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HomeMy WebLinkAbout198 - Purchase and Sale of Supplies, Services and EquipmentORDINANCE NO. 198 AN ORDINANCE OF THE CITY OF COSTA MESA PROVIDING FOR THE PURCHASE AND SALE OF SUPPLIES, SERVICES AND EQUIPMENT. The City Council of the City of Costa Mesa does ordain as follows: SECTION 1. Adoption of Purchasing System. In order to establish efficient procedures for the purchase of supplies, services and equipment, to secure for the City supplies, services and equipment at the lowest possible cost commensurate with quality needed, to exercise positive financial control over purchases, to clearly define authority for the purchasing function and to assure the quality of purchases, a purchasing system is hereby adopted. SECTION 2. Centralized Purchasing Department. There is hereby created a centralized Purchasing Department in which is vested authority for the purchase of supplies, services and equipment. SECTION 3, Purchasing Officer. There is hereby created the position of Purchasing Officer. He shall be appointed by the City Manager. The Purchasing Off- icer shall be the head, and have general supervision of the Purchasing Department. The duties of Purchasing Officer may be combined with those of any other office or position. The Purchasing Officer shall have authority to: (a) Purchase or contract for supplies, services and equipment required by any using agency in accordance with purchasing procedures prescribed by this Ordinance, such administrative regulations as the Purchasing Officer shall adopt for the internal management and operation of the Purchasing Depart- ment and such other rules and regulations as shall be pre- scribed by the City Council or City Manager. (b) Negotiate and recommend execution of contracts for the pur- chase of supplies, services and equipment. (c) Act to procure for the City the needed quality in supplies, services and equipment at least expense to the City. (d) Discourage uniform bidding and endeavor to obtain as full and open competition as possible on all purchases. (e) Prepare and recommend to the City Council rules governing the purchase of supplies, services and equipment for the City. (f) Prepare and recommend to the City Council revisions and amend- ments to the purchasing rules. (g) Keep informed of current developments in the field of purchasing, prices, market conditions and new products. (h) Prescribe and maintain such forms as reasonably necessary to the operation of this Ordinance and other rules and regulations. -1- (i) Supervise the inspection of all supplies, services and equipment purchased to insure conformance with specificat- ions. (j) Recommend the transfer of surplus or unused supplies and equipment between departments as needed and the sale of all supplies and equipment which cannot be used by any agency or which have become unsuitable for City use. (k) Maintain a Bidders' List, Vendor's Catalog file and records needed for the efficient operation of the Purchasing Depart- ment. SECTION 4. Exemptions from Centralized Purchasing. The Purchasing Officer, with approval of the City Council, may authorize in writing any agency to purchase or contract for specified supplies, services and equipment independently of the Purchasing Department; but he shall require that such purchases cr contracts be made in conformity with the procedures established by this Ordinance, and shall further require periodic reports from the agency on the purchases and contracts made under such written authcrization. SECTION 5. Estimates of Requirements. All using agencies shall file detailed estimates of their requirements in supplies, services and equipment in such manner, at such time, and for such future periods as the Purchasing Officer, with the approval of the City Manager, shall prescribe. SECTION 6. Requisitions. Using agencies shall submit requests for supplies, services and equipment to the Purchasing Officer by standard requisition forms. SECTION 7. Bidding. Purchases of supplies, services, equipment and the sale of personal property shall be by bid procedures pursuant to Sections 10 and 11. (a) Exceptions: Bidding shall be dispensed with only when an emerg- ency requires that an order be placed with the nearest available source of supply, when the amount involved is less than $100.00, or when the commodity can be obtained from only one vendor. SECTION 8. Purchase orders. Purchases of supplies, services and equipment shall be made only by purchase order. SECTION 9. Encumbrance of Funds. Except in cases of emergency, the Purchasing Officer shall not issue any purchase order for supplies, services or equipment unless there exists an unencumbered appropriation in the fund account against which said purchase is to be charged. !spin I%— �%Ww SECTION 10. Formal Contract Procedure. Except as otherwise provided herein, purchases and contracts fcr supplies, services, equipment and the sale of per- sonal property of estimated value greater than Two Thousand Dollars ($2000.00) shall be by written contract with the lowest or highest responsible bidder, as the case may be, pursuant to the procedure prescribed herein. (a) Notice Inviting Bids. Notices inviting bids shall include a general description of the articles to be purchased or sold, shall state where bid blanks and specifications may be secured, and the time and place for opening bids. (1) Published Notice. Notice inviting bids shall be published at least ten days before the date of opening of the bids. Notice shall be published at least once in a newspaper of general circulation, printed and published in the City, or if there is none, it shall be posted in at least three public places in the City that have been designated by Ordinance as the places for posting public notices. (2) Bidders' List. The Purchasing Officer shall also solicit sealed bids from all responsible prospective suppliers whose names are on the Bidders' List or who have requested their names to be added thereto. (3) Bulletin Board. The Purchasing Officer shall also advertise pending purchases or sales by a notice posted on a public bulletin board in the City Hall. (b) Bidder's Security. When deemed necessary by the Purchasing Officer, bidder's security may be prescribed in the public notices inviting bids. Bidders shall be entitled to return of bid security; provided that a successful bidder shall forfeit his bid security upon refusal or failure to execute the contract within ten (10) days after the notice of award of contract has been mailed, unless the City is responsible for the delay. The City Council may, on refusal or failure of the successful bidder to execute the contract, award it to the next lowest responsible bidder. If the City Council awards the contract to the next lowest bidder, the amount of the lowest bidder's security shall be applied by the City to the difference between the low bid and the second lowest bid, and the surplus, if any, shall be returned to the lowest bidder. - 3 - Ift.. N... (c) Bid Opening Procedure. Sealed bids shall be submitted to the Pur- chasing officer and shall be identified as bids on the envelope. Bids shall be opened in public at the time and place stated in the public notices. A tabulation of all bids received shall be open for public inspection during regular business hours for a period of not less than thirty (30) calendar days after the bid opening. (d) Rejection of Bids. In its discretion, the City Council may reject any and all bids and re -advertise for bids. (e) Award of Contracts. Contracts shall be awarded by the City Council to the lowest responsible bidder except as otherwise provided herein. (f) Tie Bids. If two or more bids received are for the same total amount or unit price, quality and service being equal and if the public interest will not permit the delay of re -advertising for bids, the City Council may accept the one it chooses or accept the lowest bid made by negotiation with the tie bidders at the time of the bid opening. (g) Performance Bonds. The City Council shall have authority to require a performance bond before entering a contract in such amount as it shall find reasonably necessary to protect the best interests of the City. If the City Council requires a performance bond, the form and amount of the bond shall be described in the notice in- viting bids. SECTION 11. Open Market Procedure. Purchases of supplies, equipment, contractual services, and sales of personal property of an estimated value in the amount of $2000.00 or less may be made by the Purchasing Officer in the open market without observing the procedure prescribed by Section 10. (a) Minimum Number of Bids. Open market purchases shall, wherever possible, be based on at least three bids, and shall be awarded to the lowest responsible bidder. (b) Notice Inviting Bids. The Purchasing Officer shall solicit bids by written requests to prospective vendors, by telephone, and by public notice posted on a public bulletin board in the City Hall. (c) Written Bids. Sealed written bids shall be submitted to the Pur- chasing Officer who shall keep a record of all open market orders and bids for a period of one year after the submission of bids or the placing of orders. This record, while so kept, shall be open to public inspection. SECTION 12. Inspection and Testing. The Purchasing Officer shall inspect supplies and equipment delivered, and contractual services performed, to det- ermine their conformance with the specifications set forth in the order or contract. The Purchasing Officer shall have authority to require chemical and physical tests of samples submitted with bids and samples of deliveries which are necessary to determine their quality and conformance with specifications. SECTION 13. Surplus Supplies and Equipment. All using agencies shall submit to the Purchasing Officer, at such times and in such form as he shall prescribe, reports showing all supplies and equipment which are no longer used or which have be- come obsolete or worn out. The Purchasing Officer shall have authority to sell all supplies and equipment which cannot be used by any agency or which have become un- suitable for City use, or to exchange the same for, or trade in the same on, new supp- lies and equipment. Such sales shall be made pursuant to Section 10 or Section 11, whichever is applicable. SECTION 14. Severability. If any section, subsection, subdivision, sentence, clause or phrase of this Ordinance is for any reason held to be unconstitut- ional or otherwise invalid, such decision shall not affect the validity of the re- maining portions of this Ordinance. The City Council hereby declares that it world have passed this Ordinance, and each section, subsection, subdivision, sentence, clause and phrase thereof, irrespective of the fact that any one or more sections, subsect- ions, subdivisions, sentences, clauses or phrases be declared unconstitutional. SECTION 15. EFFECTIVE DATE. This Ordinance shall take effect and be in full force thirty (30) days from and after its passage; and prior to the expiration of fifteen (15) days from. the passage thereof, this Ordinance, together with the names of the members of the City Council voting for and against the same, shall be published once in the COSTA MESA GLOBE -HERALD and PILOT, a newspaper of general circulation printed and published in the City of Costa Mesa. PASSED AND ADOPTED, this � day of March, 1958. ATTEST - City Clerk of the City oT Costa Mesa -5- r o the City of Costa Mesa STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS. CITY OF COSTA MESA ) I, A. C. SWARTZ, City Clerk of the City of Costa Mesa and ex -officio Clerk of the City Council, do hereby certify that the above and foregoing Ordinance No. 198 was considered section by section at a regular meeting of the City Council of the City of Costa Mesa, held on the 3rd day of March, 1958, and that said Ordinance was thereafter passed and adopted as a whole at an adjourned regular meeting of said Council, held on the 10th day of March, 1958, by the following roll call vote: AYES: COUNCILMEN— V 74 1Je y e X NOES: COUNCILMEN e - ABSENT: COUNCILMEN. � AV� 4 IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official Seal of the City of Costa Mesa, this 11th dad- of March, 1958• City Clerk and ex -officio Clerk of the City Council of the City of Costa Mesa Chief Deputy LEGAL NOTICE ORDINANCE NO. 198 AN ORDINANCE OF THE CITY OF COSTA MESA PROVIDING FOR THE PURCHASE AND SALE OF SUPPLIES, SERVICES AND EQUIP- MENT. The City Council of the City of Costa Mesa does ordain as follows: SECTION 1. Adoption of Purchasing System. In order to establish efficient procedures for the purchase of supplies, services and equipment, to secure for the City supplies, services and equip- ment at the lowest possible cost com- mensurate with quality needed, to exer- cise positive financial control over pur- chases, to clearly define authority for the purchasing function and to assure the quality of purchases, a purchasing system is hereby adopted. SECTION 2. Centralized Purchasing Department. There is hereby created a centralized Purchasing Department in which is vested authority for the pur- chase of supplies, services and equip- ment. SECTION 3. Purchasing Officer. There is hereby created the position of Purchasing Officer. He shall be ap- pointed by the City Manager. The Pur- chasing Officer shall be the head, and have general supervision of the Pur- chasing Department. The duties of Pur- chasing Officer may be combined with those of any other office or position. The Purchasing Officer shall have authority to: (a) Purchase or contract for sup- plies, services and equipment re- quired by any using agency in accord- ance with purchasing procedures pre- scribed by this Ordinance, such ad- ministrative regulations as the Pur- chasing Officer shall adopt for the internal management and operation of the Purchasing Department and such other rules and regulations as shall be prescribed by the City Coun- cil or City Manager. (b) Negotiate and recommend exe- cution of contracts for the purchase of supplies, services and equipment. (c) Act to procure for the City the needed quality in supr1les, ser- vices and equipment at least expense to the City. (d) Discourage uniform bidding and endeavor to obtain as full and open competition as possible on all pur- chases. (e) Prepare and recommend to the City Council rules governing the pur- chase of supplies, services and equip- ment for the City. (f) Prepare and recommend to the City Council revisions and amend. ments to the purchasing rules. (g) Keep informed of current deve- lopments in the field of purchasing, prices, market conditions and new products. (h) Prescribe and maintain such forms as reasonably necessary to the operation of this Ordinance and other rules and regulations. (f) Supervise the inspection of all supplies, services and equipment pur- chased to insure conformance with specifications. (j) Recommend the transfer of sur- plus or unused supplies and equip- ment between departments as needed and the sale of all supplies and equip- ment which cannot be used by any agency or which have become un- suitable for City use. (k) Maintain a Bidders' List, Ven- dor's Catalog file and records needed for the efficient operation of the Purchasing Department. SECTION 4. Exemptions from Cen- tralized Purchasing. The Purchasing Of- ficer, with approval of the City Council, may authorize in writing any agency to purchase or contract for specified supplies, services and equipment in- dependently of the Purchasing Depart- ment; but he shall require that such purchases or contracts be made in conformity with the procedures estab- lished by this Ordinance, and shall fur- ther require periodic reports from the agency on the purchases and contracts made under such written authorization. SECTION 5. Estimates of Require- ments. All using agencies shall file detailed estimates of their requirements in supplies, services and equipment in such manner, at such time, and for such future periods as the Purchas- ing Officer, with the approval of the City Manager, shall prescribe. SECTION 6. Requisitions. Using agen- cies shall submit requests for supplies, services and equipment to the Purchas. ing Officer by standard requisition forms. SECTION 7. Bidding. Purchases of supplies, services, equipment and the sale of personal property shall be by bid procedures pursuant to Sections 10 and 11. (a) Exceptions; Bidding shall be dis. pensed with only when an emergency requires that an order be placed with the nearest available source of supply, when the amount involved Is less than $100.00 or when the commodity can be obtained from only one vendor. SECTION 8. Purchase orders. Pur- chases of supplies, services and equip- ment shall be made only by purchase order. SECTION 9. Encumbrance of Funds. Except in cases of emergency, the Purchasing Officer shall not issue any purchase order for supplies, services or equipment unless there exists an unencumbered appropriation in the fund account against which said purchase is to be charged. SECTION 10. Formal Contract Pro- cedure. Except as otherwise provided herein, purchases and contracts for supplies, services, equipment and the sale of personal property of estimated value greater than Two Thousand Dol- lars ($2000.00) shall be by written con- tract with the lowest or highest re- sponsible bidder, as the case may be, pursuant to the procedure prescribed herein. (a) Notice Inviting Bids. Notices Inviting bids shall include a general description of the articles to be pur- chased or sold, shall state where bid blanks and specifications may be se- cured, and the time and place for opening bids. (1) Published Notice. Notice in- viting bids shall be published at least ten days before the date of opening of the bids. Notice shall be published at least once in a newspaper of general circulation, printed and published in the City, or if there is none, it shall be posted in at least three public places in the City that have been designated by Ordinance as the places for posting public notices. (2) Bidders' List. The Purchasing Officer shall also solicit sealed bids from all responsible prospective suppliers whose names are on the Bidders' List or who have requested their names to be added thereto. (3) Bulletin Board. The Purchas- ing Officer shall also advertise pending purchases or sales by a notice posted on a public bulletin board in the City Hall. (b) Bidder's Security. When deemed necessary by the Purchasing Officer, bidder's security may be prescribed in the public notices inviting bids. Bidders shall be entitled to return of bid secur. ity; provided that a successful bidder shall forfeit his bid security upon re- fusal or failure to execute the contract within ten (10) days after the notice of award of contract has been mailed, unless the City is responsible for the delay. The City Council may, on re- fusal or failure of the successful bidder to execute the contract, award it to the next lowest responsible bidder. If the City Council awards the contract to the next lowest bidder, the amount of the lowest bidder's security shall be applied by the City to the difference be- tween the low bid and the second lowest bid, and the surplus, if any, shall be returned to the lowest bidder. (c) Bid Opening Procedure. Sealed bids shall be submitted to the Pur. chasing Officer and shall be identified as bids on the envelope. Bids shall be opened in public at the time and place stated in the public notices. A tabulation of all bids received shall be open for public inspection during regular business hours for a period of not less than thirty (30) calendar days after the bid opening. (d) Rejection of Bids. In its discretion the City Council may reject any and all bids and re -advertise for bids. (e) Award of Contracts. Contracts shall be awarded by the City Council to the lowest responsible bidder except as otherwise provided herein. (f) Tie Bids. If two or more bids received are for the same total amount or unit price, quality and service being equal and if the public interest will not permit the delay of re -advertising for bids, the City Council may accept the one it chooses or accept the lowest bid made by negotiation with the tie bidders at the time of the bid opening. (g) Performance Bonds. The C i t y Council shall have authority to require a performance bond before entering a contract in such amount as it shall find reasonably necessary to protect the best interests of the City. If the City Council requires a performance bond, the form and amount of the bond shall be described in the notice inviting bids. SECTION 11. Open Market Procedure. Purchases of supplies, equipment, con- tractual services, and sales of personal Property of an estimated value in the amount of $2000.00 or less may be made by the Purchasing Officer in the open market without observing the pro. cedure prescribed by Section 10. (a) Minimum Number of Bids. Open market purchases shall, wherever pos- sible, be based on at least three bids, and shall be awarded to the lowest re- sponsible bidder. (b) Notice Inviting Bids. The Pur. chasing Officer shall solicit bids by written requests to prospective vendors, by telephone, and by public notice posted on a public bulletin board in the City Hall. (c) Written Bids. Sealed written bids shall be submitted to the Purchasing Officer who shall keep a record of all open market orders and bids for a period of one year after the submission of bids or the placing of orders. This record, while so kept, shall be open to public inspection. SECTION 12. Inspection and Testing. The Purchasing Officer shall inspect supplies and equipment delivered, and contractual services performed, to de. termine their conformance with the specifications set forth in the order or contract. The Purchasing Officer shall have authority to require chemi- cal and physical tests of samples sub- mitted with bids and samples of de. liveries which are necessary to deter- mine their quality and conformance with specifications. SECTION 13. Surplus Supplies and Equipment. All using agencies shall submit to the Purchasing Officer, at such times and in such form as he shall Prescribe, reports showing all supplies and equipment which are no longer used or which have become obsolete or worn out. The Purchasing Officer shall have authority to sell all supplies and equipment which cannot tic used by any agency or which have become unsuitable for City use, or to exchange the same for, or trade in the same on, new supplies and equipment. Such sales shall be made pursuant to Section 10 or Section 11, whichever is appli. cable. SECTION 14. Severability. If any section, subsection, subdivision, sen- tence, clause or phrase of this Or. dinance is for any reason held to be unconstitutional or otherwise invalid, such decision shall not affect the va. lidity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance, and each section, subsection, subdivision, sentence, clause and phrase thereof, irrespective of the fact that any one of more sections, subsections, subdivisions, sentences, clauses o r Phrases he declared unconstitutional. Section 15. EFFECTIVE DATE. This Ordinance shall take effect and be in full force thirty (30) days from and after its passage; and prior to the expiration of fifteen (15) days from the passage thereof, this Ordinance, together with the names of the mem- bers of the City Council voting for and against the same, shall be published once in the COSTA MESA GLOBE - HERALD and PILOT, a newspaper of general circulation printed and pub- lished in the City of Costa Mesa. PASSED AND ADOPTED, this 10th day of March, 1958. C, M. NELSON Mayor of the City of Costa Mesa ATTEST: A. C. SWARTZ City Clerk of the City of Costa Mesa STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF COSTA MESA ) I, A. C. SWARTZ, City Clerk of the City of Costa Mesa and ex -officio Clerk of the City Council, do hereby certify that the above and foregoing Ordinance No. 198 was considered section by section at a regular meeting of the City Council of the City of Costa Mesa, held on the 3rd day of March, 1958, and that said Ordinance was thereafter passed and adopted as a whole at an adjourned regular meeting of said Council,held on the 10th day of March, 1958, by the following roll call vote: AYES: COUNCILMEN J. Smith, B. Smith, Meyers, Pinkley, Nelson. NOES: COUNCILMEN None ABSENT: COUNCILMEN None IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official Seal of the City of Costa Mesa, this 11th day of March, 1958. A. C. SWARTZ City Clerk and ex -officio Clerk of the City Council of the City of Costa Mesa. PUBLISHED GLOBE HERALD AND PILOT MAR. 14, 1958, COSTA MESA, CALIF. F-85. RFSC. WTION NO. h55 A RE 00=0K cr THE CITY' GOUMIL OF TIM CITY OF COSTA I CAZI� F4MMP ES'1'AHLISFCMG RULES AND RIMLATIC�S Fop, Pi3RCi�SIN43. WMRFAS, thei City Council is authorized and directed under the provisions of Ordinance No. 198 to adopt rules and regulations for the adnistration of the pure ba .ng system mated in said Ordinance.; NN, TMMMRFrp IAF; IT V. .'30MM, that the City Council of file City of Costa massa does hereby adapt they following rules: �tiLF Z. i?T3ft1�SF, The Objectives of these rules are to fwilitate efficient and economical administration of the purchasing function of the City. T UV71, II TI731FI TI0X OF T.E.M. The fo'! louring terms, whenerer used in these reales, shall be construed as follows: s. TON 1.. '"AGENrCIP" AND MING &OMEIr : Any department, agency, oomds- si On, bureau or other unit of the City govermmnt which derives its support wholly or in,part fro:, the City. S-") COIF P. nRIMM—S' 10,9 'i. it current file of sources of Supply of article $ for each cateVry of co.mwdi.ti.es repetitively Purchased for City use. SMTION 3. Mfg n v .Any .and all services including but not limited to the followings the repair or maintenance of equipena*nt, machinery and other city,. owned or operated property; and towel and cleaning sorvi.ces. The terra does not in- clude services rendered by City officers or cxployee3 nor professional. and other con- tractual services which ax,,e in their nature imique and no 'saubject to competition. SUFMON ts. "La MT RMPt)iMl'iiiJF BIRD "t In addition to price, the "lowest responsible bidder" will be determined after the following factors have been Considereds a The ability, Capacity and skill sof they 'bidder to perform the contract or provide the service required; (b) Whether they bidder Im the facilities to perform the contract or pro- vide the service promptly, or within the time specified, without del V or interference; c� The character, integrity, reputation, judgment, exaeriewnce and efficiency of the bidder; - 1 - (d) The bidders' record of performance of previous contracts or services; (e) The previous and existing coupliamce by the bidder with lots and Ordinances relating to the contract or service; M The sufficiency of the financial resources and ability of the bidder to perform the contract or provide the service; (g) The quality, availability and adaptability of the supplies., equip- ment or services to the particular use required; (h) The ability of the bidder to provide future maintenance and service for the use of the subject of the contract; (i) The number and scope of conditions attached to the bid. SMT10N 5. "BY-SPONSIME BW?- An offer, subrdtted by a responsible bid- der to furnish supplies, oqtApment or ser7ices in conformity with the specifications, delivery, terms and conditions and other requirements included in the invitation for bids. swnw 6. 'ARESPMIBLE BID DMI t A bidder who submits a responsible bid and who is not only firgmiglly responsible, bit is possessed of the resources, judg. went, skill,, ability, capacity and integrity requisite and necessary to perform the contract according to its terms. SECTIOX 7. 11FMIMSM311 i rurchases of supplies*, equipment and personal property shall include lea*ea or rentals as well w. 'U,=sactions by-wbithe City acquires ownership. SECTION 8. "SUPPLIM" AND nn AVXPMKM'"-. A-rV and all articles, things or personal properi.7. fam-ished to or used by any agency. TMMI T -TI. M�M�r PURCHASM While the need for occasional emergency purchases is recognized, the prac- tice must be curtailed as much as possible by anticipating needs so tient the normal purchasing procedure utilizing bidding W be used. SECTION 1. Q01,MT1OM,. An emerge=j shall be deemed to exist if: (a) There is a great public calamit-y. (b) There is immediate need to prepare for national or local defense. (a) There is a breakdown in machinery or an essential service which re- quires the tmwdiate purchase of supplies or services to protect the public health, welfare or safety. (d) An essential departzental operation affecting the public healtho - 2 - welfare or MfOty would be greatly banpered if the prescribed pur- chasing procedure would cause an undue delay in procurement of the needed item or service. SECTTCW 2. TAY`TM CHASIi2 C' C t. In case of an Mergency which re- quires iaedate purchase of supplies, equipment or services, the City Manager may authorize the Purchasing Officer to secure by open market procedure, :as prescribed in Ordinance leo, 198 j at the lowest obtainable price,, any supplies, equipirwnt or ser- vices regardlesa of the ww=t of the expenditure. (a) Recorded 1Mltion. A full report of the circumstances of all u'r'gency purchases in excess of $500-00 shall be filed by the Purchasing Officer with the Coaancil and sball be entered in the ndnu:tea of the Council. SWTION 3. R A P�1R `nrr2$0 In cane of an Mer ncy which re- quires Edi Ate prraba3e of supplies, e ipment or services, the head of arjy using age mWo with Mproval of the Purchasing Officer or the Senior Accountant per_ chase directly4nysupplies, equipment or services in the wMnt of $2,P000.00 or leas. R 3rrrded EMianaon. The head of such using age shall, not later than the next regular business day therWter, srubrIt to the Pumbasing Offieer a requisition, R tab Albion of bids received, if any, a copy of the delivery record, and a full written report of the ci.rci tang es of the emergency. The r"rt shall be f"ed with the Council as provided in avubsecti.on (a) above. The P4arehasing Officer may issue pMMUbered order boos to properly caths- ri,sed officials for use in secm-iM over-the-counter delivery of mdscellaneous sup, Plies When tho zteed arises in the vicinity of a souree of supply. Such purehases shall be lindted to a t a not r=eading 050.00. All. Order books and all order blanks shal1 be properly accounted for by the official to w)mm they hx~a've been issued. li, F, V, fid AND�R The F rch.asi;ng Officer and evM.l officer and a-Ployee of the City are expressly prohibited from accepting, directly or indirectly., from any person, com- Panyp firm or dorporation to which any pi=hase order or contract is., or .might be awarded-' 4T7 rmbjRLte., 5f't, money, Or aWtha ng of value whatsoever. RM V. Bon, The Purchasing Officer shan furnish a corporate surety bcmd to be approv- ed by the Casty Cow'nil in the amount. of $29000.00 and shall be conditioned upon the _3- faithful perfonmence of the duties imposed upon the Purchasing Officer as pre- scribed in Ordinance M. 198. Any premium for such bond shall be a proper charge against the City of Costa Mesa. PASSED AND ADDPTED this 17th day of March, 1958. I of the My- of Costa Mesa AMSTt City Clerk- 37 TtEc CTofCosta Mesa STATE or, CALIFOMM ) COUNTY OF ORANGE as. CITY OF COSTA MSA I,q A. G. 3-WARTZ2 City Cleek and ex -officio Clerk of the City Cowed of the City of Costa Mesax do hereby certify that at a regular meeting of the City Council, City of CostaXesa, Galiforrda., held on the 17th day, of March,, 1958, the foregoing, Resolution 'No. 455 was considered section by section., and that said Reso- lution was then passed and adopted as a -whole bar the following roll call vote.. to - wit I 7-r,,'74 R-rj-;7-4 "7e :011 ve APS MV: Councilmen m IV& - IN VtTIMS WHEREOF, I have hereunto set Mr hand and seal this 18th day of march, 1958. 00 Gity Clerk and ;;r -officio Clerk' of the City Council of the City of Costa Mesa, California "FF