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Home My WebLink About04 - CC-4 - West Bay St Improvements Project- City - 11/21/2017CITY COUNCIL AGENDA REPORT MEETING DATE: NOVEMBER 21, 2017 ITEM NUMBER: CC -4 SUBJECT: WEST BAY STREET IMPROVEMENTS PROJECT- CITY PROJECT NO. 17-06 (CDBG) DATE: NOVEMBER 2, 2017 FROM: PUBLIC SERVICES DEPARTMENT / ENGINEERING DIVISION PRESENTATION BY: RAJA SETHURAMAN, PUBLIC SERVICES DIRECTOR FOR FURTHER INFORMATION CONTACT: BALTAZAR MEJIA, CITY ENGINEER, (714) 754-5335 RECOMMENDATION: 1. Accept the work performed by Copp Contracting, Inc. and authorize the City Clerk to file the Notice of Completion. 2. Release the Labor and Material Bond seven (7) months after the filing date; release the Faithful Performance Bond one (1) year after the filing date; and release the retention monies 35 days after the Notice of Completion filing date. BACKGROUND: On June 20, 2017, a construction contract in the amount of $179,149.00 was awarded to Copp Contracting, Inc., 6751 Stanton Avenue, Buena Park, California, 90621, for the West Bay Street Improvements Project, City Project 17-06. The scope of work included removal and reconstruction of damaged pavement sections, cold milling, overlaying with new asphalt concrete, traffic signal loop construction, protection and re-establishment of existing survey monuments and installation of lane markings, striping, pavement legends, and raised pavement markers, adjustments of associated utilities, mobilization, traffic control, and other incidental work needed to complete the project in accordance with the contract documents. A map of the project limits is included as Attachment 1. West Bay Street Before Improvements West Bay Street After Improvements ANALYSIS: The work required by the contract documents was completed on October 11, 2017, to the satisfaction of the City Engineer. The final contract cost amounted to $192,968.69. A report of the final costs is included herein as Attachment 2. A summary of the costs is as follows: Original Contract Cost: $ 179,149.00 Change Order No. 1: $ 17,279.69 Final Quantity Adjustments: ($ 3,460.00) Final Contract Cost: $ 192,968.69 Change order No. 1 for the total amount of $17,279.69 was issued for the reconstruction of Thurin Street from West Bay Street to Victoria Street. This change order provided the City the opportunity to rehabilitate deteriorating Thurin Street (approximately '/4 mile) by utilizing the competitive contract unit prices established at the time of bid and eliminating additional costs associated with mobilization and other incidental work. The final contract price reflects a 7.7% increase to the original contract due to the change order and final quantity adjustments. As of this date, there are no Stop Notices filed against the monies due to Copp Contracting, Inc. ALTERNATIVES CONSIDERED: There were no alternatives considered for this item. FISCAL REVIEW: This project was funded with Community Development Block Grant (CDBG) funds appropriated in Fiscal Year 2015-2016 and 2016-2017. LEGAL REVIEW: There is no legal review required on this item. CONCLUSION: The West Bay Street Improvements Project, recommended that the City Council authorize remaining retention monies 35 days after the bonds accordingly. RAJA SETHURAMAN Public Services Director ATTACHMENTS: DISTRIBUTION 1 - Location Map 2- Cost Summary City Manager Assistant City Manager City Attorney City Clerk Staff File City Project 17-06, has been completed. It is staff to file the Notice of Completion; release the Notice of Completion filing date; and release the BALTAZAR M EJ IA City Engineer II CITY OF COSTA MESA ATTACHMENT 1 ort N.T.S. Public Services/Engineering Z J Z J A Lli WILSON ST. [-L] > F w_ U) a V) z z Q F a c� n Uj AVOCADO ST. J } � O w U a f O w Q L VICTORIA ST. VICTORIA ST. a U W V) z w RALCAM PL. V) J O U Q U O O HAMILTON ST. L HAMILTON ST, CTR. 070 JO' NZ03 KNOWELL PL, o QQ� ao _ E:B�ZST:7 � BAY ST. V) N W J ST YORKSHIRE U ST. ST. ALLEY #40 eqY ST. v~ ST L FORD RD. :S1:1J a a ALLEY #41 a w< o w a � ERNARD ST. ST. a a w w BERNARD ST. a ALLEY #18 a Q; ti Qom. 19TH ST. a 19TH ST. P,' rT �{ P�� sl P Gj GAJ �� Oh (CDBG) WEST BAY STREET IMPROVEMENTS PROJECT #17-06 (AS -BUILT) STREET IMPROVEMENT LOCATIONS 3 Page 1 of 1 L: N 'IT F -- Z CITY OF COSTA MESA LU U ATTACHMENT 2 Q FOR PAYMENT ON THE WARRANT LIST OF 11/4/17 DATE: 10/30/17 Q3rd(FINAL) Payment to: Copp Contracting, Inc. PAGE: 1 OF 2 6751 Stanton Ave. Buena Park, CA 90621 #REF! West Bay Street Improvements (CDBG) City Project No. 17-06 ITEM NO BID QUANTITY DESCRIPTION UNIT PRICE PREVIOUS QUANTITY QUANTITY THIS ESTIMATE TOTAL QUANTITY TO DATE PREVIOUS AMOUNT AMOUNT THIS EST TOTAL TO DATE CONTRACT PRICE 1 1 LS MOBILIZATION 11,530.00 100.00 % 0.00 % 100.00 % $11,530.00 $0.00 $11,530.00 $11,530.00 2 30,000 SF COLD MILL 2" MAX DEPTH 0.32 30,000.00 SF 0.00 SF 30,000.00 SF $9,600.00 $0.00 $9,600.00 $9,600.00 3 100 TON R&R A/C 8" MAX DEPTH 167.00 100.00 TON 0.00 TON 100.00 TON $16,700.00 $0.00 $16,700.00 $16,700.00 4 150 TON TYPE "D" A/C LEVELING 107.00 150.00 TON 0.00 TON 150.00 TON $16,050.00 $0.00 $16,050.00 $16,050.00 5 1,200 TON TYPE "B" A/C OVERLAY 65.35 1,200.00 TON 0.00 TON 1,200.00 TON $78,420.00 $0.00 $78,420.00 $78,420.00 6 14 EA ADJ.M/H TO GRADE 435.00 14.00 EA 0.00 EA 14.00 EA $6,090.00 $0.00 $6,090.00 $6,090.00 7 10 EA JADJ. WN TO GRADE 385.00 10.00 EA 0.00 EA 0.00 EA $3,850.00 $0.00 $3,850.00 $3,850.00 8 5 EA REFLECTIVE BLUE MARKERS 10.00 5.00 EA 0.00 EA 5.00 EA $50.00 $0.00 $50.00 $50.00 9 2 EA INSTALL TYPE E LOOPS 310.00 2.00 EA 0.000 EA 0.00 EA $620.00 $0.00 $620.00 $620.00 10 8 EA INSTALL TYPE D LOOPS 350.00 8.00 EA 0.00 EA 8.00 EA $2,800.00 $0.00 $2,800.00 $2,800.00 11 1 LS STRIPING,MARKING LEGEND 5,600.00 100.00 % 0.00 % 100.00 % $5,600.00 $0.00 $5,600.00 $5,600.00 12 10 EA ADJ/RESET SURVEY MONUMENT 275.00 10.00 EA -1.00 EA 9.00 EA $2,750.00 -$275.00 $2,475.00 $2,750.00 13 1 LS TRAFFIC CONTROL 5,089.00 100.00 % 0.00 % 100.00 % $5,089.00 $0.00 $5,089.00 $5,089.00 14 1 FA ADDITIONAL WORK ITEMS 20,000.00 1.00 FA 0.00 FA 1.00 FA $20,000.00 $0.00 $20,000.00 $20,000.00 Subtotal Original Contrac $179,149.00 ,$275.00 $178,874.00 $179,149.00 Change Order No.1 Thurin St from W. Bay St to Victoria St 161.89 TON TYPE "B' A/C OVERLAY 65.35 0.00 TON 161.89 TON 161.89 TON $0.00 $10,579.51 $10,579.51 $10,579.51 16,610 SF COLD MILL 2" MAX DEPTH 0.32 0.00 SF 16,610.00 SF 16,610.00 SF $0.00 $5,315.20 $5,315.20 $5,315.20 8 EA ADJ.M/H TO GRADE 435.00 0.00 EA 7.00 EA 7.00 EA $0.00 $3,045.00 $3,045.00 $3,480.00 6 EA ADJ. W/V TO GRADE 385.00 0.00 EA 6.00 EA 6.00 EA $0.00 $2,310.00 $2,310.00 $2,310.00 COt 1 LS TRAFFIC CONTROL 5,089.00 0.00 % 100.00 % 100.00 % $0.00 $5,089.00 $5,089.00 $5,089.00 10 EA ADJ/RESET SURVEY MONUMENT 275.00 0.00 EA 0.00 EA 0.00 EA $0.00 $0.00 $0.00 $2,750.00 1 LS STRIPING MARKING LEGEND 5,600.00 0.00 % 100.00 % 100.00 % $0.00 $5,600.00 $5,600.00 $5,600.00 2.87 TON R&R A/C 8" MAX DEPTH 167.00 0.00 TON 2.870 TON 0.00 TON $0.00 $479.29 $479.29 $479.29 15.67 TON TYPE "D" A/C LEVELING 107.00 0.00 TON 15.67 TON 15.67 TON $0.00 $1,676.69 $1,676.69 $1,676.69 -1 FA ADDITIONAL WORK ITEMS 20,000.00 0.00 FA -1.00 FA -1.00 FA $0.00 -$20,000.00 -$20,000.00 $20,000.00 Subtotal Change Order No. 1 $0.00 $14,094.69 $14,094.69 $17,279.69 PROJECT TOTAL: $179,149.00 $13,819.69 $192,968.69$196,428.69