HomeMy WebLinkAbout06 - CC-6 - Amendment FY 2017-18 CIP Program - 10/17/2017CITY COUNCIL AGENDA REPORT
MEETING DATE: OCTOBER 17, 2017 ITEM NUMBER: CC -6
SUBJECT: AMENDMENT TO THE FY 2017-2018 CIP PROGRAM TO INCLUDE THE COSTA MESA
CONNECTOR PIPE SCREEN INSTALLATION PROJECT TO RECEIVE OCTA
MEASURE M2 ENVIRONMENTAL CLEANUP PROGRAM GRANT FUNDS
DATE: OCTOBER 5, 2017
FROM: PUBLIC SERVICES DEPARTMENT/ENGINEERING
PRESENTATION BY: RAJA SETH URAMAN, PUBLIC SERVICES DIRECTOR
FOR FURTHER INFORMATION CONTACT: BART MEJIA, CITY ENGINEER, 714.754.5335
RECOMMENDATION:
1. Approve an amendment to the Fiscal Year 2017-18 Capital Improvement Program to
include the Costa Mesa Connector Pipe Screen Installation project.
2. Approve Budget Adjustment No. 18-011.
BACKGROUND:
On April 18, 2017, the City Council authorized the Public Services Department to apply for the
competitive Measure M2 Environmental Cleanup Program grants from the Orange County
Transportation Authority (OCTA). Public Services staff submitted an application for Connector
Pipe Screen project and was successful in securing grant funding. The Connector Pipe Screen
project will allow the capture of trash deposited along roadways and other public spaces and
prevent its passage through the City's storm drain system. The Connector Pipe Screen units will
be installed within the City's catch basins and function as filters for debris and gross particulates
within stormwater discharges, providing benefits to the City's National Pollutant Discharge
Elimination System (NPDES) program and contributing towards water quality compliance efforts.
City staff have identified high trash generating roadways and land uses to determine optimal
locations for these trash capture devices.
ANALYSIS:
On August 14, 2017, the OCTA Board approved funding of $43,544 for the Costa Mesa
Connector Pipe Screen Installation Project. OCTA requires the project to be added to the City's
Capital Improvement Program (CIP) budget (Attachment 1) in order for the City to remain eligible
for funding. The construction and installation for the project is scheduled to be completed during
the Fall of 2017.
ALTERNATIVES CONSIDERED:
City Council may opt not to accept the grant and continue funding this program with City funds.
Staff does not recommend this option.
FISCAL REVIEW:
The City will meet the required 20% local match of $10,886 for the grant from previously
allocated drainage fee funds to be transferred via Budget Adjustment (Attachment 2), and will
be reimbursed up to $43,544 from the OCTA grant for a total project cost of $54,430.
LEGAL REVIEW:
A legal review is not required for the recommended action.
CONCLUSION
In May 2017, staff applied for the competitive Measure M2 Environmental Cleanup grants and
was successful in securing a total of $43,544 from OCTA for the Costa Mesa Connector Pipe
Screen Installation Project.
It is recommended that the City Council approve an amendment to the FY 2017-18 Capital
Improvement Program and associated budget adjustment to include the Costa Mesa Connector
Pipe Screen Installation project to maintain the City's eligibility to receive the grant funds.
RAJA SETHURAMAN
Public Services Director
STEPHEN DUNIVENT
Interim Finance Director
BALTAZAR M EJ IA
City Engineer
ATTACHMENTS: 1. Amendment — CIP Project
2. Budget Adjustment No. 18-011
DISTRIBUTION
City Manager
Assistant City Manager
City Attorney
Interim Finance Director
City Clerk
E
ATTACHMENT
CITY OF COSTA MESA, CALIFORN.—
CAPITAL IMPROVEMENT PROJECT
FISCAL YEAR 2017-18
DEPARTMENT
DIVISION
PROGRAM
PUBLIC SERVICES
Engineering
20510 -Water Quality
PROJECT TITLE
PROJECT MANAGER
ITEM
Costa Mesa Connector Pipe Screen Installation Project
Kelly Dalton, x - 5275
Account Fund Org Program Project
PROJECT ACCOUNT STRING: 500000 416 19200 20510 550008
New Project
Priority Classification:
❑ Class I Required by action of the City Council or legislation of another governmental agency.
0 Class II Eliminates a hazard to public health or safety. Replaces an obsolete facility or maintains or better utilizes an existing
facility. Benefits the City's economic base. Results in reduced operating costs or better service.
❑ Class III Prevents a substantial reduction in an existing standard of City service due to population growth. Eliminates potential
hazard to health or safety, or eliminates nuisance conditions.
❑ Class IV Provides a new facility or asset or improves an existing standard of service. Provides programs to increase public
convenience or comfort or projects having primary social, cultural, historic or aesthetic value.
FY 17-18
FY 18-19
FY 19-20
FY 20-21
FY 21-22
FY 22-23
FY 23-24
Description of Expenditures
Architect Fees
-
Construction
54,430
Engineering Fees
Equipment
-
Inspection
Land Acquisition
-
-
-
-
-
-
Other Costs (please identify):
-
50,000
50,000
50,000
50,000
50,000
50,000
$ 54,430
$ 50,000
$ 50,000
$ 50,000
$ 50,000
$ 50,000
$ 50,000
Total
Description of Resources
Drainage Fund (209)
10,886
-
-
-
-
-
Measure M2 ECP Grant (416)
43,544
$ 54,430
$
$
$
$
$
$
Total
Project Justification Operating Impact: $
Water quality program implementation includes costs for inspection, incident response, program management and project
development. City was awarded funding of $43,544 through 2017 OCTA M2 Environmental Cleanup Program grant to install trash
capture devices at high priority areas within the City's jurisdiction. Project will entail installation of 142 connector pipe screens to
filter trash and debris from stormwater discharges. Project will contribute towards compliance requirements set by State Water
Resources Board to capture trash from stormwater discharges in priority land use areas within the City's jurisdiction. The City
match in the amount of $10,886 will come from previously approved Drainage Fund allocations via Budget Adjustment.
GENERAL PLAN CONSISTENCY GOAL: POLICY: OBJECTIVE:
162
ATTACHMENT 2
BUDGET ADJUSTMENT AUTHORIZATION
Unit
CITY
DepartmentDivision
Public Services
Engineering
Serial Number
18-011
Type of Transaction
Program
Reason for Request:
❑ Revenue Estimate
® Expenditure Appropriation
Decrease
❑ Estimate Increase
❑ Intra -Departmental Transfer
To recognize and appropriate Measure "M2" grant revenue
❑ Estimate Decrease
❑ Inter -Departmental Transfer
from OCTA Measure M2 Environmental Cleanup Program
® Source
® Project -To -Project Transfer
grant; allocate funds for Connector Pipe Screen Installation
❑ From Existing Budget Appropriations
®Appropriation Increase
Project.
® From Donations, Fees, or Grants
EJ Appropriation Decrease
19200
❑ From Unappropriated Fund Balance
550008
Unit
Account
Name
Fund
Organization
Program
Pro ect/Grant
Increase
Decrease
CITY
430312
Measure "M2" Regional Grant
416
19200
20510
-
$43,544
CITY
500000
Catch Basin Inserts —Various Locations
416
19200
20510
550008
$43,544
-
CITY
500000
CIP — Storm Drain Improvements
209
19200
30122
550011
-
($10,886)
CITY
500000
Catch Basin Inserts —Various Locations
209
19200
20510
550008
$10,886
Department Authorization:
_
Department Director Date
Recommendation: ® Approval ❑
Reasons for Disapproval:
Director of Finance
Disapproval
Date
City Manager Action:
® Approved ElDisapproved ❑
City Manager
Not Required
Date
Budget Verification:
The above information has been reviewed, is complete and accurate, and
and/or unappropriated funds are sufficient to support the request.
® Yes ❑ No
Budget Analyst
the appropriations
Date
City Council Action:
® Approved ❑ Disapproved ❑
Not Required
Date