HomeMy WebLinkAbout04 - CC-4 - Resolution of City Council Authorizing - 9/19/2017CITY COUNCIL AGENDA REPORT
MEETING DATE: September 19, 2017 ITEM NUMBER: CC -4
SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA AUTHORIZING
ACCEPTANCE OF GRANT AWARDS FROM THE CALIFORNIA OFFICE OF TRAFFIC
SAFETY FOR THE SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP)
DATE: SEPTEMBER 7, 2017
FROM: POLICE DEPARTMENT- FIELD OPERATIONS DIVISION
TRAFFIC SAFETY BUREAU
PRESENTATION BY: Sergeant Zachary Hoferitza, Traffic Safety Bureau
FOR FURTHER INFORMATION CONTACT:
RECOMMENDED ACTION:
Sergeant Zachary Hoferitza (714) 754-5125
Adopt Resolution No. 17 -XX, which authorizes the execution of the Grant
Agreement with the State of California — Office of Traffic Safety (OTS) for the
Selective Traffic Enforcement Program (STEP) and authorizes the Police Chief to
execute the Grant Agreement.
2. Approve Budget Adjustment #18-007 in the total amount of $290,000 to increase
revenue and appropriation for overtime, professional development and equipment
associated with the 2017 OTS STEP Grant.
The National Highway Transportation Safety Administration distributes federal funding
to California through the Office of Traffic Safety. Grants are used to mitigate traffic
safety program deficiencies, expand on-going programs, or to develop new programs.
Grant funding cannot replace existing program expenditures, nor can traffic safety funds
be used for program maintenance, research, rehabilitation, or construction. The Police
Department has been awarded several of these grants in the past and these funds have
significantly assisted the objectives of the Traffic Safety Bureau and improved traffic
safety for residents and visitors in the City of Costa Mesa.
ANALYSIS:
Since 2005, the Office of Traffic Safety has awarded the Costa Mesa Police Department
eleven (11) traffic safety related grants. The funds associated with these grants have
been used to purchase specialized equipment and to pay the cost of personnel working
targeted traffic operations.
The Office of Traffic Safety assembles collision data rankings based on city population
numbers. Costa Mesa is ranked with 57 other cities with a population of 100,001-
250,000. In relation to other cities in our group, Costa Mesa has the third worst
fatal/injury collisions, fourth worst DUI collisions, thirteenth worst bicycle collisions and
the fourth worst motorcycle collisions. Based upon these 2014 statistical rankings, OTS
ranked Costa Mesa as the sixth worst city for overall traffic safety based upon collision
data, when compared to other cities in our population group. 2014 is the most recent
year of these compiled statistics.
Along with injury collisions, impaired driving enforcement has always been a top priority
for the Police Department. Since 1986, the Department has staffed a full-time impaired
driving enforcement team consisting of two full-time officers. However, based upon
Police Department contraction in recent years, the full-time DUI Team was discontinued
in 2014. The previous STEP Grant had been used to supplement the loss of the DUI
Team by funding a two -officer DUI team on Friday and Saturday nights. If not for this
grant, our ability to address DUI drivers would have been severely compromised.
Aside from the DUI enforcement team, the STEP Grant funds DUI checkpoints. These
checkpoints are educational, highly visible, and provide a deterrent against impaired
driving. Our Department's commitment to DUI enforcement is evident in the OTS data
rankings. In that study, Costa Mesa had the best ranking for DUI arrests (847) in 2012
out of 53 other cities in our population group (that year's data had a full-time DUI team).
In 2013, Costa Mesa PD made 694 DUI arrests for the year. With the absence of the
DUI Team, Costa Mesa PD made 218 DUI arrests in 2014, 223 DUI arrests in 2015,
and 164 DUI arrests in 2016. With the 2014 addition of driving under the influence of
drugs ("DUID") provisions to the California Vehicle Code (CVC sections 23152(f) and
(g)), we are now able to accurately track the DUID problem in Costa Mesa. In 2014, 37
arrests were made for DUID or combinations of drugs/alcohol and that number nearly
doubled in 2015 to 63; 2016 saw 75 DUID arrests. This increase is in part due to the
continued training of officers regarding DUID through OTS grant funded training.
Police Department staff submitted applications for and has received tentative approval
for this 2017 grant offered through OTS. The grant will allow the Police Department to
implement the Selective Traffic Enforcement Program (STEP). This program will
provide a comprehensive approach to reducing violations, which commonly lead to
collisions, while maintaining a focus on impaired and suspended/unlicensed drivers.
Grant funds will be used to staff Sobriety/Driver License Checkpoints and to staff
targeted enforcement operations. In addition, funds will be used to purchase operation
related equipment and support additional law enforcement training related to DUI
investigations and enforcement activities and to purchase new equipment. The
implementation of this training, along with the STEP enforcement operations, will help
achieve the overall goal of reducing injury collisions, saving lives and reducing liability.
The Police Department's current grant expires on September 30, 2017. The 2017-2018
grant will enable the Police Department to build upon successes achieved to date, while
providing new objectives for increasing traffic safety throughout the city. The funding
will allow the Police Department additional resources to combat impaired driving, and
enforce traffic laws aimed at saving lives. Objectives of the OTS grant include DUI
saturation patrols; traffic enforcement operations targeting red light, excessive speed,
and distracted driving violations; enforcement at high collision intersections; and
Sobriety/Driver License checkpoints.
1►
Some specific project objectives from the Grant Agreement include:
■ To conduct four (4) DUI/DL checkpoints.
■ To conduct forty-five (45) DUI saturation patrols.
■ To conduct eighteen (18) special traffic enforcement operations targeting red
light, excessive speed and other violations at or near intersections with a
disproportionate number of traffic collisions.
■ To conduct seven (7) special enforcement operations targeting distracted driving
violations.
To conduct eight (8) bicycle and pedestrian safety enforcement operations.
Provide advanced officer training in DUI enforcement to six (6) officers.
To receive the grant funds, the Office of Traffic Safety requires the City Council to adopt
a resolution authorizing the execution of the agreement. Office of Traffic Safety grant
funding is based on the federal fiscal year, which begins on October 1, 2017 and ends
on September 30, 2018. The Grant Agreement allocates $290,000.00, which will be
utilized over the federal fiscal year 12 -month period. OTS will reimburse the City for
approved grant expenditures throughout the grant period.
ALTERNATIVES CONSIDERED:
None
FISCAL REVIEW:
The attached budget adjustment #18-007 increases revenue and appropriates the total
expected grant funds of $290,000.00 to the Police Department's budget for overtime,
professional development, equipment and other direct costs. The grant period is from
October 1, 2017 to September 30, 2018.
LEGAL REVIEW:
The City Attorney's Office has reviewed the STEP Grant Agreement and proposed
resolution, and has approved them as to form and content.
CONCLUSION:
Based upon an analysis of the STEP Grant Agreement and the available benefits to the
City offered by the award of the grant, Department staff supports the approval of the
above listed recommendation.
ZACHARY HOFERITZA
Traffic Sergeant
Traffic Safety Bureau
STEPHEN DUNIVENT
Interim Finance Director
ROBERT N. SHARPNACK
Chief of Police
THOMAS DUARTE
City Attorney
3
DISTRIBUTION: City Manager
City Attorney
Finance Director
City Clerk
Grant
Administrator
ATTACHMENTS: 1 Resolution of the Citv Council
Budget Adjustment #18-007
Office of Traffic Safety Grant Agreement
ATTACHMENT 1
RESOLUTION NO. 17- xx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF COSTA MESA, CALIFORNIA, AUTHORIZING
APPLICATION FOR, AND ACCEPTANCE OF, A GRANT
AWARD FROM THE CALIFORNIA OFFICE OF TRAFFIC
SAFETY FOR THE SELECTIVE TRAFFIC
ENFORCEMENT PROGRAM, AND AUTHORIZING THE
POLICE CHIEF TO EXECUTE THE GRANT
AGREEMENT
THE CITY COUNCIL OF THE CITY OF COSTA MESA HEREBY RESOLVES
AS FOLLOWS:
WHEREAS, the California Office of Traffic Safety (OTS) has established the
Selective Traffic Enforcement Program (STEP) grant with the objective of reducing the
number of persons killed and injured in crashes involving alcohol and other primary
collision factors; and
WHEREAS, the City of Costa Mesa supports the grant goals and wishes to
participate in the Selective Traffic Enforcement Program; and
WHEREAS, the Office of Traffic Safety has awarded to the City of Costa
Mesa $290,000 in grant funds for the period of October 1, 2017 through September
30, 2018.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Costa
Mesa that:
1. The City Council hereby approves the application for, and acceptance of,
a grant from the California Office of Traffic Safety.
2. The Chief of Police or his or her designee is hereby authorized to execute
the grant agreement and take all steps necessary to implement this authorization and
STEP objectives.
PASSED AND ADOPTED this 19th day of September, 2017.
Katrina Foley, Mayor
ATTEST:
Brenda Green, City Clerk
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF COSTA MESA )
APPROVED AS TO FORM:
Thomas Duarte, City Attorney
I, Brenda Green, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY
that the above and foregoing is the original of Resolution No. 17 --and was duly
passed and adopted by the City Council of the City of Costa Mesa at a regular meeting
held on the 19th day of September, 2017, by the following roll call vote, to wit:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the
City of Costa Mesa this day of September, 2017.
BRENDA GREEN, CITY CLERK
(SEAL)
BUDGET ADJUSTMENT AUTHORIZATION
Unit
CITY
Department
Police Department
Division
Field Operations
Serial Number
18-007
Type of Transaction
Program
Reason for Request:
® Revenue Estimate
® Expenditure Appropriation
Decrease
® Estimate Increase
❑ Intra -Departmental Transfer
To recognize and appropriate a California Office of Traffic
❑ Estimate Decrease
❑ Inter -Departmental Transfer
Safety 2018 STEP Grant award, which will supplement traffic
-
❑ Project -To -Project Transfer
safety enforcement, professional development, equipment,
® Source
® Appropriation Increase
and other direct costs, as approved by the City Council at the
❑ From Existing Budget Appropriations
Overtime
September 19, 2017 meeting.
® From Donations, Fees, or Grants
El Appropriation Decrease
-
❑ From Unappropriated Fund Balance
$290,000
Unit
Account
Name
Fund
Organization
Program
Project/Grant
Increase
Decrease
CITY
430199
Other Federal Grants
220
15300
71028
-
$290,000
-
CITY
501400
Overtime
220
15300
71028
-
$290,000
-
Department Authorization:
Department Director Date
Recommendation: ® Approval
Reasons For Disapproval:
Director of Finance
❑
Disapproval
Date
City Manager Action:
® Approved ❑ Disapproved
City Manager
❑
Not Required
Date
Budget Verification:
The above information has been reviewed, is complete and accurate, and
and/or unappropriated funds are sufficient to support the request.
® Yes ❑ No
Budget Analyst
the appropriations
Date
City Council Action:
® Approved ❑ Disapproved
❑
Not Required
Date
State of California — Office of Traffic Safety
GRANT AGREEMENT
GRANT NUMBER
PT18032
1. GRANT TITLE
Selective Traffic Enforcement Program (STEP)
2. NAME OF AGENCY 3. Grant Period
Costa Mesa
4. AGENCY UNIT TO ADMINISTER GRANT From: 10/01/2017
Costa Mesa Police Department To: 09/30/2018
5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving
alcohol and other primary collision factors. The funded strategies may include impaired driving enforcement,
enforcement operations focusing on primary collision factors, distracted driving, night-time seat belt enforcement,
special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high
number of bicycle and pedestrian collisions, and educational programs. These strategies are designed to earn media
attention thus enhanciniz the overall deterrent effect.
16. Federal Funds Allocated Under This Agreement Shall Not Exceed: $290,000.00 1
7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this
reference made a part of the Agreement:
• Schedule A— Problem Statement, Goals and Objectives and Method of Procedure
• Schedule B — Detailed Budget Estimate and Sub -Budget Estimate (if applicable)
• Schedule B-1 — Budget Narrative and Sub -Budget Narrative (if applicable)
• Exhibit A — Certifications and Assurances
• Exhibit B* — OTS Grant Program Manual
*Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached
hereto.
These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.
We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly
authorized to legally bind the Grant recipient to the above described Grant terms and conditions.
IN WITNESS WHEREOF, this Agreement has been executed by the
8. Approval Signatures
A. AUTHORIZING OFFICIAL OF DEPARTMENT
NAME: Robert Sharpnack PHONE: 714-754-5219
TITLE: Police Chief FAx: 714-754-5040
ADDRESS: 99 Fair Drive
Costa Mesa, CA 92626
EMAIL: rsharpnack@costamesaca.gov
(Signature)
(vare)
C. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY
NAME: Carolyn Vu
ADDRESS: 2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
hereto.
B. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY
NAME: Rhonda L. Craft PHONE: (916) 509-3030
TITLE: Director FAx: (916) 509-3055
ADDRESS: 2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
EMAIL: rhonda.craft@ots.ca.gov
(Signature)
(Date)
9. DUNS NUMBER
DUNS #: 066148016
REGISTERED ADDRESS: 77 Fair Dr.
CITY: Costa Mesa I ZIP+4: 92626-6520
9/8/2017 2:53:42 PM Page 1 of 14
10. PROJECTED
EXPENDITURES
PROJECTED
FUND
CFDA
ITEM/APPROPRIATION
F.Y.
CHAPTER STATUTE
EXPENDITURES
402PT-18
20.600
0521-0890-101
2016
2016 23/16
$25,000.00
164 -AL -18
20.608
0521-0890-101
2016
2016 23/16
$33,000.00
402PT-18
20.600
0521-0890-101
2017
2017 14/17
$100,000.00
164 -AL -18
20.608
0521-0890-101
2017
2017 14/17
$132,000.00
AGREEMENT
$290,000.00
TOTAL
AMOUNT ENCUMBERED BY
$290,000.00
THIS DOCUMENT
I CERTIFY upon my own personal knowledge that the budgeted funds for
the current budget year are available for the period and purpose of the
PRIOR AMOUNT ENCUMBERED FOR THIS
expenditure stated above.
AGREEMENT
$ 0.00
ACCOUNTING OFFICER'S SIGNATURE
DATE
TOTAL AMOUNT ENCUMBERED TO DATE
SIGNED
�s
$290,000.00
9/8/2017 2:53:42 PM Page 2 of 14
State of California — Office of Traffic Safety
GRANT AGREEMENT
Schedule A
GRANT NUMBER
PT18032
1. PROBLEM STATEMENT
Fatal Traffic Collisions:
In Costa Mesa, our recent success of zero fatalities in 2012 was followed by one of the highest fatality rates in the past
5 years, with 8 fatal traffic collision in 2013. Those numbers remained consistent in 2014 (5 fatalities), 2015 (8
fatalities), and 2016 (6 fatalities) respectively. These fatalities involved a mix of factors including: DUI, unsafe speed,
motorcycles, pedestrians, and bicyclists. The largest factors being DUI (6) and Motorcycle (5). According to SWITRS
(2013), Costa Mesa ranked 3rd worst for total fatal and injury collisions out of 56 other cities in our population group.
DUI Traffic Collisions:
In Costa Mesa, DUI continues to be a major problem. In 2013, there were 3 alcohol involved fatal traffic collisions,
marking the first DUI fatal collisions since 2010. In 2014, that number increased to 4 and in 2015, 3 alcohol involved
fatal traffic collisions. Costa Mesa has always had a serious DUI problem due to numerous ABC establishments, a
highly traveled freeway traversing through our city, and our city roadways being used for freeway access to two large
beach cities. Unfortunately, due to a decline in personnel our full-time DUI Team assignment ended after 2013. Since
that date our DUI enforcement efforts have been severely limited and mostly reactive to traffic collisions. This has
been evident with the decline in DUI arrest numbers during that time: 916 (2012), 787 (2013), 380 (2014), 383 (2015)
and 239 (2016). According to SWITRS (2013), Costa Mesa ranked 4th worst for alcohol involved collisions out of 56
other cities in our population group.
Distracted Drivers:
Although we are unable to quantify the number of traffic collisions in Costa Mesa related to distracted driving, we
believe that it is responsible for a major portion of our unsafe speed rear -end traffic collisions.
DUID Driving:
With the 2014 addition of the DUID law subsections CVC 23152(f) and CVC 23152(g) we are now be able to
accurately track the DUID problem in Costa Mesa. In 2014, 37 arrests were made for DUID or combinations of
drugs/alcohol and that number nearly doubled in 2015 to 63 and 2016 saw 75 DUID arrests. This increase is in part
due to the continued training of officers regarding DUID through OTS grant funded training.
Motorcyclists:
In Costa Mesa, we have had a consistent number of motorcyclists killed in the last several years, 3 in 2013, 2 in 2014, 2
in 2015 and 1 in 2016.
According to SWITRS (2014), Costa Mesa ranked 4th worst for total motorcycle injury collisions out of 56 other cities
in our population group.
Pedestrian & Bicyclists:These groups are the most vulnerable to injury and death in motor vehicle traffic collision and additional enforcement
of pedestrian laws and bicycle safety laws needs to be completed to ensure compliance. After zero pedestrian or
bicycle fatalities in 2014, we had 2 pedestrians killed in 2015 and 2 in 2016. The four pedestrian fatalities were
pedestrian right of way violations in our downtown area.
According to SWITRS (2014), Costa Mesa ranked 13th worst for bicycle fatal and injury collisions out of 56 other
cities in our population group.
Traffic Enforcement Staffing:
Police Department budgets and staffing levels have continued to reduce the number of officers on the street enforcing
traffic laws. Costa Mesa has been extremely impacted by these issues and over the past six years we have seen a
decrease in sworn and civilian personnel year after year. As of 2016, our actual working numbers are below 111
officers out of a budgeted 135 positions. This is down from a high of 160 positions 11 years ago. With these staffing
limitations, the Traffic Enforcement Bureau has had to downsize as well. As of 2016, the Traffic Bureau consists of 4
officers, a traffic investigator, and one sergeant. This is down from 16 traffic officers 6 years ago. The reduced
staffing has made duties more responsive to collision, then proactive enforcement to prevent collisions secondarily.
2. PERFORMANCE MEASURES
A. Goals:
1. Reduce the number of persons killed in traffic collisions.
2. Reduce the number of persons injured in traffic collisions.
3. Reduce the number of pedestrians killed in traffic collisions.
4. Reduce the number of pedestrians injured in traffic collisions.
5. Reduce the number of bicyclists killed in traffic collisions.
9/8/2017 2:53:42 PM Page 3 of 14
6. Reduce the number of bicyclists injured in traffic collisions.
7. Reduce the number of persons killed in alcohol -involved collisions.
8. Reduce the number of persons injured in alcohol -involved collisions.
9. Reduce the number of persons killed in drug -involved collisions.
10. Reduce the number of persons injured in drug -involved collisions.
11. Reduce the number of persons killed in alcohol/drug combo -involved collisions.
12. Reduce the number of persons injured in alcohol/drug combo -involved collisions.
13. Reduce the number of motorcyclists killed in traffic collisions.
14. Reduce the number of motorcyclists injured in traffic collisions.
15. Reduce hit & run fatal collisions.
16. Reduce hit & run injury collisions.
17. Reduce nighttime (2100 - 0259 hours) fatal collisions.
18. Reduce nighttime (2100 - 0259 hours) injury collisions.
B. Objectives:
Target Number
1. Issue a press release announcing the kick-off of the grant by November 15. The kick-off
1
press releases and media advisories, alerts, and materials must be emailed to the OTS
Public Information Officer at pio@ots.ca.gov, and copied to your OTS Coordinator, for
approval 14 days prior to the issuance date of the release.
2. Participate and report data (as required) in the following campaigns, National Walk to
10
School Day, NHTSA Winter & Summer Mobilization, National Bicycle Safety Month,
National Click it or Ticket Mobilization, National Teen Driver Safety Week, National
Distracted Driving Awareness Month, National Motorcycle Safety Month, National Child
Passenger Safety Week, and California's Pedestrian Safety Month.
3. Develop (by December 31) and/or maintain a " HOT Sheet" program to notify patrol and
12
traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or
revoked license as a result of DUI convictions. Updated HOT sheets should be distributed
to patrol and traffic officers monthly.
4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety Testing
6
SFST minimum 16 hours POST -certified training.
5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving
3
Enforcement (ARIDE) 16 hour POST -certified training.
6. Send law enforcement personnel to the Drug Recognition Expert (DRE) training.
1
7. Send law enforcement personnel to the DRE Recertification training.
1
8. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted during
4
the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the
overall deterrent effect and promote high visibility, it is recommended the grantee issue an
advance press release and conduct social media activity for each checkpoint. For
combination DUI/DL checkpoints, departments should issue press releases that mention
DL's will be checked at the DUI/DL checkpoint. Signs for DUUDL checkpoints should
read "DUUDriver's License Checkpoint Ahead." OTS does not fund or support
independent DL checkpoints. Only on an exception basis and with OTS pre -approval will
OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint
screeners should be DRE- or ARIDE-trained.
9. Conduct DUI Saturation Patrol operation(s).
45
10. Conduct Warrant Service operation(s) targeting multiple DUI offenders who fail to appear
1
in court.
11. Conduct Traffic Enforcement operation(s), including but not limited to, primary collision
18
factor violations.
12. Conduct highly publicized Distracted Driving enforcement operation(s) targeting drivers
7
using hand held cell phones and texting.
13. Conduct highly publicized Motorcycle Safety enforcement operation(s) in areas or during
2
events with a high number of motorcycle incidents or collisions resulting from unsafe
speed, DUI, following too closely, unsafe lane changes, improper turning, and other
primary collision factor violations by motorcyclists and other drivers.
14. Conduct Nighttime (1800-0559) Click It or Ticket enforcement operations.
2
15. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in areas or
8
during events with a high number of pedestrian and/or bicycle collisions resulting from
9/8/2017 2:53:42 PM Page 4 of 14
violations made by pedestrians, bicyclists, and drivers.
3. METHOD OF PROCEDURE
A. Phase 1— Program Preparation (1St Quarter of Grant Year)
• The police department will develop operational plans to implement the "best practice" strategies outlined
in the objectives section.
• All training needed to implement the program should be conducted this quarter.
• All grant related purchases needed to implement the program should be made this quarter.
• In order to develop/maintain the "Hot Sheets," research will be conducted to identify the "worst of the
worst" repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The Hot
Sheets may include the driver's name, last known address, DOB, description, current license status, and the
number of times suspended or revoked for DUI. Hot Sheets should be updated and distributed to traffic and
patrol officers at least monthly.
• Implementation of the STEP grant activities will be accomplished by deploying personnel at high collision
locations.
• Media Requirements
• Issue a press release announcing the kick-off of the grant by November 15. The kick-off press releases and
media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at
pio@ots.ca.gov, and copied to your OTS Coordinator, for approval 14 days prior to the issuance date of the
release.
B. Phase 2 — Program Operations (Throughout Grant Year)
• The police department will work to create media opportunities throughout the grant period to call attention
to the innovative program strategies and outcomes.
• Media Requirements
• Send all grant -related activity press releases, media advisories, alerts and general public materials to the
OTS Public Information Officer (PIO) at pio@ots.ca.gov, with a copy to your OTS Coordinator.
• If an OTS template -based press release is used, the OTS PIO and Coordinator should be copied
when the release is distributed to the press. If an OTS template is not used, or is substantially
changed, a draft press release shall be sent to the OTS PIO for approval. Optimum lead time would
be 10-20 days prior to the release date to ensure adequate turn -around time.
• Press releases reporting the results of grant activities such as enforcement operations are exempt
from the recommended advance approval process, but still should be copied to the OTS PIO and
Coordinator when the release is distributed to the press.
• Activities such as warrant or probation sweeps and court stings that could be compromised by
advanced publicity are exempt from pre -publicity, but are encouraged to offer embargoed media
coverage and to report the results.
• Use the following standard language in all press, media, and printed materials: Funding for this program
was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic
Safety Administration.
• Email the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator at least 30 days in advance, a short
description of any significant grant -related traffic safety event or program so OTS has sufficient notice to
arrange for attendance and/or participation in the event.
• Submit a draft or rough -cut of all printed or recorded material (brochures, posters, scripts, artwork, trailer
graphics, etc.) to the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator for approval 14 days
prior to the production or duplication.
• Include the OTS logo, space permitting, on grant -funded print materials; consult your OTS Coordinator for
C. Phase 3 — Data Collection & Reporting (Throughout Grant Year)
• Invoice Claims (due January 30, April 30, July 30, and October 30)
• Quarterly Performance Reports (due January 30, April 30, July 30, and October 30)
• Collect and report quarterly, appropriate data that supports the progress of goals and objectives.
• Provide a brief list of activity conducted, procurement of grant -funded items, and significant media
activities. Include status of grant -funded personnel, status of contracts, challenges, or special
accomplishments.
• Provide a brief summary of quarterly accomplishments and explanations for objectives not
completed or plans for upcoming activities.
• Collect, analyze and report statistical data relating to the grant goals and objectives.
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4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the "Final Evaluation" section in the
fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant's
accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives
were met, exceeded, or an explanation of why objectives were not completed.
5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant
conclusion.
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State of California — Office of Traffic Safety
GRANT AGREEMENT
Schedule B
GRANT NUMBER
PT18032
FUND NUMBER
CATALOG NUMBER
(CFDA)
FUND DESCRIPTION
TOTAL AMOUNT
402PT
20.600
State and Community Highway
$125,000.00
$48,000.00
DUI Saturation Patrols
Safety
$88,560.00
164AL
20.608
Minimum Penalties for Repeat
$165,000.00
20.608
$13,091.00
Offenders for Driving While
20.600
$45,900.00
Distracted Driving
Intoxicated
$15,750.00
COST CATEGORY CFDA
TOTAL COST
TO GRANT
A. PERSONNEL COSTS
Positions and Salaries
Full -Time
$0.00
Overtime
DUI/DL Checkpoints
20.608
$48,000.00
DUI Saturation Patrols
20.608
$88,560.00
Warrant Service Operations
20.608
$2,550.00
Benefits @ 9.31 %
20.608
$13,091.00
Traffic Enforcement
20.600
$45,900.00
Distracted Driving
20.600
$15,750.00
Motorcycle Safety
20.600
$4,500.00
Night-time Click It Or Ticket
20.600
$5,100.00
Pedestrian and Bicycle Enforcement
20.600
$20,400.00
Benefits @ 9.31%
20.600
$8,533.00
Part -Time
$0.00
Category Sub -Total
$252,384.00
B. TRAVEL EXPENSES
In State Travel
20.600
$4,817.00
$0.00
Category Sub -Total
$4,817.00
C. CONTRACTUAL SERVICES
$0.00
Category Sub -Total
$0.00
D. EQUIPMENT
Radar Trailer
20.600
$18,500.00
Category Sub -Total
$18,500.00
E. OTHER DIRECT COSTS
Portable Light Tower
20.608
$4,500.00
DUI Checkpoint Supplies
20.608
$8,299.00
Traffic Control Devices
20.600
$1,500.00
Category Sub -Total
$14,299.00
F. INDIRECT COSTS
$0.00
Category Sub -Total
$0.00
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GRANT TOTAL $290,000.00
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State of California — Office of Traffic Safety
GRANT AGREEMENT
Schedule B -I
GRANT NUMBER
PT18032
BUDGET NARRATIVE
PERSONNEL COSTS
QUANTITY
DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by
4
appropriate department personnel.
DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by
45
appropriate department personnel.
Warrant Service Operations - Overtime for grant funded law enforcement operations conducted by
1
appropriate department personnel.
Benefits @ 9.31% - Overtime Benefits
1
Medicare 1.45%
Unemployment 0.10%
Worker's Comp 7.76%
Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate
18
department personnel.
Distracted Driving - Overtime for grant funded law enforcement operations conducted by appropriate
7
department personnel.
Motorcycle Safety - Overtime for grant funded law enforcement operations conducted by appropriate
2
department personnel.
Night-time Click It Or Ticket - Overtime for grant funded law enforcement operations conducted by
2
appropriate department personnel.
Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations
8
conducted by appropriate department personnel.
Benefits @ 9.31% - Overtime Benefits
1
Medicare 1.45%
Unemployment 0.10%
Worker's Comp 7.76%
TRAVEL EXPENSES
In State Travel - Costs are included for appropriate staff to attend conferences and training events
1
supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and
meetings is included. All conferences, seminars or training not specifically identified in the Schedule
B-1 (Budget Narrative) must be approved by OTS. All travel claimed must be at the agency approved
rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid
with OTS grant funds.
CONTRACTUAL SERVICES
EQUIPMENT
Radar Trailer - Trailer with radar to measure and display the speed of vehicles. Costs may include
1
trailer, computer software, and modifications such as generator, paint, graphics and lighting.
OTHER DIRECT COSTS
Portable Light Tower - High intensity light on a telescoping shaft and stabilized platform to illuminate
1
a wide area for greater visibility during night time operations. Costs may include a generator and
9/8/2017 2:53:42 PM Page 9 of 14
accessories.
DUI Checkpoint Supplies - On -scene supplies needed to conduct sobriety checkpoints. Costs may
1
include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests
(maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, reflective
banners, electronic flares, PAS device supplies, heater, propane for heaters, fan, anti -fatigue mats, and
canopies. Additional items may be purchased if approved by OTS. The cost of food and beverages
will not be reimbursed.
Traffic Control Devices - Grantee Agency may purchase and distribute to various locations traffic
2
control devices to be used in temporary traffic control situations. Costs may include 28" traffic cones,
MUTCD compliant traffic signs, sign stands, barricades, lighting devices, traffic control wands,
electronic flares Additional items may be purchased if approved by OTS. Each item must have a unit
cost of less than $5,000 (including tax, shipping and installation).
INDIRECT COSTS
STATEMENTS/ DISCLAIMERS
There will be no program income generated from this grant.
Nothing in this 'agreement' shall be interpreted as a requirement, formal or informal, that a particular law enforcement
officer issue a specified or predetermined number of citations in pursuance of the goals and objectives.
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State of California — Office of Traffic Safety GRANT NUMBER
GRANT AGREEMENT PT18032
Exhibit A
CERTIFICATIONS AND ASSURANCES
Failure to comply with applicable Federal statutes, regulations, and directives may subject Grantee Agency officials to
civil or criminal penalties and/or place the State in a high risk grantee status in accordance with 49
CFR §18.12.
The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the
Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines,
policies and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include,
but are not limited to, the following:
• 23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended
• 49 CFR Part 18—Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments
• 23 CFR Part 1200—Uniform Procedures for State Highway Safety Grant Programs
NONDISCRIMINATION
The Grantee Agency will comply with all Federal statutes and implementing regulations relating to nondiscrimination.
These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (Pub. L. 88- 352), which prohibits
discrimination on the basis of race, color or national origin (and 49 CFR Part 21); (b) Title IX of the Education
Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686), which prohibits discrimination on the basis of
sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), and the Americans with Disabilities
Act of 1990 (Pub. L. 101-336), as amended (42 U.S.C. 12101, et seq.), which prohibits discrimination on the basis of
disabilities (and 49 CFR Part 27); (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. 6101-6107), which
prohibits discrimination on the basis of age; (e) the Civil Rights Restoration Act of 1987 (Pub. L. 100-259), which
requires Federal -aid recipients and all sub -recipients to prevent discrimination and ensure nondiscrimination in all of their
programs and activities; (f) the Drug Abuse Office and Treatment Act of 1972 (Pub. L. 92-255), as amended, relating to
nondiscrimination on the basis of drug abuse; (g) the comprehensive Alcohol Abuse and Alcoholism Prevention,
Treatment and Rehabilitation Act of 1970 (Pub. L. 91-616), as amended, relating to nondiscrimination on the basis of
alcohol abuse or alcoholism; (h) Sections 523 and 527 of the Public Health Service Act of 1912, as amended (42 U.S.C.
290dd-3 and 290ee-3), relating to confidentiality of alcohol and drug abuse patient records; (i) Title VIII of the Civil
Rights Act of 1968, as amended (42 U.S.C. 3601, et seq.), relating to nondiscrimination in the sale, rental or financing of
housing; 0) any other nondiscrimination provisions in the specific statute(s) under which application for Federal
assistance is being made; and (k) the requirements of any other nondiscrimination statute(s) which may apply to the
application.
BUY AMERICA ACT
The Grantee Agency will comply with the provisions of the Buy America Act (49 U.S.C. 53230)), which contains the
following requirements:
Only steel, iron and manufactured products produced in the United States may be purchased with Federal funds unless the
Secretary of Transportation determines that such domestic purchases would be inconsistent with the public interest, that
such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will
increase the cost of the overall project contract by more than 25 percent. Clear justification for the purchase of non-
domestic items must be in the form of a waiver request submitted to and approved by the Secretary of Transportation.
POLITICAL ACTIVITY (HATCHACT)
The Grantee Agency will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508) which limits the political
activities of employees whose principal employment activities are funded in whole or in part with Federal funds.
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CERTIFICATION REGARDING FEDERAL LOBBYING
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan,
or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or
cooperative agreement, the undersigned shall complete and submit Standard Form- LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the award documents for all sub -
award at all tiers (including subcontracts, sub -grants, and contracts under grant, loans, and cooperative agreements)
and that all sub -recipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or
entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by
section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty
of not less than $10,000 and not more than $100,000 for each such failure.
RESTRICTION ON STATE LOBBYING
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or
local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local
legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying activities, with one
exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct
communications with State or local legislative officials, in accordance with customary State practice, even if such
communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.
CERTIFICATION REGARDINGDEBARMENT AND SUSPENSION
Instructions for Primary Certification
1. By signing and submitting this grant agreement, the Grantee Agency Official is providing the certification set out
below.
2. The inability of a person to provide the certification required below will not necessarily result in denial of
participation in this covered transaction. The prospective participant shall submit an explanation of why it cannot
provide the certification set out below. The certification or explanation will be considered in connection with the
department or agency's determination whether to enter into this transaction. However, failure of the Grantee
Agency Official to furnish a certification or an explanation shall disqualify such person from participation in this
transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when the
department or agency determined to enter into this transaction. If it is later determined that the Grantee Agency
Official knowingly rendered an erroneous certification, in addition to other remedies available to the Federal
Government, the department or agency may terminate this transaction for cause or default.
4. The Grant Agency Official shall provide immediate written notice to the department or agency to which this grant
agreement is submitted if at any time the Grantee Agency Official learns its certification was erroneous when
submitted or has become erroneous by reason of changed circumstances.
5. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant,
person, primary covered transaction, principal, grant agreement, and voluntarily excluded, as used in this clause,
have the meaning set out in the Definitions and coverage sections of 49 CFR Part 29. You may contact the
department or agency to which this grant agreement is being submitted for assistance in obtaining a copy of those
regulations.
6. The Grantee Agency Official agrees by submitting this grant agreement that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who
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is proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, declared ineligible, or
voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency
entering into this transaction.
7. The Grantee Agency Official further agrees by submitting this grant agreement that it will include the clause titled
"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered
Transaction," provided by the department or agency entering into this covered transaction, without modification,
in all lower tier covered transactions and in all solicitations for lower tier covered transactions.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended,
ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous.
A participant may decide the method and frequency by which it determines the eligibility of its principals. Each
participant may, but is not required to, check the list of Parties Excluded from Federal Procurement and Non -
procurement Programs.
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render in good faith the certification required by this clause. The knowledge and information of a participant is
not required to exceed that which is normally possessed by a prudent person in the ordinary course of business
dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48
CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this
transaction, in addition to other remedies available to the Federal Government, the department or agency may
terminate this transaction for cause or default.
Certification Regarding Debarment, Suspension, and Other Responsibility Matters -Primary Covered Transactions
1. The Grantee Agency Official certifies to the best of its knowledge and belief, that its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
by any Federal department or agency;
b. Have not within a three-year period preceding this grant agreement been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting
to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction;
violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of record, making false statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal,
State or Local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification;
and
d. Have not within a three-year period preceding this application/grant agreement had one or more public
transactions (Federal, State, or local) terminated for cause or default.
2. Where the Grantee Agency Official is unable to certify to any of the Statements in this certification, such
prospective participant shall attach an explanation to this grant agreement.
Instructions for Lower Tier Certification
1. By signing and submitting this grant agreement, the prospective lower tier participant is providing the
certification set out below.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this
transaction was entered into. If it is later determined that the prospective lower tier participant knowingly
rendered an erroneous certification, in addition to other remedies available to the Federal government, the
department or agency with which this transaction originated may pursue available remedies, including suspension
and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this grant
agreement is submitted if at any time the prospective lower tier participant learns that its certification was
erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant,
person, primary covered transaction, principal, grant agreement, and voluntarily excluded, as used in this clause,
have the meanings set out in the Definition and Coverage sections of 49 CFR Part 29. You may contact the person
to whom this grant agreement is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this grant agreement that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who
is proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, declared ineligible, or
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voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency
with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this grant agreement that it will include the
clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion— Lower
Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for
lower tier covered transactions. (See below)
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended,
ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous.
A participant may decide the method and frequency by which it determines the eligibility of its principals. Each
participant may, but is not required to, check the List of Parties Excluded from Federal Procurement and Non -
procurement Programs.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render in good faith the certification required by this clause. The knowledge and information of a participant is
not required to exceed that which is normally possessed by a prudent person in the ordinary course of business
dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48
CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this
transaction, in addition to other remedies available to the Federal government, the department or agency with
which this transaction originated may pursue available remedies, including suspension and/or debarment.
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier
Covered Transactions:
1. The prospective lower tier participant certifies, by submission of this grant agreement, that neither it nor its
principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
from participation in this transaction by any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such
prospective participant shall attach an explanation to this grant agreement.
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