HomeMy WebLinkAboutNB-1 - 26-120 - 1. PSA Brackens Kitchen - 2/17/20261
Bracken’s Kitchen Inc.
Rev. 1-2025
CITY OF COSTA MESA
PROFESSIONAL SERVICES AGREEMENT
WITH BRACKEN’S KITCHEN INC.
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered
into this 19th day of April, 2026 (“Effective Date”), by and between the CITY OF COSTA MESA, a
municipal corporation (“City”), and BRACKEN’S KITCHEN INC., a California nonprofit corporation
(“Contractor”).
RECITALS
A.City proposes to utilize the services of Contractor as an independent contractor to
provide food and commercial kitchen management services at the City’s Homeless Shelter,
located at 3175 Airway Avenue, Costa Mesa, as more fully described herein; and
B.Contractor represents that it has that degree of specialized expertise contemplated
within California Government Code section 37103, and holds all necessary licenses to practice
and perform the services herein contemplated; and
C.City and Contractor desire to contract for the specific services described in Exhibit
“A” and desire to set forth their rights, duties and liabilities in connection with the services to be
performed; and
D.No official or employee of City has a financial interest, within the provisions of
sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions
contained herein, the parties hereby agree as follows:
1.0. SERVICES PROVIDED BY CONTRACTOR
1.1. Scope of Services. . Contractor shall provide the professional services described
in City’s Request for Proposals (RFP 26-06), attached hereto as Exhibit “A,” and Contractor’s
Proposal, attached hereto as Exhibit “B,” both incorporated herein.
1.2. Professional Practices. All professional services to be provided by Contractor
pursuant to this Agreement shall be provided by personnel experienced in their respective fields
and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by
professional Contractors in similar fields and circumstances in accordance with sound
professional practices. Contractor also warrants that it is familiar with all laws that may affect its
performance of this Agreement and shall advise City of any changes in any laws that may affect
Contractor’s performance of this Agreement.
1.3. Performance to Satisfaction of City. Contractor agrees to perform all the work to
the complete satisfaction of the City. Evaluations of the work will be done by the City Manager or
his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:
(a)Meet with Contractor to review the quality of the work and resolve the
matters of concern;
Attachment 1
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(b) Require Contractor to repeat the work at no additional fee until it is
satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.
1.4. Warranty. Contractor warrants that it shall perform the services required by this
Agreement in compliance with all applicable Federal and California employment laws, including,
but not limited to, those laws related to minimum hours and wages; occupational health and
safety; fair employment and employment practices; workers’ compensation insurance and safety
in employment; and all other Federal, State and local laws and ordinances applicable to the
services required under this Agreement. Contractor shall indemnify and hold harmless City from
and against all claims, demands, payments, suits, actions, proceedings, and judgments of every
nature and description including attorneys’ fees and costs, presented, brought, or recovered
against City for, or on account of any liability under any of the above-mentioned laws, which may
be incurred by reason of Contractor’s performance under this Agreement.
1.5. Non-Discrimination. In performing this Agreement, Contractor shall not engage in,
nor permit its agents to engage in, discrimination in employment of persons because of their race,
religious creed, color, national origin, ancestry, physical disability, mental disability, medical
condition, genetic information, marital status, sex, gender, gender identity, gender expression,
age, sexual orientation, or military or veteran status, except as permitted pursuant to section
12940 of the Government Code.
1.6. Non-Exclusive Agreement. Contractor acknowledges that City may enter into
agreements with other Contractors for services similar to the services that are subject to this
Agreement or may have its own employees perform services similar to those services
contemplated by this Agreement.
1.7. Delegation and Assignment. This is a personal service contract, and the duties
set forth herein shall not be delegated or assigned to any person or entity without the prior written
consent of City. Contractor may engage a subcontractor(s) as permitted by law and may employ
other personnel to perform services contemplated by this Agreement at Contractor’s sole cost
and expense.
1.8. Confidentiality. Employees of Contractor in the course of their duties may have
access to financial, accounting, statistical, and personnel data of private individuals and
employees of City. Contractor covenants that all data, documents, discussion, or other information
developed or received by Contractor or provided for performance of this Agreement are deemed
confidential and shall not be disclosed by Contractor without written authorization by City. City
shall grant such authorization if disclosure is required by law. All City data shall be returned to
City upon the termination of this Agreement. Contractor’s covenant under this Section shall
survive the termination of this Agreement.
2.0. COMPENSATION AND BILLING
2.1. Compensation. Contractor shall be paid in accordance with the fee schedule set
forth in Exhibit “C,” attached hereto and made a part of this Agreement. Contractor’s total annual
compensation shall not exceed Four Hundred Ninety-Two Thousand Seven Hundred Fifty Dollars
($492,750.00).
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2.2. Additional Services. Contractor shall not receive compensation for any services
provided outside the scope of services specified in the Contractor’s Proposal unless the City
Manager or designee, prior to Contractor performing the additional services, approves such
additional services in writing. It is specifically understood that oral requests and/or approvals of
such additional services or additional compensation shall be barred and are unenforceable.
2.3. Method of Billing. Contractor may submit invoices to the City for approval on a
progress basis, but no more often than two times a month. Said invoice shall be based on the
total of all Contractor’s services which have been completed to City’s sole satisfaction. City shall
pay Contractor’s invoice within forty-five (45) days from the date City receives said invoice. Each
invoice shall describe in detail, the services performed, the date of performance, and the
associated time for completion. Any additional services approved and performed pursuant to this
Agreement shall be designated as “Additional Services” and shall identify the number of the
authorized change order, where applicable, on all invoices.
2.4. Records and Audits. Records of Contractor’s services relating to this Agreement
shall be maintained in accordance with generally recognized accounting principles and shall be
made available to City or its Project Manager for inspection and/or audit at mutually convenient
times from the Effective Date until three (3) years after termination of this Agreement.
3.0. TIME OF PERFORMANCE
3.1. Commencement and Completion of Work. Unless otherwise agreed to in writing
by the parties, the professional services to be performed pursuant to this Agreement shall
commence within five (5) days from the Effective Date of this Agreement. City and Contractor
agree that Contractor shall fully staff the shelter kitchen with certified and trained personnel and
commence providing full meal service from the shelter kitchen by no later than April 19, 2026.
Failure to commence work in a timely manner and/or diligently pursue work to completion may be
grounds for termination of this Agreement.
3.2. Excusable Delays. Neither party shall be responsible for delays or lack of
performance resulting from acts beyond the reasonable control of the party or parties. Such acts
shall include, but not be limited to, acts of God, fire, strikes, pandemics (excluding COVID-19),
material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions
beyond the reasonable control of a party (each, a “Force Majeure Event”). If a party experiences
a Force Majeure Event, the party shall, within five (5) days of the occurrence of the Force Majeure
Event, give written notice to the other party stating the nature of the Force Majeure Event, its
anticipated duration and any action being taken to avoid or minimize its effect. Any suspension of
performance shall be of no greater scope and of no longer duration than is reasonably required
and the party experiencing the Force Majeure Event shall use best efforts without being obligated
to incur any material expenditure to remedy its inability to perform; provided, however, if the
suspension of performance continues for sixty (60) days after the date of the occurrence and such
failure to perform would constitute a material breach of this Agreement in the absence of such
Force Majeure Event, the parties shall meet and discuss in good faith any amendments to this
Agreement to permit the other party to exercise its rights under this Agreement. If the parties are
not able to agree on such amendments within thirty (30) days and if suspension of performance
continues, such other party may terminate this Agreement immediately by written notice to the
party experiencing the Force Majeure Event, in which case neither party shall have any liability to
the other except for those rights and liabilities that accrued prior to the date of termination.
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4.0. TERM AND TERMINATION
4.1. Term. This Agreement shall commence on the Effective Date and continue for a
period of sixty (60) months, ending on April 18, 2030, unless previously terminated as provided
herein or as otherwise agreed to in writing by the parties.
4.2. Notice of Termination. The City reserves and has the right and privilege of
canceling, suspending or abandoning the execution of all or any part of the work contemplated
by this Agreement, with or without cause, at any time, by providing written notice to Contractor.
The termination of this Agreement shall be deemed effective upon receipt of the notice of
termination. In the event of such termination, Contractor shall immediately stop rendering services
under this Agreement unless directed otherwise by the City.
4.3. Compensation. In the event of termination, City shall pay Contractor for reasonable
costs incurred and professional services satisfactorily performed up to and including the date of
City’s written notice of termination. Compensation for work in progress shall be prorated based
on the percentage of work completed as of the effective date of termination in accordance with
the fees set forth herein. In ascertaining the professional services actually rendered hereunder up
to the effective date of termination of this Agreement, consideration shall be given to both
completed work and work in progress, to complete and incomplete drawings, and to other
documents pertaining to the services contemplated herein whether delivered to the City or in the
possession of the Contractor.
4.4. Documents. In the event of termination of this Agreement, all documents prepared
by Contractor in its performance of this Agreement including, but not limited to, finished or
unfinished design, development and construction documents, data studies, drawings, maps and
reports, shall be delivered to the City within ten (10) days of delivery of termination notice to
Contractor, at no cost to City. Any use of uncompleted documents without specific written
authorization from Contractor shall be at City’s sole risk and without liability or legal expense to
Contractor.
5.0. INSURANCE
5.1. Minimum Scope and Limits of Insurance. Contractor shall obtain, maintain, and
keep in full force and effect during the life of this Agreement all of the following minimum scope
of insurance coverages with an insurance company admitted to do business in California, rated
“A,” Class X, or better in the most recent A.M. Best’s Rating Guide, and approved by City:
(a) Commercial general liability, including premises-operations,
products/completed operations, broad form property damage, blanket
contractual liability, independent contractors, personal injury or bodily injury
with a policy limit of not less than One Million Dollars ($1,000,000.00) per
occurrence, Two Million Dollars ($2,000,000.00) general aggregate.
(b) Business automobile liability for owned vehicles, hired, and non-owned
vehicles, with a policy limit of not less than One Million Dollars
($1,000,000.00) combined single limit per accident for bodily injury and
property damage.
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(c) Workers’ compensation insurance as required by the State of California.
Contractor agrees to waive, and to obtain endorsements from its workers’
compensation insurer waiving subrogation rights under its workers’
compensation insurance policy against the City, its officers, agents,
employees, and volunteers arising from work performed by Contractor for
the City and to require each of its subcontractors, if any, to do likewise
under their workers’ compensation insurance policies.
(d) Professional errors and omissions (“E&O”) liability insurance with policy
limits of not less than One Million Dollars ($1,000,000.00), combined single
limits, per occurrence and aggregate. Architects’ and engineers’ coverage
shall be endorsed to include contractual liability. If the policy is written as a
“claims made” policy, the retro date shall be prior to the start of the contract
work. Contractor shall obtain and maintain, said E&O liability insurance
during the life of this Agreement and for three years after completion of the
work hereunder.
5.2. Endorsements. The commercial general liability insurance policy and business
automobile liability policy shall contain or be endorsed to contain the following provisions:
(a) Additional insureds: “The City of Costa Mesa and its elected and appointed
boards, officers, officials, agents, employees, and volunteers are additional
insureds with respect to: liability arising out of activities performed by or on
behalf of the Contractor pursuant to its contract with the City; products and
completed operations of the Contractor; premises owned, occupied or used
by the Contractor; automobiles owned, leased, hired, or borrowed by the
Contractor.”
(b) Notice: “Said policy shall not terminate, be suspended, or voided, nor shall
it be cancelled, nor the coverage or limits reduced, until thirty (30) days
after written notice is given to City.”
(c) Other insurance: “The Contractor’s insurance coverage shall be primary
insurance as respects the City of Costa Mesa, its officers, officials, agents,
employees, and volunteers. Any other insurance maintained by the City of
Costa Mesa shall be excess and not contributing with the insurance
provided by this policy.”
(d) Any failure to comply with the reporting provisions of the policies shall not
affect coverage provided to the City of Costa Mesa, its officers, officials,
agents, employees, and volunteers.
(e) The Contractor’s insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of
the insurer’s liability.
5.3. Deductible or Self-Insured Retention. If any of such policies provide for a
deductible or self-insured retention to provide such coverage, the amount of such deductible or
self-insured retention shall be approved in advance by City. No policy of insurance issued as to
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which the City is an additional insured shall contain a provision which requires that no insured
except the named insured can satisfy any such deductible or self-insured retention.
5.4. Certificates of Insurance. Contractor shall provide to City certificates of insurance
showing the insurance coverages and required endorsements described above, in a form and
content approved by City, prior to performing any services under this Agreement.
5.5. Non-Limiting. Nothing in this Section shall be construed as limiting in any way, the
indemnification provision contained in this Agreement, or the extent to which Contractor may be
held responsible for payments of damages to persons or property.
6.0. GENERAL PROVISIONS
6.1. Entire Agreement. This Agreement constitutes the entire agreement between the
parties with respect to any matter referenced herein and supersedes any and all other prior
writings and oral negotiations. This Agreement may be modified only in writing and signed by the
parties in interest at the time of such modification. The terms of this Agreement shall prevail over
any inconsistent provision in any other contract document appurtenant hereto, including exhibits
to this Agreement.
6.2. Representatives. The City Manager or his or her designee shall be the
representative of City for purposes of this Agreement and may issue all consents, approvals,
directives and agreements on behalf of the City, called for by this Agreement, except as otherwise
expressly provided in this Agreement.
Contractor shall designate a representative for purposes of this Agreement who
shall be authorized to issue all consents, approvals, directives and agreements on behalf of
Contractor called for by this Agreement, except as otherwise expressly provided in this
Agreement.
6.3. Project Managers. City shall designate a Project Manager to work directly with
Contractor in the performance of this Agreement.
Contractor shall designate a Project Manager who shall represent it and be its
agent in all consultations with City during the term of this Agreement. Contractor or its Project
Manager shall attend and assist in all coordination meetings called by City.
6.4. Notices. Any notices, documents, correspondence or other communications
concerning this Agreement or the work hereunder may be provided by personal delivery or mail
and shall be addressed as set forth below. Such communication shall be deemed served or
delivered: (a) at the time of delivery if such communication is sent by personal delivery, and (b)
48 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such
communication is sent through regular United States mail.
IF TO CONTRACTOR: IF TO CITY:
Bracken’s Kitchen
13941 Nautilus Drive
Garden Grove, CA 92843
City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Tel: (714) 554-1923 Tel: (714) 754-5098
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Attn: Bill Bracken Attn: Lauren Matthews
Courtesy copy to:
City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Attn: Finance Dept. | Purchasing
6.5. Drug-Free Workplace Policy. Contractor shall provide a drug-free workplace by
complying with all provisions set forth in City’s Council Policy 100-5, attached hereto as Exhibit
“D” and incorporated herein. Contractor’s failure to conform to the requirements set forth in
Council Policy 100-5 shall constitute a material breach of this Agreement and shall be cause for
immediate termination of this Agreement by City.
6.6. Attorneys’ Fees. If litigation is brought by any party in connection with this
Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and
expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of
any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or
provisions hereof.
6.7. Governing Law. This Agreement shall be governed by and construed under the
laws of the State of California without giving effect to that body of laws pertaining to conflict of
laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto
agree that the sole and exclusive venue shall be a court of competent jurisdiction located in
Orange County, California.
6.8. Assignment. Contractor shall not voluntarily or by operation of law assign, transfer,
sublet or encumber all or any part of Contractor’s interest in this Agreement without City’s prior
written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and
shall constitute a breach of this Agreement and cause for termination of this Agreement.
Regardless of City’s consent, no subletting or assignment shall release Contractor of Contractor’s
obligation to perform all other obligations to be performed by Contractor hereunder for the term
of this Agreement.
6.9. Indemnification and Hold Harmless. Contractor agrees to defend, indemnify,
hold free and harmless the City, its elected officials, officers, agents and employees, at
Contractor’s sole expense, from and against any and all claims, actions, suits or other legal
proceedings brought against the City, its elected officials, officers, agents and employees arising
out of the performance of the Contractor, its employees, and/or authorized subcontractors, of the
work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall
apply without any advance showing of negligence or wrongdoing by the Contractor, its
employees, and/or authorized subcontractors, but shall be required whenever any claim, action,
complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the
Contractor, its employees, and/or authorized subcontractors, and/or whenever any claim, action,
complaint or suit asserts liability against the City, its elected officials, officers, agents and
employees based upon the work performed by the Contractor, its employees, and/or authorized
subcontractors under this Agreement, whether or not the Contractor, its employees, and/or
authorized subcontractors are specifically named or otherwise asserted to be liable.
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Notwithstanding the foregoing, the Contractor shall not be liable for the defense or indemnification
of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful
misconduct of the City. This provision shall supersede and replace all other indemnity provisions
contained either in the City’s specifications or Contractor’s Proposal, which shall be of no force
and effect.
6.10. Independent Contractor. Contractor is and shall be acting at all times as an
independent contractor and not as an employee of City. Contractor shall have no power to incur
any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent.
Neither City nor any of its agents shall have control over the conduct of Contractor or any of
Contractor’s employees, except as set forth in this Agreement. Contractor shall not, at any time,
or in any manner, represent that it or any of its agents or employees are in any manner agents or
employees of City. Contractor shall secure, at its sole expense, and be responsible for any and
all payment of Income Tax, Social Security, State Disability Insurance Compensation,
Unemployment Compensation, and other payroll deductions for Contractor and its officers,
agents, and employees, and all business licenses, if any are required, in connection with the
services to be performed hereunder. Contractor shall indemnify and hold City harmless from any
and all taxes, assessments, penalties, and interest asserted against City by reason of the
independent contractor relationship created by this Agreement. Contractor further agrees to
indemnify and hold City harmless from any failure of Contractor to comply with the applicable
worker’s compensation laws. City shall have the right to offset against the amount of any fees due
to Contractor under this Agreement any amount due to City from Contractor as a result of
Contractor’s failure to promptly pay to City any reimbursement or indemnification arising under
this paragraph.
6.11 Conflicts with Independent Contractor. Contractor’s duties and services under this
Agreement shall not include preparing or assisting the public entity with any portion of the public
entity’s preparation of a request for proposals, request for qualifications, or any other solicitation
regarding a subsequent or additional contract with the public entity. The public entity entering into
this Agreement shall at all times retain responsibility for public contracting, including with respect
to any subsequent phase of this project. Contractor’s participation in the planning, discussions,
or drawing of project plans or specifications shall be limited to conceptual, preliminary, or initial
plans or specifications. Contractor shall cooperate with the public entity to ensure that all bidders
for a subsequent contract on any subsequent phase of this project have access to the same
information, including all conceptual, preliminary, or initial plans or specifications prepared by
contractor pursuant to this Agreement.
6.12. PERS Eligibility Indemnification. In the event that Contractor or any employee,
agent, or subcontractor of Contractor providing services under this Agreement claims or is
determined by a court of competent jurisdiction or the California Public Employees Retirement
System (PERS) to be eligible for enrollment in PERS as an employee of the City, Contractor shall
indemnify, defend, and hold harmless City for the payment of any employee and/or employer
contributions for PERS benefits on behalf of Contractor or its employees, agents, or
subcontractors, as well as for the payment of any penalties and interest on such contributions,
which would otherwise be the responsibility of City.
Notwithstanding any other agency, state or federal policy, rule, regulation, law or
ordinance to the contrary, Contractor and any of its employees, agents, and subcontractors
providing service under this Agreement shall not qualify for or become entitled to, and hereby
agree to waive any claims to, any compensation, benefit, or any incident of employment by City,
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including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to
any contribution to be paid by City for employer contribution and/or employee contributions for
PERS benefits.
6.13. Cooperation. In the event any claim or action is brought against City relating to
Contractor’s performance or services rendered under this Agreement, Contractor shall render any
reasonable assistance and cooperation which City might require.
6.14. Ownership of Documents. All findings, reports, documents, information and data
including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by
Contractor or any of its subcontractors in the course of performance of this Agreement, shall be
and remain the sole property of City. Contractor agrees that any such documents or information
shall not be made available to any individual or organization without the prior consent of City. Any
use of such documents for other projects not contemplated by this Agreement, and any use of
incomplete documents, shall be at the sole risk of City and without liability or legal exposure to
Contractor. City shall indemnify and hold harmless Contractor from all claims, damages, losses,
and expenses, including attorneys’ fees, arising out of or resulting from City’s use of such
documents for other projects not contemplated by this Agreement or use of incomplete documents
furnished by Contractor. Contractor shall deliver to City any findings, reports, documents,
information, data, in any form, including but not limited to, computer tapes, discs, files audio tapes
or any other Project related items as requested by City or its authorized representative, at no
additional cost to the City.
6.15. Public Records Act Disclosure. Contractor has been advised and is aware that
this Agreement and all reports, documents, information and data, including, but not limited to,
computer tapes, discs or files furnished or prepared by Contractor, or any of its subcontractors,
pursuant to this Agreement and provided to City may be subject to public disclosure as required
by the California Public Records Act (California Government Code section 7920.000 et seq.).
Exceptions to public disclosure may be those documents or information that qualify as trade
secrets, as that term is defined in the California Government Code section 7924.510, and of which
Contractor informs City of such trade secret. The City will endeavor to maintain as confidential all
information obtained by it that is designated as a trade secret. The City shall not, in any way, be
liable or responsible for the disclosure of any trade secret including, without limitation, those
records so marked if disclosure is deemed to be required by law or by order of the Court.
6.16. Conflict of Interest. Contractor and its officers, employees, associates and
subcontractors, if any, will comply with all conflict-of-interest statutes of the State of California
applicable to Contractor's services under this agreement, including, but not limited to, the Political
Reform Act (Government Code sections 81000, et seq.) and Government Code section 1090.
During the term of this Agreement, Contractor and its officers, employees, associates and
Subcontractors shall not, without the prior written approval of the City Representative, perform
work for another person or entity for whom Contractor is not currently performing work that would
require Contractor or one of its officers, employees, associates or Subcontractors to abstain from
a decision under this Agreement pursuant to a conflict of interest statute.
6.17. Responsibility for Errors. Contractor shall be responsible for its work and results
under this Agreement. Contractor, when requested, shall furnish clarification and/or explanation
as may be required by the City’s representative, regarding any services rendered under this
Agreement at no additional cost to City. In the event that an error or omission attributable to
Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design drawings,
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estimates and other Contractor professional services necessary to rectify and correct the matter
to the sole satisfaction of City and to participate in any meeting required with regard to the
correction.
6.18. Prohibited Employment. Contractor will not employ any regular employee of City
while this Agreement is in effect.
6.19. Order of Precedence. In the event of an inconsistency in this Agreement and any
of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent
this Agreement incorporates by reference any provision of any document, such provision shall be
deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and
conditions of this Agreement and those of any such provision or provisions so incorporated by
reference, this Agreement shall govern over the document referenced.
6.20. Costs. Each party shall bear its own costs and fees incurred in the preparation
and negotiation of this Agreement and in the performance of its obligations hereunder except as
expressly provided herein.
6.21. Binding Effect. This Agreement binds and benefits the parties and their respective
permitted successors and assigns.
6.22. No Third Party Beneficiary Rights. This Agreement is entered into for the sole
benefit of City and Contractor and no other parties are intended to be direct or incidental
beneficiaries of this Agreement and no third party shall have any right in, under or to this
Agreement.
6.23. Headings. Paragraphs and subparagraph headings contained in this Agreement
are included solely for convenience and are not intended to modify, explain or to be a full or
accurate description of the content thereof and shall not in any way affect the meaning or
interpretation of this Agreement.
6.24. Construction. The parties have participated jointly in the negotiation and drafting
of this Agreement and have had an adequate opportunity to review each and every provision of
the Agreement and submit the same to counsel or other Contractors for review and comment. In
the event an ambiguity or question of intent or interpretation arises with respect to this Agreement,
this Agreement shall be construed as if drafted jointly by the parties and in accordance with its
fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party
by virtue of the authorship of any of the provisions of this Agreement.
6.25. Amendments. Only a writing executed by the parties hereto or their respective
successors and assigns may amend this Agreement.
6.26. Waiver. The delay or failure of either party at any time to require performance or
compliance by the other of any of its obligations or agreements shall in no way be deemed a
waiver of those rights to require such performance or compliance. No waiver of any provision of
this Agreement shall be effective unless in writing and signed by a duly authorized representative
of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy
in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in
respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.
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6.27. Severability. If any provision of this Agreement is determined by a court of
competent jurisdiction to be unenforceable in any circumstance, such determination shall not
affect the validity or enforceability of the remaining terms and provisions hereof or of the offending
provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement,
based upon the substantial benefit of the bargain for any party, is materially impaired, which
determination made by the presiding court or arbitrator of competent jurisdiction shall be binding,
then both parties agree to substitute such provision(s) through good faith negotiations.
6.28. Counterparts. This Agreement may be executed in one or more counterparts,
each of which shall be deemed an original. All counterparts shall be construed together and shall
constitute one agreement.
6.29. Corporate Authority. The persons executing this Agreement on behalf of the
parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said
parties and that by doing so the parties hereto are formally bound to the provisions of this
Agreement.
[Signatures appear on following page.]
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by and through their respective authorized officers, as of the date first above written.
CONTRACTOR
__________________________________ Date: __________________________
Signature
__________________________________
[Name and Title]
CITY OF COSTA MESA
__________________________________ Date: __________________________
Cecilia Gallardo-Daly
City Manager
ATTEST:
__________________________________
Brenda Green
City Clerk
APPROVED AS TO FORM:
__________________________________ Date: __________________________
Kimberly Hall Barlow
City Attorney
APPROVED AS TO INSURANCE:
__________________________________ Date: __________________________
Ruth Wang
Risk Management
13
Bracken’s Kitchen Inc.
Rev. 1-2025
APPROVED AS TO CONTENT:
__________________________________ Date: __________________________
Lauren Matthews
Project Manager
DEPARTMENTAL APPROVAL:
__________________________________ Date: __________________________
Cecilia Gallardo-Daly
City Manager
APPROVED AS TO PURCHASING:
__________________________________ Date: __________________________
Carol Molina
Finance Director
EXHIBIT A
REQUEST FOR PROPOSALS (26-06)
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relevant to this RFP other than through or approved by City’s Purchasing Department is
unauthorized and will be considered invalid.
If clarification or interpretation of this solicitation is considered necessary by City, a written
addendum shall be issued and the information will be posted on PlanetBids. Any interpretation
of, or correction to, this solicitation will be made only by addendum issued by the City’s
Purchasing Department. It is the responsibility of each Proposer to periodically check
PlanetBids website to ensure that it has received and reviewed any and all addenda to this
solicitation. The City will not be responsible for any other explanations, corrections to, or
interpretations of the documents, including any oral information.
2. Schedule of Events: This Request For Proposal shall be governed by the following schedule:
3. Release of RFP October 3, 2025 at 5:00pm
4. Deadline for Written Questions October 23, 2025 at 10:00am.
5. Responses to Questions Posted October 30, 2025 at 5:00pm
6. Proposals are Due November 14, 2025 at 10:00am
7. Interviews (if held) December 8-10, 2025
8. Approval of Contract December 2025 – Feb 2026
**All dates are subject to change at the discretion of the City.
.
3. Proposer’s Minimum Requirements: Interested and qualified Proposers that can demonstrate
their ability to successfully provide the required services outlined in Appendix A– Scope of Work,
of this RFP are invited to submit a proposal, provided they meet the following requirements. All
requirements must be met at the time of the proposal due date. If these requirements are not
met, the proposal may not receive further consideration, as determined in the sole
discretion of the City.
1. Proposers must have at least three years’ experience in providing food services in an institutional,
nonprofit, shelter, healthcare, or other large-scale setting.
2. Proposers must have all applicable certificates and licenses pertaining to food handling and serving,
including all state and county health department regulations and maintain valid health permits.
3. Must demonstrate adherence to nutrition standards (e.g., meeting basic dietary requirements, ability to
accommodate vegetarian, low-sugar, or allergy-sensitive meals as needed).
4. Ability to provide consistent daily meal service (breakfast, lunch, dinner as applicable) 365 days a year,
including holidays.
5. At least three references from contracts of similar size and scope within the last five years.
Experience working with vulnerable populations (e.g., homeless, seniors, healthcare patients).
II. GENERAL INSTRUCTIONS AND PROVISIONS
1. Proposal Format Guidelines: Interested entities or contractors are to provide the City of Costa
Mesa with a thorough Proposal using the following guidelines: Proposal should be typed and
should contain no more than 20 typed pages using a 12-point font size, including transmittal
letter and resumes of key people, but excluding Index/Table of Contents, tables, charts, graphic
exhibits and pricing forms. Each Proposal will adhere to the following order and content of
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sections. Proposal should be straightforward, concise and provide “layman” explanations of
technical terms that are used. Emphasis should be concentrated on conforming to the RFP
instructions, responding to the RFP requirements, and on providing a complete and clear
description of the offer. Proposals which appear unrealistic in terms of technical commitments,
lack of technical competence or are indicative of failure to comprehend the complexity and risk
of this contract may be rejected. The following Proposal sections are to be included in the
Proposer’s response:
• Cover Letter: A cover letter, not to exceed three pages in length, should summarize key
elements of the Proposal. An individual authorized to bind the Contractor must sign the
letter. Indicate the address and telephone number of the contractor’s office located nearest
to Costa Mesa, California, and the office from which the project will be managed. Include
proposed working relationship among the offering agency and subcontractors, if applicable.
• Background and Project Summary Section: The Background and Project Summary
Section should describe your understanding of the City, the work to be done, and the
objectives to be accomplished. Refer to Scope of Work, Appendix A of this RFP.
• Method of Approach: Provide a detailed description of the approach and methodology
that will be used to fulfill each requirement listed in the Scope of Work of this RFP. The
section should include:
1. An implementation plan that describes in detail (i) the methods, including controls
by which your firm manages projects of the type sought by this RFP; (ii)
methodology for soliciting and documenting views of internal and external
stakeholders; (iii) and any other project management or implementation strategies
or techniques that the respondent intends to employ in carrying out the work.
2. Detailed description of efforts your firm will undertake to achieve client satisfaction
and to satisfy the requirements of the "Scope of Work" section.
3. Detailed project schedule, identifying all tasks and deliverables to be performed,
durations for each task, and overall time of completion.
4. Detailed description of specific tasks you will require from City staff. Explain what
the respective roles of City staff and your staff would be to complete the tasks
specified in the Scope of Work.
5. Proposers are encouraged to provide additional innovative and/or creative
approaches for providing the service that will maximize efficient, safe, and cost-
effective operations or increased performance capabilities.
• Qualifications & Experience of the Firm: Describe the qualifications and experience of
the organization or entity performing services/projects within the past eight years that are
similar in size and scope to demonstrate competence to perform these services. Information
shall include:
1. If the owner is a corporation please provide: Name of corporation, corporate office
street address, city, state, and zip code, state where incorporated, date of
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incorporation, first and last name of officers, local office address, city, state & zip, and
the date local office opened its doors for business.
2. If the owner is a partnership or joint venture, please provide: Name of partnership or
joint venture, principal office street address, city, state, and zip code, state of
organization, date of organization, first and last name of general partner(s), local office
address, city, state, and zip code, and date local office opened its doors for.
3. List all businesses owned or controlled by yourself (applicant) or business manager
doing similar business in California under another business name. List business name
and address and specify who owns or controls the business (e.g., self, business
manager, etc.).
4. List all businesses for which you or your business manager is or was an officer,
director, or partner doing similar business in California under another business name.
List business name and address, title, date(s) in position; specify who was in position
(e.g., self, business manager, etc.).
5. How many years have you been in business under your present business name?
6. Provide a list of current and previous contracts similar to the requirements for Costa
Mesa, including all public agencies served (if any). For each, provide a brief
description of the scope of work performed, the length of time you have been providing
services, and the name, title, and telephone number of the person who may be
contacted regarding your organization’s service record. Provide a sample of each
background investigation for each contract.
7. Submit a description of the organization’s qualifications, experience and abilities that
make it uniquely capable to provide the services specified in the Scope of Work.
8. The City of Costa Mesa is interested in knowing how Proposers support the
communities that they serve. Please provide information on your organization’s
participation in local community, charitable and civic organizations and events,
including membership in the Costa Mesa Chamber of Commerce, charitable
contributions made by your organization, etc.
Any public entity which submits a Proposal should describe in detail how it currently performs
services like those identified in the Scope of Work within its or other jurisdictions, including
photographs, written policies and/or video of services provided. If you have performed these
services under contract for another public entity, please provide references for those entities
as set forth above for private Proposers.
• Financial Capacity: The City is concerned about bidders’ financial capability to perform,
therefore, may ask you to provide sufficient data to allow an evaluation of firm’s financial
capabilities.
• Key Personnel: It is essential that the Proposer provide adequate experienced personnel,
capable of and devoted to the successful accomplishment of work to be performed under
this contract. The Proposer must agree to assign specific individuals to the key positions.
Page 6 of 36
o Identify the members of the staff who would be assigned to act for Proposer’s firm
in key management and field positions providing the services described in the
Proposal, and the functions to be performed by each.
o Include resumes or curriculum vitae of each such staff member, including name,
position, telephone number, email address, education, and years and type of
experience. Describe for each such person, the relevant transactions on which
they have worked.
• Cost Proposal: Provide a fee schedule/pricing information for the project. Proposals shall be
valid for a minimum of 180 days following submission. Cost proposal should be presented
as per bed, with the understanding that if the shelter capacity is permanently reduced, the
contract will be reduced accordingly.
• Disclosure: Please disclose any and all past or current business and personal relationships
with any current Costa Mesa elected official, appointed official, City employee, or family
member of any current Costa Mesa elected official, appointed official, or City employee. Any
past or current business relationship may or may not disqualify the firm from
consideration.
• Sample Professional Service Agreement: The firm selected by the City will be required
to execute a Professional Services Agreement with the City. A sample of the Agreement is
enclosed as Appendix B, but may be modified to suit the specific services and needs of the
City. If a Proposer has any exceptions or conditions to the Agreement, these must be
submitted for consideration with the Proposal. Otherwise, the Proposer will be
deemed to have accepted the form of Agreement. See No. 12 of this RFP below.
• Checklist of Forms to Accompany Proposal: The following is a list of the forms,
Appendix C included in this RFP, which must be completed in full and included with
Proposals:
1. Vendor Application Form
2. Company Profile & References
3. Ex Parte Communications Certificate
4. Disclosure of Government Positions
5. Disqualifications Questionnaire
6. Bidder/Applicant/Contractor Campaign Contribution
7. Cost Proposal
2. Process for Submitting Proposals:
• Content of Proposal: The Proposal must be submitted using the format as indicated in the
Proposal format guidelines.
• Preparation of Proposal: Each Proposal shall be prepared simply and economically,
avoiding the use of elaborate promotional material beyond those sufficient to provide a
complete, accurate and reliable presentation.
Page 7 of 36
• Cost for Preparing Proposal: The cost for developing the Proposal is the sole
responsibility of the Proposer. All Proposals submitted become the property of the City. Fee
proposal shall be submitted in a separate file containing the following:
Cover letter stating the total lump sum fee.
A spreadsheet with a detailed fee schedule of the proposed costs. Each fee schedule
shall depict individual project tasks, number of hours assigned for specific personnel
and their basic hourly rates, mark up on supplies, if any, etc..
• Forms to Accompany Proposal: Appendix C forms shall be attached at the end of the
Proposal with the exception of the Cost Proposal which shall be submitted in a separate file.
• Number of Proposals: Submit one (1) PDF file format copy of your proposal in sufficient
detail for thorough evaluation and comparative analysis
• Submission of Proposals: Complete written Proposals must be submitted
electronically in PDF file format via the planetbids.com website not later than 10:00
a.m. (P.S.T) on November 14, 2025. Proposals will not be accepted after this deadline.
Bids received after the scheduled closing time will not be accepted. It shall be the
sole responsibility of the Bidder to see that the bid is received by the deadline. Faxed
or e-mailed Proposals will not be accepted. NO EXCEPTIONS.
• Inquiries: Questions about this RFP must be posted in the Q & A tab on Planetbids no later
than October 23, 2025 at 10:00 A.M. The City reserves the right not to answer all questions.
The City reserves the right to amend or supplement this RFP prior to the Proposal due date.
All addenda, responses to questions received, and additional information will be posted to
the Costa Mesa Procurement Registry, Costa Mesa-Official City Web Site, Business-Bids &
RFP's. Proposers should check this web page daily for new information.
From the date that this RFP is issued until a firm or entity is selected and the selection is
announced, firms or public entities are not allowed to communicate outside the process set
forth in this RFP with any City employee other than the contracting officer listed herein
regarding this RFP. The City reserves the right to reject any Proposal for violation of this
provision. No questions other than posted on Planetbids will be accepted, and no response
other than written will be binding upon the City.
• Conditions for Proposal Acceptance: This RFP does not commit the City to award a
contract or to pay any costs incurred for any services. The City, at its sole discretion,
reserves the right to accept or reject any or all Proposals received as a result of this RFP,
to negotiate with any qualified source(s), or to cancel this RFP in part or in its entirety. The
City may waive any irregularity in any Proposal. All Proposals will become the property of
the City of Costa Mesa, California. If any proprietary information is contained in the Proposal,
it should be clearly identified.
• Insurance & W-9 Requirements: Upon recommendation of contract award, Contractor will
be required to submit the following documents with ten (10) days of City notification, unless
otherwise specified in the solicitation:
Page 8 of 36
Insurance - City requires that licensees, lessees, and Contractors have an
approved Certificate of Insurance (not a declaration or policy) or proof of legal
self-insurance on file with the City for the issuance of a permit or contract. Within
ten (10) consecutive calendar days of award of contract, successful Bidder
must furnish the City with the Certificates of Insurance proving coverage as
specified in the sample contract.
W-9 – Current signed form W-9 (Taxpayer Identification Number & Certification)
which includes Contractor’s legal business name(s).
3. Evaluation Criteria: The City’s evaluation and selection process will be conducted in
accordance with Title II, Chapter V, Article 2 of the City's Municipal Code (Code). In accordance
with the Code, the most qualified responsive and responsible proposer shall be determined
based on evaluation of qualitative factors in addition to cost. At all times during the evaluation
process, the following criteria will be used. Sub-criteria are not necessarily listed in order of
importance. Additional sub-criteria that logically fit within a particular evaluation criteria may also
be considered even if not specified below.
1. Qualifications of Experience of Key Personnel ------- 25%
2. Qualifications of the Firm ----25%
3. Method of Approach ----25%
4. Cost Proposal ---- 25%
4. Evaluation of Proposals and Selection Process: In accordance with its Municipal Code,
the City will adhere to the following procedures in evaluating Proposals. An Evaluation
Committee, which may include members of the City's staff and possibly one or more outside
experts, will screen and review all Proposals according to the weighted criteria set forth above.
While price is one basic factor for award, it is not the sole consideration.
A. Responsiveness Screening: Proposals will first be screened to ensure
responsiveness to the RFP. The City may reject as non-responsive any Proposal that
does not include the documents required to be submitted by this RFP. At any time
during the evaluation process, the City reserves the right to request clarifications or
additional information from any or all Proposers regarding their Proposals.
B. Initial Proposal Review: The Committee will initially review and score all responsive
written Proposals based upon the Evaluation Criteria set forth above. The Committee
may also contact Proposer's references. Proposals that receive the highest
evaluation scores may be invited to the next stage of the evaluation process. The City
may reject any Proposal in which a Proposer’s approach, qualifications, or price is not
considered acceptable by the City. An unacceptable Proposal is one that would have
to be substantially rewritten to make it acceptable. The City may conclude the
evaluation process at this point and recommend award to the most qualified or lowest
responsible bidder. Alternatively, the City may elect to negotiate directly with one or
more Proposers to obtain the best result for the City prior to making a recommendation
or selection.
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C. Interviews, Reference Checks, Revised Proposals, Discussions: Following the
initial screening and review of Proposals, the Proposers included in this stage of the
evaluation process will be invited to participate in an oral interview. Interviews are
tentatively scheduled for the week of December 8-10, 2025 and will be conducted at
City of Costa Mesa City Hall, 77 Fair Drive, Costa Mesa, CA 92626. This date is
subject to change. The individual(s) from Proposer's organization that will be directly
responsible for carrying out the contract, if awarded, should be present at the oral
interview. The oral interview may, but is not required to, use a written question/answer
format for the purpose of clarifying the intent of any portions of the Proposal.
In addition to conducting an oral interview, the City may during this stage of the
evaluation process also contact and evaluate the Proposer’s references, contact any
Proposer to clarify any response or request revised or additional information, contact
any current users of a Proposer’s services, solicit information from any available
source concerning any aspect of a Proposal, and seek and review any other
information deemed pertinent to the evaluation process.
Following conclusion of this stage of the evaluation process, the Committee will again
rank all Proposers according to the evaluation criteria set forth above. The Committee
may conclude the evaluation process at this point, and make a recommendation for
award, or it may request Best and Final Offers from Proposers. The City may accept
the Proposal or negotiate the terms and conditions of the agreement with the highest
ranked organization. The City may recommend award without Best and Final Offers,
so Proposers should include their best Proposal with their initial submission.
Recommendation for award is contingent upon the successful negotiation of final
contract terms. Negotiations shall be confidential and not subject to disclosure to
competing Proposers unless an agreement is reached. If contract negotiations cannot
be concluded successfully within a time period determined by the City, the City may
terminate negotiations and commence negotiations with the next highest scoring
Proposer or withdraw the RFP.
5. Protests: Failure to comply with the rules set forth herein may result in rejection of the protest.
Protests based upon restrictive specifications or alleged improprieties in the Proposal procedure,
which are apparent or reasonably should have been discovered prior to receipt of Proposals
shall be filed in writing with the City’s Purchasing Department at least 10 calendar days prior to
the deadline for receipt of Proposals. The protest must clearly specify in writing the grounds and
evidence on which the protest is based.
Protests based upon alleged improprieties that are not apparent or that could not reasonably
have been discovered prior to submission date of the Proposals, such as disputes over the staff
recommendation for contract award, shall be submitted in writing to the City’s Purchasing
Department, within 48 hours from receipt of the notice from the City advising of City’s
recommendation for award of contract. The protest must clearly specify in writing the grounds
and evidence on which the protest is based. The City’s Purchasing Department will respond to
the protest in writing at least 3 days prior to the meeting at which City’s recommendation to the
City Council will be considered. Should Proposer decide to appeal the response of the City’s
Purchasing Department, and pursue its protest at the Council meeting, it will notify the City’s
Purchasing Department of its intention at least 2 days prior to the scheduled meeting.
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A. Procedure – All protests shall be typed under the protester’s letterhead and submitted
in accordance with the provisions stated herein. All protests shall include at a minimum
the following information:
• The name, address and telephone number of the protester;
• The signature of the protester or the protester’s representative;
• The solicitation or contract number;
• A detailed statement of the legal and/or factual grounds for the protest; and
• The form of relief requested.
6. Accuracy of Proposals: Proposers shall take all responsibility for any errors or omissions in
their Proposals. Should there be any discrepancies in numbers or calculations, the lowest price
or total shall prevail.
If, prior to contract award, a Proposer discovers a mistake in their Proposal which renders the
Proposer unwilling to perform under any resulting contract, the Proposer must immediately notify
the facilitator and request to withdraw the Proposal. It shall be solely within the City's discretion
as to whether withdrawal will be permitted. If the solicitation contemplated evaluation and award
of "all or none" of the items, then any withdrawal must be for the entire Proposal. If the solicitation
provided for evaluation and award on a line item or combination of items basis, the City may
consider permitting withdrawal of specific line item(s) or combination of items. Any Proposer
who withdraws a Proposal will be ineligible to bid further on the work included in the RFP scope.
7. Responsibility of Proposers: The City shall not be liable for any expenses incurred by potential
Contractors in the preparation or submission of their Proposals. Pre-contractual expenses are
not to be included in the Contractor’s Pricing Sheet. Pre-contractual expenses are defined as,
including but not limited to, expenses incurred by Proposer in:
• Preparing Proposal in response to this RFP;
• Submitting that Proposal to the City;
• Negotiating with the City any matter related to the Proposal; and,
• Any other expenses incurred by the Proposer prior to the date of the award and execution,
if any, of the contract.
8. Confidentiality: The California Public Records Act (Cal. Govt. Code Sections 7920.000, et
seq.) mandates public access to government records. Therefore, unless information is exempt
from disclosure by law, the content of any request for explanation, exception, or substitution,
response to this RFP, protest, or any other written communication between the City and
Proposer, shall be available to the public. The City intends to release all public portions of the
Proposals following the evaluation process at such time as a recommendation is made to the
City Council.
If Proposer believes any communication contains trade secrets or other proprietary information
that the Proposer believes would cause substantial injury to the Proposer’s competitive position
if disclosed, the Proposer shall request that the City withhold from disclosure the proprietary
information by marking each page containing such proprietary information as confidential.
Proposer may not designate its entire Proposal as confidential nor designate its Price Proposal
as confidential.
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Submission of a Proposal shall indicate that, if Proposer requests that the City withhold from
disclosure information identified as confidential, and the City complies with the Proposer’s
request, Proposer shall assume all responsibility for any challenges resulting from the non-
disclosure, indemnify and hold harmless the City from and against all damages (including but
not limited to attorney’s fees and costs that may be awarded to the party requesting the Proposer
information), and pay any and all costs and expenses related to the withholding of Proposer
information. Proposer shall not make a claim, sue, or maintain any legal action against the City
or its directors, officers, employees, or agents concerning the disclosure, or withholding from
disclosure, of any Proposer information. If Proposer does not request that the City withhold from
disclosure information identified as confidential, the City shall have no obligation to withhold the
information from disclosure and may release the information sought without any liability to the
City.
9. Ex Parte Communications: Proposers and Proposers’ representatives should not
communicate with the City Council members about this RFP. In addition, Proposers and
Proposers’ representatives should not communicate outside the procedures set forth in this RFP
with an officer, employee or agent of the City, including any member of the evaluation panel,
with the exception of the RFP Facilitator, regarding this RFP until after Contract Award.
Proposers and their representatives are not prohibited, however, from making oral statements
or presentations in public to one or more representatives of the City during a public meeting.
A "Proposer" or "Proposer's representative" includes all of the Proposer's employees, officers,
directors, consultants and agents, any subcontractors or suppliers listed in the Proposer's
Proposal, and any individual or entity who has been requested by the Proposer to contact the
City on the Proposer's behalf. Proposers shall include the Ex Parte Communications Form in
Appendix C with their Proposals certifying that they have not had or directed prohibited
communications as described in this section.
10. Conflict of Interest: The Proposer warrants and represents that it presently has no interest
and agrees that it will not acquire any interest which would present a conflict of interest under
California Government Code Sections 1090, et seq., or Sections 87100, et seq., during the
performance of services under any Agreement awarded. The Proposer further covenants that it
will not knowingly employ any person having such an interest in the performance of any
Agreement awarded. Violation of this provision may result in any Agreement awarded being
deemed void and unenforceable.
11. Disclosure of Governmental Position: In order to analyze possible conflicts that might
prevent a Proposer from acting on behalf of the City, the City requires that all Proposers disclose
in their Proposals any positions that they hold as directors, officers, or employees of any
governmental entity. Additional disclosure may be required prior to contract award or during the
term of the contract. Each Proposer shall disclose whether any owner or employee of the firm
currently hold positions as elected or appointed officials, directors, officers, or employees of a
governmental entity or held such positions in the past twelve months using the attached
Disclosure of Government Positions Form in Appendix C.
12. Conditions to Agreement: The selected Proposer will execute a Professional Services
Agreement for Services with the City describing the Scope of Services to be performed, the
schedule for completion of the services, compensation, and other pertinent provisions. The
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contract shall follow the sample form of Agreement provided as Appendix B to this RFP, which
may be modified by the City.
All Proposers are directed to particularly review the indemnification and insurance requirements
set forth in the sample Agreement. The terms of the agreement, including insurance
requirements have been mandated by the City and can be modified only if extraordinary
circumstances exist.
Submittal of a Proposal shall be deemed acceptance of all the terms set forth in this RFP and
the sample agreement for services unless the Proposer includes with its Proposal, in writing,
any conditions or exceptions requested by the Proposer to the proposed Agreement.
13. Disqualification Questionnaire: Proposers shall complete and submit, under penalty of
perjury, a standard form of questionnaire inquiring whether a Proposer, any officer of a Proposer,
or any employee of a Proposer who has a proprietary interest in the Proposer, has ever been
disqualified, removed, or otherwise prevented from proposing on, or completing a federal, state,
or local government project because of a violation of law or safety regulation and if so, to explain
the circumstances. A Proposal may be rejected on the basis of a Proposer, any officer or
employee of such Proposer, having been disqualified, removed, or otherwise prevented from
proposing on, or completing a federal, state, or local project because of a violation of law or a
safety regulation, included in Appendix C.
14. Standard Terms and Conditions: The City reserves the right to amend or supplement this
RFP prior to the Proposal due date. All addenda and additional information will be posted to
www.Planetbids.com
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APPENDIX A
Scope of Work
3175 Airway Avenue – Costa Mesa Bridge Shelter Commercial Kitchen Management
In April of 2021, the City of Costa Mesa (“City”) opened the Bridge Shelter (“Shelter”) at 3175 Airway Avenue.
The Shelter is operated by a third-party vendor (currently Mercy House Living Centers), which is responsible
for the facility’s day-to-day operations including logistics, janitorial, transportation, and security. The Shelter’s
commercial kitchen was designed to foster a sense of community and togetherness among guests and staff.
The Kitchen Operator will integrate volunteerism and mentorship, through meal preparation and service, to
improve the hope and resilience of the guests we serve.
The Shelter’s success is dependent upon the network of partner organizations, most of whom are active
members of the City’s Network for Homeless Solutions. The City of Newport Beach is the sole municipal
partner and has exclusive access to 25 of the Shelter’s 100 total beds. The City is seeking the right partner to
participate in these efforts to edify our community, assist the most vulnerable among us, and do whatever it
takes to reach our fullest potential, together.
The City understands that procuring staffing for this scope of work may need to be incremental,
however, food service must begin on April 20, 2026. Proposers should include a timeline for full
operational staffing for the kitchen on site during the contract term.
Primary Role for the Principal Operator:
• Operate the Commercial Kitchen in compliance with Public Health requirements and necessary
permitting related to equipment, storage and rotation of foods, serving guests, kitchen cleanliness etc.
• Ensure all kitchen personnel are properly trained, certified, and have appropriate waivers on file for all
workers. The principle staff working within the kitchen must possess Public Health Safe Food Handling
certifications and operate the kitchen in compliance with Public Health guidelines.
• Develop and implement a menu plan for Breakfast, Lunch and Dinner, 365 days per year for up to 100
shelter guests, with meal options to accommodate dietary restrictions/preferences.
• General in-house mealtimes are as follows:
Breakfast 6 am – 8 am Continental
Lunch 11am – 1pm hot and/or cold (to-go options)
Dinner 5pm to 7pm hot and/or cold
• Procure all food supply ingredients and kitchen supplies to deliver this food service for the shelter guests.
Create an Integrated Community Kitchen:
• Participate in the development and implementation of marketing materials to engage the broader
community for volunteer, donor, and sponsorship opportunities to ensure the Costa Mesa (and Newport
Beach) community can contribute to homelessness solutions.
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• Support opportunities to accept and utilize surplus foods from catered events and restaurants
(Abound Food Care, formerly Waste Not OC).
• Participate in the development and oversight of a training and orientation program for kitchen
workers, including certifications required for Safe Food Handling, coordinate and calendar of
volunteers’ recruitment, training, retention, and supervision, recognitions etc.
Innovation:
Open to innovative business model development related to workforce/internship programs,
engagement with OCC Culinary Arts programs, OC Food Bank, Abound Food Care (formerly Waste
Not OC), and development of single-serve meal delivery for other community needs, such as street
outreach, disabled, and/or senior citizens.
The Shelter guests appreciate opportunities to have BBQ meals, delivery by lunch truck, local
restaurant sponsoring meals, and sack lunches for street outreach and those that are at work during
mealtimes. These are just some examples of the dynamic opportunity to engage our guests in the
program design and delivery model.
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APPENDIX B
SAMPLE
PROFESSIONAL SERVICE AGREEMENT
Page 26 of 36
APPENDIX C
FORMS
Vendor Application Form
Ex Parte Communications Certification
Disclosure of Government Positions
Disqualification Questionnaire
Company Profile & References
Bidder/Applicant/Contractor Campaign Contribution
Cost Proposal
EXHIBIT B
CONTRACTOR’S PROPOSAL
13941 Nautilus Drive, Garden Grove, CA, 92843 |. www.brackenskitchen.org
October 18, 2025
Mr. Nate Robbins
Neighborhood Improvement Manager
77 Fair Drive,
Costa Mesa, CA, 92626
Dear Nate,
We hope this letter and proposal finds you well. We are truly grateful for the opportunity to
continue to work with you, John and the entire team that is Costa Mesa as we serve those who
need our help most. Working with your team at the Airway Shelter has been such a blessing in
so many ways and we are honored to submit this proposal for continued food services at the
Airway Shelter.
Bracken’s Kitchen will commit to preparing and providing complete, high quality, tasty and
nutritious meals for breakfast, lunch, and dinner to the shelter beginning (exact date TBD). A
minimum of one hot meal will be provided daily with to-go options at lunch as needed. As you
know however, we currently provide more than this including 2-3 hot lunches a week as well as
a hot and hearty breakfast every weekend. The Kitchen will also provide fully trained and certified
staff and volunteers at the shelter to execute this proposal.
With a staff of 32 and more than 500 recurring volunteers led by 6 reputable and experienced
chefs, we are confident in our ability to continue to serve your residents needs 365 days a year.
Our senior chefs and leadership come to us from premier restaurants including The Peninsula
Beverly Hills, Island Hotel Newport Beach, Charlie Palmer restaurant groups, Wolfgang Puck
catering services and well known chains such as Red Lobster and Polly’s Pies.
With a skilled program leader and chef instructor on staff, our Culinary Training Program
continues to grow, creating even more impact than meals served. Students will continue to have
the opportunity to serve at the Airway Shelter with a paid internship while honing their skills for
career success in the food industry.
13941 Nautilus Drive, Garden Grove, CA, 92843 |. www.brackenskitchen.org
By engaging the community to come alongside us through our Food Truck and Community
Feeding programs, we inspire and provide a safe and meaningful experience for volunteers to
serve the community. We look forward to finding even more meaningful ways to engage the
greater Costa Mesa community.
We are excited to hearing your thoughts and feedback to find ways to support each other’s work.
I’m sure you have lots of wonderful food service vendors to choose from. We look forward to
hearing from you and working alongside you to continue to, “Deliver Hope, One Tasty Meal at a
Time.” After all, feeding people isn’t the same as nourishing them, and we aim to nourish more
than just the body but also the human spirit.
My best,
Bill Bracken
Founder & Executive Director
13941 Nautilus Drive, Garden Grove, CA, 92843 |. www.brackenskitchen.org
Bracken’s Kitchen, herein referred to as the Kitchen, is honored to present this proposal for
ongoing food services for the Airway Shelter. Incorporated in 2013, Bracken’s Kitchen is a 501c3
non-profit organization operating from 17,000 sq. ft. of space in Garden Grove. Our mission is:
through food rescue, culinary training, and our community feeding programs, we are committed
to rescuing, re-purposing, and restoring both food and lives. We believe our mission explains our
work, while our “7” Culinary Attitudes guide the manner in which we do our work. At the heart
of the 7 Attitudes is the first one, which we focus on the most with our internal culture-building.
It is, “Look to the Interests of Others” which is what we believe we have been called to do through
our day to work.
FROM OUR MIDYEAR REPORT
PROJECT SUMMARY
13941 Nautilus Drive, Garden Grove, CA, 92843 |. www.brackenskitchen.org
We look forward to the opportunity to continue the great work we have been doing at the shelter
and build upon what we have already created. With the ongoing challenges that the world has
thrown at us, managing the day-to-day of a busy kitchen, procuring the food items needed and
having the right staff in place to execute requires a never-ending focus on quality and
commitment. Equally, building a good working relationship with the shelter manager, Mercy
House, has been imperative to our success.
We are happy that our growth has brought us to a position where we can not only continue what
we have done to this point, but build upon it with exciting new enhancements such a entrée
choices for the guests certain nights of the week, use of the BBQ and Smoker on a regular basis,
and even opportunities to bring the food truck over for special meal nights.
We would even welcome the idea of, with the support of the City of Costa Mesa, introducing new
and creative events such as movie nights, ice cream socials, family nights and other opportunities
that might enhance the residents’ experiences and deliver hope, one tasty meal at the time.
13941 Nautilus Drive, Garden Grove, CA, 92843 |. www.brackenskitchen.org
We would be honored to continue the work we have been doing with the City of Costa Mesa and
build upon our current program at the Airway Shelter. We will continue to prepare from scratch,
high quality, tasty, and nutritious meals for breakfast, lunch, and dinner for all the shelter
residents. In doing so we will continue to ensure a hot dinner seven nights per week and hot
lunch a minimum of two days per week as well as a full hot breakfast on Saturdays.
To make this happen we will continue to provide fully trained and certified culinary staff and
volunteers at the shelter on a daily basis to oversee the kitchen, in keeping with the highest food
quality and food safety standards. Equally, we will continue to engage opportunities in the Costa
Mesa community, such as the Lots Ministry, to utilize the facilities to help and support as many
as possible. We welcome any ideas or suggestions you might have to do so, at no cost to the City.
With such a wonderful kitchen facility to work with, we welcome new ideas and opportunities
for Bracken’s Kitchen to use this space to feed as many people as we can using the resources
available. In short, we welcome the opportunity to extend the work from our main kitchen
through this site.
Right now, we are very excited about some staff changes at the shelter, and the team members’
enthusiasm to implement some new culinary ideas for the residents of the shelter. We believe
very strongly in the power of food and its ability to transform lives, and know that we can better
leverage that power at the shelter. Some of the new and exciting culinary offerings that we are
working to implement include a “Pasta Party” where guests get an entrée pasta of their choosing,
“Smash Burger Night” which speaks for itself, “Burger and Brats” night where we fire up the
outside grill and smoker, “Surf & Turf” night where a guests get a choice of meat or fish for dinner,
and “Ice Cream Sundae” night, which also speaks for itself. These are just a few of the fun culinary
offerings we look forward to implementing. Of course, current menu offerings will continue with
options such as:
BREAKFAST:
Continental options include fresh breakfast pastries, baked goods, fruit, cereals, or oatmeal. Hot
breakfast options may include eggs, breakfast meat options, breakfast casserole, pancakes or
French toast.
LUNCH AND DINNER:
• Pork Carnitas with Spanish Rice and Beans, Crispy Coleslaw
• Ham Salad Sandwiches with Orzo Salad, Fresh Fruit
• Chicken Parmesan Sandwich on a Potato Bun with a Classic Caesar Salad
• BBQ Chicken Salad with Mixed Greens, Black Beans and Corn, BBQ Ranch Dressing
• Creole Chicken Pasta with Tomatoes and Herbs, Served with Garden Salad
• Spanish Beef Picadillo and a Leafy Green Salad
METHOD OF APPROACH
13941 Nautilus Drive, Garden Grove, CA, 92843 |. www.brackenskitchen.org
• BBQ Chicken with Roasted Potatoes, Classic Coleslaw
• All Beef Meatloaf with Mashed Potatoes and Pan Gravy
In creating our menus, we will continue to leverage our very strong rescued food program which
allows us to offer fun and creative offerings while managing the rising costs that we face with all
food items.
With partners such as the OC Food Bank, Second Harvest Food Bank, Chefs to End Hunger, Vesta
Food Services, Culinary Innovations, Cargill Meats and other food suppliers and processors, we
rescue more than 350 tons of food every year.
The Kitchen has more than 10 years of experience in rescuing and repurposing more than two
million pounds of unused edible food into more than 10 million tasty nutritious meals for the
community living in food insecurity. We have and continue to work with over 60 community and
agency partners such as Project Hope Alliance, Yellowstone Recovery, Lots Ministry and Saint
Joachim Catholic Church in Costa Mesa and many homeless shelters in Orange County and Los
Angeles Counties, collaborating with our Community Feeding Program to bridge the food gap for
the less fortunate.
With a staff of over 30 fully trained culinary professionals and an army of over 600 recurring
volunteers led by six reputable and experienced chefs, we are confident in our ability to continue
to manage the shelter, find new ways to build a strong community kitchen for the city of Costa
Mesa. Equally, we look forward to building upon our partnerships with UCI and Vanguard
University and their College Corps programs, placing students both at the shelter and our main
kitchen in Garden Grove for service experience in the communities they are living in.
As we work to implement new and exciting food offerings we look forward to finding new ways
to engage the students in our culinary training program offering them opportunities to cook at
the shelter. Of course, as the City is able to select shelter residents who would be a good fit we
will be ready to welcome them into the kitchen to give them the opportunity to learn culinary
skills in a live kitchen setting.
Our day-to-day work and partnership with the City of Costa Mesa will remain as-is if we are
chosen to continue our work with the city. Our new Director of Culinary Operations, James
Martin, and Executive Chef, Kris Kirk, will continue to be actively involved with your team,
attending all shelter meetings and communicating as needed to ensure a well-run operation.
They will continue to lead our on-site supervisor, Javier Martinez, to ensure the satisfaction of all
guests and work to build and even stronger partnership with the team from Mercy House.
We will continue to ensure that the kitchen is very clean and well maintained, all health
department standards are met, and immediately report any concerns or needs to John Begin.
Bracken’s Kitchen is a nonprofit hunger relief organization founded in 2013. Our main office and
kitchen is located at 13941 Nautilus Drive, Garden Grove, 92813. Since moving there we’ve seen
steady growth, taking over the building next door and using it primarily as a warehouse. We have
built a reputation for providing a fierce and passionate commitment to love those we serve with
compassion, quality and creativity in the nonprofit sector here in Orange County. We’ve had the
privilege of working with many other nonprofit organizations providing food services to shelters
and emergency housing. That list includes the Illumination Foundation, Mercy House, American
Family Housing (AFH), Affordable Housing Access, The Hub, Central Cities Navigation Center and
others.
We have been working with Mercy House for more three years at the Huntington Beach shelter,
AFH for five years at both the North Harbor and Oasis Shelters as part of Project Homekey, The
Hub resource center for over three years, and the Central Cities Navigation Center since it opened
last year. Illumination Foundation was our first shelter partner in 2018, and we worked with them
for several years until they brought all of their food services inhouse at the Fullerton site.
Our nonprofit was started by our Founder and Executive Director, Chef Bill Bracken, a
nationally renowned chef with over 40 years of experience in the Five Star Five Diamond
luxury hotel industry. He oversees all kitchen operations with a strong team of
experienced culinary professionals. Those include James Martin – Culinary Director, Kris Kirk
– Executive Chef, Mike Doutt – Kitchen Manager, Charlie Negrete – Culinary Training
Director, Bryan Stanlow – Chef Instructor and Co-Founder and Hospitality Director, Molly
Bracken.
Culinary Operations Director Chef James Martin is a skilled, hands-on, operations leader,
with restaurant experience at every level, up to Executive Chef and Director of Operations. He is
highly skilled in leadership development with a proven track record of helping leaders grow,
getting great results, and growing teams. James is able to identify future high performing
leaders, assess their skill level across important metrics, create development plans, challenge
them with new responsibilities, and follow-up to provide ongoing mentorship. Important
to the Kitchen operations, he is also able to develop, write, operationalize, and cost
recipes, truly engineering our menus to optimize quality. He is skilled in recipe writing for
volume, working with vendors to select and source the best products, and negotiating for both
cost and quality. James also helps us stay on track financially, as he has strong skills in
navigating financial statements and teaching others to do so.
Executive Chef Kris Kirk manages our daily menu and food production. He began his life-
long journey in the hospitality industry as a dishwasher then advanced to kitchen manager
while
13941 Nautilus Drive, Garden Grove, CA, 92843 |. www.brackenskitchen.org
QUALIFICATIONS & EXPERIENCE OF THE FIRM: KEY PERSONNEL
13941 Nautilus Drive, Garden Grove, CA, 92843 |. www.brackenskitchen.org
earning his BA in Communications from USC. He later graduated from the Culinary Institute of
America, and honed his skills at Wolfgang Puck's Spago Beverly Hills, Charlie Palmer’s Aureole Las
Vegas, and Michael Mina’s Aqua at the St. Regis Monarch Beach Resort. He excelled as Executive
Chef at premier restaurants including Sage on the Coast, Ecco at the Camp, and DIVBAR in
Newport Beach, where he worked under Chef Bill’s leadership. Chef Kris takes great pride in
providing nutritious healthy meals to our guests and clients.
Kitchen Manager Michael Doutt is responsible for the food that enters and exits the kitchen,
checking the quality of all rescued, donated and purchased products and ensuring the proper
inventory is available to the kitchen. He and his team are also responsible for packaging food
leaving the kitchen, the delivery of food to shelter partners, the pick-up of rescued and donated
product when necessary, and the maintenance of the kitchen and warehouse buildings. Mike’s
years of experience in professional kitchens ranging from his time as the Executive Chef at Mesa
to being the Executive Chef at Bad Robot (J.J. Abrams’ production company) have been
instrumental in helping the Kitchen maintain a high standard of operations.
Our culinary leadership applies the same high food safety standards and exceptional food quality
from their collective experience to now serve thousands living with food insecurity. The only
difference is for the first time in Orange County, surplus safe and edible food is rescued and used
in our menu planning. Our professional chefs and their culinary staff deploy their innovative
culinary skills to cook delicious and nutritious meals at very low cost.
Culinary Training Director Chef Charlie Negrete is a graduate of CSCA. He began his time with
the Kitchen as Sous Chef, was promoted to Chef Instructor, and now oversees all elements of the
Culinary Training Program. Charlie has worked under Michelin Starred Chefs and at premier
establishments such as the Peninsula Hotel of Beverly Hills, Terranea Resort, and Portofino Hotel
& Yacht Club. With his new calling to empower society’s underserved, Chef Charlie spent two
years at the LA Kitchen before it was closed in 2018. Charlie was instrumental in developing the
culinary training program at LA Kitchen and carries those experiences into our own Culinary
Training Program.
Rounding out our team of leaders is our Co-Founder and Director of Hospitality, Molly Bracken.
While faithfully leading from behind the scenes for years as the co-founder and a board member,
Molly stepped into a forward-facing role in 2024 as our Director of Hospitality with a focus on
ensuring that our standards and values are seen and felt in every area of our organization. She
comes to us with an impressive professional background in places such as the Peninsula Beverly
Hills, the St. Regis Monarch Beach, the Westin South Coast Plaza and spent many years designing
and implementing customer service training and development programs with Inspire Consulting
Group. Molly’s diverse experience in hospitality, from human resources management to hotel
operations, combined with her training as a black belt in Six Sigma, makes her a valuable part of
the team since nonprofit executives tend to wear many hats.
13941 Nautilus Drive, Garden Grove, CA, 92843 |. www.brackenskitchen.org
We are deeply committed to the community by the nature of our work, serving 2.2 million
meals last year to those in need by working with 60+ community partners to distribute meals to
those in need throughout Orange County. We also work with partners to host community
events using our food truck, Babs. We enjoy working with partners such as the City of Garden
Grove Family Resource Centers to provide an enjoyable, uplifting experience for guests while
also serving a healthy and delicious meal. We’ve had many similar partnerships over the years
in communities all across Orange County. Some of those include the Willard neighborhood in
Santa Ana, the Oakview neighborhood in Huntington Beach and Higher Ground in Anaheim. We
believe that allowing people a respite from life’s challenges, even if just for a free dinner, can
bridge gaps in our communities better than many other planned opportunities. With nearly 13
years of serving in this way, we recognize that growing our community meal program through
deeper partnerships will help us to have an even bigger impact.
FROM OUR MIDYEAR REPORT
COMMUNITY IMPACT
Page 27 of 36
VENDOR APPLICATION FORM
FOR
RFP No. 26-06 Commercial Kitchen Operator Services
TYPE OF APPLICANT: CURRENT VENDOR
Legal Contractual Name of Corporation: Bracken's Kitchen Inc.
Contact Person for Agreement: Bill Bracken
Title: Executive Director
E-Mail Address: Bill@BrackensKitchen.org
Business Telephone: 714.554.1923 Business Fax: N/A
Corporate Mailing Address: 13941 Nautilus Drive
Garden Grove, CA 92843
Contact Person for Proposals: Bill Bracken
Title & EMail Address: Sames as above
Business Telephone: 714-554-1923 Business Fax: N/A
Is your business: (check one) NON PROFIT CORPORATION
Is your business: (check one) Non Profit Corporation
Page 29 of 36
EX PARTE COMMUNICATIONS CERTIFICATION
Please indicate by signing below one of the following two statements. Only sign one statement.
I certify that Proposer and Proposer’s representatives have not had any communication with a City
Councilmember concerning informal RFP No. 26-06 Commercial Kitchen Operator Services
at any time after October 3, 2025
________________________________ Date: _______________________
Signature
________________________________
Print
OR
I certify that Proposer or Proposer’s representatives have communicated after October 3, 2025 with a
City Councilmember concerning informal RFP No. 26-06 Commercial Kitchen Operator Services
. A copy of all such communications is attached to this form for public distribution.
________________________________ Date: _______________________
Signature
________________________________
Print
William Bracken
11.3.25
Page 30 of 36
DISQUALIFICATION QUESTIONNAIRE
The Contractor shall complete the following questionnaire:
Has the Contractor, any officer of the Contractor, or any employee of the Contractor who has proprietary
interest in the Contractor, ever been disqualified, removed, or otherwise prevented from bidding on, or
completing a federal, state, or local government project because of a violation of law or safety
regulation?
Yes _____ No _____
If the answer is yes, explain the circumstances in the following space.
Page 31 of 36
DISCLOSURE OF GOVERNMENT POSITIONS
Each Proposer shall disclose below whether any owner or employee of Contractor currently hold
positions as elected or appointed officials, directors, officers, or employees of a governmental entity
or held such positions in the past twelve months. List below or state "None."
NONE
Page 32 of 36
COMPANY PROFILE & REFERENCES
Company Legal Name: Bracken's Kitchen In.
Company Legal Status: Non Profit Organization
Active licenses issued by the California State Contractor’s License Board: N/A
Business Address: 13941 Nautilus Drive, Garden Grove, CA 92843
Website Address: www.BrackensKitchen.org
Telephone Number: 714-554-1923 Facsimile Number: N/A
Email Address: Chef@brackenskitchen.org
Length of time the firm has been in business: 13 years
Length of time at current location: 7 years
Is your firm a sole proprietorship doing business under a different name: No
If yes, please indicate sole proprietor’s name and the name you are doing
business under:
Federal Taxpayer ID Number:
Regular Business Hours: Office: 8:00 am - 4:00 pm
Regular holidays and hours when business is closed: Closed Sunday, not for shelter partners
Facsimile Number:
Contact person in reference to this solicitation:
Telephone Number: 714-554-1923
Email Address: Bill@BrackensKitchen.org
Contact person for accounts payable: Lauren Kelly
Facsimile Number: Telephone Number: 714-554-1923 Email
Address: 13941 Nautilus Drive, GG, CA 92843
Name of Project Manager: Bill Bracken
Facsimile Number: Telephone Number: Same as above
Email Address:
Page 33 of 36
COMPANY PROFILE & REFERENCES (Continued)
Submit the company names, addresses, telephone numbers, email, contact names, and brief contract
descriptions of at least three clients, preferably other municipalities for whom comparable projects have been
completed or submit letters from your references which include the requested information.
Company Name: City of Garden Grove
Contact Name: Lisa Kim
Contract Amount: Appx $320,000.00
Email: LisaK@GGCity.org
Address: 11222 Acacia Pkwy, GG, CA 92840
Brief Contract Description: Food Service for Shelter
Company Name: Mercy House
Telephone Number: 714-836-7188
Contact Name: James Brooks
Contract Amount: Appx $450,000.00
Email: JamesB@MercyHouse.net
Address: PO Box 1905, Santa Ana, CA 92702
Brief Contract Description: Food Service for Huntington Beach Navigation Center
Page 34 of 36
Company Name: The Hub Resource Center
Telephone Number: 657-767-5751
Contact Name: Holiday Zimmerman
Contract Amount: Appx $220,000.00
Email: Holiday@TheHubOC.org
Address: 1439 W. Chapman Ave, #196, Orange, CA 92868
Brief Contract Description: Lunch Service for Homeless Resource Center
Company Name: City of Huntington Beach
Telephone Number: 714-536-5929
Contact Name: Jessica Kelley
Contract Amount: N/A
Email: Jessica.Kelley@surfcity-hb.org
Address: 2000 Main Street, HB, CA, 92648
Brief Contract Description: While our contract in HB is with Mercy House,
Jessica and the HB team know us and can speak to our work if needed.
Company Name:
Telephone Number:
Contact Name:
Contract Amount:
Email:
Address:
Brief Contract Description:
EXHIBIT C
FEE SCHEDULE
13941 Nautilus Drive, Garden Grove, CA, 92843 |. www.brackenskitchen.org
Please find below our proposed subsidy per meal period. While the cost of all food items,
payroll, insurance and other ancillary costs have gone up substantially, we are committed to
our relationship with Costa Mesa and will not be asking for an increase this coming year.
The Kitchen reserves the right to minimize staffing on site, should census reach below 50 meals
per meal period.
Estimated cost per tasty and nutritious meal is as follows:
Breakfast: $3.50 per person
Lunch: $4.50 per person
Dinner: $5.50 per person
Total Cost: $13.50/day per person
Full Service with trained and certified staffing:
Daily: 85 ppl x $13.50 per = $1147.50 per day
Weekly: 7 days = $8032.50 per week
Annual: 52 weeks = $417,690.00 per annual
• This proposal will be honored for the entirety of the one-year contract
Bi-Weekly invoices will be submitted for payment. Net 30 terms.
Invoices not paid within terms are subject to a 1.5% monthly finance charge.
Program contact information is as followed:
Bill Bracken, Founder & Executive Director bill@brackenskitchen.org
James Martin, Director of Culinary Operations James@brackenskitchen.org
COSTA MESA NAVIGATION CENTR COST PROPOSAL:
PAYMENTS:
CONTACT INFORMATION:
EXHIBIT D
CITY COUNCIL POLICY 100-5