HomeMy WebLinkAbout00 - - Agenda - 12/4/2012AGENDA
CITY OF COSTA MESA CITY COUNCIL,
AND SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY
REGULAR CITY COUNCIL MEETING
TUESDAY, DECEMBER 4, 2012
CITY COUNCIL CHAMBERS, 77 FAIR DRIVE
CLOSED SESSION MOVED TO THE END OF THE AGENDA
REGULAR MEETING - 6:00 P.M..�,�
Eric R. Bever M*M1
we I Mayor
Jim Righeimer M Stephen Mensinger
Mayor Pro Tem -` Council Member
Wendy Leece r Gary Monahan
Council Member ' Council Member
Ak
City Attorney Chief Executive Officer
Thomas Duarte Thomas R. Hatch
M
Economic and Development Public Services Director Interim City Clerk
Services Director Peter Naghavi Ernesto Munoz Brenda Green
LI!
Note regarding agenda -related writings or documents provided to a majority of the City
Council after distribution of the City Council agenda packet (GC §54957.5):
Any related writings or documents provided to a majority of the City Council regarding any item
on this agenda will be made available for public inspection during normal business hours at the
City Clerk's Office at City Hall, located at 77 Fair Drive, 1St Floor, Costa Mesa. In addition, such
writings and documents may be posted—whenever possible or as part of the agenda—on the
city's website at www.costamesaca.gov.
AGENDA - REGULAR MEETING - DECEMBER 4, 2012 - PAGE 1
v.2,11/30/2012
Welcome to the City Council Meeting
Your attendance at this public meeting is valued and appreciated. The following city codes, guidelines,
and reminders are provided for your information:
For those who wish to address the City Council, speaker cards are not required. However, for the
purpose of accurate recording of the official minutes, please print your name and address on a speaker
card and submit to the City Clerk. Upon invitation, please use the podiums on either side of the dais to
speak to the City Council. Please direct all verbal communications, requests, and/or questions to the
Mayor.
1. Any written communications, photos, or other material related to items on the agenda and for
distribution to the City Council must be submitted to the City Clerk PRIOR TO THE START OF THE
MEETING. Any materials to be displayed on the overhead projector at the Council meeting must be
submitted to the City Clerk PRIOR TO THE START OF THE MEETING.
2. In accordance with Costa Mesa Municipal Code, Sec. 2-64 (1): No person in the audience shall
"engage in disorderly, disruptive, disturbing, delaying or boisterous conduct including but not limited
to, handclapping, stomping of feet, whistling, making noise, use of profane language or obscene
gestures, yelling or similar demonstrations, which may disrupt the peace and good order of the
Council proceedings."
3. All cell phones and other electronic devices are to be turned off or set to vibrate. Members of the
audience are requested to step outside the Council Chambers to conduct a phone conversation.
4. In accordance with City Council Policy 000-11, and among other requirements, any video submitted
for display at a public meeting must have been previously reviewed by staff to verify appropriateness
for general audiences. A copy of this policy is available at City Hall during normal office hours.
5. Free Wi-Fi is available in the Council Chamber during the meetings. Two networks are available:
council1 and council2. The password for either network is: cmcouncil.
NOTE: In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the City Clerk at (714) 754-5225. Notification of 48 hours prior
to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting. [28 CFR 35.102.35.104 ADA Title II].
AGENDA - REGULAR MEETING - DECEMBER 4, 2012 - PAGE 2
v.2, 11/30/2012
CLOSED SESSION MOVED TO THE END OF THE AGENDA
REGULAR MEETING OF THE CITY COUNCIL AND SUCCESSOR
AGENCY TO THE REDEVELOPMENT AGENCY
6:00 p.m.
CALL TO ORDER
PLEDGE OF ALLEGIANCE Council Member Leece
MOMENT OF SOLEMN
EXPRESSION
[Per Council Policy 000-12, these presentations are made by community volunteers stating their own
views. The City Council disclaims any intent to endorse or sponsor the views of any speaker. To
view a copy of the policy or to volunteer to provide the moment of solemn expression at a future
meeting, please contact the City Clerk's office.]
ROLL CALL
ANNOUNCEMENTS
There's always something happening in Costa Mesa!
The Mayor will play a video clip of the "Costa Mesa Minute," featuring upcoming events and
activities in the community.
Please refer to the last page of the agenda for a detailed list of announced events and
activities.
PRESENTATIONS None
PUBLIC COMMENTS
To ensure fair and equal treatment of all who appear before the City Council and to expedite
City business, speakers will be limited to three minutes each to address any item within the
City Council's jurisdiction and not listed on the agenda. Speakers are also invited to
comment on items on the agenda, but only at the time in which the agenda item is being
heard, and will also be limited to three minutes each. The three minute per speaker time limit
may be extended for good cause by the mayor or by a majority vote of City Council.
Questions and comments made by public speakers may be addressed by the City Council
during Council Comments or by the Chief Executive Officer during the CEO's Report.
Additional follow-up responses to questions and concerns may also be addressed in the
weekly CEO E -Briefing newsletter. To subscribe to the newsletter, please visit the city's
website at http://www.costamesaca.gov.
AGENDA - REGULAR MEETING - DECEMBER 4, 2012 - PAGE 3
v.2, 11/30/2012
COUNCIL MEMBERS' REPORTS, COMMENTS, AND SUGGESTIONS
1. Mayor Eric R. Bever
2. Mayor Pro Tem Jim Righeimer
3. Council Member Wendy Leece
4. Council Member Stephen Mensinger
5. Council Member Gary Monahan
GENERAL MUNICIPAL ELECTION
1. Adopt Resolution: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA
MESA CALIFORNIA, RECITING THE FACTS OF THE GENERAL MUNICIPAL
ELECTION HELD ON NOVEMBER 6, 2012; DECLARING THE RESULTS AND SUCH
OTHER MATTERS AS PROVIDED BY LAW.
RECOMMENDATION: Adopt resolution
2. Administration of Oath of Office for the newly -elected City Council Members.
RECESS
CITY COUNCIL REORGANIZATION
1. Election of Mayor and Mayor Pro Tem
(a) Nominations for Mayor
(b) Nominations for Mayor Pro Tem
REPORT — CHIEF EXECUTIVE OFFICER (CEO)
CONSENT CALENDAR:
All matters listed under the Consent Calendar are considered to be routine and will be acted
upon in one motion. There will be no separate discussion of these items unless members of
the City Council, staff, or the public request specific items to be discussed and/or removed
from the Consent Calendar for discussion. Items removed from the Consent Calendar will
be discussed and voted upon immediately following City Council action on the remainder of
the Consent Calendar.
Members of the public who wish to discuss Consent Calendar items should come forward to
the microphone upon invitation by the mayor, state their name, city in which they reside, and
item number to be addressed.
AGENDA - REGULAR MEETING - DECEMBER 4, 2012 - PAGE 4
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CONSENT CALENDAR ITEM NOS. 1 THROUGH 17
1. READING FOLDER
(a) Claims received by the City Clerk: Kimberly Claytor; Alexis Galindo, Esq. on
behalf of Christine Louise Finch
RECOMMENDATION: Receive and file
2. MINUTES: REGULAR MEETING OF AUGUST 17. 2010 AND SPECIAL STUDY
SESSION OF MAY 24, 2011
RECOMMENDATION: Approve
3. WARRANT RESOLUTION 2448: A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF COSTA MESA, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND
DEMANDS, AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO
BE PAID, funding City operatinq expenses for $1,212,973.03.
RECOMMENDATION: Approve
4. WARRANT RESOLUTION 2449: A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF COSTA MESA, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND
DEMANDS, INCLUDING PAYROLL REGISTER NO. 12-23A AND 12-24
SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, funding
Payroll No. 12-23A for $5,148.15 and 12-24 for $2,027,435.54, and City operating
expenses for $431,713.37, including payroll deductions.
RECOMMENDATION: Approve
5. ENGINEERING TECH II POSITION
RECOMMENDATION:
1. Authorize the conversion of the existing Part-time Engineering Tech II Position in
the Transportation services Division to Full-time; and
2. Direct staff to process a Budget Adjustment to fund the position.
6. DELETION OF 1 9T STREET SANTA ANA RIVER CROSSING
RECOMMENDATION: Receive and file report.
AGENDA - REGULAR MEETING - DECEMBER 4, 2012 - PAGE 5
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7. MEASURE M2 EXPENDITURE REPORT.
RECOMMENDATION:
Adopt the Resolution (Attachment 1) approving the Renewed Measure M2
Expenditure Report
8. ACCEPTANCE OF A DONATED PARATRANSIT VEHICLE FROM THE ORANGE
COUNTY TRANSPORTATION AUTHORITY SENIOR MOBILITY PROGRAM
RECOMMENDATION:
Accept the donation of a 2006 Ford Aerotech, Paratransit, 18 -Passenger Bus from the
Orange County Transportation Authority (OCTA) Senior Mobility Program.
9. INSURANCE BROKER SERVICES
RECOMMENDATION:
1. Authorize the CEO to execute a contract for insurance broker services with Alliant
Insurance Services, Inc. (Attachment 1); and
2. Authorize the CEO to extend the contract for two (2) additional one-year terms
upon recommendation from the Human Resources Division.
10. THIRD PARTY LIABILITY CLAIMS ADMINISTRATION
RECOMMENDATION:
1. Authorize the CEO to execute a contract for Third Party Liability Claims
Administration with Carl Warren and Company; and
2. Authorize the CEO to extend the contracts for two (2) additional one-year terms
upon recommendation from the Human Resources Division.
11. APPROVAL OF COOPERATIVE AGREEMENT NO. C-2-1825 WITH THE ORANGE
COUNTY TRANSPORTATION AUTHORITY (OCTA) FOR THE RED HILL AVENUE
REHABILITATION PROJECT
RECOMMENDATION:
1. Approve the attached Cooperative Agreement No. C-2-1825 (Attachment 1) with
the Orange County Transportation Authority (OCTA) for the use of Proposition 1 B,
State Local Partnership Program (SLPP) funding in the amount of $922,000 for the
Red Hill Avenue Rehabilitation Project, and
2. Authorize the Mayor to execute the Agreement.
AGENDA - REGULAR MEETING - DECEMBER 4, 2012 - PAGE 6
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12. THIRD PARTY WORKERS' COMPENSATION CLAIMS ADMINISTRATION SERVICES
RECOMMENDATION:
1. Award contract for Third Party Workers' Compensation Claims Administration
Services per Request for Proposal (RFP) to AdminSure, Inc.
2. Authorize the Mayor and City Clerk to execute the Professional Services
Agreement for the contract (Amendment 1).
3. Authorize the City CEO to extend the contract for two additional one-year terms as
applicable.
13. APPROVAL OF COOPERATIVE AGREEMENT NO. C-2-1643 WITH THE ORANGE
COUNTY TRANSPORTATION AUTHORITY (OCTA) FOR THE HARBOR
BOULEVARD BEAUTIFICATION PROJECT AND COOPERATIVE AGREEMENT
NO. C-2-1644 FOR THE 17!-H STREET STREETSCAPE IMPROVEMENT PROJECT.
RECOMMENDATION:
1. Approve the attached Cooperative Agreement No. C-2-1643 (Attachment 1) with
the Orange County Transportation Authority (OCTA) for the use of Transportation
Enhancement (TE) grant funding in the amount of $500,000 for the Harbor
Boulevard Beautification Project; and
2. Approve the attached Cooperative Agreement No. C-2-1644 (Attachment 2) with
the Orange County Transportation Authority (OCTA) for the use of Transportation
Enhancement (TE) grant funding in the amount of $500,000 for the 17th Street
Streetscape Improvement Project; and
3. Authorize the Chief Executive Officer to execute the agreements.
14. PROFESSIONAL ENGINEERING SERVICES FOR THE DESIGN OF INDUSTRIAL
WAY WATER QUALITY AND STORM DRAIN IMPROVEMENTS
RECOMMENDATION:
1. City Council award a contract to CIVIL SOURCE Engineering, Irvine, California, in
an amount not to exceed $69,745 for engineering services; and
2. Authorize the Mayor and the City Clerk to execute the Professional Services
Agreement (Attachment 1).
AGENDA - REGULAR MEETING - DECEMBER 4, 2012 - PAGE 7
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15. PARK MULTIPURPOSE TRAILS
RECOMMENDATION:
1. City Council award a contract to Kabbara Engineering, Orange, CA, in an amount
not to exceed $160,387.00 for professional engineering services for the design of
the Fairview Park Multipurpose Trails, 2525 Placentia Avenue; and
2. Authorize the Mayor and the City Clerk to execute the Professional Services
Agreement; and
3. Authorize the Chief Executive Officer to execute the Cooperative Agreement with
Orange County Transportation Authority (OCTA).
16. PROFESSIONAL SERVICES AGREEMENT FOR THE DESIGN OF THE
BRENTWOOD PARK MASTER PLAN IMPROVEMENTS
RECOMMENDATION:
1. City Council award a contract to Nuvis Landscape Architecture and Planning, 3151
Airway Costa Mesa, California, in an amount not to exceed $95,605.00 for
professional services for the design of Brentwood Park, 261 Monte Vista Avenue;
and
2. Authorize the Mayor and the City Clerk to execute the Professional Services
Agreement.
17. ESTABLISHMENT OF A NEW JOB CLASSIFICATION IN THE CONFIDENTIAL
EMPLOYEES UNIT AND AUTHORIZATION FOR A DEPUTY CITY CLERK
POSITION
RECOMMENDATION:
1. City Council adopt Resolution: A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF COSTA MESA CALIFORNIA, AMENDING RESOLUTION 08-21
AND ESTABLISHING A NEW JOB CLASSIFICATION IN THE CONFIDENTIAL
EMPLOYEES UNIT; and
2. Authorize the position of Deputy City Clerk.
----------------------------------- END OF CONSENT CALENDAR -----------------------------------
AGENDA - REGULAR MEETING - DECEMBER 4, 2012 - PAGE 8
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SUCCESSOR AGENCY TO THE COSTA MESA REDEVELOPMENT AGENCY
New Business
1. RECEIVE INDEPENDENT ACCOUNTANT'S REPORT RE THE NON -HOUSING DUE
DILIGENCE REVIEW CONDUCTED PURSUANT TO SECTION 34179.5 FOR NOW
HOUSING MONIES AND OBLIGATIONS AND AUTHORIZING STAFF TO TRANSMIT
THE REPORT, ALONG WITH THE PREVIOUSLY APPROVED RECOGNIZED
OBLIGATION PAYMENT SCHEDULES, TO THE OVERSIGHT BOARD AND TO CAC,
CAO, SCO, AND DOF AS REQUIRED BY SECTION 34179.6 OF THE DISSOLUTION
ACT
RECOMMENDATION:
Adopt Successor Agency Resolution No. 2012 -XX Receiving the Independent
Accountant's Report re the Non -housing Due Diligence Review Conducted Pursuant to
Section 34179.5 for the Non -housing Monies and Obligations and Authorizing Staff to
Transmit the Report, along with the Previously Approved Recognized Obligation Payment
Schedules, to the Oversight Board and to the CAC, CAO, SCO, and DOF Pursuant to
Section 34179.6 of the Dissolution Act
END OF SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY AGENDA
PUBLIC HEARINGS — 7 p.m. (Resolution No. 05-55)
1. CLOSURE IMPACT REPORT FOR ANCHOR TRAILER PORT/MOBILEHOME PARK,
1527 NEWPORT BOULEVARD
RECOMMENDATION:
Adopt City Council Resolution (attached) requiring the Proposed Owner to Implement the
Closure Impact Report for the Anchor Trailer Port/Mobilehome Park.
OLD BUSINESS NONE
NEW BUSINESS
1. RESCHEDULE OF THE JANUARY 1, 2013 CITY COUNCIL MEETING
RECOMMENDATION:
Reschedule the regularly scheduled City Council meeting of Tuesday, January 1, 2013 to
Tuesday, January 8, 2013.
AGENDA - REGULAR MEETING - DECEMBER 4, 2012 - PAGE 9
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2. RECISION OF LAY OFF NOTICES/REJECT ALL REMAINING BIDS FOR SERVICES
RECOMMENDATION:
1. Authorize the CEO to rescind the remaining layoff notices; and
2. In lieu of outsourcing not providing extensive relief on City pension challenges, direct
the CEO to prepare and present a plan to address the underfunded pension and
retiree medical liabilities at the mid year budget review in February 2013; and
3. Authorize the CEO to enter into negotiations with representatives of the Costa Mesa
City Employees' Association (CMCEA) to discuss innovative methods and techniques
that will both ensure continued quality services to the public and produce long term
financial savings to the City; and
4. Authorize the CEO to initially focus the discussions with CMCEA on Jail Services,
Street Sweeping Services, Parks and Landscape Maintenance Services, Graphic
Design Services and Payroll Services with the CEO administratively implementing the
changes without any layoffs to full-time personnel; and
5. Reject all bids for the remaining outsourcing services where the City Council has yet
to provide direction.
REPORT — CITY ATTORNEY
CLOSED SESSION
The City Council will recess to Conference Room 1B for Closed Session at the
conclusion of public comments.
PUBLIC COMMENTS
Members of the public are welcome to address the City Council only on those items on the
Closed Session agenda. Each member of the public will be given three minutes to speak.
1. Conference with legal counsel regarding anticipated litigation, significant exposure to
litigation pursuant to Government Code Section 54956.9(b) for one potential case.
2. Conference with legal counsel regarding existing litigation: Costa Mesa Employees
Association v. City of Costa Mesa, a municipal corporation, et al., Orange County
Superior Court Case No. 30-2011 00475281, pursuant to Government Code Section
54956.9(a).
CITY ATTORNEY CLOSED SESSION REPORT
ADJOURNMENT - Next Regular City Council Meeting.
AGENDA -REGULAR MEETING -DECEMBER 4,2012- PAGE 10
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UPCOMING COMMUNITY EVENTS AND ACTIVITIES
DECEMBER 2012
Friday, December 7, 6:00 p.m. First Fridays Roadshow at City Hall
December 14 — 25, 5:00-10:00 p.m., Holiday Snoopy House at City Hall
Monday, December 31 S`, New Year's Eve Block Party at the Orange County Fair &
Events Center. For tickets, visit ocfair.com/blockparty or call (714)708-1500
AGENDA -REGULAR MEETING -DECEMBER 4,2012- PAGE 11
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