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HomeMy WebLinkAbout08 - CC-9 - Building Safety and Fire Prevention Plan - 4/17/2018 CITY COUNCIL AGENDA REPORT MEETING DATE: April 17, 2018 ITEM NUMBER: CC-9 SUBJECT: BUILDING SAFETY & FIRE PREVENTION PLAN REVIEW AND INSPECTION SERVICES DATE: April 4, 2018 FROM: DEVELOPMENT SERVICES DEPARTMENT/FIRE DEPARTMENT PRESENTATION BY: ISSAM SHAHROURI, BUILDING OFFICIAL FOR FURTHER INFORMATION CONTACT: ISSAM SHAHROURI (714) 754-5604 ISSAM.SHAHROURI@costamesaca.gov RECOMMENDATION 1. Approve and authorize the Mayor and the City Clerk to amend professional service agreements for contract building plan check and contract building counter permit technicians with the companies of Scott Fazekas & Associates Inc., Bureau Veritas, Melad & Associates, lnterwest Group, VCA Code, HR Green, Permit Management Solutions and JAS Pacific. Also approve and authorize the Mayor and the City Clerk to execute one-year professional service agreements for contract building inspection services with the companies of JAS Pacific, lnterwest Group, Bureau Veritas, VCA Code and Safebuilt. The additional requested amount for contract building plan check, contract counter permit technicians and contract building inspections services is $103,584 in addition to the current contract amount of $107,938, as budgeted for FY 2017-2018. The same consultants for building plan check and contract building contract counter permit technicians are providing contract fire plan checking for a total aggregate amount up to $142,000 as budgeted for FY 2017-2018 with no change to this amount. 2. Authorize the City Manager and the City Clerk to renew the agreement for four (4) additional one-year periods upon mutual written agreement of both parties. BACKGROUND The Development Services Department and Fire Department operations require the continued use of contract plan check and inspection services in order to provide building safety and fire prevention services in a timely and efficient manner. The Building Division continues to be focused heavily on on-going and upcoming major projects such as the Lions Park project, 393-unit Symphony Apartments project, The Press project (former LA Times building), Fire Station One, and South Coast Plaza, along with several projects of highly complex structural design, which require additional and specialized services from consultants now and in the future. The contract consultants will be providing inspection and counter technician staff at an hourly rate in accordance with their contracts. The plan check service is typically a fee- based City plan check fee which is based on valuation of construction. The scope of plan check services includes standard plan review, where contract plan check consultants receive up to 75 percent of City collected plan check fees. The scope of the contracts also includes an applicant-requested option for expedited plan check service where a plan check consultant provides a premium accelerated plan check for time sensitive projects. In such cases, the applicant pays the consultant a higher fee in accordance with their contract for accelerated plan checks. For expedited plan check only, applicants also pay the City an additional 25 percent of plan check fees as an administrative and quality control fee. This process would remain unchanged. For the last three calendar years, the Building Division averaged approximately 3,000 permits annually that require counter processing, plan check and inspections. Table 1 shows a three-year average annual count of the various types of permits the Building Division processes. Table 1 - Average Annual Construction Activity for the Last Three Years Permit Type Count Single Family Dwellings New 188 Single Family Dwellings Addition/Alternations 324 Multi-Family Dwellings New 12 Commercial New 2 Commercial Alterations & Tenant Improvements 292 Garage/Carport 13 Accessory Structures 46 Reroof 319 Plumbing 243 Mechanical 272 Electrical 446 Photovoltaic System 226 Block Wall 79 Pool/Spa 49 Demo Structure 57 Building Sign 121 Miscellaneous 350 Figure 1 - Trend in Building Permit Activities Since 2010 On April 12, 2017 the Purchasing Division advertised Request for Proposal (RFP) No. 17-12 for Inspections Services. As required by the Costa Mesa Municipal Code (CMMC), the RFP was sent to qualified vendors, published in the Daily Pilot Newspaper and posted on the City’s website. Also on May 19, 2017 the Purchasing Division advertised RFP No. 17-22 for Plan Check and Permit Processing Services. As required by the CMMC, the RFP was sent to qualified vendors, published in the Daily Pilot Newspaper and posted on the City’s website. The criteria used in evaluating the proposals received were: company experience and capabilities, approach and methodology, staffing, qualification and cost proposal. In order to ensure a fair and objective RFP process, the evaluation process was conducted by the Purchasing Division. An evaluation committee was assembled and all members were instructed to conduct their evaluations independently of each other. The evaluation committee included representation from the Development Services and the Fire Departments. The evaluation phase for RFP No. 17-12 Inspection Services began on May 9, 2017, with an initial meeting to distribute the proposals and evaluation forms and to provide an explanation of the evaluation phase and expectations. Similarly, the evaluation phase for RFP No. 17-22 Plan Check and Permit Processing Services began on June 14, 2017.. Based on the City’s criteria and award procedures set forth in the RFP, the evaluation committee recommended that the agreements be awarded to the most qualified consultants listed below: Plan Check and Counter Services 1. Interwest Consulting Group, Inc. 2. Scott Fazekas & Associates 3. Melad & Associates, Inc. 4. Permit Management Solutions 5. Bureau Veritas North America, Inc. 6. The Code Group dba VCA Code 7. HR Green California, Inc. 8. JAS Pacific Building Inspection Services 1. JAS Pacific 2. lnterwest Group 3. Bureau Veritas 4. VCA Code 5. Safebuilt The proposed total amount for all contracts was $107,938 for the Building Division. Even with the additional amount requested of $103,584, this is the lowest amount in over five years. Figure 2 illustrates the payments made to consultants since 2013. Figure 2 - Annual Payments to Building Division Consultants Since 2012 (*2017-2018) Upon completing planned recruitments, the Building Division will maintain a core staff that will be adequate during less busy times and will rely on consultants to handle overflow plan check and inspection services during busy times, as well as for highly specialized tasks. There are advantages and disadvantages to in-sourcing and outsourcing. By having the option to do both, a greater degree of customer service, flexibility and efficiency can be achieved. Multiple consultants are chosen for the same purpose in order the best match a consultant’s staffing to the task needed, as well as to improve the chances of finding contract staff during times of increasing construction activities. Copies of the PSAs with each of the above firms are attached. Most service costs are recoverable and are designed as a percentage of the City's collected plan check and inspection fees, thereby leaving adequate remainder for the City's administrative cost to provide services. Sufficient funds are proposed in the Development Services Department and Fire Department budgets for the proposed agreements. ALTERNATIVES CONSIDERED The alternative to the proposed City Council action would be to not move forward with the contracts for the stated consulting services. Due to the volume of work and large number of projects currently being handled by Development Services and Fire Department staff; a significant lack of timely inspections, plan check and permit processing services would be experienced. FISCAL REVIEW The additional amount request comes directly from salary savings due to unfilled positions. It does not require any additional funding beyond the budget of the Building Division. Consultant services for plan checking and inspections are utilized by the Development Services and Fire Departments on an as-needed basis. Most of the consultant fees are paid from fees collected by the City for either plan check or inspections. The consultant’s fee is a percentage of the fee collected by the City with the remaining portion of the fee used to cover administrative and overhead costs of the City. Therefore, the majority of such costs is paid by the project applicant. The compensation is an aggregate amount not an annual amount as stated in the PSA’s. LEGAL REVIEW The attached professional services agreements are those provided by the City Attorney and are "approved as to form." CONCLUSION Use of contract plan check and inspection services continues to be a cost effective means of providing certain Building Safety and Fire Prevention services. The use of core City staff supplemented by contracts for certain services is common practice for cities throughout the State. Accordingly, staff recommends the City Council approve increasing contract amount by $103,584 in addition to the currently authorized contract amount of $107,938, as budgeted for FY 2017-2018 for contract counter permit technicians and contract building inspections services. ISSAM SHAHROURI, PE, CBO Building Official BARRY CURTIS, AICP Economic and Development Services Director DAN STEFANO Fire Chief KATHY RAFFERTY Interim Finance Director ATTACHMENTS: Exhibit A – Amended Scope of Services for Plan Check and Permit Processing Services. Professional Services Agreements for building/fire plan check and building counter permit technicians: 1.Interwest Consulting Group, Inc. 2.Scott Fazekas & Associates 3.Melad & Associates, Inc. 4.Permit Management Solutions 5.Bureau Veritas North America, Inc. 6.The Code Group dba VCA Code 7.HR Green California, Inc. 8.JAS Pacific 9. Additional Information 1 Interwest Consulting Group Inc. Amendment One Rev. 11-16 AMENDMENT NUMBER ONE TO PROFESSIONAL SERVICES AGREEMENT WITH INTERWEST CONSULTING GROUP INC. This Amendment Number One (“Amendment”) is made and entered into this 17th day of April, 2018 (“Effective Date”), by and between the CITY OF COSTA MESA, a municipal corporation (“City”), and INTERWEST CONSULTING GROUP INC., a Colorado corporation registered to do business in California (“Consultant”). WHEREAS, City and Consultant entered into an agreement on September 5, 2017 for Consultant to provide plan check and permit processing services on an as-needed basis (the “Agreement”); and WHEREAS, City and Consultant desire to amend the Scope of Services as set forth in Exhibit “A,” attached hereto and incorporated herein by this reference; and NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows: 1.The Scope of Work attached as Exhibit “A” to the Agreement shall be deleted in its entirety and replaced with Exhibit A of this Amendment. Consultant shall provide the services set forth in Exhibit A. 2.All terms not defined herein shall have the same meaning and use as set forth in the Agreement. 3.All other terms, conditions, and provisions of the Agreement not in conflict with this Amendment shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed by and through their respective authorized officers, as of the date first written above. CITY OF COSTA MESA ________________________________ Date: __________________________ City Manager CONSULTANT ________________________________ Date: __________________________ Signature ________________________________ Name and Title ATTACHMENT 1 2 Interwest Consulting Group Inc. Amendment One Rev. 11-16 ATTEST: ________________________________ City Clerk APPROVED AS TO FORM: ________________________________ Date: ________________________ City Attorney APPROVED AS TO INSURANCE: ________________________________ Date: ________________________ Risk Management APPROVED AS TO CONTENT: ________________________________ Date: ________________________ Project Manager DEPARTMENTAL APPROVAL ________________________________ Date: ________________________ Economic and Development Services Director ________________________________ Date: ________________________ Fire Chief APPROVED AS TO PURCHASING: ________________________________ Date: ________________________ Interim Finance Director 3 Interwest Consulting Group Inc. Amendment One Rev. 11-16 EXHIBIT A AMENDED SCOPE OF SERVICES 1 Scott Fazekas & Associates, Inc. Amendment One Rev. 11-16 AMENDMENT NUMBER ONE TO PROFESSIONAL SERVICES AGREEMENT WITH SCOTT FAZEKAS & ASSOCIATES, INC. This Amendment Number One (“Amendment”) is made and entered into this 17th day of April, 2018 (“Effective Date”), by and between the CITY OF COSTA MESA, a municipal corporation (“City”), and SCOTT FAZEKAS & ASSOCIATES, INC., a California corporation (“Consultant”). WHEREAS, City and Consultant entered into an agreement on September 5, 2017 for Consultant to provide plan check and permit processing services on an as-needed basis (the “Agreement”); and WHEREAS, City and Consultant desire to amend the Scope of Services as set forth in Exhibit “A,” attached hereto and incorporated herein by this reference; and NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows: 1.The Scope of Work attached as Exhibit “A” to the Agreement shall be deleted in its entirety and replaced with Exhibit A of this Amendment. Consultant shall provide the services set forth in Exhibit A. 2.All terms not defined herein shall have the same meaning and use as set forth in the Agreement. 3.All other terms, conditions, and provisions of the Agreement not in conflict with this Amendment shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed by and through their respective authorized officers, as of the date first written above. CITY OF COSTA MESA ________________________________ Date: __________________________ City Manager CONSULTANT ________________________________ Date: __________________________ Signature ________________________________ Name and Title ATTACHMENT 2 2 Scott Fazekas & Associates, Inc. Amendment One Rev. 11-16 ATTEST: ________________________________ City Clerk APPROVED AS TO FORM: ________________________________ Date: ________________________ City Attorney APPROVED AS TO INSURANCE: ________________________________ Date: ________________________ Risk Management APPROVED AS TO CONTENT: ________________________________ Date: ________________________ Project Manager DEPARTMENTAL APPROVAL ________________________________ Date: ________________________ Economic and Development Services Director ________________________________ Date: ________________________ Fire Chief APPROVED AS TO PURCHASING: ________________________________ Date: ________________________ Interim Finance Director 3 Scott Fazekas & Associates, Inc. Amendment One Rev. 11-16 EXHIBIT A AMENDED SCOPE OF SERVICES 1 Melad and Associates, Inc. Amendment One Rev. 11-16 AMENDMENT NUMBER ONE TO PROFESSIONAL SERVICES AGREEMENT WITH MELAD AND ASSOCIATES, INC. This Amendment Number One (“Amendment”) is made and entered into this 17th day of April, 2018 (“Effective Date”), by and between the CITY OF COSTA MESA, a municipal corporation (“City”), and MELAD AND ASSOCIATES, INC., a California corporation (“Consultant”). WHEREAS, City and Consultant entered into an agreement on September 5, 2017 for Consultant to provide plan check and permit processing services on an as-needed basis (the “Agreement”); and WHEREAS, City and Consultant desire to amend the Scope of Services as set forth in Exhibit “A,” attached hereto and incorporated herein by this reference; and NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows: 1.The Scope of Work attached as Exhibit “A” to the Agreement shall be deleted in its entirety and replaced with Exhibit A of this Amendment. Consultant shall provide the services set forth in Exhibit A. 2.All terms not defined herein shall have the same meaning and use as set forth in the Agreement. 3.All other terms, conditions, and provisions of the Agreement not in conflict with this Amendment shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed by and through their respective authorized officers, as of the date first written above. CITY OF COSTA MESA ________________________________ Date: __________________________ City Manager CONSULTANT ________________________________ Date: __________________________ Signature ________________________________ Name and Title ATTACHMENT 3 2 Melad and Associates, Inc. Amendment One Rev. 11-16 ATTEST: ________________________________ City Clerk APPROVED AS TO FORM: ________________________________ Date: ________________________ City Attorney APPROVED AS TO INSURANCE: ________________________________ Date: ________________________ Risk Management APPROVED AS TO CONTENT: ________________________________ Date: ________________________ Project Manager DEPARTMENTAL APPROVAL ________________________________ Date: ________________________ Economic and Development Services Director ________________________________ Date: ________________________ Fire Chief APPROVED AS TO PURCHASING: ________________________________ Date: ________________________ Interim Finance Director 3 Melad and Associates, Inc. Amendment One Rev. 11-16 EXHIBIT A AMENDED SCOPE OF SERVICES 1 Jeanelle Heaston DBA Permit Management Solutions Amendment One Rev. 11-16 AMENDMENT NUMBER ONE TO PROFESSIONAL SERVICES AGREEMENT WITH JEANELLE HEASTON DBA PERMIT MANAGEMENT SOLUTIONS This Amendment Number One (“Amendment”) is made and entered into this 17th day of April, 2018 (“Effective Date”), by and between the CITY OF COSTA MESA, a municipal corporation (“City”), and JEANELLE HEASTON, an individual DBA PERMIT MANAGEMENT SOLUTIONS (“Consultant”). WHEREAS, City and Consultant entered into an agreement on September 5, 2017 for Consultant to provide plan check and permit processing services on an as-needed basis (the “Agreement”); and WHEREAS, City and Consultant desire to amend the Scope of Services as set forth in Exhibit “A,” attached hereto and incorporated herein by this reference; and NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows: 1. The Scope of Work attached as Exhibit “A” to the Agreement shall be deleted in its entirety and replaced with Exhibit A of this Amendment. Consultant shall provide the services set forth in Exhibit A. 2. All terms not defined herein shall have the same meaning and use as set forth in the Agreement. 3. All other terms, conditions, and provisions of the Agreement not in conflict with this Amendment shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed by and through their respective authorized officers, as of the date first written above. CITY OF COSTA MESA ________________________________ Date: __________________________ City Manager CONSULTANT ________________________________ Date: __________________________ Signature ________________________________ Name and Title 2 Jeanelle Heaston DBA Permit Management Solutions Amendment One Rev. 11-16 ATTEST: ________________________________ City Clerk APPROVED AS TO FORM: ________________________________ Date: ________________________ City Attorney APPROVED AS TO INSURANCE: ________________________________ Date: ________________________ Risk Management APPROVED AS TO CONTENT: ________________________________ Date: ________________________ Project Manager DEPARTMENTAL APPROVAL ________________________________ Date: ________________________ Economic and Development Services Director ________________________________ Date: ________________________ Fire Chief APPROVED AS TO PURCHASING: ________________________________ Date: ________________________ Interim Finance Director 3 Jeanelle Heaston DBA Permit Management Solutions Amendment One Rev. 11-16 EXHIBIT A AMENDED SCOPE OF SERVICES 1 Bureau Veritas North America, Inc. Amendment One Rev. 11-16 AMENDMENT NUMBER ONE TO PROFESSIONAL SERVICES AGREEMENT WITH BUREAU VERITAS NORTH AMERICA, INC. This Amendment Number One (“Amendment”) is made and entered into this 17th day of April, 2018 (“Effective Date”), by and between the CITY OF COSTA MESA, a municipal corporation (“City”), and BUREAU VERITAS NORTH AMERICA, INC., a Delaware corporation registered to do business in California (“Consultant”). WHEREAS, City and Consultant entered into an agreement on September 5, 2017 for Consultant to provide plan check and permit processing services on an as-needed basis (the “Agreement”); and WHEREAS, City and Consultant desire to amend the Scope of Services as set forth in Exhibit “A,” attached hereto and incorporated herein by this reference; and NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows: 1.The Scope of Work attached as Exhibit “A” to the Agreement shall be deleted in its entirety and replaced with Exhibit A of this Amendment. Consultant shall provide the services set forth in Exhibit A. 2.All terms not defined herein shall have the same meaning and use as set forth in the Agreement. 3.All other terms, conditions, and provisions of the Agreement not in conflict with this Amendment shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed by and through their respective authorized officers, as of the date first written above. CITY OF COSTA MESA ________________________________ Date: __________________________ City Manager CONSULTANT ________________________________ Date: __________________________ Signature ________________________________ Name and Title ATTACHMENT 5 2 Bureau Veritas North America, Inc. Amendment One Rev. 11-16 ATTEST: ________________________________ City Clerk APPROVED AS TO FORM: ________________________________ Date: ________________________ City Attorney APPROVED AS TO INSURANCE: ________________________________ Date: ________________________ Risk Management APPROVED AS TO CONTENT: ________________________________ Date: ________________________ Project Manager DEPARTMENTAL APPROVAL ________________________________ Date: ________________________ Economic and Development Services Director ________________________________ Date: ________________________ Fire Chief APPROVED AS TO PURCHASING: ________________________________ Date: ________________________ Interim Finance Director 3 Bureau Veritas North America, Inc. Amendment One Rev. 11-16 EXHIBIT A AMENDED SCOPE OF SERVICES 1 The Code Group, Inc. DBA VCA Code Amendment One Rev. 11-16 AMENDMENT NUMBER ONE TO PROFESSIONAL SERVICES AGREEMENT WITH THE CODE GROUP, INC. DBA VCA CODE This Amendment Number One (“Amendment”) is made and entered into this 17th day of April, 2018 (“Effective Date”), by and between the CITY OF COSTA MESA, a municipal corporation (“City”), and THE CODE GROUP, INC., a California corporation DBA VCA CODE (“Consultant”). WHEREAS, City and Consultant entered into an agreement on September 5, 2017 for Consultant to provide plan check and permit processing services on an as-needed basis (the “Agreement”); and WHEREAS, City and Consultant desire to amend the Scope of Services as set forth in Exhibit “A,” attached hereto and incorporated herein by this reference; and NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows: 1.The Scope of Work attached as Exhibit “A” to the Agreement shall be deleted in its entirety and replaced with Exhibit A of this Amendment. Consultant shall provide the services set forth in Exhibit A. 2.All terms not defined herein shall have the same meaning and use as set forth in the Agreement. 3.All other terms, conditions, and provisions of the Agreement not in conflict with this Amendment shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed by and through their respective authorized officers, as of the date first written above. CITY OF COSTA MESA ________________________________ Date: __________________________ City Manager CONSULTANT ________________________________ Date: __________________________ Signature ________________________________ Name and Title ATTACHMENT 6 2 The Code Group, Inc. DBA VCA Code Amendment One Rev. 11-16 ATTEST: ________________________________ City Clerk APPROVED AS TO FORM: ________________________________ Date: ________________________ City Attorney APPROVED AS TO INSURANCE: ________________________________ Date: ________________________ Risk Management APPROVED AS TO CONTENT: ________________________________ Date: ________________________ Project Manager DEPARTMENTAL APPROVAL ________________________________ Date: ________________________ Economic and Development Services Director ________________________________ Date: ________________________ Fire Chief APPROVED AS TO PURCHASING: ________________________________ Date: ________________________ Interim Finance Director 3 The Code Group, Inc. DBA VCA Code Amendment One Rev. 11-16 EXHIBIT A AMENDED SCOPE OF SERVICES 1 HR Green California, Inc. Amendment One Rev. 11-16 AMENDMENT NUMBER ONE TO PROFESSIONAL SERVICES AGREEMENT WITH HR GREEN CALIFORNIA, INC. This Amendment Number One (“Amendment”) is made and entered into this 17th day of April, 2018 (“Effective Date”), by and between the CITY OF COSTA MESA, a municipal corporation (“City”), and HR GREEN CALIFORNIA, INC., a California corporation (“Consultant”). WHEREAS, City and Consultant entered into an agreement on September 5, 2017 for Consultant to provide plan check and permit processing services on an as-needed basis (the “Agreement”); and WHEREAS, City and Consultant desire to amend the Scope of Services as set forth in Exhibit “A,” attached hereto and incorporated herein by this reference; and NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows: 1.The Scope of Work attached as Exhibit “A” to the Agreement shall be deleted in its entirety and replaced with Exhibit A of this Amendment. Consultant shall provide the services set forth in Exhibit A. 2.All terms not defined herein shall have the same meaning and use as set forth in the Agreement. 3.All other terms, conditions, and provisions of the Agreement not in conflict with this Amendment shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed by and through their respective authorized officers, as of the date first written above. CITY OF COSTA MESA ________________________________ Date: __________________________ City Manager CONSULTANT ________________________________ Date: __________________________ Signature ________________________________ Name and Title ATTACHMENT 7 2 HR Green California, Inc. Amendment One Rev. 11-16 ATTEST: ________________________________ City Clerk APPROVED AS TO FORM: ________________________________ Date: ________________________ City Attorney APPROVED AS TO INSURANCE: ________________________________ Date: ________________________ Risk Management APPROVED AS TO CONTENT: ________________________________ Date: ________________________ Project Manager DEPARTMENTAL APPROVAL ________________________________ Date: ________________________ Economic and Development Services Director ________________________________ Date: ________________________ Fire Chief APPROVED AS TO PURCHASING: ________________________________ Date: ________________________ Interim Finance Director 3 HR Green California, Inc. Amendment One Rev. 11-16 EXHIBIT A AMENDED SCOPE OF SERVICES 1 Jason Addison Smith Consulting Services, Inc. DBA JAS Pacific Amendment One Rev. 11-16 AMENDMENT NUMBER ONE TO PROFESSIONAL SERVICES AGREEMENT WITH JASON ADDISON SMITH CONSULTING SERVICES, INC. DBA JAS PACIFIC This Amendment Number One (“Amendment”) is made and entered into this 17th day of April, 2018 (“Effective Date”), by and between the CITY OF COSTA MESA, a municipal corporation (“City”), and JASON ADDISON SMITH CONSULTING SERVICES, INC., a California corporation DBA JAS PACIFIC (“Consultant”). WHEREAS, City and Consultant entered into an agreement on September 5, 2017 for Consultant to provide plan check and permit processing services on an as-needed basis (the “Agreement”); and WHEREAS, City and Consultant desire to amend the Scope of Services as set forth in Exhibit “A,” attached hereto and incorporated herein by this reference; and NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows: 1.The Scope of Work attached as Exhibit “A” to the Agreement shall be deleted in its entirety and replaced with Exhibit A of this Amendment. Consultant shall provide the services set forth in Exhibit A. 2.All terms not defined herein shall have the same meaning and use as set forth in the Agreement. 3.All other terms, conditions, and provisions of the Agreement not in conflict with this Amendment shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed by and through their respective authorized officers, as of the date first written above. CITY OF COSTA MESA ________________________________ Date: __________________________ City Manager CONSULTANT ________________________________ Date: __________________________ Signature ________________________________ Name and Title ATTACHMENT 8 2 Jason Addison Smith Consulting Services, Inc. DBA JAS Pacific Amendment One Rev. 11-16 ATTEST: ________________________________ City Clerk APPROVED AS TO FORM: ________________________________ Date: ________________________ City Attorney APPROVED AS TO INSURANCE: ________________________________ Date: ________________________ Risk Management APPROVED AS TO CONTENT: ________________________________ Date: ________________________ Project Manager DEPARTMENTAL APPROVAL ________________________________ Date: ________________________ Economic and Development Services Director ________________________________ Date: ________________________ Fire Chief APPROVED AS TO PURCHASING: ________________________________ Date: ________________________ Interim Finance Director 3 Jason Addison Smith Consulting Services, Inc. DBA JAS Pacific Amendment One Rev. 11-16 EXHIBIT A AMENDED SCOPE OF SERVICES CC-9 ADDITIONAL INFORMATION