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HomeMy WebLinkAboutNB-4 - 26-277 - Council Policy 000-15 - 5/19/2026 CITY OF COSTA MESA, CALIFORNIA COUNCIL POLICY I.BACKGROUND Senate Bill 707 (2025) amended the Brown Act to require eligible legislative bodies to adopt, on or before July 1, 2026, a policy addressing how the agency will respond to disruptions in telephonic or internet service that prevent members of the public from attending or observing a meeting remotely. This policy is adopted to comply with that requirement and to ensure continuity of public participation during technical disruptions. II.PURPOSE This policy establishes procedures for responding to a disruption in the telephonic or internet services that provide two-way remote public access to meetings of the Costa Mesa City Council as required by the Brown Act (Gov. Code § 54953.4). The policy ensures transparency, public participation, and continuity of government during technology disruptions. III.DEFINITIONS For purposes of this policy: •“Disruption” means any failure, outage, or other interruption that prevents members of the public from attending or observing the meeting via these remote access services. •“Remote access services” means the two-way telephonic service and/or two-way audiovisual platform used to provide real-time remote public attendance and observation of meetings. IV.APPLICABILITY This policy applies to all open and public meetings of the Costa Mesa City Council at which remote public participation is offered or required under the Brown Act. V.PROCEDURES IN THE EVENT OF A SERVICE DISRUPTION 5 Response to Service Disruption If the Presiding Officer or Clerk becomes aware of a disruption to the agency's SUBJECT Disruption of Telephonic or Internet Service During City Council Meetings POLICY NUMBER 000-15 EFFECTIVE DATE 05/19/2026 Page 1 of 3 Attachment 1 CITY OF COSTA MESA, CALIFORNIA COUNCIL POLICY remote access services that prevents members of the public from attending or observing the meeting remotely: 1. The Presiding Officer or Clerk shall immediately announce the disruption to the public. 2. The Presiding Officer may then call for a recess of the open session or convene the legislative body in closed session, consistent with the Brown Act. 3. Staff shall begin efforts to diagnose and restore the disrupted service. 4. The open session meeting shall remain in recess for at least one hour or until service is restored, whichever is sooner. The recess period may be extended if restoration efforts are ongoing. 5.1 Efforts to Restore Service The agency shall make good faith efforts to restore remote access services, which may include: • Troubleshooting platform or teleconferencing software • Resetting or replacing audiovisual equipment • Attempting alternative connection methods • Contacting necessary support staff or service providers • Switching to back-up equipment or platforms, if available The City Clerk shall document the restoration efforts undertaken. VI. RECONVENING THE OPEN SESSION 6.1 Timing The open session may be reconvened after at least one hour has elapsed from the time of disruption or as soon as service is restored, whichever occurs earlier. SUBJECT Disruption of Telephonic or Internet Service During City Council Meetings POLICY NUMBER 000-15 EFFECTIVE DATE 05/19/2026 Page 2 of 3 CITY OF COSTA MESA, CALIFORNIA COUNCIL POLICY 6.2 If Service is Restored If the remote access service is restored before or at the time the meeting reconvenes, the meeting shall continue as normal. 6.3 If Service is Not Restored If service has not been restored after one hour, the Costa Mesa City Council may reconvene and: 1. Adjourn the meeting; or 2. Continue holding the meeting in open session by adopting, by roll call vote, the following, or a substantially similar, finding: "The City of Costa Mesa has made good faith efforts to restore telephonic or internet service in accordance with its adopted policy, and the public interest in continuing the meeting outweighs the public interest in remote public access." Upon adoption of the finding, the legislative body may continue the open session despite the fact that remote access services have not been restored. VII. RECORDKEEPING The Clerk shall enter a brief statement into the meeting minutes, including the following: • The nature and time of the disruption • The restoration efforts undertaken • The time the meeting was reconvened (if applicable) • Any finding adopted pursuant to Section 6.3 VIII. REVIEW AND UPDATES This policy may be amended by the Costa Mesa City Council at a noticed public meeting in open session, not on the consent calendar. SUBJECT Disruption of Telephonic or Internet Service During City Council Meetings POLICY NUMBER 000-15 EFFECTIVE DATE 05/19/2026 Page 3 of 3