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Home My WebLink About- - Amended Agenda - 5/19/2026CITY OF COSTA MESA REGULAR CITY COUNCIL AND HOUSING AUTHORITY* Agenda - Final Amended City Council Chambers 77 Fair Drive 6:00 PMTuesday, May 19, 2026 *Note: All agency memberships are reflected in the title "Council Member" Announcement: AMENDED AGENDA - ITEM REMOVED FROM THE AGENDA: New Business Item No. 2: Award a Maintenance Services Agreement for Janitorial Services to CCS Facility Services. The City Council meetings are presented in a hybrid format, both in-person at City Hall and as a courtesy virtually via Zoom Webinar. If the Zoom feature is having technical difficulties or experiencing any other critical issues, and unless required by the Brown Act, the meeting will continue in person. TRANSLATION SERVICES AVAILABLE / SERVICIOS DE TRADUCCIÓN DISPONIBLE Please contact the City Clerk at (714) 754-5225 to request language interpreting services for City meetings. Notification at least 48 hours prior to the meeting will enable the City to make arrangements. Closed Captioning is available via the Zoom option in English and Spanish . Los subtítulos están disponibles a través de la opción Zoom en inglés y español. Favor de comunicarse con la Secretaria Municipal al (714) 754-5225 para solicitar servicios de interpretación de idioma para las juntas de la Ciudad . Se pide notificación por lo mínimo 48 horas de anticipación, esto permite que la Ciudad haga los arreglos necesarios . Members of the public can view the City Council meetings live on COSTA MESA TV (SPECTRUM CHANNEL 3 AND AT&T U-VERSE CHANNEL 99) or http://costamesa.granicus.com/player/camera/2?publish_id=10&redirect=true and online at youtube.com/costamesatv. Page 1 of 10 REGULAR CITY COUNCIL AND HOUSING AUTHORITY* Agenda - Final Amended May 19, 2026 Members of the public are welcome to speak during the meeting when the Mayor opens the floor for public comment. There is no need to register in advance or complete a comment card. When it's time to comment, line up at one of the two podiums in the room and wait for your turn. Each speaker will have up to 3 minutes (or as directed) to address the City Council . To maintain a respectful and orderly atmosphere during the meeting, attendees shall refrain from using horns or amplified speakers . Signs and props may be brought into the Chamber, provided they do not exceed 11 inches by 18 inches in size and do not hinder the visibility of other attendees. The possession of poles, sticks, or stakes is strictly prohibited . All attendees must remain seated while in the chamber until instructed by the Presiding Officer to approach and line up for public comment . To ensure safety and maintain order during the proceedings, standing or congregating in the aisles or foyer is strictly prohibited . Further information regarding the City's regulations on addressing the City Council and expected conduct during meetings are available at the following links . Title 2: Administration § 2-61: Conduct while addressing the council . https://ecode360.com/42609578 Title 2: Administration § 2-64: Disorderliness by members of the audience . https://ecode360.com/42609598 As a courtesy, the public may participate via the Zoom option . Zoom Webinar: Please click the link below to join the webinar : https://us06web.zoom.us/j/86432263074?pwd=NQXxOCop7ha7TpdKo597DOVbPGSGWa.1 Or sign into Zoom.com and “Join a Meeting” Enter Webinar ID: 864 3226 3074/ Password: 814293 • If Zoom is not already installed on your computer, click “Download & Run Zoom” on the launch page and press “Run” when prompted by your browser . If Zoom has previously been installed on your computer, please allow a few moments for the application to launch automatically. • Select “Join Audio via Computer .” • The virtual conference room will open . If you receive a message reading, “Please wait for the host to start this meeting,” simply remain in the room until the meeting begins. • During the Public Comment Period, use the “raise hand” feature located in the participants’ window and wait for city staff to announce your name and unmute your line when it is your turn to speak . Comments are limited to 3 minutes, or as otherwise directed. Page 2 of 10 REGULAR CITY COUNCIL AND HOUSING AUTHORITY* Agenda - Final Amended May 19, 2026 Participate via telephone: Call: 1 669 900 6833 Enter Webinar ID: 864 3226 3074/ Password: 814293 During the Public Comment Period, press *9 to "raise your hand" and to be added to the queue to speak and wait for city staff to announce your name /phone number and press *6 to unmute your line when it is your turn to speak . Comments are limited to 3 minutes, or as otherwise directed. Note, if you have installed a zoom update, please restart your computer before participating in the meeting. Additionally, members of the public who wish to make a written comment on a specific agenda item, may submit a written comment via email to the City Clerk at cityclerk@costamesaca .gov. Any written communications, photos, or other materials for copying and distribution to the City Council that are 10 pages or less, can be e-mailed to cityclerk@costamesaca .gov, submitted to the City Clerk’s Office on a flash drive, or mailed to the City Clerk ’s Office. Note that records submitted by the public will not be redacted in any way and will be posted online as submitted, including any personal contact information . Comments received by 12:00 p.m. on the day of the meeting will be provided to the City Council, made available to the public, and will be part of the meeting record . All pictures, PowerPoints, and videos submitted for display at a public meeting must be previously reviewed by staff to verify appropriateness for general audiences . No links to YouTube videos or other streaming services will be accepted, a direct video file will need to be emailed to staff prior to each meeting in order to minimize complications and to play the video without delay. The video must be one of the following formats, .mp4, .mov or .wmv. Only one file may be included per speaker for public comments, for both videos and pictures . Please e-mail to the City Clerk at cityclerk@costamesaca .gov NO LATER THAN 12:00 Noon on the date of the meeting. If you do not receive confirmation from the city prior to the meeting, please call the City Clerks office at 714-754-5225. Items submitted for the overhead screen should be 1 page and provided to the City Clerk no later than 15 minutes prior to the start of the meeting . Please know that it is important for the City to allow public participation at this meeting . If you are unable to participate in the meeting via the processes set forth above, please contact the City Clerk at (714) 754-5225 or cityclerk@costamesaca.gov and staff will attempt to accommodate you . While the City does not expect there to be any changes to the above process for participating in this meeting, if there is a change, the City will post the information as soon as possible to the City’s website. Note regarding agenda-related documents provided to a majority of the City Council after distribution of the City Council agenda packet (GC §54957.5): Any related documents provided to a majority of the City Council after distribution of the City Council Agenda Packets will be made available for public inspection . Such documents will be posted on the city ’s website and will be available at the City Clerk's office, 77 Fair Drive, Costa Mesa, CA 92626. Page 3 of 10 REGULAR CITY COUNCIL AND HOUSING AUTHORITY* Agenda - Final Amended May 19, 2026 All cell phones and other electronic devices are to be turned off or set to vibrate . Members of the audience are requested to step outside the Council Chambers to conduct a phone conversation. Free Wi-Fi is available in the Council Chambers during the meetings . The network username available is: CM_Council. The password is: cmcouncil1953. As a LEED Gold Certified City, Costa Mesa is fully committed to environmental sustainability . A minimum number of hard copies of the agenda will be available in the Council Chambers . For your convenience, a binder of the entire agenda packet will be at the table in the foyer of the Council Chambers for viewing. Agendas and reports can be viewed on the City website at https://costamesa.legistar.com/Calendar.aspx. Las agendas y los informes se pueden ver en español en el sitio web de la Ciudad en https://www.costamesaca.gov/trending/current-agendas/spanish-city-council-agendas. In compliance with the Americans with Disabilities Act, Assistive Listening headphones are available and can be checked out from the City Clerk . If you need special assistance to participate in this meeting, please contact the City Clerk at (714) 754-5225. Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II]. En conformidad con la Ley de Estadounidenses con Discapacidades (ADA), aparatos de asistencia están disponibles y podrán ser prestados notificando a la Secretaria Municipal . Si necesita asistencia especial para participar en esta junta, comuníquese con la oficina de la Secretaria Municipal al (714) 754-5225. Se pide dar notificación a la Ciudad por lo mínimo 48 horas de anticipación para garantizar accesibilidad razonable a la junta . [28 CFR 35.102.35.104 ADA Title II]. Page 4 of 10 REGULAR CITY COUNCIL AND HOUSING AUTHORITY* Agenda - Final Amended May 19, 2026 REGULAR MEETING OF THE CITY COUNCIL AND HOUSING AUTHORITY MAY 19, 2026 – 6:00 P.M. JOHN STEPHENS Mayor MANUEL CHAVEZ ANDREA MARR Mayor Pro Tem - District 4 Council Member - District 3 ARLIS REYNOLDS LOREN GAMEROS Council Member - District 5 Council Member - District 2 JEFF PETTIS MIKE BULEY Council Member - District 6 Council Member - District 1 KIMBERLY HALL BARLOW CECILIA GALLARDO-DALY City Attorney City Manager CALL TO ORDER NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE MOMENT OF SOLEMN EXPRESSION [Per Council Policy 000-12, these presentations are made by community volunteers stating their own views. The City Council disclaims any intent to endorse or sponsor the views of any speaker.] ROLL CALL CITY ATTORNEY CLOSED SESSION REPORT PRESENTATIONS: 1.Year-End Athletics Recognitions PUBLIC COMMENTS – MATTERS NOT LISTED ON THE AGENDA Comments on Presentations and Consent Calendar items may also be heard at this time. Comments are limited to 3 minutes, or as otherwise directed. Page 5 of 10 REGULAR CITY COUNCIL AND HOUSING AUTHORITY* Agenda - Final Amended May 19, 2026 COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS Each council member is limited to 3 minutes. Additional comments will be heard at the end of the meeting. 1.Council Member Pettis 2.Council Member Buley 3.Council Member Gameros 4.Council Member Marr 5.Council Member Reynolds 6.Mayor Pro Tem Chavez 7.Mayor Stephens REPORT – CITY MANAGER REPORT – CITY ATTORNEY CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and will be acted upon in one motion . There will be no separate discussion of these items unless members of the City Council, staff, or the public request specific items to be discussed and/or removed from the Consent Calendar for discussion . 1.PROCEDURAL WAIVER: WAIVE THE FULL READING OF ALL ORDINANCES AND RESOLUTIONS 26-262 RECOMMENDATION: City Council and Housing Authority approve the reading by title only and waive further reading of Ordinances and Resolutions . 2.READING FOLDER 26-269 RECOMMENDATION: City Council receive and file Claims received by the City Clerk and authorize staff to reject any and all Claims : Marry Frenchak. Page 6 of 10 REGULAR CITY COUNCIL AND HOUSING AUTHORITY* Agenda - Final Amended May 19, 2026 3.ADOPTION OF WARRANT RESOLUTION 26-264 RECOMMENDATION: City Council approve Warrant Resolution No . 2754. Agenda Report 1. Summary Check Registration 5-1-2026 2. Summary Check Registration 5-7-2026 Attachments: 4.MINUTES 26-297 RECOMMENDATION: City Council approve the Minutes of the Special Study Session Meetings on March 31, 2026 and April 28, 2026, and the Regular Meeting of April 21, 2026. 1. 03-31-2026 Draft Minutes 2. 04-28-2026 Draft Minutes 3. 04-21-2026 Draft Minutes Attachments: 5.FACILITY USE AGREEMENT WITH THE AMERICAN RED CROSS 26-267 RECOMMENDATION: Staff recommends City Council: 1.Approve the Facility Use Agreement with the American National Red Cross for use of City facilities during disaster-related activities at no cost (Attachment 1). 2.Approve the Pet Addendum to the Facility Use Agreement with the American National Red Cross to allow clients ’ pets in designated areas . 3.Authorize the City Manager, or designee, to execute both the Facility Use Agreement and Pet Addendum on behalf of the City to ensure ongoing cooperation and coordination of emergency disaster shelter and resources. Agenda Report 1. Facility Use Agreement 2026 2. CM Shelter Locations 2026 Attachments: Page 7 of 10 REGULAR CITY COUNCIL AND HOUSING AUTHORITY* Agenda - Final Amended May 19, 2026 6.PROFESSIONAL SERVICES AGREEMENT FOR BULKY ITEM COLLECTION SERVICES AT DESIGNATED MULTI-FAMILY PROPERTIES 26-271 RECOMMENDATION: Staff recommends the City Council: 1.Award a Professional Services Agreement (PSA) for the collection and disposal of abandoned bulky items in the City ’s rights-of-way to Ware Disposal Company, Inc., in an annual amount of $104,832 for an initial term of two (2) years, with an additional three (3) one-year renewal options. 2.Authorize the City Manager to execute the PSA and any future amendments to the agreement . Agenda Report 1. Bid Results 2. PSA Attachments: AT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE CONSENT CALENDAR ------------------------------END OF CONSENT CALENDAR------------------------------- PUBLIC HEARINGS: NONE. (Pursuant to Resolution No. 05-55, Public Hearings begin at 7:00 p.m.) OLD BUSINESS: NONE. Page 8 of 10 REGULAR CITY COUNCIL AND HOUSING AUTHORITY* Agenda - Final Amended May 19, 2026 NEW BUSINESS: 1.AGREEMENT FOR UNLEADED FUEL SERVICES WITH MERRIMAC PETROLEUM, INC. 26-256 RECOMMENDATION: Staff recommends the City Council: 1.Approve Agreement with Merrimac Petroleum, Inc ., 3738 Bayer Ave., Suite 204, Long Beach, CA 90808, for the purchase and delivery of unleaded fuel in an annual amount of $700,000, based upon pricing provided through a Cooperative Agreement with the County of Orange, Contract RCA-017- 26010049, for a term of five (5) years commencing on July 1, 2026 to June 30, 2031, unless otherwise terminated by the County of Orange . 2.Authorize the City Manager and the City Clerk to execute the agreement and future authorized amendments to the agreement . Agenda Report 1. Co-Op Agreement with County of Orange 2. Merrimac Petroleum Unleaded Fuel Agreement Attachments: 2. AWARD A MAINTENANCE SERVICES AGREEMENT FOR JANITORIAL SERVICES TO CCS FACILITY SERVICES Page 9 of 10 REGULAR CITY COUNCIL AND HOUSING AUTHORITY* Agenda - Final Amended May 19, 2026 3.PROFESSIONAL SERVICES AGREEMENT TO PROVIDE SHELTER OPERATIONS AT THE COSTA MESA BRIDGE SHELTER 26-286 RECOMMENDATION: Staff recommends the City Council: 1.Approve the Professional Services Agreement with Volunteers of America Los Angeles to provide Shelter Operations at the Costa Mesa Bridge Shelter for a period of three (3) years, with the option for two (2) additional one (1) year periods upon mutual written agreement of both parties, in an amount not to exceed $2,066,864. 2.Authorize the City Manager and City Clerk to execute all agreements and any amendments to the agreements, including any potential increase to the annual compensation that is based on an increase to Volunteers of America Los Angeles employee salaries. This increase shall not exceed 5%. Agenda Report 1. CMO-PSA VOALA Shelter Operator Services Attachments: 4.UPDATE ON SB 707 AND ADOPT THE COUNCIL POLICY FOR DISRUPTION OF TELEPHONIC OR INTERNET SERVICE DURING CITY COUNCIL MEETINGS 26-277 RECOMMENDATION: Staff recommends the City Council: 1.Receive and file the informational update report on Senate Bill (SB) 707. 2.Adopt the Council Policy for Disruption of Telephonic or Internet Service During City Council Meetings. Agenda Report 1. Council Policy 000-15 - Disruption of Technology During City Council Meetings Attachments: ADDITIONAL COUNCIL/BOARD MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS ADJOURNMENT Page 10 of 10