HomeMy WebLinkAbout98-29 - Records Destruction for the Police DepartmentRESOLUTION NO. 98-29
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF COSTA MESA, CALIFORNIA, AUTHORIZING
RECORDS DESTRUCTION FOR THE POLICE
DEPARTMENT OF THE CITY OF COSTA MESA,
PURSUANT TO ORDINANCE NO. 75-60.
THE CITY COUNCIL OF THE CITY OF COSTA MESA DOES HEREBY RESOLVE
AND FIND AS FOLLOWS:
WHEREAS, the City Council adopted Ordinance No. 75-60 on the 15th day of
January, 1975, which said ordinance requires the approval of the City Council by
resolution for destruction of certain records; and
WHEREAS, the City Attorney's Office, pursuant to requirements of the
Government Code, has examined said records to ascertain whether or not retention
is legally necessary; and
WHEREAS, the City Attorney's Office has determined that destruction of said
records will not adversely affect the functions of government nor impair the legal
rights of the City;
NOW, THEREFORE, BE IT RESOLVED that the records listed in the attached
request for records destruction for the Police Department are hereby authorized
to be destroyed in such a manner that will not allow them to be restored
or reconstituted.
PASSED AND ADOPTED this 20th day of April, 1998.
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Mayor of the City of OU Mesa
ATTEST:
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Deputy City CI of the City of Costa Mesa
STATE OF CALIFORNIA 1
COUNTY OF ORANGE ► ss
CITY OF COSTA MESA ►
I, MARY T. ELLIOTT, Deputy City Clerk and ex -officio Clerk of the City Council
of the City of Costa Mesa, hereby certify that the above and foregoing
Resolution No. 98-29 was duly and regularly passed and adopted by the said City
Council at a regular meeting thereof, held on the 20th day of April, 1998.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of
the City of Costa Mesa this 21 st day of April, 1998.
T
Deputy City rk and ex -officio Clerk of
the City CouncW of the City of Costa Mesa
n
1
1 7 1
Request for City Attorney's approval for destruction of
COSTA MESA POLICE DEPARTMENT Records. Date: 03/17/98 400
Approval granted by City
Att ey
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENT
CAPTAINS' SECRETARY FILES:
V
1. 1987-95 Correspondence
1. Files are kept for 2 current years.
from present and former
Captains Brooks, Greer,
Johnson, Lazar, Lorton and
Moody.
2. 1990-92 Employee Assistance
2. Files are kept for 2 current years.
forms for Ted Argot, Carol
Hallock, Megan Queen, Ann
Ofer & Carol Love.
3. 1988-89 Helicopter Billing.
3. Files are kept for 2 current years.
4. 1993-95 Vacancy Bid Forms.
4. Files are kept for 2 current years.
5. 1990 Rotation Plan memo.
5. Files are kept for 2 current years.
6. 1990-92 Position Opening
6. Files are kept for 2 current years.
memos.
7. 1997 Application for Business
7. Duplicate files. Originals are filed in
Tax Certificate.
Finance Department.
8. 1991-95 Claims Against the
8. Files are kept for 2 current years.
City.
9. Copy of personnel package
9. Duplicate files. Originals are filed in
files for Jim Wilke, Larry
Chief of Police office. These copies
Rooker & Jerry Holloway.
were duplicated for Court.
10. 1990-95 Pitchess Motions.
10. Files are kept for 2 current years.
11. 1990-93 Report on °Goathill
11. Files are kept for 2 current years.
Tavern."
12. 1995-97 Firearms Licenses.
12. Duplicate files. Originals are filed in
Finance Department.
13. 1990-97 P.O.S.T. Incentive
13. Duplicate files. Originals are filed in
Files.
Personnel Department and Officer's
14. 1996-97 Payment
14. Duplicate files. Originals are filed in
Authorization for
Sue Baldwin's office.
Patrol/Operations.
15. 1983-95 Civil Subpoena
15. Files are kept for 2 current years.
Billings
Exhibit "A"
Resolution No. 98-29
Page 1 of 3
Request for City Attorney's approval for destruction of
COSTA MESA POLICE DEPARTMENT Records. Date: 03/1798
Page 2 Approval granted by Ugly
Attomey
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO COMMENT
CAPTAIN'S SECRETARY FILES -
V
CONTINUED:
16. 1995 Contract Policing
16. Files are kept for 2 current years.
contracts.
17. 1993-95 Threshold Incident
17. Files are kept for 2 current years.
Reports.
18. Files are kept for 2 current years.
18. 1994-95 Shift Schedules.
19. 1990-95 Patrol Steering
19. Files are kept for 2 current years.
Committee Minutes.
20. 1993 Skelly Hearing - Nancy
20. Files are kept for 5 current years.
Sadles-Communications
Officer.
21. 1990-93 Officer Complaint
21. Files are kept for 5 current years.
Log.
22. 5-1/2" Computer Diskette
22. Computer Diskettes are kept for 2
(1992-93 Pay for Performance
current years.
for Dick Greer & Dave
Brooks).
23. 3.5" Computer Diskettes for:
23. Computer Diskettes are kept for 2
1992 -Field Training Program
current years.
1992 -Rubio Complaint
1991 -George Wilson's
Correspondence
1988 -Miscellaneous
1988 -George Lortion's
Correspondence
1988 -Bob Moody's
Correspondence
1988 -Staff Minutes
1989 -95 -Rick Johnson's
Correspondence
1988 -95 -Dave Brooks's
Correspondence
1988 -95 -Tom Lazar's
Correspondence
1990 -95 -Dick Greer's
Correspondence
24. 1984-93 Various Personnel
24. Files are kept for 5 current years.
Complaints.
Exhibit "A"
Resolution No. 98-29
Page 2 of 3
1
1
1
291
Request for City Attorney's approval for destruction of Page 3 Approval granted by City
Attorney
COSTA MESA POLICE DEPARTMENT Records. Date: 0311798
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO COMMENT
CAPTAIN'S SECRETARY FILES -
V
CONTINUED:
/
25. 1994 Fax from Ronald
25. Files are kept for 2 current years.
V
Policastro, MD regarding Greg
Coulter.
26. 1993 Randy Nutt Grievance.
26. Files are kept for 5 current years.
27. 1991-92 Michael Zangger's
27. Files are kept for 2 current years.
Claim.
28. 1994-95 Ride Along
28. Files are kept for 2 current years.
Requests.
29. 1996-97 Direct Pay Requests,
29. Duplicate files. Originals are filed in
Sue Baldwin's office.
Exhibit "A"
Resolution No. 98-29
Page 3 of 3
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