HomeMy WebLinkAbout94-100 - Authorizing Records Destruction for Housing and Community Development Dept.316
RESOLUTION NO. 94-100
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COSTA MESA, CALIFORNIA, AUTHORIZING RECORDS
DESTRUCTION FOR THE HOUSING AND COMMUNITY
DEVELOPMENT DEPARTMENT OF THE CITY OF COSTA
MESA PURSUANT TO ORDINANCE NO. 75-60.
THE CITY COUNCIL OF THE CITY OF COSTA MESA DOES HEREBY RESOLVE
AND FIND AS FOLLOWS:
WHEREAS, the City Council adopted Ordinance No. 75-60 on the 15th day of January,
1975, which said ordinance requires the approval of the City Council by resolution for
destruction of certain records; and
WHEREAS, the City Attorney's Office, pursuant to requirements of the Government
Code, has examined said records to ascertain whether or not retention is legally necessary; and
WHEREAS, the City Attorney's Office has determined that destruction of said records
will not adversely affect the functions of government nor impair the legal rights of the City;
NOW, THEREFORE, BE IT RESOLVED that the records listed in the attached request
for records destruction for the Housing and Community Development Department are hereby
authorized to be destroyed in such a manner that will not allow them to be restored or
reconstituted.
PASSED AND ADOPTED this 7th day of November, 1994.
ATTEST:
i•
Deputy City rk of the City of Costa Mesa
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF COSTA MESA )
�/ �QL-
Mayor of the City of Costa Mesa
I, MARY T. ELLIOTT, Deputy City Clerk and ex -officio Clerk of the City Council of
the City of Costa Mesa, hereby certify that the above and foregoing Resolution No. 94-100 was
duly and regularly passed and adopted by the said City Council at a regular meeting thereof,
held on the 7th day of November, 1994.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of the City
of Costa Mesa this 8th day of November, 1994.
6(�t� -
Deputy Cit Clerk and ex -officio Clerk of
the City Council of the City of Costa Mesa
Requcat for City Attorney's approval for destruction Approval granted by
*--,af Housing & Community DevelopmentRecords. Date October 12 , 1994
C Department Name /pity Attorney
RECORD NAME OR FORM NO. CLASS SPECIFIC DESCRIPTION OF RECORD YES NO COMMENTS
Housing and Urban FILES NOT MICRO -FILMED
Development IV l
CDBG 1975-90 Community Development Block Grants (CDBG)
Applications
Budgets
Environmental Reports
Housing Assistance Plan (HAP)
IiUD-Interoffice and Miscellaneous Corre.
Jobs Bills/Quarterly Reports
Legal Notices
Loan Agreements
Master Applications
Planning Process
Press Releases
Public Hearings
Rehab/Loans Programs - Misc. Corre.
Requests for Proposals
Reviews
Surveys
GPR 1975-85 IV Grantee Performance Reports (GDR)
CDBG Public Services
1982-90
CMF 0297.18
IV
CDBG Public Services
Applicants
Files individually listed on Attachment A
M
N
HOUSING AND COMMUNITY DEVELOPMENT co
LIST OF FILES
(Request for Destruction)
13700
Agencies - Small Bus. Admin. 1983
13598
Agencies - Minority Bus. 1983-88
13597
Agencies - HUD Requests for Pmt. 1982
13595
HUD - Environment Process 1982
13591
HUD - Recognition Award 1986-87 for CM Courtyards project
13590.1
Agencies - Comm.Dvmt. Plan (empty)
13590
Agencies - Housing Assistance Plan (empty)
13572
HUD - Handbook/Guidelines Relocation
o
-----
HUD - Real Property Acquisition 1979-887
13562
HUD - Relocation 1978-84
o13528
HUD - Davis Bacon Regs 1983-87
13521
HUD - CDBG Applications/Regulations & Forms 1983
13517
HUD - Relocation 1982-86
0
0 r
13150
Adv.Committee/Brd. of Commissioners 1976-85 OCHA Advisory Committee Minutes/Memos
--J\0
13155
Occupancy Policy 1986
0
13400
Calif. Hsg. Finance Agency 1985-87
0
13501
HUD EEO -4 Forms 1985-88
13511
Envir. Impact Report 1984 ERR procedures on CDBG/regs & Forms
14020
Mardan - HUD Corre 1987: Approval of RROF for Purchase of Mardan Site at 695 W
19th (future CM Sen.Ctr)
14030
Case Bella - Public Notices 1987 re RROF/ER
14230
- Misc. Corre 1976-87 RFP
14231
- Inter Office Corre 1976-81 Minutes/Memos
14232
- HUD Correspondence 1976-79 Section 8 Housing
14240
- Demolition 1978 Legal Notice re Contractor
14241
- Appraisals 1976-79 re Casa Bella site
14242
- Condemnation 1977-78 Council Reports re Condemnation
-----
- Construction Agreement 1977
-----
- Contract for Sale of Land 1978
14250
Cost Data 1979 - Estimates for Casa Bella Development
14260
Information Flyers and P.R. 1977
Cn
1984-85,
HUD Correspondence re Use of Funds; ERR; RROF. Program 1986-87 Info re Rental
Rehab, Single Family Rehab, Land Acquisition : Mardan & Mola Site; Public Service
Grants.
1989-90
Public Service Grant Applications
1990-91
Public Service Grant Applications
-----
OCHA - Monthly Status Reports 1975-88
-----
- Correspondence 1983-88
12600
HUD Labor Standards/Relocation
12112
Department of Labor - Correspondence 1977-88 Davis Bacon Reports
11320
Indirect Cost Plan 1983-86
11210
Audits - Single Audit Reports 1981-89 (latest date 6/89)
-----
Budget Adjustments/Information 1975-88
11115
- State Re-Dev. Loans 1982 Memo re Site Funding for Pre -
Development
o
11118
- Misc Program. Budget Info. 1976-88
Budget Adjustment - latest 1988
10165
Census Report 1980/SCAD data 1980
-----
Rehab.Loan/Grant Programs - Inter -Office Corre 1978-88
z 0
16540
- Contractors lists 1984-87
x r-
16537
- La Mesa Fund Control (blank forms) 1982
W.° t
16536
- Rehab Grants Completed Lists 1983
a"
16530
- Other Cities' Rehab Prgrms 1977-82
16529
- Rehab. Procedure Manual 1982
R;
16528
- Agrmts. with Sec. Pac/HUD Corresp. re Lump Sum
Drawdown 1984-87
16527
- Rehab Misc. Info. Forms/Memos re Rehab. 1982
16526
- RFP/Memos re Misc. Rehab Programs. Caine Gressel
1982-86
16525
- RRP/SFR Program - Consultants 1976-84
13130
OCHA Status Report 1984-88
13120
OCHA Letter Certifying Need for Sec. 8 Certificates 1983-88
16222
CDBG Program - Tewinkle Interm.School 1988-89 Grant for Earthquake Supplies -Last
Quarterly Report 3/89
16223
Huntington Beach Comm. Center, 1988-89: Quarterly Report 6/90
00
- tural Barriers Re mov Re ulations
16310
Dayle McIntosh Ctr - rc arriers Removal 1979-89 Grant -Quarterly Re ort 7 0
2
16311
n'-�q
riers Removal -
16313 Wheelchair Ramp Contract
16313.1 ur am 9$5-86
80 Report from DMC
Mesa Verde Library - Memos 1979
Specifications etc 1979-85
Volume 1 - Public Service records re
Contract/Davis
-- --Bacon -
W
16313.2
Volum2—WhPplrhair Rami_ ?4
�(
/ l
Q
Contract/Davis
I
-- --Bacon -
16313.2
Volum2—WhPplrhair Rami_ ?4
16314
Architectural Barriers - Removal Misc. 1083 �4
16315
- Apartments 19�respnnr3_ P��P_ }C
16400
Home Security Program 1978
16405
Home Security Program - Bethel Towers - 1986 Corre. re Sprinkler System
16411
- Intergovernmental Co r r e 1 9 7 6
ERR/RROF re Home. Sec. Program
16412
- Interoffice Corre 1977-82 re Bethel Towers Smoke Detector
16421
- Blank Release Forms for Security Program
16420
- Applications for Home Security Program 1980-82
0
16424
- Ineligible Application 1978
16430
- Security Programs Marketing/Contractor 1976-78
�•
16440
- Corre re Smoke Detectors 1976-82
k
16500
Rehab.Loan/Grant Program 1976 - Memos re Loan Program Status
Zcr
16510
- Crocker Misc. Disbursements 1982
0 o r
16511
- Crocker Loan Agreement/Memos 1979-80
16512
- Crocker Loan Agreement 1975-78
16513
- Crocker Loan Agreement 1981
0
16514
- Crocker Loan Agreement Corre 1982-87
16515
- Crocker Market Rates/Int - Recap of Funds on Deposit, 1982
16516
- Crocker Loan Status - Repay Info & Recap of Funds 1982-87
16517
- Crocker Loan Agreement Extension New Agreement 1982-83
16517.3
- Security Pacific Bank Operating Agreement 1984-87
16517.4
U S Escrow Contracts/Correspondence 1984-90
16517.1
Rehab.Loan/Grant Program - Request for Proposal 1984, Lenders for Rehab. Program
16517.2
- Corre re Lenders RFP 1984
16518
Security Pacific Int.Subsidy Chart 1984-85
16519
Crocker Bank Statements - latest 12/31/86 - Accnt Bal.1983-86
16519.1
- Memos re Trans.Funds 1983-84
16521
- Memos re Bond Transfer for Loans (Sec.Pac)1984-88
16524
- Bank General Info -Other Misc. Info 1986
16555
Internal Memos/Council Reports re Rehab. Programs
I
14411 Sr.Cit Housing/Harbor Fellowship 1982-83 - discussion re Housing Wallace NSA
14415 Corre - In House Questionaire 1978 - re Wallace NSA
14421 Water Service/Dist.Easement 1980-86 - Water District Improvements to 1981 Wallace
14500 Housing - General 1986
14510 Emergency Housing 1985-86
14520 Senior Housing/List of Services 1983
14521 Mobile Home Improvements 1984-87 - Rehab Loan Program for City's M.H. Parks.
14530 Misc. Developers 1977-88
14535 Comprehensive Housing Strategy 1981 - Draft 1981 CHS for Costa Mesa General plan.
14536 Housing Survey Results 1986-88 - Update on City Council Goals 86-88; 1980 survey.
14537 Housing Alternatives 1982-84
14538 Family Housing Sites 1978-79
14541 Residential Develop.Financing 1984 - Memo re Financing Mechanism for Residential
Development
14600 Fairview Hospital Housing 1978-82 - Correspondence re Housing Development at
Fairview Hospital
14610 Veteran's Hall 1986-87 - 6/87 Appraisal Vets Hall 565/567 W 18th Street.
16110 Land Acquisition 1979-81 - Possible Sites for Family Housing Project w/in RA
Jurisdiction
16219 Fair Housing Council - Programs 1987 - Quarterly Reports
16219.1 - General Corre 1984-89 - Applications and Reports from FHCOC
1984-89
16221 South Orange County YWCA 1988-89 - PS Grant File, Newest Document 6/89.
16560 Rehab/Loans Prgm. - HUD Correspondence 1975-85 - General Correspondences
16571 - Letters to Homeowners 1983-85 - Letters Regarding Rehab.
16576 - Specifications/Standards 1982 - HQS and City Specs.
16581 - Flood/Noise Environ.Issues 1983 - ER/RROF
16586 - Multi -Family 1982 - Loan Program Guidelines.
16596 - Lien Status 1983 - 5/83 Lien Receivables.
16597 - SBA Information 1983 - SBA Final Rules 9-30-83
16716 Project Eligibility 1983-84 - ERR, SHPO for Commercial Rehab.
16721 Security Pacific Agreement -1985
16721.1 Account Balance - US Escrow 1986-87
16730 Architectural/Landscape RFPs 1984 - for Commercial Rehab.
16731 30th Street Architects 1984-86 - PSA for Commercial Rehab.
16732 Woodward Dike, Landscape Arch. 1984-86
16570 Rehab Loan - Grant Program Marketing (Letters/News Releases)
4
1
16741 Commercial Rehab.Prgm. Other Cities Commercial Rehab Programs
16742 - Owner Tenant Correspondences 1984 - 1986
16745 - Contractors/Consultants 1984-87 - Utilities
16746 Final Numbers on Commercial Rehab Per Site - Budget Info 1985
16747 - 2nd Phase -Future Sites 1985-87
16750 - State Permit Process 1983 - Dept. of Transportation
16751 - State Permit Process -1st Bid 1985 - Newport Blvd.
16752 -2nd Bid 1985 - Subcontractors
16774 Costa Mesa Parking District 1985 - Memo re Parking District/Commercial
Rehab.
16909 Earthquake Disaster Info 1987 - State HUD Information
16909.1 Marketing 1985-87 - RR Program
16910 Rental Rehab. Prgm. - Background Info. 1984-87 - HUD Info.
16920 - Boundaries 1984-85 - RR Program
16925 - Inviron. Legal Ad. 1984 - ERR
16930 - Tenant Relocation Policy - for RR Program
16840 - Inter-Office/Council Memos 1984-87 - RR Program
16960 - HUD Cash Management System 1985 - C/MI Files/Reports
16961 - HUD Corre-Applications 1984-88 - RR Program
17110/17210/17310/17410/17510/
17710/17810/17910/17915/17931/
17937/17951/17970/18000/18063/
18073/18082/18092/18097 Correspondence, Misc.
17111/17211/17311/17610/17711/
17811/17916/17932/17974/17974/
18004/19001 Applications (GPR)
17112/17212/17312/17411/17611/
17712 A-95 Review
17113 Environmental Report
17114/17213/17313/17314/17513/
17612/17713/17813/17911/17933/
17959/17971/17971/18001 Housing Assistance Plan
17115/17214/17314/17414/17514/
17613/17714/17814/17934/17963/
17973/17973/18003/18012/18022/
18062/18072/18083/18093/18098/HUD Correspondence
17116/17216/17416/17515/17614/
5
to.
M
04
17815/17960/17972/17972/18002 Inter Office Corre.
17117/17315/17417/17519/17616/
17718/17817/17936
Legal Notices
17118/17217/17316/17418/
17520-22/17617/17719/17913
Public Hearings
17413/17516/17715/17816
Council Minutes
17415/17517/17717/17920/17938/
17962/18006
Environmental Review
17419/17524/17720/17819
Masters
17518/17818
Planning Process
17523
Wallace NSA Survey
17615/17716
Citizen Particpation
17721
SCAG Correspondence -
17812/17914
Interim Instructions
17912/17935
Budget
17917/17918/17919/17929/18094/
Plan
Reallocated Funds Request
18099/18084 Jobs Bill, Instructions, Misc. Corre and Quarterly Reports
17965 CDBG XIII
17975/17975/18005/18011/18061/
18070/19071/18082/18091/18096 GPR
18023 Performance Hearing (GPR)
18053 Sylvia H - consultant
C1