HomeMy WebLinkAboutCC-8 - 26-106 - PSA for Pavement Management Plan - 2/3/2026CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #:26-106 Meeting Date:2/3/2026
TITLE:
PROFESSIONAL SERVICES AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY’S
PAVEMENT MANAGEMENT PLAN UPDATE
DEPARTMENT:PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION
PRESENTED BY:RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION:SEUNG YANG, P.E., CITY ENGINEER (714) 754-5335
RECOMMENDATION:
Staff recommends the City Council:
1.Approve a Professional Services Agreement (PSA)to Bucknam Infrastructure Group,Inc.,
3548 Seagate Way,Suite 230,Oceanside,California,for a term of five (5)years with two (2)one-
year extensions for a not to exceed amount of $148,354 to provide annual updates to the City’s
Pavement Management Plan (PMP).
2.Authorize the City Manager and the City Clerk to execute the PSA and any future
amendments to the agreement.
BACKGROUND:
The City’s street network consists of approximately 231 centerline miles of paved streets and alleys,
and the network is divided into three segments:Master Plan of Arterial Highways (MPAH),Local
Streets, and Alleys that require systematic inspection, analysis and evaluation.
The Pavement Management Plan (PMP)is a tool that the City uses to organize and analyze
extensive amounts of pavement evaluation and inspection data to assess the condition of the City’s
street network, which is the largest and most complex asset that the City owns and maintains.
The PMP is based on management and pavement engineering algorithms that assist staff in
identifying cost-effective strategies for the network’s maintenance and rehabilitation.All cities in
Orange County are required to submit a biennial PMP update to the Orange County Transportation
Authority (OCTA),as outlined in the Countywide PMP Guidelines Manual.The next PMP update is
due to OCTA in June 2026.As part of the update,the City is required to survey the pavement
condition of each arterial street every two years and local streets every six years.
The renewed Measure M2 funding program requires that cities in Orange County maintain a uniform
approach for rating and evaluating streets using a standardized PMP.The City Council’s goal is to
maintain an average Pavement Condition Index (PCI)of 85.Costa Mesa has consistently maintained
a high PCI rating near 85,the second-highest among Orange County cities with a population over
100,000.The pavement condition of the arterial roads was last surveyed in 2024,and the residential
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File #:26-106 Meeting Date:2/3/2026
100,000.The pavement condition of the arterial roads was last surveyed in 2024,and the residential
streets were previously surveyed in 2021.The most recent final report for the updated Citywide
Pavement Management Program was last submitted to OCTA in June 2024.
In order to meet OCTA Measure M2 funding requirements,the City is required to re-survey the
arterial roads in 2026,2028,and 2030;and the local streets in 2027,and make final report submittals
to OCTA in 2026, 2028, and 2030.
ANALYSIS:
The required pavement evaluation services for the project are extensive and necessitate the
expertise and experience of a qualified consultant.In coordination with staff from various
departments in the City,a scope of work for professional services was developed,and a Request for
Proposals (RFP)No.26-07 (Attachment 1)was posted on PlanetBids on October 21,2025.A total of
six (6) proposals were received on November 12, 2025.
The scope of work under this contract requires the selected consultant to provide the following
primary services:
·Review all maintenance and rehabilitation activities previously conducted by the City,as
recommended in the most recent Pavement Management Plan.
·Collect and record extensive pavement distress data.
·Input pavement distress data into the City’s database and calculate the PCI for each segment
utilizing the latest version of OCTA’s approved pavement management software.
·Verify database information against City’s GIS database information to add, delete,
and/or correct segments, as needed.
·Forecast future PCI values for each segment and create budget scenarios for each network.
·Develop a 7-year maintenance and rehabilitation strategy.
·Prepare final PMP Reports per OCTA guidelines.
In order to ensure an objective selection process,an evaluation committee was assembled,and all
committee members evaluated proposals independently to assess qualifications and experience to
address the City’s needs.The proposals were evaluated based on project understanding,depth of
experience,technical expertise,qualified personnel,ability to meet the schedule,and associated
factors.
The proposals were screened for compliance with the City’s RFP process.Two (2)proposals did not
meet the minimum requirements and,therefore,were deemed non-responsive to the City’s RFP
process.The following remaining four (4)consultant proposals were deemed compliant and were
submitted to the evaluation committee:
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File #:26-106 Meeting Date:2/3/2026
·Bucknam Infrastructure Group, Inc. (Bucknam) -
Clearly identified the scope of work for various surveys and demonstrated strong
understanding of required processes and procedures with respect to PMP evaluations.
Showed strong communication regarding deliverables.Possesses over 25 years of extensive
experience with Orange,Los Angeles,San Diego,Riverside,and San Bernardino Counties in
PMP project management experience.Has performed well for the City of Costa Mesa in the
past.This firm was selected by the Orange County Transportation Authority (OCTA)in 2022 to
perform a 10-year Pavement Management Plan analysis on all of its Orange County local
agencies’ PMPs.
·Nichols Consulting Engineers, Chartered -
Firm exhibited good history of experience throughout 12 states in over 220 California cities
and counties.Relevant experience with 11 Southern California cities and OCTA.Key
personnel have also utilized various models to evaluate pavement improvement and
maintenance costs over time.Firm has also supported in the development of PMP guidelines
for OCTA and has OCTA-certified inspectors.
·Michael Baker International -
Firm has background in utilizing varied technological tools and advances,including GIS and
project management.Key personnel are fluent in technical abilities,including Light Detection
and Ranging (LIDAR)applications and pavement asset management services.The firm also
utilized various statistical models to evaluate pavement improvement and maintenance costs
over time.
·Quality Engineering Solutions, Inc. -
The consultant firm has 28 years of experience in pavement engineering and construction
inspection,mostly in Southern California.Exhibited private pavement management project
experience in master planned communities.Firm personnel have experience and skills to
evaluate pavement improvement needs,and to assess maintenance costs over time to
support long term planning.
Based on the cumulative review of proposals by the evaluation committee,it was determined that
Bucknam possessed the best qualifications and experience in administering the City’s PMP.The
evaluation committee found Bucknam to be well qualified to perform the requested services and has
performed these professional services for the City in the past with successful results.This is based
on the firm demonstrating the following:
·A thorough understanding of the project and its scope.
·Substantial experience and technical ability to perform the outlined scope of work.
·A proven track record of providing high-level expertise in the systematic inspection,analysis
and evaluation of the City’s streets in the past.
Regarding the other three (3)remaining consultant proposers,their proposals were also deemed
qualified by the evaluation committee.However,the level of expertise and scope of experience did
not measure as favorably to that of Bucknam.In addition,Bucknam,with its many years of
experience working with the City of Costa Mesa in preparing its PMP program,has intimate
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File #:26-106 Meeting Date:2/3/2026
knowledge of the City’s street network and OCTA’s requirements.
Therefore,staff recommends the approval of a PSA to Bucknam Infrastructure Group,Inc.
(Attachment 2)for a term of five (5)years with two (2)one-year extensions for a not to exceed
amount of $148,354.
ALTERNATIVES:
The City Council may elect to reject all proposals,re-advertise,and re-evaluate newly submitted
consultant proposals.Staff has determined that doing so will not result in any appreciable increase in
the quality of proposers and will only hinder staff’s ability to submit the required Pavement
Management Plan update to OCTA in a timely manner.Therefore,staff does not recommend this
action.
FISCAL REVIEW:
Funding for this agreement is available in the annual Citywide Street Improvements project in the
Gas Tax Fund (Fund 201) and Measure M2 Fairshare Fund (Fund 416).
LEGAL REVIEW:
The City Attorney’s Office has reviewed this staff report and prepared the Professional Services
Agreement (PSA) and approves them both as to form.
CITY COUNCIL GOALS AND PRIORITIES:
This project supports the following City Council goals:
·Strengthen the Public’s Safety and Improve the Quality of Life.
·Maintain and Enhance the City’s Facilities, Equipment and Technology.
CONCLUSION:
Staff recommends the City Council:
1.Approve a Professional Services Agreement (PSA)to Bucknam Infrastructure Group,Inc.,
3548 Seagate Way,Suite 230,Oceanside,California,for a term of five (5)years with two (2)one-
year extensions for a not to exceed amount of $148,354 to provide annual updates to the City’s
Pavement Management Plan (PMP).
2.Authorize the City Manager and the City Clerk to execute the PSA and any future
amendments to the agreement.
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