HomeMy WebLinkAbout98-14 - Records Destruction for the Fire Department235
RESOLUTION NO. 98-14
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF COSTA MESA, CALIFORNIA, AUTHORIZING
RECORDS DESTRUCTION FOR THE FIRE DEPARTMENT
OF THE CITY OF COSTA MESA, PURSUANT TO
ORDINANCE NO. 75-60.
THE CITY COUNCIL OF THE CITY OF COSTA MESA DOES HEREBY RESOLVE
AND FIND AS FOLLOWS:
WHEREAS, the City Council adopted Ordinance No. 75-60 on the 15th day of
January, 1975, which said ordinance requires the approval of the City Council by
resolution for destruction of certain records; and
WHEREAS, the City Attorney's Office, pursuant to requirements of the
Government Code, has examined said records to ascertain whether or not retention
is legally necessary; and
WHEREAS, the City Attorney's Office has determined that destruction of said
records will not adversely affect the functions of government nor impair the legal
rights of the City;
NOW, THEREFORE, BE IT RESOLVED that the records listed in the attached
request for records destruction for the Fire Department are hereby authorized to be
destroyed in such a manner that will not allow them to be restored or
reconstituted.
PASSED AND ADOPTED this 2nd day of March, 1998.
(3u`7 L s ---
May e Cly of Costa Mesa
ATTEST:
Deputy City rk of the City of Costa Mesa
STATE OF CALIFORNIA )
COUNTY OF ORANGE ► ss
CITY OF COSTA MESA )
I, MARY T. ELLIOTT, Deputy City Clerk and ex -officio Clerk of the City Council
of the City of Costa Mesa, hereby certify that the above and foregoing
Resolution No. 98-14 was duly and regularly passed and adopted by the said City
Council at a regular meeting thereof, held on the 2nd day of March, 1998.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of
the City of Costa Mesa this 3rd day of March, 1998.
77
Deputy CityJerk and ex -officio Clerk of
the City Coun I of the City of Costa Mesa
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Request for City Attorney's approval for destruction
of COSTA MESA FIRE DEPARTMENT Records.
Date: February 6, 1998
Approval granted by
Thomas Kat^hee, City
Attorney
Record Name or Form No.
Class
Specific Description of Record
Yes
No
Comments
1. Incident Reports -- 1991
IV
Written reports covering actiAdties conducted by the
Fire Department at the scene of an emergency or
non -emergency involving a fire or emergency
medical care incident.
2. Case Histories -- 1991
IV
Time documentation of fire and medical emergencies
as prepared by the Communications Department during
the course of an incident. The Fire Department
keeps the computer printout of this activity.
3. Company macer Journals -- 1991
IV
A dailv/annual diary of activities conducted by each
v
piece of fire equipment during the course of their
24-hour work shift. This is filled in by the on-dutv
Company macer.
4. Miscellaneous Files -- 1991
IV
Correspondence. both inside and outside the
✓
Department.
CMF 0297-I8
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