Loading...
HomeMy WebLinkAbout18-44 - Adopting Development Services FeeRESOLUTION NO. 18-44 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, ESTABLISHING AND ADOPTING SCHEDULES OF FEES FOR FISCAL YEAR 2018-2019 FOR SERVICES PROVIDED BY THE CITY OF COSTA MESA DEVELOPMENT SERVICES DEPARTMENT THE CITY COUNCIL OF THE CITY OF COSTA MESA DOES HEREBY RESOLVE AS FOLLOWS: WHEREAS, the City Council of the City of Costa Mesa has heretofore established various schedules of rates, fees, and charges for services provided by the City including, but not limited to, rates, fees, and charges for the rental of facilities, building permits, public services, and public safety; and WHEREAS, pursuant to the provisions of the California Constitution and the laws of the State of California, the City of Costa Mesa is authorized to adopt and implement rates, fees, and charges for municipal services; provided, however, that such rates, fees, and/or charges do not exceed the estimated reasonable cost of providing such services; and WHEREAS, California Government Code Section 66016 requires notice to be given and data made available at specified times prior to the adoption of increases in existing rates, fees, and charges, or the adoption of new rates, fees, and charges for use permits and building inspections sometime hereinafter at a public meeting of this City Council; and WHEREAS, California Government Code Section 66018 requires notice to be published in accordance with California Government Code Section 6062a and data made available concerning rates, fees, and charges prior to conducting a public hearing with respect to the adoption of increases in rates, fees, and charges, or the adoption of Resolution No. 18-44 Page 1 of 4 new rates, fees, and charges for which no other procedure is provided by law; and WHEREAS, pursuant to California Government Code Section 66016, this City Council has held at least one public hearing and received oral and written presentations thereat with respect to "user fees" prior to the adoption of this Resolution; and WHEREAS, pursuant to California Government Code Section 66018, this City Council has conducted and concluded a duly noticed public hearing with respect to the rates, fees, and charges prior to the adoption of this Resolution; and WHEREAS, this City Council desires to adjust the rates, fees and charges, and to implement new rates, fees, and charges for various government services provided by the City of Costa Mesa as set forth herein; and WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred; NOW, THEREFORE, BE IT RESOLVED as follows: Section 1: This City Council hereby finds and determines that based upon the data, information, analysis, oral and written documentation presented to this City Council concerning the rates, fees, and charges described in Exhibit "A" attached hereto and by this reference incorporated herein, the rates, fees, and charges set forth in said Exhibit "A do not exceed the established reasonable cost of providing the service for which the rates, fees, or charges are levied. Section 2: The rates, fees, and charges set forth in Exhibit "A" as further described below, are hereby adopted and approved as the rates, fees, and charges for the services identified for each such rate, fee, and/or charge: Exhibit "A" -- Development Services Fee Memorandum & Appeal Fee Information Resolution No. 18-44 Page 2 of 4 Section 3: The Building Permit fees and charges set forth in Exhibit "A" shall be implemented commencing September 1, 2018, which is at least 60 days after Council adoption. All other fees shall be implemented July 1, 2018. Section 4: Immediately upon the effective date of the rates, fees, and charges set forth in Exhibit "A", any previously established rates, fees, and/or charges shall be, and the same are hereby superseded by the rates, fees, and charges established in Section 5: Thereafter, the Building Permit Fee Schedule shall be adjusted annually from July 1, 2019 by an escalation factor equal to changes in the Consumer Price Index for All Urban Consumers for the Los Angeles - Riverside - Orange County area ("CPI -U"), published by the US Department of Labor, Bureau of Labor Statistics, which shall be calculated each May based on changes in the CPI -U from the previous May. These CPI adjusted fee updates will be reflected in an annual fee Resolution. Section 6 : The City Clerk shall certify to the adoption of the Resolution. PASSED AND ADOPTED this 19th day of June, 2018. t SANDRA L. GENIS, Mayor ATTEST: N1 -or I mwws. I W11 9 FAI -.F APPROVED AS TO FORM: 44 THOMAS P. DtJAOT, City Attorney Resolution No. 18-44 Page 3 of 4 STATE OF CALIFORNIA ) COUNTY OF ORANGE) ss CITY OF COSTA MESA } I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No.18-44 and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 19th day of June, 2018, by the following roll call vote, to wit: AYES: COUNCIL MEMBERS: Foley, Righeimer, Stephens, Genis NOES- COUNCIL MEMBERS: Mansoor ABSENT: COUNCIL MEMBERS: None IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 20th day of June, 2018. �'M'Fp 11 Resolution No. 18-44 Page 4 of 4 EXHIBIT A City of Costa Mesa Inter Office Memorandum TO: Tammy Letourneau, Assistant City Manager FROM: Barry Curtis, Director of Economic and Development Services DATE: June 7, 2018 SUBJECT: Updated Building Permit Fee Schedule EXECUTIVE SUMMARY Building permit fees have not kept pace with rising costs and new code requirements. Specifically, building permit fees have not been updated in over 20 years. Staff analysis indicates that since the fees were last updated in 1997, the consumer price index has increased by 52.7 percent. Further, survey data from a number of local cities finds permit rates for those cities higher than those of Costa Mesa by a similar 53 percent. As such, staff is recommending the building permit fees be increased per the attached fee schedule (which reflects an average increase in fees of approximately 53 percent) and that the City Council establish an automatic annual increase equal to increases in the consumer price index. For Other Inspections and Fees (Section 5 of the attachment), a straight cost -recovery amount is proposed. DISCUSSION The current fees are based on the 1997 Uniform Building Codes and have not been changed since then. Building Code requirements have increased substantially in both complexity and scope since 1997. Major revisions include additional provision for disabled access, energy compliance and green building code standards. Additionally, salary and benefit costs have increased, adding to the overall cost of providing services. Additionally, US Bureau of Labor Statistics figures indicate an increase in the Consumer Price Index (CPI) of 52.7 percent since 1997. Building fees are intended to offset the costs of providing services related to plan review and inspection of building -related permits. Because the City's fees have failed to keep pace with the costs to provided services, the General Fund is subsidizing the cost of development. The following table depicts the current level of General Fund subsidy. General Fund Subsidy of Building Permit -Related Costs Costs to Provide Service Projected Revenue Total Subsidy $3,537,752 $2,217,020 $1,320,732 In considering an update to the City's building permit fees, staff considered two approaches: Inflation Rate Adjustment and Survey Data from Local Cities. Approach 1: Using Inflation Rate The CPI is prepared by the US Bureau of Labor Statistics and is a measure of the average change over time in the prices paid by urban consumers for a market basket of consumer goods and services. The CPI is the most widely used measure of inflation. It provides information about price changes in the Nation's economy to government, business, labor, and private citizens. Using the CPI average annual rate change, price levels in 2017 are approximately 52.7 percent higher than 1997 when fees were established. (245.15/160.525 = 1.527). Hence one approach would be to increase fees by 52.7 percent. Table 1 shows the average annual inflation rates for the last 22 years. 300.000 f►�Y0116MA] 200.000 150.000 MONCO 50.000 0.000 n�O rn M M or -i N m It Ln �O n oa M or -i N m�t Ln �O r - a) rn a) a) cn o 0 0 0 0 0 0 0 0 0_q������r-i rn rn rn rn rn o 0 0 0 0 0 0 0 0 0 o r> © r> o 0 0 0 r-1 r1 rl _q rl N N N N N N N N N N N N N N N N N N Figure 1: US Bureau of Labor Statistics CPI 1995 — 2017 Approach 2: Comparing to other Orange County Cities Staff surveyed other Orange County cities regarding building permit fees. A total of seven cities responded as indicated in Table 2. Responses showed permit fees generally higher than those for Costa Mesa. The mean permit fees for all permit types surveyed from the responding cities is approximately 53 percent higher than building permit fees for Costa Mesa. Project Type Roofing Residential Commercial Addition TI Valuation $ 12,000.00 $ 50,000.00 $ 100,000.00 Costa Current $ 181.25 $ 1,061.00 $ 1,638.00 Mesa Fees Proposed $ 320.70 $ 1,600.43 $ 2,509.50 Fountain Valley $ 346.25 $ 1,087.50 $ 2,163.50 Huntington Beach $ 302.00 $ 1,242.00 $ 2,246.40 Santa Ana $ 361.50 $ 1,182.00 $ 1,454.00 Westminster $ 282.22 $ 1,417.15 $ 2,145.84 Fees from La Habra $ 336.20 $ 2,237.16 $ 2,339.90 Survey Responses Villa Park $ 300.00 $ 2,600.00 $ 4,000.00 Laguna Beach $ 354.40 $ 2,717.00 $ 2,478.00 San Clemente $ 370.84 $ 1,140.15 $ 1,763.03 Dana Point $ 260.00 $ 1,610.85 $ 1,958.96 Mean Fees $ 323.71 $ 1,692.65 $ 2,383.29 Table 2: Sample Permit Fee Comparison with other Orange County Cities Both approaches are generally consistent in finding that building permit fees for Costa Mesa are approximately 53 percent lower than what would otherwise be appropriate. Because the CPI applies across the board, staff recommends using this index as the means to address the recommended fee increase. In contract, while the surveyed fees show a mean variance of +53 percent when compared to Costa Mesa fees, these fees vary significantly on an item by item basis. While not recommending the use of the surveyed fees to determine the revised fee schedule, staff believes this information strongly reinforces the appropriateness of the use of the CPI to update the fee schedule. In order to avoid falling behind in the future, staff recommends the City Council authorize and direct the Building Division to adjust permit fees on July 1 or each year using the US Bureau of Labor Statistics CPI for the Los Angeles -Riverside -Orange County Metropolitan area. These automatic fee updates will be reflected in the annual fee resolution. FISCAL IMPACT The impact of the proposed building fee update will result in near full cost recovery of services provided by the Building Division. The fee changes will also result in eliminating reliance on the City's general fund to pay for the services rendered by the Building Division. Future automatic CPI increases would ensure the continuity of self - funding the services provided by the Building Division. ALTERNATIVES City staff has had initial discussions with the Building Industry Association of Orange County (BIAOC). A BIAOC representative indicated that fee increases, as proposed, primarily impact projects in mid review. To address this issue, staff proposes to grandfather the existing fees for projects submitted prior to September 1, 2018. The City Council could consider extending this timing. Please let me know if you have any questions regarding this matter. Attachments: 1. Revised Building Permit Fee Schedule 2. Building Fee Surveys SECTION 1- BUILDING PERMIT FEES Fee ID Description B01 Building Permit Fee shall be determined in accordance with Table 1: Table 1 Building Permit Fee 11 1 $1.00 to $500.00 c,� $36.00 $501.00 to $2,000.00 $23.50 $36.00 for the first $500.00 plus $3,05 $4.67 for each additional $100.00, or fraction thereof, to and including $2.000.00 $2,001.00 to $25,000.00 $69.25 $106.50 for the first $2,000.00 plus $14.00 $21.42 for each additional $1,000.00, or fraction thereof, to and including $25,000.00 $25,001.00 to $50,000.00 $391.75 $599.16 for the first $25,000.00 plus c,� $15.45 for each additional $1,000.00. or fraction thereof, and including $50,000.00 $50,001.00 to $100,000.00 $643.7.5 $985.41 for the first $50,000.00 plus x:99 $10.71 for each additional $1,000.00. or fraction thereof, to and including $100,000.00 $100,000.00 to $500,000.00 cow $1,520.91 for the first $100,000.00 plus $15-.&9 $8.87 for each additional $1,000.00, or fraction thereof, to and including $500,000.00 $500,000.00 to $ 1,000.000.00 $3,'� $5,068.91 for the first $500,000.00 plus $4-.7-5-$7.27 for each additional $1,000.00, or fraction thereof, to and including $1,000,000.00 $1,000,001.00 and up $5,608.75 $8,703.91 for the first $1,000,000.00 plus x$3-65 $5.59 for each additional $1,000.00, or fraction thereof B02 Building Plan Check when applicable shall be 65% of the Building Permit Fee B03 Accelerated Building Plan Check consultant fee shall be 65% of the Building Permit Fee B04 Accelerated Building Plan Check City administrative fee shall be 16.25% of the Building Permit Fee B05 Document retention fee shall be 5% of the permit fee B06 Grading Permit fees shall be per Table 2: Table 2 Grading Permit Fee B07 Grading plan check fee shall be 65% of the grading permit fee Page 1 1 to 50 $23.50 $36.00 51 to 100 $56.61 $37.00 $56.61 for the first 100 cubic yards plus $17.50 $26.78 for each additional 100 cubic 101 to 1,000 yard, or fraction thereof. c,� $297.63 for the first 1,000 cubic yards plus $14.50 $22.19 for each additional 1,000 1,001 to 10,000 cubic yards or fraction thereof. $325.00 $497.34 for the first 10,000 cubic yards plus $66.00 $100.98 for each additional 10,001 to 100,000 10,000 or fraction thereof. $°� $1406.16 for the first 100,000 cubic yards plus X59 $55.85 for each additional 100,001 or more 10,000 cubic yards or fraction thereof. B07 Grading plan check fee shall be 65% of the grading permit fee Page 1 Fee ID Fee Description SECTION 2 - ELECTRICAL PERMIT FEES Permit Issuance E01 For the issuance of each electrical System Fee Schedule (Note: The following do not include permit -issuing fee.) New Residential Buildings The following fees shall include all wiring and electrical equipment in or on each building. or other electrical equipment on the same premises constructed at the same time E02 Multifamily. For new multifamily buildings (apartments and condominiums) having three or more dwelling units constructed at the same time, not including the area of garages. carports and accessory buildings. per square foot (0.09m2) E03 Single- and two-family. For new single- and two-family residential buildings constructed at the same time and not including the area of garages, carports and accessory buildings, per square foot (0.09m2) For other types of residential occupancies and for alterations, additions and modifications to existing residential buildings, use the Unit Fee Schedule. Current Proposed X50 $ 35.96 $ 0.05- $ 0.08 Private Swimming Pools E04 For new private, in -ground swimming pools for single-family and multifamily X49.59- $ 75.74 occupancies, including a complete system of necessary branch circuit wiring, bonding, grounding, underwater lighting, water pumping and other similar electrical equipment directly related to the operation of a swimming pool, each pool Carnivals and Circuses E05 Carnivals, circuses, or other traveling shows or exhibitions utilizing transportable- x-50 $ 35.96 type rides, booths, displays and attractions. For electrical generators and electrically driven rides, each E06 For mechanically driven rides and walk-through attractions or displays having X25- $ 11.09 electric lighting. each E07 For a system of area and booth lighting, each $-7-25- $ 11.09 For permanently installed rides, booths, displays and attractions, use the Unit Fee Schedule. Temporary Power Service E08 For a temporary service pole or pedestal, including all pole or pedestal -mounted x-50 $ 35.96 receptacle outlets and appurtenances, each E09 For a temporary distribution system and temporary lighting and receptacle 12.30 $ 18.82 outlets for construction sites, decorative lights, Christmas tree sales lots, fireworks stands, etc., each Page 1 Unit Fee Schedule (Note: The following do not include permit -issuing fee.) Receptacle, Switch and Light Outlets For receptacle, switch, light or other outlets at which current is used or Residential Appliances E15 For fixed residential appliances or receptacle outlets for same, including wall- --4.75- $ 7.27 mounted electric ovens; counter -mounted cooking tops; electric ranges; self- contained room, console or through -wall air conditioners; space heaters; food waste grinders; dish washers; washing machines; water heaters; clothes dryers; or other motor -operated appliances not exceeding I horsepower (HP) (746 W) in rating, each Note: For other types of air conditioners and other motor -driven appliances having larger electrical ratings, see Power Apparatus. Nonresidential Appliances E16 For nonresidential appliances and self-contained factory -wired, nonresidential —4.75- $ 7.27 appliances not exceeding 1 horsepower (HP), kilowatt (kW) or kilovolt -ampere (kVA), in rating, including medical and dental devices; food, beverage and ice cream cabinets; illuminated show cases; drinking fountains; vending machines; laundry machines; or other similar types of equipment, each Note: For other types of air conditioners and other motor -driven appliances having larger electrical ratings, see Power Apparatus. Power Apparatus controlled, except services, feeders and meters: E10 First 20 fixtures, each 1.19- $ 1.68 E11 Additional fixtures, each 0.73 $ 1.12 Note: For multioutlet assemblies, each 5 feet (1524 mm) or fraction thereof may be considered as one outlet. Lighting Fixtures --4.75- $ 7.27 E12 For lighting fixtures, sockets or other lamp -holding devices, each 1.18 $ 1.68 E13 For pole or platform -mounted lighting fixtures, each 1.10 $ 1.68 E14 For theatrical -type lighting fixtures or assemblies, each 1.18 $ 1.68 Residential Appliances E15 For fixed residential appliances or receptacle outlets for same, including wall- --4.75- $ 7.27 mounted electric ovens; counter -mounted cooking tops; electric ranges; self- contained room, console or through -wall air conditioners; space heaters; food waste grinders; dish washers; washing machines; water heaters; clothes dryers; or other motor -operated appliances not exceeding I horsepower (HP) (746 W) in rating, each Note: For other types of air conditioners and other motor -driven appliances having larger electrical ratings, see Power Apparatus. Nonresidential Appliances E16 For nonresidential appliances and self-contained factory -wired, nonresidential —4.75- $ 7.27 appliances not exceeding 1 horsepower (HP), kilowatt (kW) or kilovolt -ampere (kVA), in rating, including medical and dental devices; food, beverage and ice cream cabinets; illuminated show cases; drinking fountains; vending machines; laundry machines; or other similar types of equipment, each Note: For other types of air conditioners and other motor -driven appliances having larger electrical ratings, see Power Apparatus. Power Apparatus Page 2 For motors, generators, transformers, rectifiers, synchronous converters, capacitors, industrial heating, air conditioners and heat pumps, cooking or baking equipment and other apparatus, as follows: Rating in horsepower (HP), kilowatts (M), kilovolt -amperes (kVA) or kilovolt - amperes -reactive (kVAR): E17 Up to and including 1, each --4.75- $ 7.27 E18 Over 1 and not over 10, each —1-2.30 $ 18.82 E19 Over 10 and not over 50, each $ 2460 $ 37.64 E20 Over 50 and not over 100, each -$--49.50 $ 75.74 E21 Over 100, each $— 4.58 $ 113.99 Page 2 Notes: For equipment or appliances having more than one motor, transformer, heater, These fees include all switches, circuit breakers, contactors, thermostats, relays Busways E22 For trolley and plug -in -type busways, each 100 feet (30 480 mm) or fraction :7.25- $ 11.09 thereof Note: An additional fee is required for lighting fixtures, motors and other appliances that are connected to trolley and plug -in -type busways. A fee is not required for portable tools. Signs, Outline Lighting and Marquees E23 For signs, outline lighting systems or marquees supplied from one branch circuit, 24.60- $ 37.64 each E24 For additional branch circuits within the same sign, outline lighting system or --4.75 $ 7.27 marquee, each Services E25 For services of 600 volts or less and not over 200 amperes in rating, each 39.50- $ 46.67 E26 For services of 600 volts or less and over 200 amperes to 1, 000 amperes, each -$--62.15- $ 95.09 E27 For services over 600 volts or over 1,000 amperes in rating, each E28 Miscellaneous Apparatus, Conduits and Conductors E29 For electrical apparatus, conduits and conductors for which a permit is required but for which no fee is herein set forth Note: This fee is not applicable when a fee is paid for one or more services, outlets, fixtures, appliances, power apparatus, busways, signs or other equipment. Plan Check Fee E30 Electrical plan review fee when required (minimum charge - one-hour), per hour. SECTION 3 -MECHANICAL PERMIT FEES Permit Issuance and Heaters M01 For the issuance of each mechanical permit Unit Fee Schedule (Note: The following do not include permit -issuing fee.) $ '� $ 190.18 29 $ 27.85 $ 120.00 $-23.50 $ 35.96 Furnaces M02 For the installation or relocation of each forced -air or gravity -type furnace or $ 1480 $ 22.64 burner, including ducts and vents attached to such appliance, up to and including 100,000 Btu/h (29.3 kW) Page 3 M03 For the installation or relocation of each forced -air or gravity -type furnace or 18.20 $ 27.85 burner, including ducts and vents attached to such appliance over 100,000 Btu/h (29.3 kW) . M04 For the installation or relocation of each floor furnace, including vent 14.80 $ 22.64 M05 For the installation or relocation of each suspended heater, recessed wall heater 14.80 $ 22.64 or floor -mounted unit heater M06 Appliance Vents: For the installation, relocation or replacement of each :7.25- $ 11.09 appliance vent installed and not included in an appliance permit M07 Repairs or Additions: For the repair of, alteration of, or addition to each heating 0 $ 20.96 appliance, refrigeration unit, cooling unit, absorption unit, or each heating, cooling, absorption or evaporative cooling system, including installation of controls regulated by the Mechanical Code. Boilers, Compressors and Absorption Systems M08 For the installation or relocation of each boiler or compressor to and including 3 14.E $ 22.49 horsepower (10.6 kW), or each absorption system to and including 100,000 Btu/h (29.3 kW) M09 For the installation or relocation of each boiler or compressor over 3 5- $ 41.54 horsepower (10.6 kW) to and including 15 horsepower (52.7 kW), or each absorption system over 100,000 Btu/h (29.3 kW) to and including 500,000 Btu/h (146.6 kW) M10 For the installation or relocation of each boiler or compressor over 15 5- $ 56.99 horsepower (52.7 kW) to and including 30 horsepower (105.5 kW), or each absorption system over 500,000 Btu/h (146.6 kW) to and including 1,000,000 Btu/h (293.1 kW) M11 For the installation or relocation of each boiler or compressor over 30 55.445- $ 84.84 horsepower (105.5 kW) to and including 50 horsepower (176 kW), or each absorption system over 1,000,000 Btu/h (293.1 kW) to and including 1,750,000 Btu/h (512.9 kW) M12 For the installation or relocation of each boiler or compressor over 50 $--92.65- $ 141.75 horsepower (176 kW), or each absorption system over 1,750,000 Btu/h (512.9 kW) Air Handlers M09 For each air -handling unit to and including 10,000 cubic feet per minute (cfm) 19.65- $ 16.29 (4719 L/s), including ducts attached thereto Note: This fee does not apply to an air -handling unit which is a portion of a factory -assembled appliance, cooling unit, evaporative cooler or absorption unit for which a permit is required elsewhere in the Mechanical Code. M10 For each air -handling unit over 10,000 cfm (4719 L/s) -X8.10- $ 27.69 M11 Evaporative Coolers: For each evaporative cooler other than portable type - 10.65 $ 16.29 Ventilation and Exhaust M12 For each ventilation fan connected to a single duct :7.25 $ 11.09 Page 4 M13 For each ventilation system which is not a portion of any heating or air- 10.65- $ 16.29 P05 conditioning system authorized by a permit. 5- $ 56.99 M14 For the installation of each hood which is served by mechanical exhaust, 10.65- $ 16.29 P07 including the ducts for such hood $ 30.45 Incinerators excepting kitchen -type grease interceptors functioning as fixture traps M15 For the installation or relocation of each domestic -type incinerator 18.20 $ 27.85 M16 For the installation or relocation of each commercial or industrial -type -$4.59- $ 22.19 incinerator Miscellaneous M17 For each appliance or piece of equipment regulated by the Mechanical Code but -$10.65- $ 16.29 not classed in other appliance categories, or for which the fee is listed in the table Plan Check Fee M18 Mechanical plan review fee when required (minimum charge - one-hour), per $ 120.00 hour. SECTION 4 - PLUMBING PERMIT FEES Permit Issuance P01 For the issuance of each plumbing permit 23.50 $ 35.96 Unit Fee Schedule (Note: The following do not include permit -issuing fee.) Fixtures and Vents P02 For each plumbing fixture or trap or set of fixtures on one trap (including water, --9.80 $ 14.99 drainage piping and backflow protection thereof) P03 For repair or alteration of drainage or vent piping, each fixture --4.75- $ 7.27 Sewers, Disposal Systems and Interceptors PO4 For each building sewer and each trailer park sewer -$4.65 $ 37.71 P05 For each cesspool 5- $ 56.99 P06 For each private sewage disposal system —74.50- $ 113.99 P07 For each industrial waste pretreatment interceptor, including its trap and vent, X90 $ 30.45 excepting kitchen -type grease interceptors functioning as fixture traps P08 Rainwater systems -per drain (inside building) 9.80 $ 14.99 Water Piping and Water Heaters P09 For installation, alteration, or repair of water piping or water -treating --4.75- $ 7.27 equipment, or both, each P10 For each water heater including vent 12.80 $ 18.82 For vents only, see Section 3 Gas Piping Systems Page 5 P11 For each gas piping system of one to five outlets P12 For each additional outlet over five, each Lawn Sprinklers, Vacuum Breakers and Backflow Protection Devices P13 For each lawn sprinkler system on any one meter, including backflow protection devices thereof For atmospheric -type vacuum breakers or backflow protection devices not included in Item 1 P14 1 to 5 devices P15 Over 5 devices, each For each backflow -protection device other than atmospheric -type vacuum breakers: P16 2 inches (50.8 mm) and smaller P17 Over 2 inches (50.8 mm) Swimming Pools P18 Public pool P19 Public spa P20 Private pool P21 Private spa P22 Miscellaneous: For each appliance or piece of equipment regulated by the Plumbing Code but not classed in other appliance categories, or for which no other fee is listed in this code Plan Check Fee P23 Electrical plan review fee when required (minimum charge - one hour), per hour SECTION 5 - OTHER INSPECTIONS AND FEES --6.15- $ 9.41 1.10 $ 1.68 $ 1480 $ 22.64 8 $ 18.82 2.25 $ 3.44 8 $ 18.82 -$--X4.65 $ 37.71 5- $ 139.61 .7.5 $ 92.95 y 60.75 $ 92.95 X30.25 $ 46.28 0 $ 14.99 $ 120.00 T01 Reinspection Fees: A reinspection fee may be assessed for each inspection or 419.50 $ 110.00 reinspection when such portion of work for which the inspection is called is not complete or when the corrections called for are not made or when the work for which the inspection is called is not ready for inspection. T02 Inspections outside of normal business hours, per hour (minimum charge -two X49.50- $ 110.00 hours) T03 Inspections for which no fee is specifically indicated, per hour (minimum charge - -$--49.50- $ 110.00 one hour) T04 Additional plan review required by changes, additions or revisions to plans or to 49.58 $ 110.00 plans for which an initial review has been completed (minimum charge -one-half- hour) T05 Occupancy and Change of Use: Inspection due to change in use or occupancy in $ 110.00 accordance with CBC 111.1. Per hour fee with a mininmun of chage of two hours Page 6 Section 5 fees shall the greater of listed rates or the total hourly cost to the jurisdiction. This cost shall include supervision, overhead, equipment, hourly wages and fringe benefits of the employees involved. Page 7 Page 1: Orange County Cities Building Permit Fees Survey Q1 Your building permit and plan cheek fees are mainly based on: Valuations Q2 If you use valuations, do you primarily use ICC with a modifier or factor? please specify the modifier used and the source of your valuations table: County of Orange Construction Costs Table Q3 Plumbing, Mechanical, and Electrical Fees are based on: Other (please specify): Flat fees per fixtures Q4 Fees for a sample re -roofing project: assume 20 squares of asphalt shingles or or use $12,000 valuation if your fees are based on valuation. Issuance Fee $15.00 Permit Fee $ 300.00 Plan Check Fee $ 0.00 Other Building Fees $ 31.25 Q5 Addition/Remodel: 500 sf SFD addition or use $50,000 valuation if your fees are based on valuation. Issuance Fee $15.00 Permit Fee $ 765.00 Plan Check Fee $ X197.25 Other Building Fees $110.25 1 Edit Delete Export Collector: Email Invitation 3 (Email) Started: Wednesday, September 27, 201710:56:00 AM Last Modified: Wednesday, September 27, 201712:20:43 PM Time Spent: 01:24:43 Email: sheila.tarsen@fountainvaltey.org IP Address: 67.52.161.162 Page 1: Orange County Cities Building Permit Fees Survey Q1 Your building permit and plan cheek fees are mainly based on: Valuations Q2 If you use valuations, do you primarily use ICC with a modifier or factor? please specify the modifier used and the source of your valuations table: County of Orange Construction Costs Table Q3 Plumbing, Mechanical, and Electrical Fees are based on: Other (please specify): Flat fees per fixtures Q4 Fees for a sample re -roofing project: assume 20 squares of asphalt shingles or or use $12,000 valuation if your fees are based on valuation. Issuance Fee $15.00 Permit Fee $ 300.00 Plan Check Fee $ 0.00 Other Building Fees $ 31.25 Q5 Addition/Remodel: 500 sf SFD addition or use $50,000 valuation if your fees are based on valuation. Issuance Fee $15.00 Permit Fee $ 765.00 Plan Check Fee $ X197.25 Other Building Fees $110.25 1 Q6 Commercial TL 2,000 sf office TI, VB, or use $100,000 valuation if your fees are based on valuation. Issuance Fee $15.00 Permit Fee $1,212.00 Plan Check Fee $ 787.80 Other Building Fees $14830 Q7 7,414.00 SF❑ New: 2500 sf new sfd with 400 sf garage or use $300,000 valuation if your fees are based on valuation. Issuance Fee $15.00 Permit Fee $ 2,838.00 Plan Check Fee $1,844.70 Other Building Fees $ 289.80 Q8 Commercial New: 12,000sf new Retail building, VB or use $1;200,000 Valuation if your fees are based on valuation. Issuance Fee $15.00 Permit Fee 7,414.00 Plan Check Fee $ 4,819.10 Other Building Fees $941.40 Q9 Water Heater: Residential water heater replacement in same location. Issuance Fee $15.00 Permit Fee 21.00 Plan Check Fee $ 0.00 Other Building Fees 50 Q10 Electrical: upgrade panel from 100 amps to 200 amps. Issuance Fee $15.00 Permit Fee $ 75.00 Plan Check Fee $ 0.00 Other Building Fees 1.00 2 Page]: ©range County Cities Building Permit Fees Survey Q1 Your building permit and plan check fees are mainly based on: Valuations Edit Delete Export Q2 If you use valuations, do you primarily use ICC with a modifier or factor? please speoify the modifier used and the source of your valuations table: 1997 Building Standards Magazine Q3 Plumbing, Mechanical, and Electrical Fees are based on: Items count Q4 Fees for a sample re -roofing project: assume 20 squares of asphalt shingles or or use $12,000 valuation if your fees are based on valuation. Issuance Fee 32.00 Collector: Email Invitation 2 (Email) Started: Thursday, September 21, 20171:21:51 PM Last Modified: Thursday, September 21, 20171:45:12 PM Time Spent: 00:23:21 Email: MCarnahan@surfcity-hb.org IP Address: 192.5.222.2 Page]: ©range County Cities Building Permit Fees Survey Q1 Your building permit and plan check fees are mainly based on: Valuations Edit Delete Export Q2 If you use valuations, do you primarily use ICC with a modifier or factor? please speoify the modifier used and the source of your valuations table: 1997 Building Standards Magazine Q3 Plumbing, Mechanical, and Electrical Fees are based on: Items count Q4 Fees for a sample re -roofing project: assume 20 squares of asphalt shingles or or use $12,000 valuation if your fees are based on valuation. Issuance Fee 32.00 Permit Fee 270.00 Plan Check Fee 0.00 Q5 Addition/Remodel: 500 sf SFS addition or use $50,000 valuation if your fees are based on valuation. Issuance Fee 32.00 Permit Fee 750.00 Plan Check Fee 460.00 Other Building Fees does not include MEP fees by item count 3 Q6 32.00 Commercial TI: 2,000 sf office TI, VB, or use $100,000 valuation if your fees are based on valuation. Issuance Fee 32.00 Permit Fee 1140.00 Plan Check Fee 700.00 Other Building Fees does not include MEP fees by item count Q7 32.00 SFd New: 2500 sf new sfd with 400 sf garage or use $300,000 valuation if your fees are based on valuation. Issuance Fee 3200 Permit Fee 2280.00 Plan Check Fee 1390.00 Other Building Fees does not include MEP fees by item count QB 32.00 Commercial New: 12,000 sf new Retail building, VB or use $1,200,000 valuation if your fees are based on valuation. Issuance Fee 3200 Permit Fee 7100.00 Plan Check Fee 4330.00 Other Building Fees does not include MEP fees by item count Qg Water Heater: Residential water heater replacement in same location. Issuance Fee 32.00 Permit Fee 39.00 Plan Check Fee n1a Q10 Electrical: upgrade pare[ from 100 amps to 200 amps. Issuance Fee 32.00 Permit Fee 190.00 Plan Check Fee nsa 4 Jage 1: Orange County Cities Building Permit Fees Survey Q1 Your building permit and plan check fees are mainly based on: Square footage of building and building type Edit Delete Export Q2 If you use valuations, do you primarily use ICC with a modifier or factor? please specify the modifier used and the source of your valuations table: Respondent skipped this. question Q3 Plumbing, Mechanical, and Electrical Fees are based on: Items couiit Q4 Collector: Email Invitation 2 (Email) Started: Thursday, September 21, 2017 8:49:06 AM Last Modified: Thursday, September 21, 2017 11:59:47 AM Time Spent: 03:10:40 Email: gcaraig@santa-ana_org IP Address: 38.184.1.100 Jage 1: Orange County Cities Building Permit Fees Survey Q1 Your building permit and plan check fees are mainly based on: Square footage of building and building type Edit Delete Export Q2 If you use valuations, do you primarily use ICC with a modifier or factor? please specify the modifier used and the source of your valuations table: Respondent skipped this. question Q3 Plumbing, Mechanical, and Electrical Fees are based on: Items couiit Q4 Fees for a sample re -roofing project: assume 20 squares of asphalt shingles or or use $12,000 valuation if your fees are based on valuation. 52.98 Issuance Fee 52.98 Permit Fee 308.52 Plan Check Fee 0 Other Building Fees Assumes residential permit Q5 Addition/Remodel: 500 sf 5FD addition or use $50,000 valuation if your fees are based on valuation. Issuance Fee 52.98 Permit Fee 505.00 Plan Check Fee 625.00 Other Building Fees Assumes single -story 5 Q6 Commercial TI: 2,000,9f office TI, VB, or use $100,000 valuation if your fees are based on valuation. Issuance Fee 52.98 Permit Fee 680.00 Plan Check Fee 480.00 Other Building Fees Assumes non-structural improvements only Q7 SFD New: 2500 sf new sfd with 400 sf garage or use $300,000 valuation if your fees are based on valuation. Issuance Fee 52.98 Permit Fee 1,552.00 Plan Check Fee 2,500.00 Other Bu Ming Fees Assumes i -story Q8 Commercial New: 12,000 sf new Retail building, VB or use $1,200,000 valuation if your fees are based on valuation. Issuance Fee 141.32 Permit Fee 4,000.00 Plan Check Fee 13,380.00 Other Building Fees Assumes new commercial with Improvements Q9 Water Heater: Residential water heater replacement in same location. Issuance Fee 52.98 Permit Fee 21.42 Plan Check Fee 0 Other Building Fees Assumes residential storage tank type up to 50 gal. Q10 Electrical: upgrade panel from 100 amps to 200 amps. Issuance Fee 52.98 Permit Fee 51.29 Plan Check Fee 0 Other Building Fees Assumes residential permit 11 Edit Delete Export Collector: Email Invitation 2 (Email) Started: Monday, September ll, 201712:22:07 PM Last Modified: Monday, September ll, 201712:54:38 PM Time Spent: 00:32:31 Email: SRahbar[@Westminster-CA.gov Westminster-CA.gov I P Address: 12.206.145.194 Page 1: Orange County Cities Building Permit Fees Survey Q1 Your building permit and plan check fees are mainly based on: Valuations Q2 If you use valuations, do you primarily use ICC with a modifier or factor? please specify the modifier used and the source of your valuations table: yes. 125% modifier. Q3 Plumbing, Mechanical, and Electrical Fees are based on: Items count Q4 Fees for a sample re -roofing project: assume 20 squares of asphalt shingles or or use $12,000 valuation if your fees are based on valuation. Issuance Fee $50 Permit Fee $209.25 Plan Check Fee 209.25 (if plan review for structural modifications is required) Other Building Fees $22.97 General Plan, Records Maintenance, Green Bldg fees Q5 Add'itionlRemodel: 500 sf SFD addition or use $50,000 valuation if your fees are based on valuation. Issuance Fee 50 Permit Fee 644.25 Plan Check Fee 644.25 Other Building Fees 76.15 Q6 Commercial TI: 2,000 sf office TI, VB, cruse $100,000 valuation if your fees are based on valuation. Issuance Fee 50 Permit Fee 993.75 Plan Check Fee 993.75 Other Building Fees 108.34 Q7 50 SF❑ New: 2500 sf new sfd with 400 sf garage or use $300,000 valuation if your fees are based on valuation. Issuance Fee 50 Permit Fee 2,113.75 Plan Check Fee 2,113.75 Other Building Fees 272.94 Q8 Commercial New: 12,000 sf new Retail building, VB or use $1,200,000 valuation if your fees are based on valuation. Issuance Fee 50 Permit Fee 6,338.75 Plan Check Fee 6,338.75 Other Building Fees 1,049.57 (same as above +smip fees) Q9 23.50 Water Heater: Residential water heater replacement in same location. Issuance Fee 0 Permit Fee 29.65 Plan Check Fee 0 Other Building Fees 0 Q10 Electrical: upgrade panel from 100 amps to 200 amps. Issuance Fee 23.50 Permit Fee 30.50 Plan Check Fee 0 Other Building Fees 0 0 Jage 1: Orange County Cities Building Permit Fees Survey Q1 Your building permit and plan check fees are mainly based on: Valuations Edit Delete Export Q2 If you use valuations, do you primarily use ICC with a modifier or factor? please specify the modifier used and the source of your valuations table: Other: Fee Study Analysis Q3 Plumbing, Mechanical, and Electrical Fees are based on: Items count Q4 Fees for a sample re -roofing project: assume 20 squares of asphalt shingles or or use $12,D00 valuation if your fees are based on valuation. Permit Fee 336.20 Q5 Addition/Remodel: 500 sf SFD addition or use $50,000 valuation if your fees are based on valuation. Permit Fee 1355.85 Plan Check Fee B81.31 Other Building Fees Development Fee $100.00 0 Collector: Email Invitation 2 (Email) Started: Monday, September 11, 2017 3:53:34 PM Last Modified: Monday, September 11, 2017 4:29:14 PM Time Spent: 00:35:39 Email: dmccreary@lahabraca.gov IP Address: 64.183.111.178 Jage 1: Orange County Cities Building Permit Fees Survey Q1 Your building permit and plan check fees are mainly based on: Valuations Edit Delete Export Q2 If you use valuations, do you primarily use ICC with a modifier or factor? please specify the modifier used and the source of your valuations table: Other: Fee Study Analysis Q3 Plumbing, Mechanical, and Electrical Fees are based on: Items count Q4 Fees for a sample re -roofing project: assume 20 squares of asphalt shingles or or use $12,D00 valuation if your fees are based on valuation. Permit Fee 336.20 Q5 Addition/Remodel: 500 sf SFD addition or use $50,000 valuation if your fees are based on valuation. Permit Fee 1355.85 Plan Check Fee B81.31 Other Building Fees Development Fee $100.00 0 Q6 Commercial TI: 2,000 sf office TI, VB, or use $100,000 valuation if your fees are based on valuation. Permit Fee 1418.12 Plan Check Fee 921.78 Q7 5FD New: 2500 sf new sfd with 400 sf garage or use $300,000 valuation if your fees are based on valuation. Permit Fee 8411.51 Plan Check Fee 5467.49 Other Building Fees Development Fee $580.00 Q8 Commercial New: 12,000 sf new Retail building, VB or use $1,200,000 valuation if your fees are based on valuation. Permit Fee 28861.92 Plan Check Fee 18760.25 Other Building Fees Development Fee $2400.00 Q9 Water Heater: Residential water heater replacement in same location. Issuance Fee 17 Permit Fee 7 Q10 Electrical: upgrade panel from 100 amps to 200 amps. Issuance Fee 17 Permit Fee 17 10 Wr M -M Collector: Email Irivitation 3 (Em al 1) Started: Mo n d ay, Ap Ci 130, 201810:2'7:15 AM Last M ad! fied: Mo n d ay, April 30, 201810:34:30 AM V me Spent: 00:07:14 Email: issam.shahrouri@costamesaca.gov IP Address: 24.43.32.130 :'aLE: 1: 0 -ange County Cities Building Permit Fees Survey Q1 Your building permit and plan check fees are mainly based on: Valuations Edit Delete E)Wart Q2 If you use valuations,, do you primarily use ICC with a modifier or factor? please specify the modifier used and the source of your valuations table: yes, c Lb uses 2x i Dr Q3 Plumbing, N echanical, and Electrical Fees are based on: .c-ny, count Q4 Fees f o, a sample re -roofing project: assume 20 squares of asphalt shingles or or use $12,000 valuation If your fees are based on valia-Jon. ssuance Fee 69 'crrrdt Fee 285A0 Q5 Ad d itio n/Rem odek 500 sf SFS addition or use $50,000 valuation if your fees are based on valuation. ssuarce Fee 69 Permit Fee 1605 Plan Check Fee 1043 Q5 Add ition,(Ramodeh 500 sf SFD addition or use $50,400 valuation if your fees are based on valuation. Nssuance Fee 69 Permit Fee 1605 P Lan Check Fee 1043. Q6 Commercial TI: 2,OG0 sf office TI, VB, or use $100,004 valuation if your fees are based on valuation. Issuance Fee 69 Permit Fee 1490 P Lan Check Fee 949 Q7 SFD New: 2500 sf new sfd with 100 sf garage or use S300,000 valuation if your fees are based on valuation. Issuance =ee 69 Permit Fee 6596 P Lan Check Fee 4838 Q$ Commercial New. 12,000 sf new Retail building, VB or use $1,200,000 valuation if your fees are based on valuation. Issuance Fee 69 Permit Fee 19056 P Lan Check Fee 12886 Q9 Water Heater: Residential water heater replacement in same location. s=_uance Fee 69 'ermit Fee 5.5 Q10 Electrical: upgrade panel from 100 amps to 24O amps. Issuance Fee 69 Permit Fee 21 Collector: Email Invitation 3 (Email) Started: -Ne dnesda,,r, Se3tember 27, 201711:35:42 AM Last Modified: V,,ednesday, September 27, 201711:45:17 AM Time Spent: 00:09:34 Email: ELvR0CCA@DANAP01NT.0RG IP Address: 9£.I89.240.116 Page 1: Orange County Cities Building Permit Fees Survey Q1 Your building permit and plan check fees are mainly based on: Valuadons Edit Delete Export Q2 If you use valuations, do- you primarily use ICC with a modifier or factor? please specify the modifier used and the source of your valuations table: FCCvaluaticn table; ICC base xyearly a5Avaluatior threshold differences= increase G Q3 Plumbing, Mechanical, and Electrical Fees are based on: .ems OGunt Q4 Fees for a sample re -roofing piroaect: assume 23 squares of asphalt shingles or or use $12,0-00 valuation if your fees are based on valuation. s=_-uarce =ee 15 Permi: Fee 216 Plan Check =ee 0 ct.her 3uilding Fees 30 Q5 AdditionfRemadel:500 sf SFD addition or use $5x.7,044 valuation If your fees are based on valuation. Issuance Fee 15 Permit Fee 654.50 Plan Check Fee 455_x5 Other Euilding Fees 50 Q6 -vornmercial TI: 2,400 sf office TI, V6, or use $10{7,0(74 valuation if your fees are based on valuation. 52.us5•0e =ee 25 Perm -it Fee 1,092-03 Plan Check Fee 651-56 Other Building Fees 150 Q7 25 5Ea New: 2500 sf new sfd with 440 sf garage or use $3474,040 valuation if your fees are based on valuation. Issuance Fee 15 Permit Fee 2265.50 P Lan Check Fee 1585-55 Other EuiLding Fees 340 Q8 Commercial New: 12,000 sf new Retail building, V6 or use $1,200,000 valuation if your fees are based on valuation. Issuarce =ee 25 Permit Fee 6477.75 PLan Check Fee 3022.95 Other Building Fees 250 Q9 Water H -,a -Er: Res :lent-{._ ::2ter heater replacement in same location. rs=_.ue-c_ =ae 15 Permit Fee 7 Other BuiLding Fees 5 Q10 Electrical: upgrade panel from 100 amps to 240 amps. Issuance Fee 15 Permit Fee 44.00 Other Building Fees 5 Collector: Email Invitation 2 (Email) Started: Monday, September25, 201710:03:25 AM Last Modified: Monday, September25, 201710:07:33 AM Ti me S petit: 00:04:08 Email: kingw@san-clemente.ord. IP Address: 218.231.10.155 Pagel: C:a,)ore County Cities Building Permit Fees Survey Q1 Your building permit and plan check fees are mainly based on: Valuations Edit delete Export Q2 If you use valuations, do you primarily use ICC with a modifier or factor? please specify the modifier used and the source of your valuations table: City Estab Lish ed TabLe with Aran uaL hi od ifier CEN R 20 City Construction Cost Index;= Q3 Plumbing, Mechanical, and Electrical Fees are based on: Items ce u nt Q4 Fees for a sample re -roofing project: assume 20 squares of asphalt shingles or or use $12,000 valuation if your flees are based on valuation. Perm -it Fee 224.75 Plan Check Fee 146.09 Q5 4dc :io� -'� emi del: 500 sf SFa addition or use $50,000 valuation if your fees are based on valuation. 'er:^- :Fee 691.00 Plan Check Fee 449.15 QG Commercial TI: 2.0 DO sf office TI, VB, or use $140,0+00 valuation if your fees are based on valuation. Fermi- Fee 106$.50 [an Check =ee 634.53 Q7 SFLO New: 2500 sf new sfd with 400 sf garage or use x300,000 valuation if your fees are based on valuation. Permi: Fee 2940.50 Plan Check vee 1911.33 Other BuiLding Fees USED CITY VALUATION EASED ON 3F PROVIDED Q8 Commercial New: 12,044 sf new Retail building, VB or use $1,2670,004 valuation if your fees are based on valuation. Permit Fee 6638.50 P [an Check Fee 4354.03 Q9 Water Heater: Residential water heater replacement in same location. Issuance Fee 35.00 Permit Fee 51.00 Q10 E.ec=r'e-z.1. L ograde panel from 100 amps to 204 amps. s=_ua-ce =ae 35-00 ?ermi. Fee 118.00 PLan Check Fee 2950 City of Costa Mesa Inter Office Memorandum TO: Tom Hatch, City Manager Tammy Letourneau, Assistant City Manager FROM: Barry Curtis, Director of Economic and Development Services DATE: June 6, 2018 SUBJECT: Appeal Fee Information EXECUTIVE SUMMARY The City last updated its appeal fees in 2009. The appeal fee in Costa Mesa is a flat fee of $690 for an appeal of a non -Planning Commission decision and $1,220 for an appeal of a Planning Commission (PC) decision. A range of appeal fees are charged by other cities in Orange County. Staff is recommending that appeal fees be maintained for appeals filed by non -applicant Costa Mesa residents while fees be increased for applicants to a flat of $3,825. If approved, fees would take effect beginning July 1, 2018. DISCUSSION From January 2016 to present, a total of 74 City decisions were appealed: 45 decisions were appealed to the City Council and 29 to the Planning Commission. Of the total, the vast majority were appealed by applicants with the remainder appealed by City residents or called up for review by City officials. A range of appeal fees are charged by other cities in Orange County. Most cities charge a flat fee like Costa Mesa. Four Orange County cities (Irvine, Anaheim, Laguna Niguel and Lake Forest) apply an hourly rate or use a deposit -based system whereby an initial deposit is collected and if staff's processing time exceeds the hours the deposit covers, fees are charged at an hourly rate for full cost recovery. In addition, some cities charge different rates depending on who is appealing (e.g. applicant versus non -applicant); which decision-making body is being appealed to (e.g. Planning Commission versus City Council); and to a lesser extent consideration is given to the type of project being appealed (e.g. residential versus non-residential) with the least expensive fees being associated with residential projects and the most expensive fees with commercial projects. Staff surveyed all Orange County cities and obtained information from all but two cities. The average appeal fee (adjusting for similar scenarios) is approximately $1,600, ranging from $50 to over $6,500 depending on the scenario. Most surrounding cities use a flat fee, with a substantially lower fee for non -applicants and a higher fee for applicants. COMPARISON TO SURROUNDING CITIES CITY APPEAL FEE FEE TYPE Costa Mesa $1,220 (appeal of PC decision) $690 (appeal of non -PC decision Flat Fountain Valley $2,655 (non-resident) $1327.50 resident Flat Huntington Beach $3,552 (non -owner) $1,865 owner Flat Irvine $128/hour Deposit/ Hourly Newport Beach $1,536(generic) Flat Santa Ana $4,097.28 (applicant) $407.59 (non -applicant) Flat 1 Uaicuiatea from an appeal of a single tamiiy resiaentiai project oy the owner versus a non -owner. RECOMMENDATION Compared to surrounding cities, Costa Mesa's appeal fees are low. Though a deposit - based system would be best from a cost recovery standpoint, the City's time reporting system does not yet have the capacity to track staff time in a manner that would support a deposit -based system. As such, staff is recommending an increase in the existing flat fee beginning July 1, 2018. The proposed fees are structured to maintain existing fee levels for appeals filed by non -applicant Costa Mesa residents, while increasing fees for appeals filed by a project applicant. This approach discourages frivolous appeals and continues to facilitate appeals from Costa Mesa residents at current fee levels, while implementing a fee structure for applicants that is closer to cost recovery for the City. The proposed fees represent the mean of the fees applied by Huntington Beach and Santa Ana, which are the larger of the surrounding cities and have fees that are closer to cost recovery. COSTA MESA APPEAL FEES EXISTING FEES PROPOSED FEES Appeal of Non -PC $690 Non -applicant - $690 decision Applicant - $3,825 Appeal of PC decision $1,220 Non-applicant—$1,220 Applicant - $3,825 City of Costa Mesa Inter Office Memorandum TO: Tammy Letourneau, Assistant City Manager FROM: Barry Curtis, 'Director of Economic and Development Services DATE: April 16, 2018 SUBJECT: Cost Recovery - Public Hearing Noticing EXECUTIVE SUMMARY Later this year, Finance and Development Services staffs will be preparing an update to the Planning fees. These tees have not been updated in many years which has resulted in a heavy taxpayer subsidy of developer -initiated discretionary applications. In 2017, the City Council directed staff to expand public hearing noticing for sober living homes to include occupants, as well as owners, of properties located within 500 feet of a property seeking entitlement. City staff has initiated a code amendment which would expand this new noticing requirement to all public hearing items. Planning application fees do not cover noticing costs such as mailouts (materials, processing and postage) or newspaper publishing casts, nor are additional rounds of noticing far .Planning Commission or City Council reviews or appeals covered by said fees. These costs are currently covered by the department using general fund subsidies. New, more broad noticing requirements will more than double the mailout costs starting in FY 18 -19 - Staff proposes to amend the Planning's discretionary application fee to include a direct cost -recovery component to carver the costs associated with project noticing. DISCUSSION In advance of the planned update to Planning fees, staff proposes to add a direct cost - recovery component to the application fee to cover the costs of discretionary project noticing. This cost recovery will be rolled into Planning's discretionary application fee and will vary by project depending on the number of addresses within the 500 -foot // noticing radius. Additionally, an applicant would be required to provide additional funds in the case of multiple rounds of public noticing. Staff recommends the following noticing cost -recovery rates: Tier 1 (applications noticed by postcard) Mailout costs: $1 per address Publishing Costs: Actual cost, approximately $160 is typical Tier 2 (applications noticed by letter) Mailout costs: $1.40 per address Publishing Costs: Actual cost, approximately $400 is typical Discretionary applicants would be required to pay the proposed cost -recovery component of the application fee prior to project noticing, at a time when the exact cost can be determined. FISCAL IMPACT The impact of the proposed amendment to the Planning discretionary application fee would result in a direct cost -recovery to cover the costs associated with project noticing. With increased noticing requirements, discretionary noticing costs are expected to increase to over $50,000 in FY 18-19. The proposed cost -recovery component to the application fee would also result in eliminating reliance on the City's general fund to subsidize a portion of the cost for developer -initiated discretionary applications. ALTERNATIVES The City could continue to subsidize noticing costs for Planning discretionary applications through the use of general fund dollars, Please let me know if you have any questions regarding this matter. 767'�