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Home My WebLink About03 - CC-3 - Measure M2 Expenditure Report - 11/21/2017CITY COUNCIL AGENDA REPORT MEETING DATE: NOVEMBER 21, 2017 SUBJECT: MEASURE M2 EXPENDITURE REPORT DATE: NOVEMBER 9, 2017 ITEM NUMBER: CC -3 FROM: PUBLIC SERVICES DEPARTMENT AND FINANCE DEPARTMENT PRESENTATION BY: RAJA SETHURAMAN, PUBLIC SERVICES DIRECTOR AND STEPHEN DUNIVENT, INTERIM FINANCE DIRECTOR FOR FURTHER INFORMATION CONTACT: RAJA SETHURAMAN, PUBLIC SERVICES DIRECTOR, (714)754-5343 RECOMMENDATION: Adopt the Resolution (Attachment 1) approving the Measure M2 Expenditure Report. BACKGROUND: The approved guidelines for Renewed Measure "M" (M2) eligibility require that local agencies prepare and adopt an annual expenditure report on Measure M2 funds. The expenditure report is a detailed financial report which tracks financial activity as it relates to Measure M2 and other improvement funds. The report should account for receipt, interest earned, and the use of Measure M2 and other funds as outlined in the Ordinance approved by the Orange County Transportation Authority (OCTA) Board and finally the Orange County voters. OCTA requires the annual report to be provided within six (6) months from the end of the jurisdiction's fiscal year. ANALYSIS: In order to qualify for Measure M2 funding, all agencies have to meet certain eligibility criteria established by the Ordinance approving the "M2" Program. Preparation of the expenditure report is one such requirement that each jurisdiction has to meet on an annual basis. The guidelines require each City to prepare and adopt an annual expenditure report to account for Measure M2 funds, developer/traffic impact fees, and funds expended by the City to satisfy Maintenance of Effort requirements. The following are the requirements of the expenditure report: • Submit report within six (6) months of jurisdiction's end of fiscal year; • Include all Measure M2 revenue, fund balances, and interest earned; • Identify expenditures by activity type (capital, operations, administration, etc.) and the funding source for each program/project; and • Submit the expenditure report signed by the Finance Director accompanied by a resolution from the City Council. The City of Costa Mesa's report for Fiscal Year 2016-17 is due by December 31, 2017. Finance Department staff prepared the attached expenditure report (Attachment 2) in accordance with OCTA guidelines. The report was reviewed in draft form by OCTA staff, and the information provided was determined to be acceptable. Staff requests City Council's approval of the attached resolution approving the expenditure report and authorizing staff to submit the report to OCTA. ALTERNATIVES CONSIDERED: The City Council may choose not to approve the attached resolution. This alternative would make the City ineligible to receive Measure M2 funds from the Orange County Transportation Authority. FISCAL REVIEW: The expenditure report was prepared by Finance Department staff and took into account the final review of revenues and expenses for Fiscal Year 2016-17. The information contained in the M2 Expenditure Report was also reviewed by OCTA staff and determined to be acceptable. LEGAL REVIEW: The City Attorney's Office has reviewed and approved the Resolution (Attachment 1) as to form. CONCLUSION: The voter -approved Measure M2 requires local agencies to meet certain eligibility requirements for receipt of Measure M2 funds, including approval of the M2 Expenditure Report. Staff recommends that the City Council adopt the attached Resolution approving the M2 Expenditure Report for Fiscal Year 2016-17, for submittal to OCTA. STEPHEN DUNIVENT Interim Finance Director ATTACHMENTS: 1 — Resolution 2 — M2 Expenditure Report DISTRIBUTION: City Manager Assistant City Manager City Attorney City Clerk Division Staff File RAJA SETHURAMAN Public Services Director V ATTACHMENT 1 RESOLUTION NO. 17- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, ADOPTING THE MEASURE M2 EXPENDITURE REPORT FOR THE CITY OF COSTA MESA FOR FISCAL YEAR ENDING JUNE 30, 2017 THE CITY COUNCIL OF THE CITY OF COSTA MESA DOES HEREBY RESOLVE AS FOLLOWS: WHEREAS, Orange County Transportation Authority (OCTA) Ordinance No. 3 requires local jurisdictions to adopt an annual Expenditure Report to account for Net Revenues, developer/traffic impact fees, and funds expended by the local jurisdiction which satisfy the Maintenance of Effort requirements; and WHEREAS, the Expenditure Report shall include all Net Revenue fund balances, interest earned, and expenditures identified by type and program or project; and WHEREAS, the Expenditure Report must be adopted and submitted to the OCTA each year within six (6) months of the end of the local jurisdiction's fiscal year to be eligible to receive Net Revenues as part of Measure M2. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Costa Mesa, California, does hereby inform the OCTA that: (a) The attached M2 Expenditure Report is in conformance with the M2 Expenditure Report Template provided in the Renewed Measure M Eligibility Guidelines and accounts for Net Revenues including interest earned, expenditures during the fiscal year, and balances at the end of the fiscal year. /hl The NA2 Evnanuliti ire Rannrt is herPhv grinntp(l fnr the City of Costa Mesa. (c) The Costa Mesa Interim Finance Director is hereby authorized to sign and submit the Measure M2 Expenditure Report to OCTA for the fiscal year ending June 30, 2017. PASSED AND ADOPTED this 21St day of November, 2017. Sandra L. Genis, Mayor 0 ATTEST: Brenda Green, City Clerk STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss CITY OF COSTA MESA ) APPROVED AS TO FORM: Thomas P. Duarte, City Attorney I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 17- and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 21St day of November, 2017, by the following roll call vote, to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this day of November, 2017. BRENDA GREEN, CITY CLERK (SEAL) lJ City of Costa Mesa Description M2 Expenditure Report Fiscal Year Ended June 30, 2017 Beginning and Ending Balances Balances at Beginning of Fiscal Year --•------------------------------------------------------------------ A-M , Freeway Environmental Mitigation -------------------------------------------------------------------- 0 ;Regional Capacity Program ---------------- ----------------------------------------- P ;Regional Traffic Signal Synchronization Program ----- Q M2 Fair Share ------------------------------------------------------•--------- R :High Frequency Metrolink Service ... - ------------------------------------------------------ S ;Transit Extensions to Metrolink --- ------------------------ ------------------------------------- T ;Convert Metrolink Station(s) to Regional Gateways that `connect Orange County with High -Speed Rail Systems -------------------------------_______________________________. ;Senior Mobility Program or Senior Non -Emergency Medical ;Pro ram V ;Community Based Transit/Circulators - ------------------------- W;Safe Transit Stops ------------------------------------------ X ; Water Quality Program --------------------------------------------------------------------- ;Other* ----------------------------------------------------------------•---. Balances at Beginning of Fiscal Year (Sum Lines 1 to 12) ------------------------------- Monies Made Available During Fiscal Year -------------------------------------------------- T_o_t_a_ I Monies Available (Sum Lines 13 & 14) ---•-------•----------------------------------------------- ;Expenditures During Fiscal Year ---------------------------•----------------------------------------- Balances at End of Fiscal Year --------------------------------------------------------- A-M; Freeway Environmental Mitigation --------------------------------------------------------------------- O ;Regional Capacity Program --------------------------------------------------------------- P Regional Traffic Signal Synchronization Program --------------------------------------------------------------- Q ; M2 Fair Share --------------------------------------------------------------- R ;High Frequency Metrolink Service _.____,_-------------------- .-------------------------------------- ___ S ;Transit Extensions to Metrolink T ;Convert Metrolink Station(s) to Regional Gateways that ;connect Orange County with High -Speed Rail Systems ;Senior Mobility Program or Senior Non -Emergency Medical ;Progra m V ;Community Based Transit/Circulators --;-------------------------------------------------------------- W ;Safe Transit Stops X ; Water Quality Program ----•-------------- -------------- Other* Schedule 1 ATTACHMENT 2 Line No. I Amount Interest ___. -$----------------------I-$------•--------------- 10 11 12 14 15 16 ME 23 24 --- 25--- 27 --- 28--- aE NE ------------------------ $...................... - (80,416) $ (263,387) ------------------------ $ 15,931 ------------------------ $........•--••••-•••--- ----------•---- ------------- * Reimbursement from SCE for the Harbor Widening Project (O - CTFP). Expenses were incurred in prior years. D5 $-•_••-_------(3 ...... ....1.--- 2 $ (1,640,434) 3---- $ (571,369) ---------------- 4 ------------- $ 4,117,804 --- --- 5 ------------------------ $ - ----6 ---- -$--- ---------------- Interest ___. -$----------------------I-$------•--------------- 10 11 12 14 15 16 ME 23 24 --- 25--- 27 --- 28--- aE NE ------------------------ $...................... - (80,416) $ (263,387) ------------------------ $ 15,931 ------------------------ $........•--••••-•••--- ----------•---- ------------- * Reimbursement from SCE for the Harbor Widening Project (O - CTFP). Expenses were incurred in prior years. D5 City of Costa Mesa M2 Expenditure Report Schedule 2 Fiscal Year Ended June 30, 2017 Sources and Uses Description Line Amount Interest No. Revenues: -----I---------------------------------------------------------------------------- A-M:Freeway Environmental Mitigation 1$ - $ - •------------------------------------------------------------------------------------- 0 :Regional Capacity Program 2$ ------------------- 1,580,120 ------------------- $ - ..-•------------------------------------------------------------------------------------- P Regional Traffic Signal Synchronization Program 3$ ------- ---------- 121,331 ------ $ ----------- --;- ---------------------------------------------------------------------------- -Q ;M2 Fair Share4 ---- $ ------------ 2,461,469 ------ ----------------- $ -------------- 50,6.2.0 ,----------------------------------------------------------------------------------- R :High Frequency Metrolink Service 5 $ - $ - _..--•------------------------------------------------------------------------------------ S :Transit Extensions to Metrolink ,-",: ------------------- ----------------- 6 ------------- $ ---- --- - ----- $ ----------- T :Convert Metrolink Station(s) to Regional Gateways that connect 7 $ $ :Orange County with High -Speed Rail Systems ----.y------------------------------------------------------------------------------------- ------------- U :Senior Mobility Program or Senior Non -Emergency Medical Program 8 ------------------- $ 86,439 $ ------ 21 -----•----------------------------------------------------------------------------------- V :Community Based Transit/Circulators 9 ------------------- $ - ------------- $ ---- - ---•------------------------------------------------------------------------------------ W :Safe Transit Stops 10 - $ -- - ----- $ ------------- ----------------------------------------------------------------------------- X :Water Quality Program11 ------------------------------------------------ -- ----------........ $ 1,457,617 ................... $ - ------------------------------------ :Other* 12 ------------------- $ 15,931 ------------------- $ - TOTAL REVENUES (Sum lines 1 to 12) 13 $ 5,722,907 $ 50,641 Expenditures: --...4-------------------------------------------------------------------------- - A-M:Freeway Environmental Mitigation 14 $ - $ - ----------------------------------------------------------------------------------------- 0 :Regional Capacity Program15 ------------------- $ 183,195 ------------------- $ - -------------------------------------------------------------------------- P :Regional Traffic Signal Synchronization Program 16 -------- $ ---------- 87,449 ----- $ ------------- - --------------------------------------------------------------------- Q :M2Fair Share -------- 17$ - 794,825 --------------- $ 50,620 -----•------------------------------------------------------------------------------------- R :High Frequency Metrolink Service 18 ------------------- $ - ------------------- $ - -•----------------------------------------------------------------------------------------- S :Transit Extensions to Metrolink •--•----------------------- ------------ 19 ------------------- $ ----------- - ------ ----- $ ------- ------------- - ----------- -------------------------------------------------- T :Convert Metrolink Station(s) to Regional Gateways that connect 20 $ $ :Orange County with High -Speed Rail Systems --------------------------------------------------------------------------- -------- ------------------- ................... • U :Senior Mobility Program or Senior Non -Emergency Medical Program 21$ 86,439 $ 21 ----•------------------------------------------------------------------------------------- V :Community Based Transit/Circulators •------------------------------------------------------------------------------------- 22$ ---------- --- --- - --------------- $ -- - W :Safe Transit Stops 23 ------------------- $ - --- $ ------------ - ------------------------------------------------------------------------------------- X :Water Quality Program 24$ ------------------- 121,066 ------------------- $ - I------------------------------------------------------------------------------------- :Other* 25 --------------- -- ------------------- $ - $ - TOTAL EXPENDITURES (Sum lines 14 to 25) 26 $ 1,272,974 $ 50,641 TOTAL BALANCE (Subtract line 26 from 13) 27 $ 4,449,933 $ - * Reimbursement from SCE for the Harbor Widening Project (0 - CTFP). Expenses were incurred in prior years. City of Costa Mesa M2 Expenditure Report Fiscal Year Ended June 30, 2017 Streets and Roads Detailed Use of Funds Schedule 3 Type of Expenditure Line MOEr +Developer/ I O O P P q Q x K Other M2' Other M2 Other' TOTAL High Frequency Metrolink Service No. Im act Fees Interest Interest Interest U Interest V Interest W Safe Transit Stops Administration (Indirect &Overhead) 1 ODOM $ 1,676,000 $ 8,235 $ 1684 235 Construction & Right of Way 2 $ 7x211.00 $ 57 509 00 ........ ... ......... .. ....... ...,... .... .......... ....... .. ............. ... .............................5....................... 64 720 ....R......... :New Street Construction ................................ .....-...................... ....... ........ :Street Reconstruction .............I...:................ .... ................................_.... 3 .4 _$,..,,..591,336:00 .$........2726:00 $ .125,686.00 .. .. __..._.............................................................. .. $ ...499 00. .._....................... ... .. .. ...................................................................................................... 720,247 :Si nals Safet Devices &Street Li hts ..................&.....-.<.........._Y................r................_.....G............._. _.._......................................................................_....................................................... 14,608.00 _..................................-c........................................................................................... 87 449.00 .........................................................................................................................................................................5.....................102,057 ..... ............................................................................ ..........._ Pedestrian.Ways. &.B...... hs........................................5..... _5......_456x237:00................................................................................................................................................................................................................................................................... ............. ........-.................................................................. ................. $ 456,237 Storm Drains ......... ................................................... .6 ................. $ 96 874 00 ....... ....................-.................................................................-.........................................................................................................._..............................r........................................................................ $ 121066.00 . ............................................................................................................... . .......................................................................... $ 217,940 StormDamage .................................... .......................... ............................. ...-� ..............................................................,.........................................................................................-................................................................................... ..... .. ..................................................................................................... $ - Total.Construction'..........................................................................8..__..$....1,159,055.00 $,__..__..9,937.00 . ... $,...183,195,00,,.$:.,...,.,,$,...,,.87,449.00 .. .. ... $._ .- $ 499.00 $ - ........................... ...................................................r............... $ 121066.00 $ - ...................................................................................................................-...... .. ................................................................................................................. $ - ... . $ - $ $ 1,561201 ......-.....-.. ........s ...... ....... Right of Way Acquisition ................................... .............. .................................. ............ ................... ....... ........................ ........ Total Construction.&Right, of -Way 10 $ 1,159,055.00 $ 9,937.00 ammmaxi $ 183,195.00 $ - man= MEN= $ 87,449.00 $ - $ 499.00 $ - $ 121066.00 $ - ...................................................... $ - $ - .................................. $ - .5 ......... ..................... .-....... $ 1,561,201 Maintenance ................................................................................................. .............................. .. ..........; Patchin.8.................................................................................11.... ... Overlay.& Sealinli........................................_.............._12.... S 11x200:00... ....................._ ..__.................. ...._.._ _...___. ........................... ....................... $.._786,091:00 $ _ 50 620.00 ..... .... ........r............................................ ....................... ....................... ....................... $ 847,911 .Street Lights.&. Traffic,5ignals ,13 $ 2,053x585;00 .,.. .,, ,. .......................... ......... $ 2053585 ............ .............................................................................................................f ...........<.......r................1 .................................I...........................I I I ......... ........1 1 1 ......... -........j. ................. 1 .................... .............21. 0Other 17 86,439.00 15...............................1..5...................x...86,4601 GRAND TOTALS (Sum Lines 1, 10, 16,17) 1 18 1$ 8,751,006 $ 9,937 $ 183,195 1 $ - $ 87,449 $ - $ 794,825 $ 50,620 $ 121,066 1 $ - $ 86,439 $ 21 $ - $ 10,084,558 ' Includes direct charges for stafftime z Local funds used to satisfy maintenance of effort (MOE) requirements 3 Other M2 includes A -M, R,S,T,U,V, and W + Transportation related only Please provide a specific description 01 Legend Project Description A -M freeway Environmental Mitigation O Regional Capacity Program P Regional Traffic Signal Synchronization Program Q M2 Fair Share R High Frequency Metrolink Service S Transit Extensions to Metrolink T Convert Metrolink Station(s) to Regional Gateways that connect Orange County with High -Speed Rail Systems U Senior Mobility Program or Senior Non -Emergency Medical Program V Community Based Transit/Circulators W Safe Transit Stops X Water Quality Program City of Costa Mesa M2 Expenditure Report Fiscal Year Ended June 30, 2017 M2 Fair Share Project List PROJECT NAME AMOUNT EXPENDED --- -- --- ---- Traffic Data Counts8---- East 19th Street Safe Route to School 499 -------- ------------------------- ----- ------------- ---------------------- ----------------------------- Bristol Street and Bear Street Rehabilitation -------------------------------------------------------------------------------------- 506,782 Street Maintenance Citywide -------------------------------------------•----- -------------------------------------------------------- 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---------------------------------------------------------------------------------------------------------- -------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------- ---- ---------------------------------------- ---------------------_------------------- 329,929 -----•----------------- --------- ........ ------------- ----------------------- ----------- ---------------- ------------------------- --- ------------- -- ------------------- $ 845,445.00 Schedule 4 City of Costa Mesa M2 Expenditure Report Fiscal Year Ended June 30, 2017 Signature Page certify that the interest earned on Net Revenues allocated pursuant to the Ordinance shall be expended only for those purposes for which the Net Revenues were allocated and all the information attached herein is true and accurate to the best of my knowledge: Stephen Dunivent 11-1,17 Interim Director of Finance (Print Name) Date i'�1 G/Ih.L� l%LLiL1.�.y�LQ� Signature