HomeMy WebLinkAbout04 - CC-5 - Project No. 17-02 Parking Lot Rehabilita - 4/17/20181
CITY COUNCIL AGENDA REPORT
MEETING DATE: APRIL 17, 2018 ITEM NUMBER: CC-5
SUBJECT: PARKING LOT REHABILITATION PROJECT AT VARIOUS
LOCATIONS, BIKE TRAIL WEST OF HARBOR BOULEVARD AND
BALEARIC COMMUNITY CENTER IMPROVEMENTS, CITY PROJECT
NO. 17-02
DATE: APRIL 3, 2018
FROM: PUBLIC SERVICES DEPARTMENT / ENGINEERING DIVISION
PRESENTATION BY: RAJA SETHURAMAN, P.E. - PUBLIC SERVICES DIRECTOR
FOR FURTHER INFORMATION CONTACT: BALTAZAR MEJIA, CITY ENGINEER
(714) 754-5335
RECOMMENDATION:
1. Accept the work performed by All American Asphalt for the subject project and
authorize the City Clerk to file the Notice of Completion.
2. Release the Labor and Material Bond seven (7) months after the filing date; release
the Faithful Performance Bond one (1) year after the filing date; and release the
retention monies 35 days after the Notice of Completion filing date.
BACKGROUND:
On May 16, 2017, a construction contract in the amount of $880,411.00 was awarded to
All American Asphalt, 400 E. Sixth Street, Corona, CA 92879. This project consisted of
the reconstruction and rehabilitation of various pavements at several City facilities, as
follows:
Project “A” – Americans with Disabilities Act (ADA) Parking Stall and Sidewalk
Improvements at Fairview Park (2501 Placentia Avenue, Costa
Mesa);
Project “B” – Pavement Improvements for City Hall Parking Lot (77 Fair Drive,
Costa Mesa);
Project “C” – Pavement Improvements for Fire Station No. 2 (800 Baker Street,
Costa Mesa);
Project “D”– Pavement Improvements for Fire Station No. 4 (2300 Placentia
Avenue, Costa Mesa)
Project “E” – Bike Trail Improvements (West of Harbor Boulevard); and
Project “F” – Balearic Community Center Playground Pavement Overlay (1975
Balearic Drive, Costa Mesa)
2
ANALYSIS :
The work required by the contract documents was completed on January 27, 2018, to
the satisfaction of the City Engineer. The final contract cost amounted to $761,057.22.
A report of the final costs is included herein as Attachment No. 2.
A summary of the costs is as follows:
Original Contract Cost: $880,411.00
Final Quantity Adjustments: ($119,353.78)
Final Contract Cost: $761,057.22
The overall construction of the project required no change orders. The final contract cost
is less than the original contract cost by approximately thirteen percent (-13.56%) due to
adjustments in bid quantities.
As of this date, there are no Stop Notices filed against the monies due to All American
Asphalt.
ALTERNATIVES CONSIDERED:
There are no alternatives considered for this item.
FISCAL REVIEW:
Funding for this project was budgeted from the Capital Improvements Fund and Measure
M.
LEGAL REVIEW:
There is no legal review required on this item.
CONCLUSION:
The Parking Lot Rehabilitation Project at Various Locations, Bike Trail west of Harbor
Boulevard, and Balearic Community Center Improvements - City Project No. 17-02 -
has been completed to the satisfaction of the City Engineer. It is recommended that the
City Council authorize staff to file the Notice of Completion; release the remaining
retention monies 35 days after the Notice of Completion filing date; and release the
bonds accordingly.
RAJA SETHURAMAN BALTAZAR MEJIA
Public Services Director City Engineer
ATTACHMENTS: 1 -
2 -
Location Map
Cost Summary
DISTRIBUTION: City Manager
Assistant City Manager
City Attorney
City Clerk
Staff
File
ATTACHMENT 1
3
CITY OF COSTA MESA
ATTACHMENT No. 2 3/23/18 DATE:3/21/18
FINAL Payment to:ALL AMERICAN ASPHALT PAGE:1 OF 4
P.O.BOX 2229, Corona, CA 92878-2229
PROJECT: Parking Lot Improvements - Various Locations
City Project No. 17-02 FINAL 3/27/2018
ITEM BID UNIT PREVIOUS QUANTITY TOTAL QUANTITY PREVIOUS AMOUNT TOTAL CONTRACT
NO QUANTITY DESCRIPTION PRICE QUANTITY THIS ESTIMATE TO DATE AMOUNT THIS EST TO DATE PRICE
"A"FAIRVIEW PARK PARKING STALL AND SIDEWALK IMPROVEMENTS (2501 PLACENTIA AVENUE)
A1 1 LS BONDING, MOBILIZATION, INSURANCE 12,319.19 100.00 %0.00 %100.00 %$12,319.19 $0.00 $12,319.19 $12,319.19
A2 1 LS TRAFFIC CONTROL 970.00 100.00 %0.00 %100.00 %$970.00 $0.00 $970.00 $970.00
A3 1 LS WATER POLLUTION CONTROL 1,500.00 100.00 %0.00 %100.00 %$1,500.00 $0.00 $1,500.00 $1,500.00
A4 5 CY SAWCUT & REMOVE EX. AC PAVING & BUMPS 233.00 5.00 CY 0.00 CY 5.00 CY $1,165.00 $0.00 $1,165.00 $1,165.00
A5 47,809 SF COLD MILL (1" MIN) AND CRACK SEAL 0.38 46,946.00 SF 0.00 SF 46,946.00 SF $17,839.48 $0.00 $17,839.48 $18,167.42
A6 104 TN CONSTRUCT VARIABLE THICK AC 74.87 0.00 TN 0.00 TN 0.00 TN $0.00 $0.00 $0.00 $7,786.48
A7 605 TN CONSTRUCT OVERLAY PER DETAIL NO. 4 75.20 620.20 TN 0.00 TN 620.20 TN $46,639.04 $0.00 $46,639.04 $45,496.00
A8 7 TN CONSTRUCT OVERLAY PER DETAIL NO.3 150.00 5.50 TN 0.00 TN 5.50 TN $825.00 $0.00 $825.00 $1,050.00
A9 156 SF CONSTRUCT PCC X-GUTTER 16.81 150.00 SF 0.000 SF 150.00 SF $2,521.50 $0.00 $2,521.50 $2,622.36
A10 2 EA FURNISH / INSTALL TRUNCATED DOME MAT 1,182.50 2.00 EA 0.00 EA 2.00 EA $2,365.00 $0.00 $2,365.00 $2,365.00
A11 1 EA ADJUST MH TO GRADE 830.00 1.00 EA 0.00 EA 1.00 EA $830.00 $0.00 $830.00 $830.00
A12 50 EA REMOVE/SALVAGE EX. PCC WHEEL STOPS 36.20 0.00 EA 0.00 EA 0.00 EA $0.00 $0.00 $0.00 -
A13 1,915 LF CONSTRUCT REDWOOD HEADER 7.97 1,907.00 LF 0.00 LF 1,907.00 LF $15,198.79 $0.00 $15,198.79 $15,262.55
A14 1 LS SIGNING & STRIPING 8,335.00 100.00 %0.00 %100.00 %$8,335.00 $0.00 $8,335.00 $8,335.00
A15 6 EA CONSTRUCT AC SPEED BUMPS 660.00 6.00 EA 0.00 EA 6.00 EA $3,960.00 $0.00 $3,960.00 $3,960.00
A16 1 FA FORCE ACCOUNT WORK ALLOWANCE 20,000.00 0.00 FA 0.00 FA 0.00 FA $0.00 $0.00 $0.00 $20,000.00
A12-1 50 EA REMOVE/REPLACE CONC. WHEEL STOPS 93.10 50.00 EA 0.00 EA 50.00 EA $4,655.00 $0.00 $4,655.00 $4,655.00
$119,123.00 $0.00 $119,123.00 $146,484.00
"B"CITY HALL PARKING LOT IMPROVEMENTS (77 FAIR DRIVE)
B1 1 LS BONDING, MOBILIZATION, INSURANCE 16,485.00 100.00 %0.00 %100.00 %$16,485.00 $0.00 $16,485.00 $16,485.00
B2 1 LS TRAFFIC CONTROL 2,919.70 100.00 %0.00 %100.00 %$2,919.70 $0.00 $2,919.70 $2,919.70
B3 1 LS WATER POLLUTION CONTROL 1,500.00 100.00 %0.00 %100.00 %$1,500.00 $0.00 $1,500.00 $1,500.00
B4 116,000 SF COLD MILL 2 INCH DEEP OF EX. AC 0.16 116,114.00 SF 0.00 SF 116,114.00 SF $18,578.24 $0.00 $18,578.24 $18,560.00
B5 1,402 TN CONSTRUCT 2 INCH THICK AC 78.03 1,491.33 TN 0.00 TN 1,491.33 TN $116,368.48 $0.00 $116,368.48 $109,398.06
B6 20 TN CONSTRUCT AC PAVEMENT 0 TO 6.5 INCH THICK 150.00 21.46 TN 0.00 TN 21.46 TN $3,219.00 $0.00 $3,219.00 $3,000.00
B7 1,440 SF SAWCUT/REMOVE 4" AC & CONSTRUCT 4" AC 5.21 1,444.00 SF 0.00 SF 1,444.00 SF $7,523.24 $0.00 $7,523.24 $7,502.40
B8 141 LF REMOVE & CONSTRUCT 6" C&G 75.00 141.00 LF 0.00 LF 141.00 LF $10,575.00 $0.00 $10,575.00 $10,575.00
B9 294 LF REMOVE & CONSTRUCT 6" CURB ONLY 22.50 267.00 LF 0.00 LF 267.00 LF $6,007.50 $0.00 $6,007.50 $6,615.00
B10 354 SF REMOVE & CONSTRUCT CONC. SIDEWALK 14.86 355.66 SF 0.00 SF 355.66 SF $5,285.11 $0.00 $5,285.11 $5,260.44
B11 7 EA REMOVE & CONSTRUCT ADA CURB RAMP 2,022.00 7.00 EA 0.00 EA 7.00 EA $14,154.00 $0.00 $14,154.00 $14,154.00
B12 5 EA INSTALL TRUNCATED DOME 690.00 5.00 EA 0.00 EA 5.00 EA $3,450.00 $0.00 $3,450.00 $3,450.00
B13 48 LF REMOVE DRIN & CONSTRUCT PCC U-DITCH 55.80 48.00 LF 0.00 LF 48.00 LF $2,678.40 $0.00 $2,678.40 $2,678.40
B14 145 EA REMOVE CONCRETE WHEEL STOP 4.20 145.00 EA 0.00 EA 145.00 EA $609.00 $0.00 $609.00 $609.00
B15 316 EA INSTALL CONCRETE WHEEL STOP 41.50 316.00 EA 0.00 EA 316.00 EA $13,114.00 $0.00 $13,114.00 $13,114.00
B16 3 EA TREE TRIMMING, ROOT SHAVING & PRUNING 2,075.00 3.00 EA 0.00 EA 3.00 EA $6,225.00 $0.00 $6,225.00 $6,225.00
B17 295 LF INSTALL ROOT BARRIER 10.40 249.00 LF 0.00 LF 249.00 LF $2,589.60 $0.00 $2,589.60 $3,068.00
B18 2 EA ADJUST SEWER MH TO GRADE 830.00 2.00 EA 0.00 EA 2.00 EA $1,660.00 $0.00 $1,660.00 $1,660.00
B19 1 EA ADJUST WV TO GRADE 830.00 1.00 EA 0.00 EA 1.00 EA $830.00 $0.00 $830.00 $830.00
B20 3 EA INSTALL TRAFFIC LOOP TYPE E 415.00 3.00 EA 0.00 EA 3.00 EA $1,245.00 $0.00 $1,245.00 $1,245.00
B21 1 EA INSTALL TRAFFIC LOOP IN KIND 415.00 0.00 EA 0.00 EA 0.00 EA $0.00 $0.00 $0.00 $415.00
B22 1 LS STRIPING, SIGNING, MARKINGS & LEGENDS 12,680.00 100.00 %0.00 %100.00 %$12,680.00 $0.00 $12,680.00 $12,680.00
B23 1 FA FORCE ACCOUNT WORK ALLOWANCE 35,000.00 0.00 FA 0.00 FA 0.00 FA $0.00 $0.00 $0.00 $35,000.00
TOTALS:$247,696.27 $0.00 $247,696.27 $276,944.00
TOTAL (PROJECT A):
TOTAL (PROJECT B):ATTACHMENT 24
CITY OF COSTA MESA
FOR PAYMENT ON THE WARRANT LIST OF 3/23/18 DATE:3/21/18
4th Payment to:ALL AMERICAN ASPHALT PAGE:2 OF 4
P.O.BOX 2229, Corona, CA 92878-2229
PROJECT: Parking Lot Improvements - Various Locations
City Project No. 17-02 Period: Nov 2017
ITEM BID UNIT PREVIOUS QUANTITY TOTAL QUANTITY PREVIOUS AMOUNT TOTAL CONTRACT
NO QUANTITY DESCRIPTION PRICE QUANTITY THIS ESTIMATE TO DATE AMOUNT THIS EST TO DATE PRICE
"C"
C1 1 LS MOBILIZATION 6,225.00 100.00 %0.00 %100.00 %$6,225.00 $0.00 $6,225.00 $6,225.00
C2 1 LS BEST MANAGEMENT PRACTICES (BMPs)1,500.00 100.00 %0.00 %100.00 %$1,500.00 $0.00 $1,500.00 $1,500.00
C3 18,700 SF COLD MILL 3" EX. PAVEMENT 0.37 18,200.00 SF 0.00 SF 18,200.00 SF $6,734.00 $0.00 $6,734.00 $6,919.00
C4 330 TON CONSTRUCT 3" AC PAVEMENT 94.00 327.00 TON 0.00 TO
N 327.00 TON $30,738.00 $0.00 $30,738.00 $31,020.00
C5 320 SF CONSTRUCT 6" PCC OVER COMPACT NATIVE 17.80 266.60 SF 0.00 SF 266.60 SF $4,745.48 $0.00 $4,745.48 $5,696.00
C6 1 EA ADJUST VALVES TO GRADE 825.00 2.00 EA 0.00 EA 0.00 EA $1,650.00 $0.00 $1,650.00 $825.00
C7 1 EA INSTALL TRUNCATED DOME 577.00 0.00 EA 0.00 EA 0.00 EA $0.00 $0.00 $0.00 $577.00
C8 1 LS STRIPING, LEGENDS, & PAVEMENT MARKERS 2,891.00 100.00 %0.00 %100.00 %$2,891.00 $0.00 $2,891.00 $2,891.00
C9 12 EA INSTALL CONCRETE WHEEL STOP 41.00 9.00 EA 0.00 EA 9.00 EA $369.00 $0.00 $369.00 $492.00
C10 3 EA INSTALL TRAFFIC LOOP DETECTORS 415.00 3.00 EA 0.00 EA 3.00 EA $1,245.00 $0.00 $1,245.00 $1,245.00
C11 1 FA FORCE ACCOUNT WORK ALLOWANCE 6,500.00 0.00 FA 0.00 FA 0.00 FA $0.00 $0.00 $0.00 $6,500.00
C1-1 3 EA PICKUP/DELIVER CONEX CONTAINERS 1,000.00 2.00 EA 0.00 EA 2.00 EA $2,000.00 $0.00 $2,000.00 $3,000.00
$58,097.48 $0.00 $58,097.48 $66,890.00
"D"PAVEMENT IMPROVEMENTS AT FIRE STATION NO. 4 (2300 PLACENTIA AVENUE)
D1 1 LS MOBILIZATION 24,374.85 100.00 %0.00 %100.00 %$24,374.85 $0.00 $24,374.85 $24,374.85
D2 1 LS BEST MANAGEMENT PRACTICES (BMP)1,500.00 100.00 %0.00 %100.00 %$1,500.00 $0.00 $1,500.00 $1,500.00
D3 1,008 CY SAWCUT & REMOVE EXIST PAVEMENT 32.45 947.35 CY 0.00 CY 0.00 CY $30,741.51 $0.00 $30,741.51 $32,709.60
D4 1,083 TON CONSTRUCT 4" ab 29.85 985.13 TON 0.00 TO
N 985.13 TON $29,406.13 $0.00 $29,406.13 $32,327.55
D5 820 TON CONSTRUCT 3" AC 68.00 820.00 TON 262.57 TO
N 1,082.57 TON $55,760.00 $17,854.76 $73,614.76 $55,760.00
D6 2 EA ADJUST UTILITY VALVE/COVER TO GRADE 827.00 2.00 EA 1.00 EA 3.00 EA $1,654.00 $827.00 $2,481.00 $1,654.00
D7 1 EA REPLACE EX. WATER LID 310.00 1.00 EA 2.00 EA 3.00 EA $310.00 $620.00 $930.00 $310.00
D8 1 LS STRIPING, LEGENDS & PAVEMENT MARKINGS 1,000.00 100.00 %0.00 %100.00 %$1,000.00 $0.00 $1,000.00 $1,000.00
D9 1 EA INSTALL 2.2 CONCRETE PAD 545.00 1.00 EA 0.00 EA 1.00 EA $545.00 $0.00 $545.00 $545.00
D10 1 EA INSTALL TRUNCATED DOME 815.00 0.00 EA 0.00 EA 0.00 EA $0.00 $0.00 $0.00 $815.00
D11 1 EA INSTALL FRAME AND COVER FOR CLEAN OUT 350.00 0.00 EA 0.00 EA 0.00 EA $0.00 $0.00 $0.00 $350.00
D12 35 LF INSTAL 4 " PVC SEWER LINE 102.00 0.00 LF 0.00 LF 0.00 LF $0.00 $0.00 $0.00 $3,570.00
D13 1 EA INSTALL CLEAN OUT 300.00 0.00 EA 0.00 EA 0.00 EA $0.00 $0.00 $0.00 $300.00
D14 6 EA INSTALL TRAFFIC LOOP DETECTORS 415.00 3.00 EA 0.00 EA 3.00 EA $1,245.00 $0.00 $1,245.00 $2,490.00
D15 1 EA INSTALL WING GATE AUTO RETRACT SCREEN
(ARS)2,175.00 1.00 EA 0.00 EA 1.00 EA $2,175.00 $0.00 $2,175.00 $2,175.00
D16 4,980 SF CONSTRUCT 1" AC SURFACE COURSE AT SLOPE
FOR SURFACE TREATMENT 0.55 3,006.00 SF 0.00 SF 3,006.00 SF $1,653.30 $0.00 $1,653.30 $2,739.00
D17 3 EA INSTALL CONCRETE WHEEL STOP 41.00 3.00 EA 0.00 EA 3.00 EA $123.00 $0.00 $123.00 $123.00
D18 1 EA INSTALL COMPLETE FH ASSEMBLY 13,620.00 1.00 EA 0.00 EA 1.00 EA $13,620.00 $0.00 $13,620.00 $13,620.00
D19 3 EA INSTALL DROP INLET DRAIN 1,050.00 3.00 EA 0.00 EA 3.00 EA $3,150.00 $0.00 $3,150.00 $3,150.00
D20 1 FA FORCE ACCOUNT WORK ALLOWANCE 29,000.00 0.00 FA 0.00 FA 0.00 FA $0.00 $0.00 $0.00 $29,000.00
D1-1 1 LS DEMO & REMOVE & DISPOSE WOODEN
STRUCTURE 7,600.00 75.00 %0.00 %75.00 %$5,700.00 $0.00 $5,700.00 $7,600.00
D1-2 1 LS DEMOLITION & DISPOSE ABOVE GROUND PIPING 3,825.00 100.00 %0.00 %100.00 %$3,825.00 $0.00 $3,825.00 $3,825.00
D1-3 1 LS DEMO & REMOVE ABOVE GROUND UTILITY
VAULTS 5,500.00 100.00 %0.00 %100.00 %$5,500.00 $0.00 $5,500.00 $5,500.00
D1-4 4,500 SF REMOVE & REPLACE EXISTING 3" AC OVER 4" AB 5.27 2,512.65 SF 0.00 SF 2,512.65 SF $13,241.67 $0.00 $13,241.67 $23,715.00
$195,524.46 $19,301.76 $214,826.22 $249,153.00
PAVEMENT IMPROVEMENTS AT FIRE STATION NO. 2
TOTAL (PROJECT C)
TOTAL (PROJECT D):ATTACHMENT 25
CITY OF COSTA MESA
FOR PAYMENT ON THE WARRANT LIST OF 3/23/18 DATE:3/21/18
4ht Payment to:ALL AMERICAN ASPHALT PAGE:3 OF 4
P.O.BOX 2229, Corona, CA 92878-2229
PROJECT: Parking Lot Improvements - Various Locations
City Project No. 17-02 Period: Nov 2017
ITEM BID UNIT PREVIOUS QUANTITY TOTAL QUANTITY PREVIOUS AMOUNT TOTAL CONTRACT
NO QUANTITY DESCRIPTION PRICE QUANTITY THIS ESTIMATE TO DATE AMOUNT THIS EST TO DATE PRICE
"E" TANAGER DRIVE TRAIL IMPROVEMENTS (SOUTH OF TANAGER DRIVE FROM GOLF DRIVE EASTERLY TO HARBOR BOULEVARD)
E1 1 LS MOBILIZATION 5,700.00 100.00 %0.00 %100.00 %$5,700.00 $0.00 $5,700.00 $5,700.00
E2 300 SF CONCRETE TRAIL RAMPS 6" PCC/4"CMB 25.00 310.77 SF 0.00 SF 310.77 SF $7,769.25 $0.00 $7,769.25 $7,500.00
E3 60 LF TYPE "A" CURB ONLY 40.00 63.75 LF 0.00 LF 63.75 LF $2,550.00 $0.00 $2,550.00 $2,400.00
E4 250 SF SIDEWALK (4" PCC/4" CMB)25.00 75.00 SF 0.00 SF 75.00 SF $1,875.00 $0.00 $1,875.00 $6,250.00
E5 3,700 SF REMOVE & REPLACE AC OVER CMB 18.00 3,485.00 SF 0.00 SF 3,485.00 SF $62,730.00 $0.00 $62,730.00 $66,600.00
E6 1 LS LANDSCAPE REHABILITATION 7,000.00 100.00 %0.00 %100.00 %$7,000.00 $0.00 $7,000.00 $7,000.00
E7 20 ELT SLURRY SEAL TYPE II 700.00 18.00 ELT 0.00 ELT 18.00 ELT $12,600.00 $0.00 $12,600.00 $14,000.00
E8 1 LS INSTALL LANE MARKINGS, STRIPING LEGENDS &
SIGNAGE 1,500.00 100.00 %0.00 %100.00 %$1,500.00 $0.00 $1,500.00 $1,500.00
E9 1 FA FORCE ACCOUNT WORK ALLOWANCE 8,000.00 0.00 FA 0.00 FA 0.00 FA $0.00 $0.00 $0.00 $8,000.00
$101,724.25 $0.00 $101,724.25 $118,950.00
"F"BALEARIC COMMUNITY CENTER PLAYGROUND IMPROVEMENTS (1975 BALEARIC DRIVE)
F1 1 LS MOBILIZATION 4,110.00 100.00 %0.00 %100.00 %$4,110.00 $0.00 $4,110.00 $4,110.00
F2 2,950 SF COLDMILL & OVERLAY 1.5 INCH, INCL. CRACK
SEALING, WEED ABATEMENT & FABRIC
4.40 2,950.00 SF 0.00 SF 2,950.00 SF $12,980.00 $0.00 $12,980.00 $12,980.00
F3 1 LS REPLACE PLAYGROUND MARKINGS IN KIND 2,500.00 100.00 %0.00 %100.00 %$2,500.00 $0.00 $2,500.00 $2,500.00
F4 1 FA FORCE ACCOUNT WORK ALLOWANCE 2,400.00 0.00 FA 0.00 FA 0.00 FA $0.00 $0.00 $0.00 $2,400.00
$19,590.00 $0.00 $19,590.00 $21,990.00
$741,755.46 $19,301.76 $761,057.22 $880,411.00PROJECT TOTAL:
TOTAL (PROJECT E):
TOTAL (PROJECT F)ATTACHMENT 26