HomeMy WebLinkAboutNB-1 - 26-296 - NB-1 Renovation of Jack Hammett Complex - 6/2/2026CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #:26-296 Meeting Date:6/2/2026
TITLE:
AWARD OF CONTRACT TO RENOVATE JACK HAMMETT SPORTS COMPLEX FIELDS 1 AND 2
DEPARTMENT:PUBLIC WORKS DEPARTMENT/MAINTENANCE SERVICES DIVISION
PRESENTED BY:RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION:ROBERT RYAN, MAINTENANCE SERVICES MANAGER (714)
754-5123
RECOMMENDATION:
Staff recommends the City Council:
1.Award a Public Works Agreement (PWA)for the renovation of Jack Hammett Sports Complex
Fields 1 and 2 to Scapepros Landscaping,1100 E Orangethorpe Avenue,Suite 252-F,Anaheim,
CA 92801, in the amount of $469,478.
2.Authorize a ten percent (10%)contingency in the amount of $46,948 for unforeseen costs
related to the project.
3.Authorize the City Manager and the City Clerk to execute the PWA and future amendments for
this agreement within Council authorized limits.
BACKGROUND:
The Farm Sports Complex,now known as the Jack R.Hammett Sports Complex,was officially
dedicated and opened in July 2000.It was renamed in 2012 to honor former Mayor Jack Hammett.
The nearly 18-acre facility was developed by the City to provide additional athletic sports fields for
local sports leagues.The complex features six (6)lighted soccer fields that serve as a focal point for
both recreational and competitive leagues.Some of the long-standing Costa Mesa organizations that
utilize the Jack Hammett Sports Complex include AYSO 120,AYSO 97,Strikers FC,Newport Mesa
Slammers FC,Costa Mesa High School Athletics,SoCal Elite FC,Matt Leinart/OC Football Academy,
Mesa Verde Youth Soccer,Wild Geese Adult &Youth Soccer,and the International Soccer League.
The complex also regularly hosts tournaments organized by these groups,as well as outside
tournaments and one-time rental events throughout the year.The complex has served as a pre-
season training facility for professional football teams,including the Los Angeles Chargers and Las
Vegas Raiders, as well as college teams such as UCLA.
Field use at the Complex for Fiscal Year 2024-25 across all programs included 545 teams and 4,471
players/users from 39 unique organizations.This broad and diverse participation illustrates the field’s
importance to the community and highlights its capacity to serve a variety of sporting interests,
Page 1 of 3
File #:26-296 Meeting Date:6/2/2026
making these fields a valuable community resource.
The City performs renovations to the fields on an annual basis to maintain the turf,improve
playability,and ensure safety.These renovations include aeration,dethatching/Verti-cutting and top
dressing.Localized turf replacement is performed in areas that are heavily worn.Despite
maintenance and annual renovation,the conditions of the fields have deteriorated over the years due
to heavy use and normal soil contraction and expansion,causing the fields to settle and resulting in
low spots.The fields have also sustained damage from heavy rains,as the drainage is no longer
adequate to effectively move water away from the playing surface due to irregular surface conditions
and deterioration of the crown of the fields.These issues were addressed on Fields 3 and 4 when
the LA Chargers completely renovated those fields at the beginning of their lease in 2017.Staff has
determined that similar renovations to Fields 1 and 2 are required in order to level the fields,
eliminate low spots, and restore a slight crown at the center of each of the fields to improve drainage.
ANALYSIS:
On April 15,2026,the City issued an Invitation for Bid (IFB)on PlanetBids for the renovation of Jack
Hammett Soccer Fields 1 and 2. A total of six (6) bids were received on April 30, 2026.
The bids were screened for compliance with the City’s IFB process.Two bids did not meet the
minimum requirements and,therefore,were deemed non-responsive to the City’s IFB process.The
remaining four bids were compliant. A detailed bid result is provided in Attachment 1.
Summary of bids received:
BIDDER TOTAL BID
AMOUNT
Greenfield Landscape & Maintenance, Inc.$728,888
Marina Landscape $590,872.50
Scapepros Landscaping $469,477.50
Southern CA Landscape, Inc.$584,205.00
JAS Landscape $1,103,578.50 Non-responsive
Landscape Elite $894,050.00 Non-responsive
Scapepros Landscaping submitted the apparent low bid in the amount of $469,478.The bid
submitted included all the required documents with the bid package and had no substantive
irregularities.Staff has determined that Scapepros Landscaping is qualified and properly licensed to
perform all work required.The company has performed similar projects for the Newport Mesa Unified
School District and several local cities.All past projects were high-quality and completed in a timely
manner.Therefore,staff recommends that City Council award the PWA to Scapepros Landscaping in
the amount of $469,478 (Attachment 2).
ALTERNATIVES:
The City Council could choose to re-advertise the Invitation for Bid.However,staff believe that the
alternative would not result in locating a higher-rated company with more competitive pricing than
that received in the initial process.Additionally,the City would miss the opportunity to perform the
work during the 2026 renovation period,as the new process and contract award would take time to
Page 2 of 3
File #:26-296 Meeting Date:6/2/2026
work during the 2026 renovation period,as the new process and contract award would take time to
complete.
FISCAL REVIEW:
Funding for this project is included in the Capital Improvement Fund in Fiscal Year 2025-26 Adopted
Budget in the Jack Hammett Sports Complex Capital Improvement Fund (Fund 417),which has an
available fund balance of approximately $700,000.
LEGAL REVIEW:
The City Attorney’s Office has reviewed this report and approves it as to form.
CITY COUNCIL GOALS AND PRIORITIES:
This item supports the following City Council Goal:
·Strengthen the Public’s Safety and Improve the Quality of Life.
·Maintain and Enhance the City’s Facilities, Equipment and Technology.
CONCLUSION:
Staff recommends the City Council:
1.Award a Public Works Agreement (PWA)for the renovation of Jack Hammett Sports Complex
Fields 1 and 2 to Scapepros Landscaping,1100 E Orangethorpe Ave,Suite 252-F,Anaheim,CA
92801 in the amount of $469,478.
2.Authorize a ten percent (10%)contingency in the amount of $46,948 for unforeseen costs
related to this project.
3.Authorize the City Manager and the City Clerk to execute the PWA and future amendments for
this agreement within Council authorized limits.
Page 3 of 3