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HomeMy WebLinkAbout2025-16 - Annual Budget AdoptionRESOLUTION N0. 2025-16 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALiFORNIA, ADOPTING THE OPERATING AND CAPITAL IMPROVEMENT BUDGET FOR FISCAL YEAR 2025-2026 THE CITY COUNCIL OF THE CITY OF COSTA MESA DOES HEREBY RESOLVE AS FOLLOWS: WHEREAS, the City Manager has prepared and submitted to the City Council a proposed Operating and Capital Improvement Budget for Fiscal Year 2025-2026 in compliance with Section 2-119 of the Costa Mesa Municipal Code; and WHEREAS, Section 2-209 of the Costa Mesa Municipal Code requires the City to allocate a minimum of five percent (5o/o) of the annual General Fund revenues to the capital expenditures Fund and a minimum of one and a half percent (1.5%) of the annual General Fund revenues to the Information Technology Replacement Fund, for a combined minimum allocation of six and a half percent (6.5%); and WHEREAS, the City Council conducted a Strategic Planning workshop identifying key priorities, as well as a new Mission Statement for the City of Costa Mesa: "The City of Costa Mesa serves our residents, businesses, and visitors by promoting a safe, inclusive, and vibrant community." and WHEREAS, in addition to a new Mission Statement, five new Strategic Plan Goals were developed: (1) Strengthen the Public's Safety and Improve the Quality of Life; (2) Achieve Long-Term Fiscal Sustainability; (3) Recruit and Retain High Quality Staff; (4) Diversify, Stabilize, and Increase Housing to Reflect Community Needs; and (5) Advance Environmental Sustainability and Climate Resiliency; and WHEREAS, the City Council conducted a duly noticed public hearing at its regular meeting on June 3, 2025 regarding the proposed Operating and Capital Improvement Budget for Fiscal Year 2025-2026; and WHEREAS, the City Council has considered the proposed Operating & Capital Improvement Budget for Fiscal Year 2025-2026 and input from the public, and desires to adopt the Proposed Operating & Capital Improvement Budget for Fiscal Year 2025-2026, as the Operating and Capital Improvement Budget for Fiscal Year 2025-2026. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Costa Mesa as follows: Section 1. The Operating and Capital Improvement Program Budget for Fiscal Year 2025-2026 is incorporated by reference as if fully set forth herein. Section 2. The Operating and Capital Improvement Program Budget for Fiscal Year 2025-2026, as prepared and submitted by the City Manager, is hereby approved and adopted in the amount of $224,375,268. Resolution No. 2025-16 Page 1 of 3 Section 3. The Operating Budget for Fiscal Year 2025-2026 shall be considered amended upon the close of Fiscal Year 2025-2026 to include and reappropriate any outstanding encumbrances carried forward. Section 4. The Capital Improvement Program Budget for Fiscal Year 2025-2026 shall be considered amended upon the close of Fiscal Year 2025-2026 to include and reappropriate funds for all previously approved projects that have not been initiated or completed. The City Council authorizes the City Manager or Finance Director to carryover any balances on Capital Improvement Projects (CIP) from the prior years into the next fiscal year to ensure the continuation of projects that were approved. Section 5. The City Council authorizes the City Manager or Finance Director to make changes in internal service fund allocations to departments to reflect any modifications made after the Adopted Budget was presented. Section 6. The City Manager or Finance Director, for the purpose of administrative necessity in implementing the budget, shall have the authority to transfer monies to the appropriate item, account, program, department, or fund to cover expenditures which have been approved by the City Council, except where such transfer is expressly prohibited in a resolution or ordinance approved by the City Council. The City Manager or Finance Director shall also have the authority to transfer monies between and within funds to meet the operational needs of the City within established spending limits. Section 7: That the Tables of Organization, a copy of which is attached hereto as Attachment 6 and incorporated by this reference as though fully set forth herein, is hereby approved and adopted. The City Manager may revise the Tables of Organization provided that the authorized number of personnel within the City is not exceeded. Section 8: That the City Manager or Finance Director may, as necessary, appropriate donations and grants received during the fiscal year up to $IO0,000 per source or grantor. Donations and grant awards requiring matching funds (in-cash), or exceeding $100,000 from a single source or grantor, shall require City Council approval. Any resolutions authorizing budget amendments related to donations and grants in conflict herewith are hereby repealed. Section 9: That the City Manager or Finance Director may, as necessary, appropriate revenue and expenditure allocations, for emergency public safety mutual aid requests, as expenses are incurred and reimbursements are received, for a net neutral fiscal impact. Section 10: That the City Manager or Finance Director may, as necessary, appropriate and transfer Federal American Rescue Plan (ARP) Funds, to comply with u.s. Treasury Guidelines and to facilitate audit review and compliance. Resolution No. 2025-16 Page 2 of 3 PASSED AND ADOPTED this 3rd ATTEST: ==ntl=,k APPROVED AS TO FORM: Ib';l; gall Barlow' : 6ity Attorney STATE OF CALIFORNIA ) COUNTY OF ORANGE ) CITY'OFCOSTAMESA ) SS 1, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 2025-16 and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 3rd day of June, 2025, by the following roll call vote, to wit: AYES: COUNCIL MEMBERS: BULEY, GAMEROS, MARR, PETTIS, REYNOLDS, AND CHAVEZ. NOES: COUNCIL MEMBERS: STEPHENS. ABSENT: COUNCIL MEMBERS: NONE. IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 4'h day of June, 2025. B?"'rend""aGrkeen c0-Clerk Resolution No. 2025-16 Page 3 of 3 ATT ACHMENT 6 Four-Year Personnel Summary by Department From Fiscal Year 2022-2023 Through Fiscal Year 2025-2026 FY 22-23 FY 23-24 FY 2425 Adopted Adopted Adopted FY 24;25 Amended FY 25-26 Proposed Council Member Executive Assistant Senior Management Analyst/Chief of Staff" Management Analyst" Total City Council "Constituent Services stafftransferred to City Manager's Office 7.00 1.00 1.00 1.00 10.00 8.00 8.00 8.00 8.00 City Manager's Office CityManager 1.00 Administrative Assistant Assistant to the City Manager Central Services Supervisor City Clerk Community Outreach Worker ' Community Outreach Supervisot Deputy City Clerk Deputy City Manager Energy and Sustainability Service Manager Executive Assistant to the City Manager Executive Assistant Graphics Designer Human Resources Administrator Human Resources Analyst ' Human Resources Manager Human Resources Assistant Human Resources Technician Management Aide Management Analyst Neighborhood Improvement Manager Office Specialist II Principal Human Resources Analyst Public Affaits Manager Real Property Manager Senior Management Analyst ' Senior Code Enforcement Officer Video Production Coordinator Video Production Specialist Multimedia Specialist Website Coordinator/ Programmer Analyst I '1.00 37.00Total City Manager's Office "Constituent Services staff transferred in City Manager's Office " Energy and Sustainability Service Manager transferred in from Public Works ' FY 2025/26 Proposed reduction of one FTE 1.00 1.00 43.00 1.00 2.00 1.00 49.00 1.00 2.00 1.00 49.00 2.00 45.00 City of Costa Mesa, California e Proposed Budget for @ Fiscal Year 2025-2026 Four-Year Personnel Summary by Department From Fiscal Year 2022-2023 Through Fiscal Year 2025-2026 FY 22-23 FY 23-24 FY 2425 Adopted Adopted Adopted FY 24-25 Amended FY 25-26 Proposed Finance Director Accountant Accounting SpecialistI Accounting Specialist II Accounting Supervisor Administrative Assistant (CON) Assistant Finance Director Budget and Purchasing Manager Business License Inspector Executive Assistant Financial Analyst Finance Manager Finance Officer- Accounting Finance Officer- Payroll (CON) Finance Officer- Purchasing Finance Officer- Revenue Payroll Coordinator Payroll Supervisor Permit Processing Specialist Purchasing Supervisor Revenue Supervisor Senior Accountant Senior Budget Analyst Senior Management Analyst Total Finance Department 1.00 1.00 1.00 1.00 1.00 1.00 2.00 1.00 24.00 25.00 1.00 26.00 1.00 26.00 1.00 'i.oo 1.00 4.00 1.00 26.00 Parks and Community Services Director Arts Specialist Assistant Recreation Supervisor Community Outreach Worker Executive Assistant Fairview Park Administrator Maintenance Worker Management Analyst Office Specialist 11" Recreation Coordinator* Recreation Manager Recreation Specialist Recreation Supervisor Senior Management Analyst Senior Recreation Supervisor Total Parks and Community Svcs Department 'One Recreation Coordinator transferred to PD Adopted FY 23/24 " One position has been defunded in FY 25/26 2.00 2.00 18.00 1.00 4.00 1.00 7.00 3.00 1.00 2.00 25.00 1.00 4.00 1.00 8.00 3.00 1.00 2.00 26.00 1.00 4.00 1.00 8.00 3.00 1.00 2.00 26.00 1.00 4.00 1.00 8.00 3.00 1.00 2.00 26.00 City of Costa Mesa, California Four-Year Personnel Summary by Department From Fiscal Year 2022-2023 Through Fiscal Year 2025-2026 FY 2223 FY 23-24 FY 24-25 Adopted Adopted Adopted FY 24-25 Amended FY 25-26 Proposed Information Technology Director Information Technology Manager Computer Operations & Networking Sup. Cyber Security Analyst Executive Assistant Management Analyst Network Administrator Office Specialist II Programmer Analyst II Senior M Senior Programmer Analyst Systems & Programming Supervisor Total Information Technology Department 4.00 4.00 1.00 20.00 5.00 1.00 4.00 1.00 4.00 1.00 22.00 5.00 1.00 4.00 1.00 4.00 1.00 22.00 5.00 1.00 4.00 1.00 4.00 1.00 22.00 5.00 1.00 4.00 1.00 4.00 1.00 22.00 Police Chief Deputy Police Chief Administrative Assistant Account Specialist II Animal Services Coordinator Animal Control Officer Animal Control Supervisor Civilian Investigator Communications Installer Communications Officer Communications Supervisor Community Services Specialist Court Liaison Crime Analyst Crime Prevention Specialist Crime Scene Investigation Supervisor Crime Scene Specialist Custody Officer Custody Supervisor Electronics Technician Executive ASSiStant Emergency Services Manager " Management Analyst Office Specialist II Park Ranger Permit Processing Specialist 1.00 1.00 2.00 1.00 1.00 11.00 4.00 7.00 1.00 1.00 1.00 1.00 4.00 3.00 1.00 1.00 1.00 11.00 4.00 7.00 1.00 2.00 1.00 1.00 4.00 10.00 1.00 1.00 2.00 0.50 1.00 1.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 11.00 4.00 7.00 1.00 2.00 1.00 1.00 4.00 10.00 1.00 1.00 2.00 0.50 1.00 1.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 11.00 4.00 7.00 1.00 2.00 1.00 1.00 4.00 10.00 1.00 1.00 2.00 0.50 1.00 1.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 11.00 4.00 7.00 1.00 2.00 1.00 1.00 4.00 11.00 1.00 1.00 2.00 0.50 eCity of Costa Mesa, California Proposed Budget for @ Fiscal Year 2025-2026 Four-Year Personnel Summary by Department From Fiscal Year 2022-2023 Through.Fiscal Year 2025-2026 Police Captain Police Lieutenant Police Officer Police Records Bureau Supervisor Police Records Shift Supervisor Police Records and Property & Evidence Manager Police Sergeant Police Training Assistant Property Evidence Specialist Property Evidence Supervisor Public Affairs Range Master Recreation Coordinator" Senior Communications Officer Senior Communications Supervisor Senior Management Analyst Senior Police Officer Senior Police Records Technician Telecommunications Manager " Total Police Department FY 22-23 FY 23-24 FY 24-25 Adopted Adopted Adopted 2.00 2.00 2.00 7.00 7.00 7.00 107.00 107.00 107.00 1.00 1.00 1.00 3.00 3.00 3.00 1.00 1.00 1.00 22.00 22.00 22.00 1.00 1.00 1.00 1.00 2.00 3.00 1.00 1.00 1.00 1.00 1.00 1.00 i.oo 'i.oo *.oo 1.00 6.00 1.00 1.00 2.00 16.00 0.50 238.00 6.00 1.00 1.00 2.00 16.00 0.50 242.00 2.00 16.00 0.50 221.50 FY 24-25 Amended 2.00 7.00 107.00 1.00 3.00 1.00 22.00 1.00 3.00 1.00 1.00 1.00 6.00 1.00 1.00 2.00 16.00 0.50 242.00 Proposed 2.00 7.00 107.00 1.00 3.00 1.00 22.00 1.00 3.00 1.00 1.00 1.00 6.00 1.00 1.00 2.00 16.00 0.50 243.00 " Emergency Services Manager & Telecommunications Manager shared between Police Department and Fire and Rescue Department 1.00Fire Chief Assistant Fire Chief/Operations - sworn Assistant Fire Chief/Community Risk Reduction - non sworn Assistant Fire Marshal Fire Marshal Code Enforcement Officer Division Chief - Administration Battalion Chief Emergency Medical Services Coordinator Emergency Services Manager " Executive Assistant Fire Captain Fire Captain -Administration/Training/PIO Fire Captain - Administration/EMS Fire Engineer Fire Protection Specialist Firefighter Management Analyst Office Specialistll 1.00 1.00 1.00 Senior Manager Analyst 1.00 1.00 1.00 Telecommunications Manager" 0.50 0.50 0.50 0.50 Total Fire Department 96.50 97.00 97.00 97.00 " Emergency Services Manager & Telecommunications Manager shared between Police Department and Fire and Rescue Department" 1.00 18.00 1.00 1.00 18.00 4.00 42.00 1.00 1.00 1.00 1.00 1.00 1.00 3.00 1.00 0.50 1.00 18.00 1.00 1.00 18.00 3.00 42.00 3.00 1.00 0.50 1.00 18.00 1.00 1.00 18.00 3.00 42.00 3.00 1.00 0.50 1.00 18.00 1.00 1.00 18.00 3.00 42.00 3.00 1.00 0.50 1.00 18.00 1.00 1.00 18.00 3.00 42.00 1.00 1.00 0.50 97.00 City of Costa Mesa, California Four-Year Personnel Summary by Department From Fiscal Year 2022-2023 Through Fiscal Year 2025-2026 FY 22-23 FY 23-24 FY 2425 Adopted Adopted Adopted FY 24-25 Amended Proposed Economic & Deveiopment Services Director Administrative Assistant Assistant Development Services Director ASsistant Planner Associate Planner Building/Combination Bldg. Inspector Building Official Building Technician II Chief of Code Enforcement " Chief of Inspection Chief Plans Examiner Code Enforcement Officer " Community Improvement Manager Economic Development Administrator Executive Assistant Grant Administrator Management Analyst Office Specialist II * Permit Processing Specialist Planning and Sustainable Development Manager Plan Checker Plan Check Engineer Principal Planner Senior Code Enforcement Officer Senior Combination Inspector Senior Management Analyst Senior Planner Total Development Services Department "One position has been defunded in FY 25/26 1.00 2.00 2.00 1.00 1.00 1.00 1.00 48.00 3.00 2.00 2.00 1.00 2.00 2.00 50.00 3.00 2.00 2.00 1.00 2.00 3.00 53.00 3.00 2.00 2.00 1.00 2.00 3.00 53.00 3.00 2.00 2.00 1.00 2.00 3.00 53.00 Public Works Director Active Transportation Coordinator Administrative ASsistant ASsistant Engineer Assistant City Engineer Associate Engineer City Engineer Construction Inspector Deputy Director of Public Works Energy and Sustainability Service Manager Engineering Technician II Engineering Technician Ill " Equipment Mechanic I Equipment Mechanic II Equipment Mechanic Ill eCity of Costa Mesa, California Proposed Budget for @ Fiscal Year 2025-2026 Four-Year Personnel Summary by Department From Fiscal Year 2022-2023 Through Fiscal Year 2025-2026 Executive Assistant Facilities Maintenance Technician * Lead Facilities Maintenance Technician Lead Maintenance Worker Lead Equipment Mechanic Maintenance Assistant Maintenance Services Manager Maintenance Superintendent Maintenance Supervisor " Maintenance Worker M Office Specialist II Principal Civil Engineer Senior Engineer " Senior Maintenance Technician Senior Maintenance Worker Senior Management Analyst Storekeeper Transportation Services Manager Total Public Works Department FY 22-23 FY 23-24 FY 24-25 Adopted Adopted Adopted 1.00 1.00 1.00 2.00 2.00 2.00 2.00 2.00 2.00 6.00 7.00 7.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 3.00 3.00 3.00 5.00 5.00 5.00 4.00 4.00 4.00 2.00 1.00 3.00 1.00 6.00 1.00 2.00 1.00 75.00 2.00 4.00 6.00 2.00 2.00 1.00 80.00 2.00 4.00 6.00 2.00 2.00 1.00 79.00 FY 24-25 Amended 2.00 4.00 6.00 2.00 2.00 1.00 79.00 FY 2E126 Proposed 2.00 4.00 6.00 2.00 2.00 1.00 79.00 " Energy and Sustainability Service Manager transferred to City Manager's Office FY 23/24 Adopted " One position has been defunded in FY 25/26 TotalFull-timeEmployees 550.00 588.00 602.00 602.00 sgg.oo City Council City Manager's Office Finance Department Parks and Community Services Information Technology Department Police Department Fire and Rescue Department Development Services Department Public Works Department Total Part-time FTEs Total Citywide FTEs 0.50 10.95 70.1 6 0.50 18.86 2.25 5.34 6.25 114.81 664.81 8.32 63.82 16.86 2.25 5.34 5.50 102.09 702.81 8.32 0.75 62.57 14.75 2.25 5.34 6.00 99.98 701.98 8.32 0.75 62.57 22.25 2.25 5.34 6.00 107.48 709.48 8.32 0.75 62.57 22.25 2.25 5.34 6.00 107.48 706.48 City of Costa Mesa, California