to that body of laws pertaining to conflict of
laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto
agree that the sole and exclusive venue shall be a court of competent jurisdiction located in
Orange County, California.
6.8. Assignment: Consultant shall not voluntarily or by operation of law assign,
transfer, sublet or encumber all or any part of Consultant's interest in this Agreement without
City's prior written consent. Any attempted assignment, transfer, subletting or encumbrance
shall be void and shall constitute a breach of this Agreement and cause for termination of this
Agreement. Regardless of City's consent, no subletting or assignment shall release Consultant of
Consultant's obligation to perform all other obligations to be performed by Consultant hereunder
for the term of this Agreement.
6.9. Indemnification and Hold Harmless: Consultant shall protect, defend, indemnify
and hold harmless City and its elected and appointed officials, officers, and employees from any
and all claims, liabilities, expenses, including attorney fees, damage to property or injuries to or
death of any person or persons or damages of any nature including, but not by way of limitation,
all civil claims or workers' compensation claims arising out of or in any way connected with the
intentional or negligent acts, error or omissions of Consultant, its employees, agents or
subcontractors in the performance of this Agreement.
6.10. Independent Contractor: Consultant is and shall be acting at all times as an
independent contractor and not as an employee of City. Consultant shall secure, at his expense,
and be responsible for any and all payment of Income Tax, Social Security, State Disability
Insurance Compensation, Unemployment Compensation, and other payroll deductions for
Consultant and its officers, agents, and employees, and all business licenses, if any are required,
in connection with the services to be performed hereunder.
6.11. Ownership of Documents: All findings, reports, documents, information and data
including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by
Consultant or any of its subcontractors in the course of performance of this Agreement, shall be
6 ALMS 12 1
and remain the sole property of City. Consultant agrees that any such documents or information
shall not be made available to any individual or organization without the prior consent of City.
Any use of such documents for other projects not contemplated by this Agreement, and any use
of incomplete documents, shall be at the sole risk of City and without liability or legal exposure
to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages,
losses, and expenses, including attorneys' fees, arising out of or resulting from City's use of such
documents for other projects not contemplated by this Agreement or use of incomplete
documents furnished by Consultant. Consultant shall deliver to City any findings, reports,
documents, information, data, in any form, including but not limited to, computer tapes, discs,
files audio tapes or any other Project related items as requested by City or its authorized
representative, at no additional cost to the City.
6.12. Public Records Act Disclosure: Consultant has been advised and is aware that all
reports, documents, information and data including, but not limited to, computer tapes, discs or
files furnished or prepared by Consultant, or any of its subcontractors, and provided to City may
be subject to public disclosure as required by the California Public Records Act (California
Government Code Section 6250 et, seq.). Exceptions to public disclosure may be those
documents or information that qualify as trade secrets, as that term is defined in the California
Government Code Section 6254.7, and of which Consultant informs City of such trade secret.
The City will endeavor to maintain as confidential all information obtained by it that is
designated as a trade secret. The City shall not, in any way, be liable or responsible for the
disclosure of any trade secret including, without limitation, those records so marked if disclosure
is deemed to be required by law or by order of the Court.
6.13. Responsibility for Errors. Consultant shall be responsible for its work and results
under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation
as may be required by the City's representative, regarding any services rendered under this
Agreement at no additional cost to City. In the event that an error or omission attributable to
Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design
drawings, estimates and other Consultant professional services necessary to rectify and correct
the matter to the sole satisfaction of City and to participate in any meeting required with regard
to the correction.
6.14. Prohibited Employment: Consultant will not employ any regular employee of
City while this Agreement is in effect.
6.15. Order of Precedence: In the event of an inconsistency in this Agreement and any
of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent
this Agreement incorporates by reference any provision of the RFP or the Response, such
provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among
the terms and conditions of this Agreement and those of any such provision or provisions so
incorporated by reference, this Agreement shall govern over both the Response and the RFP and
the Response shall govern over the RFP.
6.16. Costs: Each party shall bear its own costs and fees incurred in the preparation and
negotiation of this Agreement and in the performance of its obligations hereunder except as
expressly provided herein.
ACMS 12
6.17. No Third Party_ Beneficiary Rights: This Agreement is entered into for the sole
benefit of City and Consultant and no other parties are intended to be direct or incidental
beneficiaries of this Agreement and no third party shall have any right in, under or to this
Agreement.
6.18. Headings: Paragraphs and subparagraph headings contained in this Agreement
are included solely for convenience and are not intended to modify, explain or to be a full or
accurate description of the content thereof and shall not in any way affect the meaning or
interpretation of this Agreement.
6.19. Construction: The parties have participated jointly in the negotiation and drafting
of this Agreement. In the event an ambiguity or question of intent or interpretation arises with
respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties
and in accordance with its fair meaning. There shall be no presumption or burden of proof
favoring or disfavoring any party by virtue of the authorship of any of the provisions of this
Agreement.
6.20. Amendments: Only a writing executed by the parties hereto or their respective
successors and assigns may amend this Agreement.
6.21. Waiver: The delay or failure of either party at any time to require performance or
compliance by the other of any of its obligations or agreements shall in no way be deemed a
waiver of those rights to require such performance or compliance. No waiver of any provision of
this Agreement shall be effective unless in writing and signed by a duly authorized representative
of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy
in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in
respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.
6.22. Severability: If any provision of this Agreement is determined by a court of
competent jurisdiction to be unenforceable in any circumstance, such determination shall not
affect the validity or enforceability of the remaining terms and provisions hereof or of the
offending provision in any other circumstance. Notwithstanding the foregoing, if the value of
this Agreement, based upon the substantial benefit of the bargain for any party is materially
impaired, which determination as made by the presiding court or arbitrator of competent
jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good
faith negotiations.
6.23. Counte tarts: This Agreement may be executed in one or more counterparts,
each of which shall be deemed an original. All counterparts shall be construed together and shall
constitute one agreement.
6.24. Corporate Authority: The persons executing this Agreement on behalf of the
parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said
parties and that by doing so, the parties hereto are formally bound to the provisions of this
Agreement.
8 ALMS 12
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by
and through their respective authorized officers, as of the date first above written.
CITY OF COSTA MESA,
A municipal corporation
'ef Executive Officer of Costa Mesa
Department r ctor
CONSULT NT
f
Sign Lure
Name and Title -
15 --2 9 -7
itle
15-'39-7 15' 1 -7
Social Security or Taxpayer ID Number
APPRO D S TO ORM:
City Attorney
APPROVED AS TO INSURANCE:
Risk Manage ent
APPROVED AS TO CONTENT:
Project Manager
9
Date:3/2 1-3
Date: J5 - IS
Date: La� 1-3
Date: '7)Ilqli 3
Date: 79 —1 a- 1 -23
Date: ��� ` ?
ACMS 12
EXHIBIT A
CITY'S REQUEST FOR PROPOSAL
10 ACMS 12 9
June 27, 2011
C 1'1'f OF COSTA WIESA
CALIFORNIA 92628-1206 P Q. BOX 7206
FROM THE OFFICE OF THE TRANSPORTATION SERVICES MANAGER
Baron Farwell, General Manager
All City Management Services
10440 Pioneer Boulevard, Suite 5
Santa Fe Springs, CA 90670
SUBJECT: CROSSING GUARD SERVICES - REQUEST FOR PROPOSALS
Dear Mr. Farwell:
The City of Costa Mesa is seeking proposals from qualified firms for Crossing Guard services at
various locations in the vicinity of several schools in the Newport -Mesa Unified School District
(NMUSD). The intent of this Request for Proposals (RFP) is to retain a qualified and professional
firm to provide Crossing Guard services for the City of Costa Mesa.
Scone of Services
The selection of a Contractor for Crossing Guard Services shall be contingent on compliance with
all contractual documentation, insurance requirements, and the firm's acceptance of the attached
Scope of Services (Attachment 1). The Contractor's services will be employed to provide quality
service in monitoring, supervising, and assuring the safety of pedestrians and bicyclists at
designated intersections before and after school. It will be the Contractor's duty to provide the
highest -quality service to safely guide and assist pedestrians and bicyclists to and from school.
The Contractor shall perform all work to the highest professional standards and in a manner
reasonably satisfactory to the City.
Examination of Work Areas
The City requires the services of sixteen (16) Crossing Guards at fourteen (14) locations. Two
locations require the services of two Crossing Guards due to high pedestrian activity. Crossing
guard locations and schedules are provided as Attachment 2 and a map is provided as Attachment
3. It shall be the Contractor's responsibility to thoroughly review the locations to fully understand
existing conditions prior to submitting a proposal. Note the number of Crossing Guards may be
increased or decreased solely at the City's discretion as budget constraints allow.
Qualifications
Contractor shall submit satisfactory evidence to the City that they have provided, or are currently
providing Crossing Guard services similar to the operation described herein. If Contractor has no
experience in providing and managing Crossing Guard services, then sufficient evidence of
experience in comparable fields and employment of qualified personnel to administer and perform
Crossing Guard services described herein must be shown.
77 FAIR DRIVE
PHONE- (714) 754.5334 TDp(714) 754-5244 - wwov.C1.costa-mesa .Gi.us
Work History/ Experience: In order to determine the eligibility, Contractors shall submit a
work history for the last five years listing other public agencies for whom the Contractor
has provided similar services, including a description of services provided, year
completed, cost, and agency/client name along with the agency contact person name,
address, fax, and telephone number. Services rendered for other agencies will be
subject to verification by the City. Contractors without experience herein described, but
with sufficient experience in a comparable field, should show that they will have
responsible management personnel who are qualified to plan, supervise, direct, and
operate the services specified to the City's satisfaction.
Key Personnel: Contractors shall include a listing, with qualifications, of key personnel
who have had experience in supervising Crossing Guard services in a public school
setting, and other employees who will be associated with the services. The Contractor
shall be responsible for all background checks for the persons employed to perform this
service. An organization chart and staffing plan identifying managing and supervisory
personnel and a brief resume on each individual (two pages max per person). Identify
the area supervisor with a detailed resume and the individual authorized to negotiate
the contract on behalf of your firm.
3. Financial Responsibility: Contractors shall be required to demonstrate to the
satisfaction of the City that they have adequate financial resources to perform the
services required by these specifications. No contract will be awarded to any
Contractor who, as determined by the City, has an unsatisfactory performance record
or inadequate experience, or who at any time lacks the necessary financial resources to
provide the services in strict accordance with the specifications.
Content of Proposal
it is requested that the following be submitted with your proposal:
1. Scope of Services - provide a review of proposed Crossing Guard services and your
understanding and willingness to comply with the attached Scope of Services (Attachment
1). Discuss the methods and procedures that will be used in providing Crossing Guard
services as required in Scope of Services.
2. Examination of Locations - provide a review of the Crossing Guard locations and
schedules and your firm's understanding of existing conditions and operational
characteristics of each location.
3. Qualifications — provide a detailed discussion of each section of Qualifications listed above.
4. Compliance with Professional Services Agreement (PSA) requirements (see Attachment 4,
sample standard PSA).
S. Submit a copy of Employee Handbook for Crossing Guard employees.
6. Submittal of three (3) duplicate proposals.
Fee Schedule
The professional services contract will not be awarded based upon competitive bidding, and it is
desired that fees be submitted separately. The fee schedule should show the hourly cost of
NO
services and the maximum number of chargeable hours per day for each Crossing Guard based
on the schedule provided in Attachment 2. An annual cost shall also be provided. Note that a
typical school year contains approximately 180 school days in session from September through
June. Crossing Guard services in the summer are not provided.
Term of Professional Services Agreement
The term of the professional services agreement shall be for one (1) year commencing on
September 1, 2011. The professional services agreement shall automatically renew for four
additional terms of one (1) year each at the sole discretion of the City based on satisfactory
performance.
Contract Changes
Any change in the scope of work resulting in a contract increase or decrease in fee shall be
approved by the City in writing prior to commencement of actual change in work. No fee
adjustment will be allowed unless said prior approval is authorized exclusively In writing by the
City, without exception.
Right to Reiect all Proposals
The City of Costa Mesa reserves the right to reject any or all proposals submitted, and no
representation is made hereby that a contract will be awarded. All costs incurred in the preparation
of the proposal, or submission of additional information and/or in any other aspect of the proposal
prior to award, shall be bome by the respondent. The City will provide only the staff assistance
and documentation specifically referred to herein and will not be responsible for any other cost or
obligation of any kind that may be incurred by a respondent. All proposals submitted to the City of
Costa Mesa in response to this RFP shall become the property of the City.
Enclosed is the City Costa Mesa professional services standard agreement and sample certificate
of insurance for reference in preparing the proposal. The minimum insurance and endorsement
requirements are stated within the enclosed documents. Should your firm be interested in
submitting a proposal for Crossing Guard services, please forward to the City of Costa Mesa,
Transportation Services Division, 4`" Floor of City Nall, on or before 5:00 pM, July 15, 2011. If
additional information is required, please call David Cho, Assistant Engineer, at (714) 754-5017.
Sincerely,
R_ajajSethuraman
Transportation Services Manager
DC
Attachments: 1 - Scope of Services
2 - Crossing Guard Locations & Schedules
3 - Map of Crossing Guard Locations
4 - Sample Professional Services Agreement
David Cho, Assistant Engineer
IN
SCOPE OF SERVICES
A. Employees and Service Hours
City shall provide to Contractor with a schedule indicating all of the designated crossing
locations and the hours that Contractor is to provide Crossing Guard Services at each
location. This schedule is subject to change upon thirty (30 days' written notice to
Contractor; except that at the discretion of City, one of more Crossing Guards may be
moved from one designated crossing location to another to immediately stand in for one or
more absentee Crossing Guards. Contractor shall also maintain adequate reserve
personnel to be able to furnish alternate Crossing Guards in the event that any person fails
to report for work at the assigned time and location.
B. Employee Selection Procedure
Background investigation: Pursuant to Education Code § 45125.1, Contractor shall
have background investigations performed of all applicants being considered for
hire or, for employees who have not previously submitted fingerprints, who will work
as a Crossing Guard under this Agreement. The background investigation shall
include, but not be limited to, verification that each individual who will work as a
Crossing Guard under this Agreement is not a felon, has no dangerous criminal
history, nor has been prosecuted for sex or drug related offenses.
2. Effective communication skills: Each individual who will work as a Crossing Guard
under this Agreement shall be able to effectively communicate in English, both
verbally and in written form.
3. Physical and mental health: Each individual who will work as a Crossing Guard
under this Agreement must be in good physical and mental health.
C. Site Supervision
Contractor shall provide one (1) site supervisor ("Site Supervisor") to supervise all
personnel in the performance of this Agreement. The Site Supervisor shall
participate in all training programs provided by Contractor. Said training shall be
substantially similar to that of the Crossing Guards, except that the Site
Supervisor's training shall include instruction in time keeping, report writing and
supervisory techniques.
2. The Site Supervisor shall also be responsible for recruiting and training personnel,
overseeing the scheduling for all crossing locations, conducting safety inspections,
coordinating safety assemblies and responding to and remedying any problems and
complaints.
3. The Site Supervisor shall visit each site under his/her supervision at least three (3)
times a week and each school participating in the program at least once a month.
D. Management Report
1. Contractor shall submit a management report to City's Department of Public Services,
Transportation Services Division each month, reflecting the activities in the program
during the previous month. This report will include, but not be limited to, the following
items:
a. Time summary sheet reflecting sites worked, days and hours worked and
identification of personnel working (regular and alternate guards).
b. Program related matters, including:
(1) Problems and recommended solutions.
(2) Incidents and activities involving Crossing Guards and program personnel
(3) Special programs held at schools.
E. Performance
Each year, participating schools will be asked to evaluate Contractor's performance.
Contractor shall forward a copy of each evaluation to City with the next regular monthly
management report, but no later than July 1 of that year. The evaluation shall include a
critique of the Crossing Guards including, their appearance, attitude, punctuality, ability
to communicate and interact with the children and overall performance. The
participating schools' responses the evaluation will be closely analyzed by City and may
be grounds for termination of the Agreement. City will require immediate remedial
action on any ratings that are less than satisfactory.
?. The Crossing Guard personnel shall also be evaluated on an annual basis by the Site
Supervisor. The evaluations will serve as a tool to inform the individual Crossing
Guards as to areas of superior or acceptable performance, areas of needed
improvement and the steps to take to ensure that the necessary improvement occurs.
3. Meetings will be held twice a year between City's representative and the Site
Supervisor to evaluate and discuss the ongoing program. During each meeting, a
review will be made of any incidents or problems that have occurred during the program
year.
4. To ensure that the Site Supervisor is effectively performing his/her duties, City's
representative may, from time to time, monitor the Site Supervisor's activities and
conduct site audits. The site audit may include visitation of sites and review of the daily
reports completed by the Site Supervisor.
F. Crossing Guards' Duties and Scope of Training
All Crossing Guards shall be trained to perform at least the following functions.
1 Halt vehicles when necessary by mechanical and hand signals to permit children to
cross the road safely.
va
2. Maintain order among children assembled at street crossing points and permit them to
cross only when they can do so safely_
3. Report license numbers of motor vehicles whose drivers violate traffic laws or Crossing
Guard instructions to the Costa Mesa Police Department.
4. Make children aware of the elements of the traffic safety and operations of pedestrian
controls.
5. Conduct themselves in accordance with the conditions of the Professional Services
Agreement, the laws of the State of California, Califomia Vehicle Code, the Manual of
Uniform Traffic Control Devices (MUTCD), and the Costa Mesa Municipal Code.
G. Materials and Supplies
Contractor shall provide each Crossing Guard with apparel by which they are readily visible and
easily recognized as Crossing Guards, which shall be worn at all times while performing duties
pursuant to the Professional Services Agreement and which shall include, but not be limited to,
at least the following materials and supplies:
1. Hand-held, regulation size stop sign.
2. Brightly colored, traffic safety vest.
3. Yellow rain suit for use in inclement weather.
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CITY OF COSTA MESA
CROSSING GUARD LOCATIONS
' G t
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CITY OF T
HUNTINGTON Y1 iA :'MI!•,
BEACH r` � y! _
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RESPONSE
11 ACMS 12
All City Management Services, ine.
•OPOSfil fop
School Crossing er. s
for the
IR- of Costa Mesa
Submitted on: July 15, 2011
;Submitted to: David Cho, Assistant Engineer
Submitted by: Baron Farwell, General Manager
July 15, 2011
David Cho, Assistant Engineer
City of Costa Mesa
Transportation Services Division, 4`' Floor, City Hall
City of Costa Mesa, CA 92628
Re: Crossing Guard Services Request for Proposal
Mr. Cho:
On behalf of All City Management Services, Inc. (ACMS), we are pleased to have the
opportunity to submit our Proposal for Services to the City of Costa Mesa. Having
successfully contracted with the City for over 10 years we are intimately familiar with the
specific challenges and needs of the Costa Mesa Crossing Guard Program.
We have received the Request for Proposal (RFP) and the supporting documents. Having
reviewed all the terms and conditions of the aforementioned RFP, the Scope of Services
and supporting documents, we agree to the terms and requirements as set forth therein. We
further propose to perform and complete the work as required in the aforementioned
documents should we be rewarded the contract.
ALMS is a California Corporation, incorporated 26 years ago. We are the only Corporation
specifically and exclusively providing School Crossing Guard Services in California.
Currently we employ over 2,300 School Crossing Guards serving over 125 public agencies.
As a "Crossing Guard Company" our management, supervision and safety training
procedures clearly distinguish ALMS from any other company. We offer our excellent
safety record in the City of Costa Mesa as evidence of both our training and effective
management of this program.
Should our bid and qualifications be acceptable as President and General Manager of
ACMS, I am duly authorized to negotiate and enter into a binding agreement with the City
of Costa Mesa on behalf of All City Management Services, Inc.
Sincerel ,
on Farwell, eneral M ager
Project Staffing
We have developed a comprehensive plan for recruitment of new Crossing Guards. As a part of
our staffing strategy we maintain a very aggressive recruitment program. We utilize soft
advertising, local media advertising, targeted flyers, onsite solicitation, school flyers and
employee referral bonuses as parts of our overall recruitment strategy. We often work closely
with school districts in our recruitment drives.
Our ability to effectively staff a Crossing Guard Program remains a fundamental benefit that
ALMS brings to the Costa Mesa Program. Staffing sites is one of the primary responsibilities of
the Area Supervisors. They are trained to continuously recruit and train prospective Crossing
Guards.
Once personnel are accepted we conduct a background investigation which includes clearance
through the Department of Justice. Cleared personnel then begin the training process with their
Area Supervisor. The training program is outlined in the Scope of Training section of this
proposal.
Area Supervisors are responsible for coordinating the staffing for all sites under their
supervision. As part of our staffing strategy Area Supervisors aggressively enforce the following
policies and procedures for Crossing Guards:
Supervisors must maintain an adequate alternate or substitute guard roster. We encourage
at least a 5 to I ratio of sites versus alternate guards
a We require any guard not reporting for duty to notify the Area Supervisor as early as
possible and at least one (1) hour prior to their starting time.
e Our employee policy is "No call, No show, No Job" Throughout our training we
emphasize the importance of insuring the safety of children by our presence. As such, we
cannot allow the children's safety to be compromised by the irresponsible act of failing to
call or show for duty.
® Another strategy we put in place was to form Area Supervisor "Teams." Area
Supervisors are grouped together by their geographic location. These Teams meet every
quarter and team members are encouraged to work together regularly. This cooperative
effort allows them to share alternate guards with each other. This has resulted in
alternates guards getting more hours as they are "shared" with other Supervisors.
Consequently, we are able to retain a more stable group of alternate guards.
Scope of Training
"Training has been a cornerstone in the development and expansion of ACME. We continue to
learn and to incorporate new methods and standards of training into our organization. Our goal
has been to elevate the level of and accountability for training throughout our organization. We
continue to revise and update our training program, procedures and monitor our results.
Our training begins by giving all Crossing Guards a clear understanding of the goals,
expectations and responsibilities of a School Crossing Guard. To that end, we have consolidated
over 25 years of experiences and information into our "Employee Handbook for School
Crossing Guards". This manual informs and instructs Crossing Guards on a variety of issues
including personal conduct, crossing procedures, professional responsibility, emergency
procedures, training requirements and problem resolution. Each new and prospective Crossing
Guard is issued the handbook to begin the training program.
A designated Trainer will oversee this initial training session. They will do active
demonstrations, encourage participation and possibly show a training video. Our training goal for
this initial session will be to consolidate our fundamental procedures and policies into a 1 to 2
hours time slots During this initial orientation/training meeting we will focus on key sections of
the Employee Handbook including personal conduct, techniques and policies.
Another effective training tool we will use during this session is our Field 'Training Card(
Exhibit "A"). The Field Training Card is a pocket size instruction card which gives step by step
instruction on our crossing procedures. At the conclusion of the initial training session we:
review the work schedule, issue equipment, process and issue picture ID Cards, confirm receipt
of contact and call -off procedures.
From this point forward, training is an ongoing process for all Crossing Guards employed by
ALMS. In addition to the normal site visits by the Area Supervisor, all employees receive a
follow-up Site Performance Evaluation ( Exhibit "B") 30 to 60 days after their initial
employment.
The Area Supervisor or a Safety Supervisor conducts Site Performance Evaluations at the
intersection the Crossing Guard normally works. Each Crossing Guard is given a "Site
Performance Evaluation." This evaluation is used as an instructional tool to validate correct
procedures and correct inappropriate procedures. Any Crossing Guard receiving a low score on a
Site Performance Evaluation are re-evaluated within 30 days by another Area Supervisor or
Safety Supervisor.
Within the first year of employment all Crossing Guards must also complete Certification. This
is a two-part test consisting of a written test ( Exhibit "C") and a field observation. Each
employee must receive a score of 74% or better to successfully pass the written portion of the
test.
AM = k ACCV b=R MEWC25
Qualifications and Project Experience
ACNES is the largest private company providing School Crossing Guard services. We currently
serve over 135 cities, counties and school districts. We have successfully privatized both large
and small Crossing Guard Programs, currently employing over 2,400 Crossing Guards and 90
Area Supervisors, 12 Regional Managers, 4 Operations Managers and an Orange County based
Director of Operations.
Our ability to service the City of Costa Mesa's Crossing Guard program is uniquely supported by
the surrounding cities and areas we service including the cities of Huntington Beach, Santa Ana,
Newport Beach, and Fountain Valley. Throughout our tenure with Costa Mesa we have utilized
Crossing Guards from these areas to staff and support the Costa Mesa program.
One defining issue that distinguishes ACNLS is that we are the only company that exclusively
provides School Crossing Guard Services. It is this single-mindedness that has helped us to focus
our management, supervision,, training, rewards and recognition on this unique occupation of
School Crossing Guards. Ultimately, our clients become the beneficiaries of our single-minded
approach toward this industry.
We have included a short list of 6 public agencies we have provided School Crossing Guard
services for in the last 5 years, As mentioned earlier we currently provide service for over 125
public agencies. For each agency we work with we assume complete responsibility for all
aspects of managing the Crossing Guard Program.
1. Anaheim Police Department
Nancy Galicinao
425 S. Harbor Blvd.
Anaheim, CA 92805
714.765.1862
Service from 2007 to present
2. Fremont Police Department
Lieutenant Mark Riggs
2000 Stevenson Boulevard
Fremont, CA 94537
510.790.6913
Service from 2006 to present
3. Colton Joint Unified School District
Rick Feinstein, Director of Transportation
1212 Valencia Drive
Colton, CA 92324
909.580.5000
Service from 1992 to Present
3
4. Fremont Police Department
Lieutenant Mark Riggs
2000 Stevenson Boulevard
Fremont, CA 94537
510,790.6913
Service from 1999 to present
5. City of Huntington Beach
Sergeant John Haught
2000 Main Street
Huntington Beach, CA 92648
714.374.1534
Service from 2007 to present
6. Pleasant bill Police Department
Lieutenant John Moore, Patrol Division
330 Civic Drive
Pleasant I -MI, CA 94523
925.288.4600
Service from 2004 to present
GDa
Key Personnel
Our operational management team consists of Field Supervisors, Area Supervisors, Safety
Supervisors, Assistant Operations Managers, Operations Managers and the Director of
Operations, Here is a brief synopsis of each team member's responsibilities.
Field Supervisors: work under the direction of the Area Supervisor. They may train new hires,
do site visits, conduct Site Performance Evaluations and/or retrain Crossing Guards. Area
Supervisors have the authority to use Field Supervisors in a variety of ways to extend their
supervisory ability.
Area Supervisors: handle from 1 to 80 Crossing Guards depending upon the schedules, density
and geographical distribution of the sites in their area. They typically hire, train and staff for all
the sites they oversee. Supervisors are responsible for insuring each employee receives the Site
Performance Evaluations and completes the written portion of the Certification Test. Area
Supervisors are the first line of communication for the schools, school districts and in some cases
the client. All Supervisors report directly to the Assistant Operations Manager or the Operations
Manager.
Safety and Training Managers: Are usually promoted from either a Crossing Guard or
Supervisor position by the Operations Manager. They assist in the development and
implementation of Training and Safety Certification. They assist Area Supervisors in conducting
Site Performance Evaluations. Safety Supervisors often perform random safety inspections under
the direction of the Assistant Operations Manager.
Assistant Operations Managers (AOM): Work under the direction of the Operations Manager
to provide training and support for all supervisory personnel. Assists in the hiring of all
Supervisors and Field Supervisors. AOM assists in the development and implementation of
training plans and procedures. AOM's oversees the day to day functions of Area Supervisors and
reports directly to the Operations Manager.
Operations Managers (OM): are responsible for the development and implementation of all
training programs, safety instruction and information. OM's assists in hiring all Supervisors and
confirms the promotion of all Field and Safety Supervisors. They provides the initial training and
orientation for all new programs. OM's oversee the day to day activities of all the Assistant
Operations Managers.
Director of Operations: Responsible for the overall operations and client compliance of all
Crossing Guard programs. Trains, hires and oversees the day to day activities of all Assistant
Operations Managers and Operations Managers. The Director works with safety and Training
Supervisors and Operations Managers in the development and implementation of all training
programs and techniques. (See Resume Exhibit "D").
4
Financial Ability
We bank with Comerica Bank which extends us a $2.2 million dollar line -of -credit. Our contact
at the bank is:
Susie Choi, Assistant vice President
Comerica Bank
301 E. Ocean Blvd. Suite #102
Long Beach, CA 90802
Office: 562.590.2590 Fax:562.590.2503 — R- shchoi@comerica.com
We also banked 20 years with Bank of America our contact with B of A is:
Angela Meadows, VP Client Manager
Bank of America
333 South Hope St, 24th floor
Los Angeles, CA 90071
Office: 213.345-3035 angela meadows@baml.com
Our Insurance Broker for the past 15 years has been ISU Curry Insurance. They have brokered
our Liability Insurance and Worker's Compensation Insurance:
Scott Curry
ISU Curry Insurance Agency
489 E. Colorado Blvd.
Pasadena, CA 91101
Direct 626.449.3870 Fax 626-449-5268 scott(abisucurry.com
O
EXHIBIT " A "
ALL CITY MANAGEMENT SERVICES, INC.
FFELD TRALVING CARD
1. Cross all pedestrians who allow you to cross them safely.
If they follow your instructions, they can be crossed safely_
2. Give all pedestrians instructions to wait until called -
3. Give all pedestrians instructions to look both ways.
4. Give students instructions to walk bikes, skateboards, etc.
5. Wait for ped signal or break in traffic before Ieaving curb.
6. Look LEFT -RIGHT -LEFT before leaving curb.
7. Before leaving the curb give peels verbal instructions to wait
until called. Also bold up your free hand in a STOP cotmnand
to all Peds including those on opposite side of the street.
S. As you leave the curb, turn towards peds AGAIN and repeat
instructions to wait. Continue to show STOP command to all
peds including those on opposite side of street.
A. When safe to do so, bring pedestrians into crosswalk with
verbal command only - no hand signals to move forward.
10. Maintain position primarily along the edge of the crosswalk
nearest to and facing the center of intersection.
11. Always use two-handed cross with sign over head and free
hand extended horizontally and showing the STOP signal.
12. Pievout vehicles from entering crosswalk with extra attention
to the dangers of vehicles that are turning.
13, Continue to keep the crosswalk secured until all peds have
reached the safety of the sidewalk.
14. Use whistle for EMERGENCY only - one long LOUD blast.
IS- Never direct traffic - all visible signals must be STOP only.
R Ev: &09
35�
EXHIBIT "B"
All City Management Services, Inc.
Site Performance Evaluation
Dept Code
0 = SELDOM: Employee seldom performs the task at an acceptable level to meet position standards.
Improvement in performance is mandatory.
5 = USUALLY: Employee usually performs the task at an acceptable level to meet position standards.
Performance demonstrates understanding of duties but improvement is necessary.
10 = ALWAYS: Employee consistently performs the task at a level that meets position standards.
Performance is fully acceptable and demonstrates commitment to duties.
a10 -day New Hire
Status: REG ALT
A.
MANDATORY COMPLIANCE (must score "ALWAYS" on 1-10 or receive FAIT ode) 0 5 10
I .
Does guard cross all pedestrians who will allow themselves to be crossed safely?
2.
Do&s guard attempt to hold all pedestrians to curb on both sides of the street until guard takes control of the crosswalk?
3.
Does guard make second attempt to hold to the curb those pedestrians who do not comply with the first attempt?
4.
Does guard enter the intersection far enough to assume and maintain control of the crosswalk?
5.
Does guard have all pedestrians safely on the sidewalk before giving up control of the crosswalk?
6.
is guard alert, attentive (no phone, reading, visitors, etc.) and at the crosswalk when not actively crossing?
7.
Does guard refrain from using hand signals (other than stop) and give only voice commands to pedestrians?
8.
Does guard refrain from directing tragic under all circumstances?
9.
Is guard wearing company -issued hat with logo?
10. Is guard otherwise properly uniformed (clean/closed vest, ID badge, proper shoes and clothing)?
B.
PEDESTRIAN CONTROL -- — —
I .
Are all pedestrians given clear insvuctions to wait until called and to look both ways before leaving the curb?
2.
Does guard control use of bicycles, scooters, skateboards and/or rollerblades in crosswalk?
C.
INTERSECTION CONTROL -- — — _
I .
Does guard wait for prompt signal or adequate break in traffic before starting the cross?
2.
Does guard look left -right -left for vehicles before stepping from curb?
3.
Does Guard continue to look in all directions for vehicles approaching 4z° er-ssmralk during the attire cross?
4.
Does guard maintain position primarily at edge of the crosswalk neatest to and facing the center of the intersection?
5.
Does guard use two-handed cross with free hand extended in STOP signal to control pedestrians and vehicles?
6.
Does guard hold the STOP sign high above their head for entire time they are in the intersection?
D.
PERSONAL CONDUCT — --
1.
Does guard report to work on time and remain at their location for the entire scheduled shift?
2.
Does guard give adequate notice in advance of requesting time ofd
3.
Does guard demonstrate the necessary strength and agility to perform job safely?
SCORE: Above Average = 190 to 210 points Average = 150 to 185 points Fail = Below 150 points TOTAL
NOTE mandatory compliance statement in Section A_ Also, may not cam "Above Average" rating if evaluation contains arty "0's" � I
COMMENTS:
I have discussed the above performance evaluation with my supervisor. I understand that if I disagree with its contents, I
may submit a letter to the Main Office stating my objections (see Employee Handbook for farther details).
Employee's Signatures - Date Supervisor's Signature note
trarrt�t- On this date my supervisor and I discussed the potential for trip and fall injuries and I was reminded to always use the curb cuts.
I understand i should periodically check for potential safety hazards and report them to my supervisor andlor complete and submit the Injury and
Illness Prevention Program form supplied in my Employee Handbook.
EXHIBIT uGu
FINAL GRADE: %
ALL CITY MANAGEMENT SERVICES, INC.
SCHOOL CROSSING GUARD CERTIFICATION — Part One
PRINT YOUR NAME
YOUR SUPERVISOR'S NAME
TODAY'S DATE
CITY WHERE YOU WORK
1. In addition to the Identification Badge and whistle, what three items are issued by the
company to every Crossing Guard and must be used AT ALL TII1VIES while on duty?
a.
M
G.
2. Crossing Guards must give two different safety instructions to all pedestrians before they
enter the crosswalk. List those two instructions:
a.
.L
3. Crossing Guards should enter the intersection
a_ before the pedestrians enter the crosswalk
b. at the same time as pedestrians enter the crosswalk
c. following pedestrians into the crosswalk at a safe distance
4. Crossing Guards should be positioned in the crosswalk
a. along the edge of the crosswalk nearest to (and facing) the center of the intersection
b. along the edge of the crosswalk and facing the pedestrians
5. Crossing Guards must cross
a. only elementary school children attending the school they are assigned to
b. all pedestrians who allow the guard to cross them safely
c. only unaccompanied students and mothers with small children
6. For this question, circle ALL answers that are correct.
Crossing Guards who are requesting to be absent from their duties
a. Must request the time off from their supervisor as soon as possible
b. Must request time off at least 48 hours in advance to qualify for a "Request for Time Off "
c. Will be charged with an "Absence" if requesting time off with less than 48 howl noticd'&
EXHIBIT "C"
CROSSING GUARD CERTIFICATION
Part One — Page Two
7. True or False Crossing Guards may read while on duty.
8. True or False Crossing Guards must always park their car legally.
9. True of False Crossing Guards should sound their whistle only for emergency purposes.
10. True or False Crossing Guards should give easily visible hand signals to pedestrians to
call them into the street.
11. True or False In some situations Crossing Guards may need to direct traffic to proceed
through the intersection.
12. True or False All students must be given instructions to walk their bikes and/or
skateboards through the intersection.
13. True or False As soon as all pedestrians are out of the crosswalk, Crossing Guards should
lower their sign.
14. True or False Crossing Guards must be fully uniformed and visible at their site for their
entire shift.
15. True or False Crossing Guards may leave their site once they know all students have
crossed.
16. True or False Crossing Guards may reward students with candy.
17. True or False Crossing Guards are not allowed to have anyone socialize with them during
working hours.
18. True or False Crossing Guards who are injured while on duty must contact their
supervisor as soon as possible even if the injury is a minor one.
19. True or False Crossing Guards must always look LEFT, RIGHT, LEFT before leaving the
curb.
20. True or False Crossing Guards should periodically inspect their place of work for possible
safety hazards (report hazards to supervisor) and always use curb cuts when
stepping off and on the curb.
HOW TO SCORE: Multiply total wrong answers x 4 points to get total points missed
Subtract total points missed from 100 to get final grade
MUST EARN MINIMUM OF 72 POINTS TO RECEIVE PASSING GRADE
REV:
EXHIBIT °D"
PATRICIA J. POHL
21896 Red River Drive
Lake Forest, CA 92630
(310) 877-7045
WORK HISTORY
2010 to present All City Management Services, Inc.
10440 Pioneer Blvd., Suite 5
Santa Fe Springs, California 90670
Director of Operations: Responsible for directing the efforts of five Operations
Managers and 76 Area Supervisors in the successful implementation of all Company
policies and procedures related to field operations. Responsible for development,
implementation and compliance for all Training Programs as well as the Safety
Certification standards for all Crossing Guards.
1998 to 2010 All City Management Services, Inc.
1749 South La Cienega Blvd.
Los Angeles, California 90670
Operations Manager / Safety Director: Accountable for management of field
operations companywide. Responsible for development, implementation and
compliance for all Training Programs as well as the Safety Certification standards for all
Crossing Guards.
1994 to 1998 All City Management Services, Inc.
1749 South La Cienega Blvd.
Los Angeles, California
Area Supervisor: Responsible for hiring, training, coordinating and scheduling 3540
school crossing guards. Serve as company liaison to city governments, school districts
and community.
1986 to 1994 Saddleback Valley Unified School District
Mission Viejo, California
Substitute Office Clerk. Employed on an as -needed basis. Also served as a volunteer at
the site and district levels. Elected by parent population as their representative on various
School Site Councils for six consecutive years. Continue to serve in this capacity.
1981 to 1983 Gino's Inc. / PhilMar Inc.
King of Prussia, Pennsylvania
Restaurant Manager. Responsible for all aspects of fast food unit including hiring,
training and scheduling of hourly employees, budget controls, ordering and receiving all
supplies, cash controls, quality control, employee evaluations, public relations, etc.
Consistently received "outstanding" evaluations. a
EXHIBIT "D°
Patricia J. Pohl
Page 2
1979 to 1981 Hazelton Broadcasting Company
Hazelton, Pennsylvania
Advertising Account Representative. Sales and service of radio advertising accounts
requiring self-motivation, time management, organizational skills and ability to work well
with people.
1974 to 1979 Iowa State University
Ames, Iowa
Administrative Assistant. Assisted Director of a large mid -western university job
placement office. Coordinated visits of corporate recruiters, counseled students, initiated
correspondence, recorded and tabulated statistical data for national reports as well as
being responsible for day to day office ftmctions.
1972 to 1974 Commissioned Officers' Mess
US Naval Station, Mayport, Florida
Assistant Manager. Supervised 20-25 employees for naval installation dining
roomlloungelbanquet facility. Responsible for work schedules, hiring and training new
employees, cash controls, ordering, inventory controls, billing, booking private parties as
well as all duties of manager in his absence.
1970 to 1972 Albany County Mental Health Clinic
Albany, New York
Office manager. Coordinated clinical setting involving eight M.D.'s and support staff.
Served as liaison between clinic and various county agencies using clinic services.
requiring decision making in emergency situations. General office duties.
1967 to 1968 St. Francis Hospital
Hartford, Connecticut
Secretary. Secretarial and receptionist duties for Director of Dietetics at large urban
hospital. General office duties.
EDUCATION
High School: South Kortright Central School, South Kortright, NY
Graduated in upper 10% of class with Regent's Diploma in college
preparatory courses.
Technical Training: School of Inhalation Therapy, Fox Hospital, Oneonta, NY
Attended 1968-69. Not currently certified. CC
EXHIBIT C
SCOPE OF SERVICES
12 ACMS 12
SCOPE OF SERVICES
A. Employees and Service Hours
City shall provide to Contractor with a schedule indicating all of the designated crossing
locations and the hours that Contractor is to provide Crossing Guard Services at each
location. This schedule is subject to change upon thirty (30 days' written notice to
Contractor; except that at the discretion of City, one of more Crossing Guards may be
moved from one designated crossing location to another to immediately stand in for one or
more absentee Crossing Guards. Contractor shall also maintain adequate reserve
personnel to be able to furnish alternate Crossing Guards in the event that any person fails
to report for work at the assigned time and location.
B. Employee Selection Procedure
Background investigation: Pursuant to Education Code § 45125. 1, Contractor shall
have background investigations performed of all applicants being considered for
hire or, for employees who have not previously submitted fingerprints, who will work
as a Crossing Guard under this Agreement. The background investigation shall
include, but not be limited to, verification that each individual who will work as a
Crossing Guard under this Agreement is not a felon, has no dangerous criminal
history, nor has been prosecuted for sex or drug related offenses.
2. Effective communication skills: Each individual who will work as a Crossing Guard
under this Agreement shall be able to effectively communicate in English, both
verbally and in written form.
3. Physical and mental health: Each individual who will work as a Crossing Guard
under this Agreement must be in good physical and mental health.
C. Site Supervision
Contractor shall provide one (1) si
personnel in the performance of
participate in all training programs
substantially similar to that of
Supervisor's training shall include
supervisory techniques.
:e supervisor ("Site Supervisor") to supervise all
this Agreement. The Site Supervisor shall
provided by Contractor. Said training shall be
the Crossing Guards, except that the Site
instruction in time keeping, report writing and
2. The Site Supervisor shall also be responsible for recruiting and training personnel,
overseeing the scheduling for all crossing locations, conducting safety inspections,
coordinating safety assemblies and responding to and remedying any problems and
complaints.
3. The Site Supervisor shall visit each site under his/her supervision at least three (3)
times a week and each school participating in the program at least once a month.
D. Management Report
1. Contractor shall submit a management report to City's Department of Public Services,
Transportation Services Division each month, reflecting the activities in the program
during the previous month. This report will include, but not be limited to, the following
items:
a. Time summary sheet reflecting sites worked, days and hours worked and
identification of personnel working (regular and alternate guards).
b. Program related matters, including:
(1) Problems and recommended solutions.
(2) Incidents and activities involving Crossing Guards and program personnel.
(3) Special programs held at schools.
E. Performance
1. Each year, participating schools will be asked to evaluate Contractor's performance.
Contractor shall forward a copy of each evaluation to City with the next regular monthly
management report, but no later than July 1 of that year. The evaluation shall include a
critique of the Crossing Guards including, their appearance, attitude, punctuality, ability
to communicate and interact with the children and overall performance. The
participating schools' responses the evaluation will be closely analyzed by City and may
be grounds for termination of the Agreement. City will require immediate remedial
action on any ratings that are less than satisfactory.
2. The Crossing Guard personnel shall also be evaluated on an annual basis by the Site
Supervisor. The evaluations will serve as a tool to inform the individual Crossing
Guards as to areas of superior or acceptable performance, areas of needed
improvement and the steps to take to ensure that the necessary improvement occurs.
3. Meetings will be held twice a year between City's representative and the Site
Supervisor to evaluate and discuss the ongoing program. During each meeting, a
review will be made of any incidents or problems that have occurred during the program
year.
4. To ensure that the Site Supervisor is effectively performing his/her duties, City's
representative may, from time to time, monitor the Site Supervisor's activities and
conduct site audits. The site audit may include visitation of sites and review of the daily
reports completed by the Site Supervisor.
P. Crossing Guards' Duties and Scope of Training
All Crossing Guards shall be trained to perform at least the following functions:
1. Halt vehicles when necessary by mechanical and hand signals to permit children to
cross the road safely.
�J
2. Maintain order among children assembled at street crossing points and permit them to
cross only when they can do so safely.
3. Report license numbers of motor vehicles whose drivers violate traffic laws or Crossing
Guard instructions to the Costa Mesa Police Department.
4. Make children aware of the elements of the traffic safety and operations of pedestrian
controls.
5. Conduct themselves in accordance with the conditions of the Professional Services
Agreement, the laws of the State of California, California Vehicle Code, the Manual of
Uniform Traffic Control Devices (MUTCD), and the Costa Mesa Municipal Code.
G Materials and Supplies
Contractor shall provide each Crossing Guard with apparel by which they are readily visible and
easily recognized as Crossing Guards, which shall be worn at all times while performing duties
pursuant to the Professional Services Agreement and which shall include, but not be limited to,
at least the following materials and supplies:
1. Hand-held, regulation size stop sign.
2. Brightly colored, traffic safety vest.
3 Yellow rain suit for use in inclement weather.
0,14:11 -illy)
FEE SCHEDULE
06 "
13 ACNIS 12
Fee Schedule
As a full service contractor, the hourly rate quoted is a fully loaded rate, meaning all of our costs
are included in the proposed hourly billing rate. This would include but be not limited to;
recruitment, background clearance, training, equipment, insurance, supervision and management
of the Costa Mesa Crossing Guard Program.
Proposed Hourly Billing Rates:
$13.76 for School Year 2012-2013
$14.17 for School Years 2013-2014, 2014-2015, 2015-2016
Maximum chargeable hours per day: 3 hours
(4.5 hours for crossing guard at Gisler AveXalifornia St.)
Invoices for services are mailed every two weeks. Included with each invoice is a Work
Summary, which details each site, each day and the hours worked at that site. The City of Costa
Mesa would only be billed for Crossing Guard services rendered on designated "school days".
The proposed hourly billing rate does not include additional safety equipment, crosswalk
delineators or safety devices. Should the City desire any such additional equipment the additional
cost would be billed separately.
Contact Inionnation
Business Address: 10440 Pioneer Blvd., Santa Fe Springs, CA 90670
Phone numbers: 310.202.8284 or 800.540.9290
Fax number: 310.202.8325
General Manager Baron Farwell cell number: 310.877.7336
Website: www.thecrossingp-uardcompanv.com
Email address: baron(a?,thecrossinuuardcompanv.com
91
CITY COUNCIL POLICY 100-5
14 ACM512
SUWECT
POLICY
EFFECTIVE
PAGE
NUMBER
DATE
DRUG-FREE WORKPLACE
100-5
8-8-89
1 of 3
BACKGROUND
Under the Federal Drug -Free Workplace Act of 1988, passed as part of omnibus drug legislation
enacted November 18, 1988, contractors and grantees of Federal funds must certify that they will
provide drug-free workplaces. At the present time, the City of Costa Mesa, as a sub -grantee of
Federal funds under a variety of programs, is required to abide by this Act. The City Council has
expressed its support of the national effort to eradicate drug abuse through the creation of a
Substance Abuse Committee, institution of a City-wide D.A.R.E. program in all local schools
and other activities in support of a drug-free community. This policy is intended to extend that
effort to contractors and grantees of the City of Costa Mesa in the elimination of dangerous drugs
in the workplace.
PURPOSE
It is the purpose of this Policy to:
1. Clearly state the City of Costa Mesa's commitment to a drug-free society.
2. Set forth guidelines to ensure that public, private, and nonprofit organizations receiving
funds from the City of Costa Mesa share the commitment to a drug-free workplace.
POLICY
The City Manager, under direction by the City Council, shall take the necessary steps to see that
the following provisions are included in all contracts and agreements entered into by the City of
Costa Mesa involving the disbursement of funds.
1. Contractor or Sub -grantee hereby certifies that it will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession, or use of a controlled substance is prohibited in
Contractor's and/or sub -grantee's workplace, specifically the job site or location
included in this contract, and specifying the actions that will be taken against the
employees for violation of such prohibition;
oil
15 ACMS12
SUBJECT
POLICY
EFFECTIVE
PA G E
NUMBER
DATE
DRUG-FREE WORKPLACE
100-5
8-8-89
2 of 3
b. Establishing a Drug -Free Awareness Program to inform employees about:
1. The dangers of drug abuse in the workplace;
2. Contractor's and/or sub -grantee's policy of maintaining a drug-free workplace;
3. Any available drug counseling, rehabilitation and employee assistance programs;
and
4. The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace;
c. Making it a requirement that each employee to be engaged in the performance of the
contract be given a copy of the statement required by subparagraph A;
d. Notifying the employee in the statement required by subparagraph 1 A that, as a
condition of employment under the contract, the employee will:
1. Abide by the terms of the statement; and
2. Notify the employer of any criminal drug statute conviction for a violation
occurring in the workplace no later than five (S) days after such conviction;
e. Notifying the City of Costa Mesa within ten (10) days after receiving notice under
subparagraph 1 D 2 from an employee or otherwise receiving the actual notice of
such conviction;
f. Taking one of the following actions within thirty (30) days of receiving notice under
subparagraph I D 2 with respect to an employee who is so convicted:
1. Taking appropriate personnel action against such an employee, up to and
including termination; or
2. Requiring, such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local
health agency, law enforcement, or other appropriate agency;
no
16 ACMS 12
SUBJECT
POLICY
EFFECTIVE
PAGE
NUMBER
DATE
DRUG-FREE WORKPLACE
100-5
8-8-89
3 of 3
g. Making a good faith effort to maintain a drug-free workplace through implementation
of subparagraphs 1 A through I F, inclusive.
2. Contractor and/or sub -grantee shall be deemed to be in violation of this Policy if the City
of Costa Mesa determines that;
a. Contractor and/or sub -grantee has made a false certification under paragraph 1
above;
b. Contractor and/or sub -grantee has violated the certification by failing to carry out
the requirements of subparagraphs I A through I G above;
c. Such number of employees of Contractor and/or sub -grantee have been convicted
of violations of criminal drug statutes for violations occurring in the workplace as
to indicate that the contractor and/or sub -grantee has failed to make a good faith
effort to provide a drug-free workplace.
3. Should any contractor and/or sub -grantee be deemed to be in violation of this Policy
pursuant to the provisions of 2 A, B, and C, a suspension, termination or debarment
proceeding subject to applicable Federal, State, and local laws shall be conducted. Upon
issuance of any final decision under this section requiring debarment of a contractor
and/or sub -grantee, the contractor and/or sub -grantee shall be ineligible for award of any
contract, agreement or grant from the City of Costa Mesa for a period specified in the
decision, not to exceed five (5) years. Upon issuance of any final decision
recommending against debarment of the contractor and/or sub -grantee, the contractor
and/or sub -grantee shall be eligible for compensation as provided by law.
17 ACMs 12
DM 0.11:3
CERTIFICATES OF INSURANCE
18 ACMS12 9
Client#: 1514175 306ALLCITYM
ACORD-,, CERTIFICATE OF LIABILITY INSURANCE 1
DATE/07/
3 //07107/ ,DDIYYYY)
32013
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT Nysa Galllegos _
BB&T-Knight Insurance Services NAME: Et: 818662-4234tuc,Nek 877-297-9262
535 N. Brand Blvd. 10th Floor E-MAIL
ADDRESS; NGa11 c bbandtcom
Glendale, CA 91203 INSURER(S) AFFORDING COVERAGE NAIC s
818 662-4200 INSURER A: Liberty Surplus Insurance Corp 110725
INSURED INSURER B: Interstate Fire & Casualty Comp 22829
All City Management Services, Inc INSURER C: Nationwide Mutual Insurance Com 23787
10440 Pioneer Blvd # 5
INSURER D
Santa Fe Springs, CA 90670
INSURER E
L I INSURER F. I
rcertctr Arc wtsaQco. Ro/ICIr1N NI INIRFR•
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
TYPE OF INSURANCE
ADDL
INSR
SUBR
WV0
POLICY NUMBER
100000384002
POLICY EFF
(MMIDDI'YYYY
04101/2012
POLIC
MWO
LIMITS
A
GENERAL UASTUTY
X COMMERCIAL GENERAL LIABILITY
CLAIMS -MADE 1 OCCUR
I
04/01/2011.ppEAgpC��Hqq��OEECCURgqRENCE
S1 000000
_
IRR Es qt currence` 1650 000
MED EXP Any ane person) !S5,000 S$ 000
PERSONAL _&ADV INJURY 151,000,000
GENERAL AGGREGATE ;S2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER-
X POLICY PRO- LOC
PRODUCTS • COMPIOP AGG 62,000,000
I S
C
AUTOMOBILE LIABILITY
ANY AUTO
ALL OWNED SCHEDULED
AUTOS AUTOS
HIREOAUTOS X AUTOS NE9
AUTOS
Ix
X
ACP7805954504
12121/2012
12/211201
C 254
.Iii
EiADISWGLE LiM1T 1$1,000,000
BODILY INJURY (Per per"") S
BODILY INJURY (Per accident) S
PROPERTY lOAMAGE S
S
B
X
UMBRELLA LIAS
EXCESS LIAR
OCCUR
CLAIMS MADE
PFX000485747
4101/2012
0410112013
EACH OCCURRENCE ".000.000
AGGREGATE $4,000,000
DED X RETENTION SO
_ 5 - ---- -
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY-
ANY PROPRiETORrPARTNERrEXECUTNE Y r NI
OFFICERIMEMBER EXCLUDED? L
I (Mandatory in NH)
if yes, describe under
Dtc CRIPTION OF OPERATIONS below
_
�
i NIA
II
I
I
i
I
Not Applicable
_ _ _-
Not Applicable
_
WC STATU- 0TH-
---
-
E.L. EACH ACCIDENT 5
E.L. DISEASE - EA EMPLOYEE S
E,L- OiSEASE - POLICY LIMIT ; S
j
j
I
-.
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, If more space is required)
Evidence of Insurance
ER
Cit of Costa Mesa SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
Y THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
PO BOX 1200 ACCORDANCE WITH THE POLICY PROVISIONS.
Costa Mesa, CA 92626
AUTHORIZED REPRESENTATIVE
D 1988-2010 ACORD CORPORATION. All rights77
, ed.
ACORD 25 (2010105) 1 of 1 The ACORD name and logo are registered marks of ACORD l )
#S1 01 22449/M9860535 N NG ON O7
Stsrplus lnsumnce
Commercial General Liability L-orlx� at,ion s
tic-ntu �.ti se'f "ts .t_^Ft t 'n -
LIBERTY SURPLUS INSURAINCE CORPORATION
(A New Hampshire Stock Insurance Company. hereinafter the "Company'
ENDORSE XIENTNO.
Effective Date: 04/01/2012 - 04/01/2013
Policy Numb= 1000003 84002
Issued To: All City Services Management, Inc.
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED — BY WRITTEN CO�'TRACT
WHO IS AN INSURED (Section 171) is amended to include as an insured any person or organization with whom you
have agreed to add as an additional insured by written contract but only with respect to liability arising out of your
operations or premises owned by or rented to you.
CGL 1000 0103 (S)
1-ibert�
Surplus Insurance
Commercial General Liability Corporation..
Mrrubcr of L&crtr .%UAnW G uup
LIBERTY SURPLUS INSURANCE CORPORATION
(A New H=pdun Stock Insurance Company, hermafur the "Compury'j
ENDORSEMENT NO.
Effective Date: 04/01/2012 - 04/01/2013
Policy Number: 100000384002
Issued To: All City Services Management, Inc.
THIS ENDORSEMENT CHANGES THE POLICY, PLEASE READ IT CAREFULLY.
PRIMARY INSURANCE CLAUSE ENDORSEMENT
To the extent that this insurance is afforded to any additional insured under the policy, such insurance shall apply as
primary and not contributing with any insurance carried by such additional insured, as required by written contract.
Nothing herein contained shall be hell to waive, vary, alter or extend any condition or provision of the policy other than
as above stated.
CGL 1031 0403 (9
I iherfi-
surp1tslm{v
Commercial General Liability �r:raU;iJt{7ir >a�nc+tGr,+y.
LIBERTY SURPLUS INSURANCE CORPORATION
(A New Hampshire Stock Insurance Company, hereinafter the "Company`)
ENDORSENIENT NO.
Effective Date: 04/01/2012 - 04/01/2013
Policy Number: 100000384002
Issued To: All City Services Management, Inc.
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE REAP? IT C-AREFULLY.
WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US
This endorsement modifies insurance provided under the followin&
CONRVIERCIAL GENERAL LIABILITY COVERAGE PART
PRODUCTS/COMPLETED OPERATIONS LIABILITY COVr AGE PART
SCHEDULE
Name Of Person Or Organization:
As required by written contract sued by both parties prior to any "occurrence" in which coverage is sought under this
policy.
Information required to complete this Schedule, if not shown above, will be shown in the Dedarations.
The following is added to Paragraph 8. Transfer Of Rights Of Recovery Against Others To Us of Section IV —
Conditions:
We waive any right of recovery we may have against the person of organization shown in the Schedule above because of
payments we make for injury or damage arising out of your ongoing operations or "your work" done under a contract
with that person or organization and included in the "products -completed operations hazard". This waiver applies only
to the person or organization shown in the Schedule above:
CG 24 04 OS 09
0 Insurance Services Office, Inc., 2008
a Fro CERTIFICATE OF LIABILITY INSURANCE DAT€0�2, j2lOPIM//20122012yY)
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER_ THIS
RTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
.CLOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER($), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the
terms and conditions of the policy, certain policies may raquire an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT
NAME:
HR Comp LLC. PHONE - FAX
tats N�. Eat1 Sta`afi
.�__.1 t!+>c..NoJ�5.938-2551
7317 Clinton Hwy Suite 101 EMAIL
AOORESS�
Powell, TN 37849 PRODUCER
COVERAGES CERTIFICATE NUMBER- RFVISIr]N NIIMRER.
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE B=EN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INSURER A:
HR Comp Payroll Services, LLC 8
All City Management Services
1451 Branch Field Lane
_CNA__ _
wsuRERe: s --
INSURER C
TYPE OF INSURANCE
Knoxville, TN 37918
INSURER D :.
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POLICY NUMBER
INSURER E '
COVERAGES CERTIFICATE NUMBER- RFVISIr]N NIIMRER.
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE B=EN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMIT$ SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS,
INSR
LTR
TYPE OF INSURANCE
A06L
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POLICY ERP
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DESCRIPTION OF OPERATIONS I LOCATIONS r VEHICLES (Attach ACORD 101, Additional Remarks Schadule, If Moro spsea Is squired)
This coverage is afforded only to All City Management Services, incase Evidence of Insurance for Workers Compensation coverage for employees of HR Comp
that are recruited and screened by Ail City Management Services, and placed On assignment by HR Comp in coordination with All City Management Services on
behalf of the certificate holder. Client effective date 04/17/2012.
ULK i It - IIA It HUL UtK CANCELLATION
-
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE
City of Costa Mesa POLICY PROVISIONS,
PO Box 1200
AUTHORIZED REPRESENTATIVE
Costa Mesa, CA 92626 ^ .
-188.2009 ACORD CORPORATION. All rights re d.
ACORD 25 (2009/09) The ACORD name and logo are regis'te,ed marks of ACORD
ATTACHMENT 3
AMENDMENT NUMBER ONE
TO PROFESSIONAL SERVICES AGREEMENT
FOR CROSSING GUARDS
This Amendment Number One ("Amendment") is made and entered into this -14 of
August, 2016, ("Effective Date") by and between the CITY OF COSTA MESA, municipal
corporation ("City") and ALL CITY MANAGEMENT SERVICES, INC., a California corporation
("Consultant").
WHEREAS, Consultant and City entered into the Professional Services Agreement for
Crossing Guards on December 17, 2012, (the "Agreement"); and
WHEREAS, Section 4.1 of the Agreement provides for an initial term through September
6, 2016, with the option for City to renew the Agreement for up to three (3) periods of one (1)
year each; and
WHEREAS, City desires to exercise the first renewal and provide for compensation
accordingly.
NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of which is
hereby acknowledged, the parties agree as follows:
1. The Agreement is renewed through September 6, 2017.
2. The Fee Schedule attached to the Agreement as Exhibit D is amended to include
an hourly billing rate of $15.85 for School Year 2016-2017.
3. All terms not herein defined shall have the same meaning and use as set forth in
the Agreement.
4. All other terms, conditions, and provisions of the Agreement shall remain in full
force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be
executed by and through their respective authorized officers, as of the date first above written.
CITY OF COSTA MESA,
A municipal corporation
I
Date:
Date: _ g 22..x/ (5,
Crossing Guards - Amendment One
TANT
igna re
Name and Title
1r- 3171Si7
Social Security or Taxpayer ID Number
APPROVEQ FO M:
////I )
City Attor
APPROVED AS TO INSURANCE:
�_Zw
Risk nagement
APPROVED AS TO CONTENT:
G���'v�GGk7
Project Manager
APPROVED AS TO PURCHASING:
YNO
,;,,Jn erim Finance Director
ATTEST:
(
City Clerk
IN
Date:
Date:
Date: 91101P
Date: C?
Crossing Guards - Amendment One
lam'
I
Proposed Hourly Rate
As a full service contractor, the hourly rate quoted is a fully loaded rate, meaning all of our costs are
included in the proposed hourly billing rate. This would include but be not limited to; recruitment,
background clearance, training, equipment, insurance, supervision and management of the Costa
Mesa Crossing Guard Program.
Proposed Dourly Rate: Fifteen Dollars and Eighty -Five Cents ($15.85) per hour, per guard for the
2016-2017 fiscal year. Local field supervision and substitute guards are also included in the rate, as
are all other costs except as noted below.
Invoices for services are mailed every two weeks. Included with each invoice is a Work Summary,
which details each site, each day and the hours worked at that site. The City of Costa Mesa would
only be billed for Crossing Guard services rendered on designated "school days" unless otherwise
requested by the City.
The hourly rate does not include additional safety equipment, crosswalk delineators, cones or safety
devices. If the School should desire any such additional equipment the additional cost would be
billed to the School.
ACMS Contact Information
Business Address: 10440 Pioneer Blvd, Suite 5 Santa Fe Springs, CA 90670
Phone numbers: 310.202.8284 or 800.540.9290
Fax number: 310.202.8325
Website address: www.acrossafety.com
General Manager cellular number: 31.0.877.7336
Email address: baron&thecrossingguardcompany.com
General Manager: Baron Farwell
Vice President of Operations: Patricia Pohl: pat@thecrossingguardcompany.com
Director of Marketing: Harlan Sims: harlan@thecrossuigguardeompany.com
10440 Pioneer Blvd. Ste 5 • Santa Fe Springs, Ca 90070 - 800-540-9290 • FAX 310-202-8345 6)