HomeMy WebLinkAbout99-08 - Authorizing Records Destruction for the Fire Department1'74
RESOLUTION NO 99-8
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COSTA MESA, CALIFORNIA, AUTHORIZING RECORDS
DESTRUCTION FOR THE FIRE DEPARTMENT OF THE
CITY OF COSTA MESA, PURSUANT TO ORDINANCE
NO. 75-60.
THE CITY COUNCIL OF THE CITY OF COSTA MESA DOES HEREBY RESOLVE
AND FIND AS FOLLOWS:
WHEREAS, the City Council adopted Ordinance No. 75-60 on the 15th day of
January, 1975, which said ordinance requires the approval of the City Council by
resolution for destruction of certain records; and
WHEREAS, the City Attorney's Office, pursuant to requirements of the
Government Code, has examined said records to ascertain whether or not retention is
legally necessary; and
WHEREAS, the City Attorney's Office has determined that destruction of said
records will not adversely affect the functions of government nor impair the legal
rights of the City;
NOW, THEREFORE, BE IT RESOLVED that the records listed in the attached
request for records destruction for the Fire Department are hereby authorized to be
destroyed in such a manner that will not allow them to be restored or
reconstituted.
PASSED AND ADOPTED this 16th day of February, 1999.
Mayor of the City of Costa Mesa
ATTEST:
(.
Deputy City,lerk of the City of Costa Mesa
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF COSTA MESA )
I, MARY T. ELLIOTT, Deputy City Clerk and ex -officio Clerk of the City Council
of the City of Costa Mesa, hereby certify that the above and foregoing
Resolution No. 99-8 was duly and regularly passed and adopted by the said City
Council at a regular meeting thereof, held on the 1 Uh day of February, 1999.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of
the City of Costa Mesa this 17th day of February, 1999.
Deputy Cit Clerk and ex -officio Clerk of
the City Co ncil of the City of Costa Mesa
Request for City Attorney's approval for destruction
of COSTA MESA FIRE DEPARTMENT Records.
Date: January 12, 1999
= Approval granted by
Je Scheer,
X107
Record Name or Form No.
Class
Specific Description of Record
Yes
No
Comments
1. Incident Reports — 1992
IV
Written reports covering activities conducted by the
/
Fire Department at the scene of an emergency or
v/
non -emergency involving a fire or emergency
medical care incident.
2. Case Histories — 1992
IV
Time documentation of fire and medical emergencies
as prepared by the Communications Department during
/
the course of an incident. The Fire Department
V
keeps the computer printout of this activity.
3. Company Officer Journals — 1992
IV
A daily/annual diary of activities conducted by each
piece of fire equipment during the course of their
24-hour work shift. This is filled in by the on -duty
Company Officer.
4. Miscellaneous Files -- 1992
IV
Correspondence, both inside and outside the
Department.
CMF 0297-1e