HomeMy WebLinkAbout07 - CC-7 - MPS Consulting Inc. PSA Renewal - 9/5/2017CITY COUNCIL AGENDA REPORT
MEETING DATE: September 5, 2017
ITEM NUMBER: CC -7
SUBJECT: MPS CONSULTING, INC. PROFESSIONAL SERVICES AGREEMENT RENEWAL
DATE: AUGUST 22, 2017
FROM: OFFICE OF THE CITY MANAGER
PRESENTATION BY: ASHLEY M. GARCIA, MANAGEMENT ANALYST
FOR FURTHER INFORMATION CONTACT: ASHLEY M. GARCIA, MANAGEMENT ANALYST
(714) 754-5249
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve Amendment Two to renew the existing Professional Services
Agreement (Attachment 1) with MPS Consulting, Inc. to perform development -
related project management consulting services in an amount not to exceed
$99,000; and
2. Authorize the City Manager and City Clerk to execute the agreement; and
3. Authorize the City Manager and City Clerk to accept and execute future
amendments to the agreement.
BACKGROUND:
In September 2016, the City entered into a Professional Services Agreement (PSA)
with MPS Consulting, Inc. to retain Ms. Peggy Schneble to provide development -related
project management consulting services. Since then, Ms. Schneble has augmented the
Development Services staff serving as Interim Assistant Director of Development
Services. Ms. Schneble continues to oversee the day-to-day operation of the Planning
Division related to processing of development applications by the public and the
development community. She manages all tasks related to the Planning Commission,
such as public noticing, staff report review, coordination with Commissioners and
attending meetings. Since the voters approved Measures X and Y in November 2016,
she has been instrumental in developing administrative regulations to implement the
provisions. In particular, Measure Y impacts the workflow as it relates to processing of
applications in the City. Ms. Schneble is also assisting the Working Group established
to define the city processes to implement Measure X. Her role is to prepare the
administrative regulations for Measure X related to the conditional use permit process.
The initial contract with MPS Consulting, Inc. was for $49,000. Due to staffing needs,
increased workload and ballot measure implementation, Council authorized
Amendment One to the contract to add $50,000 at its meeting held March 7, 2017.
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Staff is asking the City Council to authorize the renewal of the agreement with MPS
Consulting, Inc. for an additional one-year term to maintain the department's
commitment to providing a high level of service to the community. Filling the permanent
Assistant Director of Development Services position is a priority recruitment for the
department. The expected timeline to have the new full-time staff person on board by
October 2017. Renewing the existing contract will allow Peggy to stay on board during
the transition and enable flexibility to work on other projects in the department as
needed. Attached is Amendment Two to the Professional Services Agreement (PSA)
with MPS Consulting, Inc. to allow Ms. Schneble to continue to carry out the current
scope explained above.
ALTERNATIVES CONSIDERED:
The alternative to the proposed City Council action would be to not move forward with
the contract for the stated development -related project management consulting.
FISCAL REVIEW:
Funding for this amendment is to come from salary savings for the vacant Assistant
Director position ($49,000) and the remaining $50,000 from FY 17-18 contingency.
LEGAL REVIEW:
The City Attorney's Office has reviewed the attached Professional Services Agreement
Amendment and approved it as to form.
CONCLUSION:
Staff recommends that the City Council authorize the City Manager to execute an
amendment to the Professional Services Agreement with MPS Consulting, Inc. to perform
development -related project management consulting services in an amount not to exceed
$99,000.
ASHLEY M. GARCIA
Management Analyst
BARRY CURTIS
Economic and Development Services
Director
TAMARA S. LETOURNEAU
Assistant City Manager
STEPHEN DUNIVENT
Interim Finance Director
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THOMAS DUARTE THOMAS R. HATCH
City Attorney City Manager
ATTACHMENTS: 1 Amendment number two to Professional Services
Aareement with MPS Consultina. Inc.
Attachment 1
AMENDMENT NUMBER TWO
TO PROFESSIONAL SERVICES AGREEMENT
WITH
MPS CONSULTING, INC.
This Amendment Number Two ("Amendment") is made and entered into this 5th day of
September, 2017 ("Effective Date"), by and between the CITY OF COSTA MESA, a municipal
corporation ("City"), and MPS CONSULTING, INC., a California corporation ("Consultant").
WHEREAS, City and Consultant entered into an agreement on September 19, 2016 for
Consultant to provide development -related project management assistance on an as -needed
basis (the "Agreement"); and
WHEREAS, on March 7, 2017, City and Consultant increased Consultant's maximum
compensation to Ninety -Nine Thousand Dollars ($99,000.00); and
WHEREAS, Section 4.1 of the Agreement provides for a term of one (1) year, with the
option to extend the Agreement for two (2) additional one (1) year periods; and
WHEREAS, City and Consultant desire to extend the term of the Agreement for one (1)
year, through September 18, 2018, and to set forth Consultant's compensation for the extended
period.
NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of which is
hereby acknowledged, the parties agree as follows:
The term of the Agreement shall be extended through September 18, 2018.
2. For the period commencing September 19, 2017 and ending September 18, 2018,
Consultant's compensation shall not exceed Ninety -Nine Thousand Dollars ($99,000.00).
3. All terms not defined herein shall have the same meaning and use as set forth in
the Agreement.
4. All other terms, conditions, and provisions of the Agreement not in conflict with this
Amendment shall remain in full force and effect.
[Signatures appear on following page.]
MPS Consulting, Inc. Amendment Number Two
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed
by and through their respective authorized officers, as of the date first written above.
CONSULTANT
Signature
Name and Title
Signature
Name and Title
CITY OF COSTA MESA
Thomas Hatch
City Manager
ATTEST:
Brenda Green
City Clerk
APPROVED AS TO FORM:
Thomas Duarte
City Attorney
APPROVED AS TO INSURANCE:
Ruth Wang
Risk Management
Date:
Date:
Date:
Date:
Date:
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MPS Consulting, Inc. Amendment Number Two
DEPARTMENTALAPPROVAL
Tamara Letourneau
Assistant City Manager
APPROVED AS TO PURCHASING:
Stephen Dunivent
Interim Finance Director
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Date:
Date:
MPS Consulting, Inc. Amendment Number Two