HomeMy WebLinkAbout98-88 - Authorizing Records Destruction for the City Clerk's office of the City of Costa Mesa51
RESOLUTION NO. 98-88
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COSTA MESA, CALIFORNIA, AUTHORIZING RECORDS
DESTRUCTION FOR THE CITY CLERK'S OFFICE OF
THE CITY OF COSTA MESA, PURSUANT TO ORDINANCE
NO. 75-60.
THE CITY COUNCIL OF THE CITY OF COSTA MESA DOES HEREBY RESOLVE
AND FIND AS FOLLOWS:
WHEREAS, the City Council adopted Ordinance No. 75-60 on the 15th day of
January, 1975, which said ordinance requires the approval of the City Council by
resolution for destruction of certain records; and
WHEREAS, the City Attorney's Office, pursuant to requirements of the
Government Code, has examined said records to ascertain whether or not retention is
legally necessary; and
WHEREAS, the City Attorney's Office has determined that destruction of said
records will not adversely affect the functions of government nor impair the legal
rights of the City;
NOW, THEREFORE, BE IT RESOLVED that the records listed in the attached
request for records destruction for the City Clerk's Office are hereby authorized to
be destroyed in such a manner that will not allow them to be restored or
reconstituted.
PASSED AND ADOPTED this 19"' day of October, 1998.
Mayor of the City of Co esa
ATTEST:
Deputy Cit lerk of the City of Costa Mesa
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF COSTA MESA )
I, MARY T. ELLIOTT, Deputy City Clerk and ex -officio Clerk of the City Council
of the City of Costa Mesa, hereby certify that the above and foregoing
Resolution No. 98-88 was duly and regularly passed and adopted by the said City
Council at a regular meeting thereof, held on the 19"' day of October, 1998.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of
the City of Costa Mesa this 20"' day of October, 1998.
T
Deputy City CI rk ,and ex -officio Clerk of
the City Counci of the City of Costa Mesa
M
CD
N
O
U C
a) r -I.
CD � X
0 Z 6
0 ,{
4�- CD
00
6D
OD
Request for City Attorney's approval for destruction
of City Clerk's Office Records. Date 9/28/98 --
Department Name
RECORD NAME OR FORM NO. I CLASS
Bid Items 705-A,
708 and 897 thru
944 - not micro-
filmed.
III
SPECIFIC DESCRIPTION OF RECORD
See attached
Approval granted by
City A rney
YES I NO COMMENTS
BID ITEMS TO BE DESTROYED
#705-A, #708, and
#897 through #944 - not microfilmed
Bid Item
Description
Date
705-A
Elevator Maintenance at Civic Center
3-17-86
708
Janitorial Services
2-3-86
897
One portable computer (under $5,000.00
did not go to Council).
898
One Canon PC80 Reader Printer
10-1-90
899
Trim Golf Course Trees
10-1-90
900
Furnishing of Trees
9-17-90
901
Paint the Police Dept. Helipad
10-15-90
902
Repair 35 backflow devices
10-1-90
903
18 Portable Radios
10-1-90
904
Fiberglass the Downtown Comm. Ctr. Pool
11-5-90
905
Pruning 400 Trees
10-1-90
906
Microcomputer System and Software
12-17-90
907
Concrete Golf Cart Paths
10-15-90
907-A
Concrete Golf Cart Paths
1-7-91
908
Photo Direct Platemaker
11-5-90
909
Chairs at Neighborhood Comm. Ctr.
1-7-91
910
4 Motorcycles for traffic enforcement
1-7-91
1
Exhibit
Resolution No. 98-88
Page 2 of 4
53
54
910-A
4 Motorcycles for traffic enforcement
1-19-91
911
Trees
1-7-91
912
One used vehicle
1-21-91
913
Rental of 2 copiers
2-4-91
913-A
Rental of 3 copiers
6-17-91
914
Microcomputers for Public Services
1-21-91
915
Furnishing 3 microcomputers
1-21-91
915-A
Furnishing 3 microcomputers
2-19-91
916
City Hall Parking Lot Lights
2-4-91
917
Computer Data Storage Update
2-4-91
918
Replace stage drapes at NCC
2-4-91
919
Window frames at Downtown Comm. Ctr.
2-4-91
920
Replace windows at 2 fire stations (did not go to
Council)
921
One leased vehicle
2-19-91
922
Recorder/Playback equipment
2-19-91
923
Turf Tractor
2-19-91
924
2 Greensmower (did not go to Council)
925
Purchase 1 rotary mower
5-6-91
926
Furnishing an Aerator
2-19-91
927
2 Riding Mowers
2-19-91
928
Furnishing 1 Electro -Mechanical Hoist
5-6-91
929
One Used Forklift
2-19-91
Exhibit
Resolution No. 98-88
Page 3 of 4
Fj
1
929-A
One Used Forklift
4-1-91
930
Two Turf Trucksters
2-19-91
931
4 Pickup Trucks
2-19-91
932
1 Truck with mounted chipper body & hoist
5-6-91
933
Furnishing of a Chipper (did not go to Council)
934
3 Used Sedans
2-19-91
935
Turf Equipment (did not go to Council)
936
Prune 450 Trees
2-19-91
937
30 -Channel Tape Recorder
10-21-91
938
Annual supply of Hydrogen Peroxide
8-19-91
939
Prune 850 Trees
11-4-91
940
Police Patrol Vehicles
2-3-92
940-A
Police Patrol Vehicles
3-2-92
941
Computer hardware and software
11-18-91
942
Furnishing of Truck cab and chassis with special
body (did not go to Council)
943
Furnishing of Chemicals
6-15-92
944
Hydrogen Peroxide
7-20-92
C
Exhibit
Resolution No. 98-88
Page 4 of 4
55