HomeMy WebLinkAbout05 - CC-5 - Downtown Costa Mesa Gateway Landscape - 11/7/2017CITY COUNCIL AGENDA REPORT
MEETING DATE: NOVEMBER 7, 2017
ITEM NUMBER: CC -5
SUBJECT: DOWNTOWN COSTA MESA GATEWAY LANDSCAPE IMPROVEMENTS, FEDERAL
PROJECT NO. STPE-P055 (055), CITY PROJECT NO. 13-06
DATE: OCTOBER 20, 2017
FROM: PUBLIC SERVICES DEPARTMENT/ENGINEERING DIVISION
PRESENTATION BY: BALTAZAR MEJIA, CITY ENGINEER
FOR FURTHER INFORMATION CONTACT: BALTAZAR MEJIA, CITY ENGINEER, (714) 754-5335
RECOMMENDATION:
1. Accept work performed by Horizons Construction Co. International, and authorize
the City Clerk to file the Notice of Completion.
2. Release the Labor and Materials Bond seven (7) months after the filing date;
release the Faithful Performance Bond six (6) months after the filing date; and
release the retention monies 35 days after the Notice of Completion filing date.
BACKGROUND:
On December 3, 2013, a construction contract in the amount of $554,460.00 was awarded
to Horizons Construction Co. International, 432 W. Meats Avenue, Orange, CA 92865.
The project improved the streetscape at the terminus of the SR -55 freeway directly north
of 19th Street by installing enhanced landscaping and irrigation, decorative median
barriers, a gateway entry monument sign, and other engineering improvements.
Before Construction
After Construction
ANALYSIS:
The work required by the contract documents was completed on March 10, 2017, to the
satisfaction of the City Engineer. The final contract cost amounted to $609,850.55 A report
of the final costs is included herein as Attachment 1.
A summary of the costs is as follows:
Original Contract Cost: $554,460.00
Change Orders Nos. 1 & 2
and Final Quantity Adjustment: $55,390.55
Final Contract Cost: $609,850.55
Change Order No. 1 addressed three extra work items for a total of $36,967.83. The first
work item was for changes to the irrigation system requirement from potable water supply to
reclaimed water supply. The second work item was for changes to the sign location to
comply with Caltrans criteria. The third work item was for the relocation of the power supply
location for the monument sign at the request of Caltrans and Southern California Edison
(SCE). This change order was approved by the City Manager per Council Policy No. 700-1
on June 23, 2016.
Change Order No. 2 in the amount of $18,422.72 addressed costs incurred to repair
reclaimed water lines and irrigation heads. In addition, the change order addressed extra
work to the landscaping required during the construction and during the time frame the
project was under maintenance. This change order was approved by the City Manager per
Council Policy No. 700-1 on September 22, 2017.
The final cost reflects an approximately ten percent increase to the original contract as a
result of the aforementioned change orders.
As of this date there are no Stop Notices filed against the monies due to Horizons
Construction Co. International.
ALTERNATIVES CONSIDERED:
There were no alternatives considered for this item.
FISCAL REVIEW:
Staff captured a Transportation Enhancement Activities (TEA) grant which covered up to
$500,000.00 of the project costs, with the remaining balance funded through the City's
available Gas Tax and Measure M funds.
LEGAL REVIEW:
There is no legal review required for this item.
CONCLUSION:
The Downtown Costa Mesa Gateway Landscape Improvements on SR -55 Freeway, City
Project No. 13-06 has been completed. It is recommended that the City Council authorize
staff to file the Notice of Completion, release the remaining retention monies 35 days after
the Notice of Completion filing date, and release the bonds accordingly.
E
RAJA SETHURAMAN
Public Services Director
ATTACHMENT: 1 — Cost Summary
BALTAZAR MEJIA
City Engineer
DISTRIBUTION: City Manager
Assistant City Manager
City Attorney
Transportation Services Manager
City Clerk
Staff
File
ATTACHMENT
CITY OF COSTA MESA
8th and Final Payment to: HORIZONS CONSTRUCTION CO. INT'L, INC.
432 W Meats Ave, Orange, CA 92865
PROJECT: DOWNTOWN COSTA MESA GATEWAY LANDSCAPE IMPROVEMENT ON SR -55 FREEWAY
FEDERAL PROJECT NO. STPE-P055(055), CITY PROJECT No. 13-06
ITEM
NO
BID
QUANTITY
DESCRIPTION
UNIT
PRICE
PREVIOUS
QUANTITY
QUANTITY
THIS ESTIMATE
TOTAL QUANTITY
TO DATE
PREVIOUS
AMOUNT
AMOUNT
THIS EST
TOTAL
TO DATE
CONTRACT
PRICE
1
1
LS
MOBILIZATION
$24,000.00
100.0
%
0.000
%
100.0
%
$24,000.00
$0.00
$24,000.00
$24,000.00
2
1
LS
WATER POLLUTION CONTROL
$2,500.00
100.0
%
0.0
%
100.0
%
$2,500.00
$0.00
$2,500.00
$2,500.00
3
1
LS
TEMPORARY TRAFFIC CONTROL
$27,500.00
100.0
%
0.0
%
100.0
%
$27,500.00
$0.00
$27,500.00
$27,500.00
4
1
LS
REMOVE IRRIGATION SYSTEM
$7,500.00
100.0
%
0.0
%
100.0
%
$7,500.00
$0.00
$7,500.00
$7,500.00
5
1
LS
CLEARING AND GRUBBING
$32,000.00
69.20
%
0.0
%
69.2
%
$22,143.59
$0.00
$22,143.59
$32,000.00
6
3,620
CY
EARTHWORK
$7.00
1,500.0
CY
0.0
CY
1,500.0
CY
$10,500.00
$0.00
$10,500.001
$25,340.00
7
1
EA
CONSTRUCTION GATEWAY MONUMENT SIGN
$185,000.00
1.D0
EA
0.D0
EA
1.00
EA
$185,000.00
$0.00
$185,000.00
$185,000.00
8
1
EA
FURNISH AND INSTALL 2 -INCH WATER METER AND
$3,500.00
0
EA
0
EA
0
EA
$0.00
$0.00
$0.00
$3,500.00
9
1
LS
LANDSCAPE AND IRRIGATION IMPROVEMENT
$210,000.00
100.0
%
0.000
%
100.0
%
$210,000.00
$0.00
$_210,000.00
$210,000.00
10
1
LS
ELECTRICAL AND LIGHTING IMPROVEMENTS
$37,120.00
100.0
%
0.D0
%
100.0
%
$37,120.00
$0.00
$37,120.00
$37,120.00
Supplemental Work for Various Bid Items in Lieu of Quantity Adjustment
SW1
1
LS
Replace all Irrigation Equipment & Material to Reclaimed
Water
$ 14,293.01
100
%
0
%
100
%
$14,293.01
$0.00
$14,293.01
SW2
1
LS
Additional Cost due to Delay by All American Asphalt
$ 1,658.62
100
%
0
%
100
%
$1,658.62
$0.00
$1,658.62
SW3
1
LS
Permit Fee
$ 2,200.00
100
%
0
%
100
%
$2,200.00
$0.00
$2,200.00
j
SW4
1
LS
Cut & Cap 12'Clay Pipe Fill with Concrete
$ 347.21
100
%
0
%
100
%
$347.21
$0.00
$347.21
SW5
1
LS
Additional Cost to Backfill and Re -Excavate Monument Sign
FootingI
$ 9,697.57
100
%
0
%
100
%
$9,697.57
$0.00
$9,697.57
TOTAL:
1
$554,460.001
$0.00
$554,460.001
$554,460.00
CHANGE ORDERS
Change Order No.1
1
LS
Additional Irrigation
$ 6,634.83
100
%
0
%
100
%
$6,634.83
$0.00
$6,634.83
$6,634.83
C01
1
LS
Sign Backing$
13,335.00
100
%
0
%
100
%
$13,335.00
$0.00
$13,335.00
_
$13335.00
1
LS
Electrical Service
$ 16,99&00
100
%
0
%
100
%
$16,998.0
$0.00
$16,998.00
$16,998.00
TOTAL CHANGE ORDERS NO. 1
$36,967.83
$O.00F
$36,967.83
$36,967.83
Change Order No. 2
CO2
1
LS
Repair Irrigation System & Replace and Maintain Landscaping
until December 2016
$ 18 422.72
0
%
100
%
100
%
$0.00
$18,422.72
$18,422.72
$18,422.72
TOTAL CHANGE ORDER NO. 2
$0.00
$18
2.721
$18,422.72
TOTAL BASE BID PLUS CHANGE ORDERS):
$591,427.831
$18,422.721
$609,850.55F
$609,85(