HomeMy WebLinkAbout92-98 - Records Destruction -Public Services Department1
RESOLUTION NO. 92-98
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF COSTA MESA, CALIFORNIA, AUTHORIZING
RECORDS DESTRUCTION FOR THE PUBLIC SERVICES
DEPARTMENT OF THE CITY OF COSTA MESA
PURSUANT TO ORDINANCE NO. 75-60.
THE CITY COUNCIL OF THE CITY OF COSTA MESA DOES HEREBY
RESOLVE AS FOLLOWS:
WHEREAS, the City Council adopted Ordinance No. 75-60 on the 15th day of January,
1975, which said ordinance requires the approval of the City Council by resolution for
destruction of certain records; and
WHEREAS, the City Attorney's Office, pursuant to the requirements of the Government
Code, has examined said records to ascertain whether or not the retention is legally necessary;
and
WHEREAS, the City Attorney's Office has determined that destruction of said records
will not adversely affect the functions of government nor impair the legal rights of the City;
NOW, THEREFORE, BE IT RESOLVED that the records listed in the attached request
for records destruction for the Public Services Department are hereby authorized to be destroyed
in such a manner that will not allow them to be restored or reconstituted.
PASSED AND ADOPTED this 7th day of December, 1992.
ATTEST:
City Clerk of the City of Costa Mesa
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF COSTA MESA )
Mayor of the City of Costa Mesa
I, EILEEN P. PHINNEY, City Clerk and ex -officio Clerk of the City Council of the City
of Costa Mesa, hereby certify that the above and foregoing Resolution No. 92-98 was duly and
regularly passed and adopted by the said City Council at a regular meeting thereof held on the
7th day of December, 1992.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of the City
of Costa Mesa this 8th day of December, 1992.
City Clerk and ex -officio Clerk oWs"a
e
City Council of the City of Costa
249
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Request for City Attorney's approwl for destruction Approval granted by
of Public Services Records. Date City Attorney
DeparnneW lune 141kR It •K i i
RECORD NAME OR FORM NO. CLASS SPECIFIC DESCRIPTION OF RECORD YES NO COMMENTS
'worth Costa Mesa Arterial VI I Duplicate coPy of study performed in June 1989.
Improvement Study Program - EIR
1037
F.E.T.S.1.M.
F.E.T.S.I.M.
Work Orders
Ca".spondenzc
CalTrans
CalTrans
CalTrans
CalTrans
Public Services Computer
Specifications
Permits
Sidewalks - General
Public Works
PUC
Firc Dcpartmcm
Capital Improvements
Federal Highway Administration
Gas, Methane
V
VI
VI
Federal program for transportation signal improvements - July
1987.! Q'
Date reporting workshects.Transportation Services' Services' work orders - 1982-1985. (/
Correspondence to Transportation Services Department and
responses - 1985.
EPA, EIR, EIS k DEIS - 1978-79.
NHIPS Study - 1976.
City and County Projects Manual - 1975.
Auditor's reports - Engineering project - 1977.
Log sheets - 1986.
Project procedw s - 1976.
Newport Beach water line - 1973.
Information on sidewalks - 1976.
Rules and regulations - 1981.
Public Utilities Commission - 1973.
Slurry scal Station 1 and 2 - 1972.
Project cash requirements - 1981.
Rules - 1986.
19th Street @ Marina View Park - 1975.
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Request for City Attorney's approval for destruction Approval granted by
of Public Services Records. Date
Department Name
City Attorney
0
�"�� K-itkO 11-�5-iL
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
Highway Research Board
II
Rules - 1973.
Golf and Countn, Club
11
General file - 1981.
Bus Shelters
II
Installation - 1977.
Bus Shelters
II
Installation - 1980.
Bus Shelters
II
Installation - 1981.
Boa Vista and Balearic
VI
Transportation file - various worksheets 1974.
Bear Street
VI
Transportation file - worksheets - 1973.
Bear Street/Raitt
V1
Realignment study - 1972.
Bear Street/SOuth Coas: Drive
V1
Transportation file - worksheets - 1977.
Bear Street/Mat Compan\
V1
Entrance options - 1979.
Bear Street/Paularino
VI
Transportation file - worksheets - 1970.
Bay Street
V1
Transportation file - 1979.
Accident Statistics
II
1975.
El Camino Drive
VI
Transportation file - 1979.
Downtown Studv
V1
Redevelopment study - duplicate 1970.
Costa Mesa North
VI
Correspondence, worksheets, transportation file - 1985.
College Avenue
VI
Transportation file, correspondence, worksheets - 1980.
Centroccs
II
Transportation file - outdated fee program - 1979.
Center Street
VI
Transportation file, worksheets, correspondence - 1980.
Carnegie Avenue
VI
Transportation file - various worksheets - 1973.
Baker and Royal Palm
VI
Transportation worksheets - 1981.
Elden Avenue
VI
Various transportation information - 1979.
CMF On7-18.MA 2
(RECORD -M)
Request for City Attorney's approval for destruction
Approval granted by
of Public Services Records. Date
City Attorney
Department Name
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
Eastside
VI
Transportation study, worksheets - 1978.
Accidents
11
School and pedestrian - 1973.
✓/
Anton Boulevard
VI
Proposed improvements - 1975.
✓�
Seminars/Meetings
VI
Miscellaneous transportation file - 1987.
Subscriptions/Publications
VI
Transportation file - 1988.
Traffic Signal Master
VI
Information on signal system - duplicates - 1988.
Ili
—A.
.
lW "xj
Draft EIR - Rt. 55
VI
Transportation study by CalTrans - 1983.
���t��"A el
Development Task Force RevieN
VI
1984.
�•}}"
Contractors
VI
Engineering file - list of contractors - 1981.
urv�CAJ�C
Complaints
V1
Engineering file - 1980.
Landscape Assessment District
II
General information - Engineering - 1981.
Landscape Maintenance District
II
General information - Engineering - 1978.
Labor Distribution
VI
General information - Engineering - 1974.
Citations
VI
Citv vehicle citations - 1985.
Downtown Circulation Stud%
Il
Duplicate - 1976.
Drainage
11
Study areas - miscellaneous - Engineering file - 1973.
Drainage
11
Storm drain grates (bicycle proof) - 1971.
Drainage
II
2201 Heather Lane, Newport Beach - 1969.
Drainage
II
1965 Merrill Place - 1968.
Drainage
II
2001 Harbor Boulevard - 1974.
Personnel
VI
Time card instructions - 1975.
CMF M97-ismp
3
(RECORD DES)
CV
4n
i
Request for City Attorney's approval for destruction
of Public Services Records. Date
Department Name
Approval granted by
City Attorney
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
Parking Management Plan
Il
Engineering file on dowmtown area - 1974.
✓
Parking Lot
11
Information on Police Department parking lot - 1974.
Federal Aid
III
Highway Admin. Traffic Control Manual - 1976.
Federal Aid
III
Topics Manual - 1974.
Federal Aid
III
Local Program Manual - 1975.
Federal Aid
III
Transportation planning - 1976.
Federal Aid
III
Highway system - 1982.
Contractual Services
III
Lawmmaster and Co., Inc. - 1974.
Contractual Agreement
III
Dewey's Rubbish - 1973.
Contractual Services
III
Cal West Engineering - 1975.
Drafting Room
VI
Engineering design of division - 1975.
Computerized Central Traffic
III
Information on traffic control systems - 1976.
Control
Federal Aid
III
urban project submittal - 1978.
Federal Aid
III
1978-79 submittals - urban aid.
Newport Boulevard
III
Miscellaneous information south of 19th Street - pre -1980.
Signals Central Computer
III
Information on City's central computer - 1980.
Harbor/Sunflower
VI
Miscellaneous transportation information - pre -1980.
Harbor/MacArthur
VI
Miscellaneous transportation information - pre -1980.
Harbor/Fair
VI
Miscellaneous transportation information - pre -1980.
Harbor Signal System
VI
Miscellaneous transponation information - pre -1970.
Harbor Boulevard
VI
Miscellaneous transportation infomtation - pre -1980.
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Request for City Attorney's approval for destruction
Approval granted by
of Public Services Records. Date
City Attorney
Department Name
i-,� W4
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
EIR 1026
III
Downtown redevelopment - duplicate - 1985.
North Costa Mesa Specific Plan
III
Draft copy - 1987.
Draft Feasibility Study
III
Bluff Road extension - 1988.
Attachments to Feasibility Study
III
Bluff Road extension - 1988.
✓
Proposal
VI
Engineering proposal - Victoria Street - 1989.
Project Study Report
\'II
John Wayne Airport Ramps - 1986.
A"
EIR 1035
VI
Monrovia Avenue area closure to through traffic - 1987.
✓
Draft North Costa Mesa Specific
VI
Draft of North Costa Mesa Specific Plan Stud% - 1988.
Plan
Draft EIR
\11
university Drive deletion - 1989.
Software Documents
\11
ICLC 5 -year transportation study - 1982.
Study
III
One-way street evaluation study - 1984.
Parking Lots
III
Construction at golf course - 1978.
Parking District
III
Expansion of district between Center and Magnolia - 1976.
Pacific Telephone
VI
General information - 1981.
Overtime
VI
Engineering charges - 1985.
Orange County
III
Transportation study - 1973.
Disaster Assistance
III
General information - 1974.
Disaster Fallout Shelter Plans
III
General information - 1959.
Curb Numbers
VI
General information - 1976.
P.P.D.P.
III
Parking Pavement Demonstration Program - 1977-1980.
CMF M97 -MVP 5
mr
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M.coanDEs)
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.10
CV
Request for City Attorney's approval for destruction
Approval granted by
of Public Services Records. Date
City Attorney
Department Name
rtf �� 16z"o
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO COMMENTS
Communications
VI
General information - 1986.
Closed Projects
VI
Transportation projects - 1981.
OCTC
III
Six-year plan - 1977.
Travel Patterns
III
Origin and destination survey - 1971.
LARTS
III
General information - 1965.
Computer Software
III
General information - 1986.
V.A.R.B.
III
Vchicle Accident Review Board - 1985. 1984.
Highway
III
General information - 1983.
Complaints
VI
Miscellaneous transportation - 1988.
Goals
VI
Transportation Division - 1988.
Downtown Circulation
VI
Study - 1976.
CTE
VI
City Traffic Engineers - 1986.
H.P.M.S.
VI
Highway Performance Monitoring System - 1982.
Finance Department
HES
VI
General information - transportation - 1986.
Hsi�aFd slim iftatioR gwd� 19
L/
AQMD
VI
Information packets - 1989.
Bristol/Sunflower
VI
General transportation information - 1967.
Bristol Street
VI
General transportation information - 1980.
Bike Trails
VI
General transportation information - pre -1980.
Bristol/Anton
VI
General transportation information - pre -1980.
Ncwpon Boulevard
VI
North of 19th Street - pre -1978.
Harbor/Baker
VI
General transportation information - pre -1980.
UF OM.10,WP
6
00
ON
1
N
(2)
Request for City Attorney's approval for destruction
Approval granted by
of Public Services Records. Date
City Attorney
Department Name
v -
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
Harbor/Adams
VI
General transportation information - pre -1970.
Newpon/Broadwav
VI
General transportation information - 1978.
Newport Parking
VI
General information - pre -1980.
Federal Aid
III
Environmental documents for projects - 1976.
Federal Aid
III
Highway projects EEO requirements - 1974.
CalTrans
III
Transportation Development Act - 1977-
CalTrans
III
Directory information - 1986.
Federal
III
Fair Labor Standards Act - 1985.
Federal Aid
III
TOPICS.
Oil Wells
III
General information - 1969.
0
Fire Department
III
Pumper test pit - 1971.
Fire Department
III
Fire Station #1 - 1976.
Fire Department
III
Headquarters and parking lot underground tank - 1971.
CalTrans
III
Engineering technician certificate - 1977.
Labor Code
111
Copy of 1979 code.
Irvine Ranch Water District
III
General information - 1975.
Improvement District
III
Eastside - 1968.
Improvement Distnct
III
Monrovia Avenue - 1962.
Improvement District
III
Southeast - 1958.
Improvement District
111
Tustin -Raymond Alley - 1970.
Orange Coast College
III
Parking and access study - 1973.
CUP 0297-18.VP
to
-01
7
W ORDRES)
Request for City Attorney's approval for destruction
of Public Services Records. Date
Department Name
Approval granted by
City Attorney
i�'►.>1 I ' � t tet+..
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
Orange County
III
Assessor map designations - 1978.
Medians
III
Harbor Boulevard and South Coast Drive - 1972.
j
Contractual Services
VI
E. L. Pearson & Assoc. - 1970.
I
CalTrans
VI
Select system of streets and highways - 1979.
OCI'C
III
Super street study - 1984.
MAC
VI
Minutes (copies) - 1988.
MIS
VI
General information - 1984.
Manual Traffic Counts
III
Data on traffic - 1983.
Maintenance
III
Transportation maintenance information - 1983.
Fixed Guideway System
VI
General information - 1982.
ITS
VI
Institute of Transportation Studies - general information - 1983.
Federal
111
EPA guidelines - 1974.
Publicity
VI
Transportation information - 1981.
Public Technology
Ill
Transportation general information - 1984.
Signal Detectors
III
Transportation information - 1982.
Capital Improvements
VI
Miscellaneous information - transportation related - 1984.
Signals
III
CalTrans' billings - 1981-1982.
School Crossing Guards
VI
Personnel information - 1984, 1985, 1986.
Safety Pennant Program
III
Reward program - 1969-70.
Safety Committee
VI
General information - 1984.
Newport Beach
VI
Transportation study - 1973.
Study
III
Northeast Orange County transportation study - 1973.
CMF M97 -1a. WP 8
QFCORDAPS7
Request for City Attorney's approval for destruction
Approval granted by
of Public Services Records. Date
City Attorney
Department Name
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
OCTD
III
Technical Advisory Committee - 1980.
Striping
III
Transportation paint purchases - 1986.
Newsletter
VI
Newsletter articles for Community Report - 1986, 1982.
/
V
Supervision
VI
Transportation - general - 1986.
OCTC
VI
Employment demographics - 1982.
V
Firework Stands
III
Placements - 1971.
IAT
VI
institute of Transportation Engineers - information - 1986.
✓
Correspondence
III
General transportation - 1971.
"
RES
2.►
t_
Highwac Safet- Ac:
VI
General - 197 4
OCCC
VI
Orange Count Transportation Commission information - 1978.
✓
`r
Curbs
III
Standards on curbs - 1984.
Orange County Road Construcuon
VI
Guidelines - 1982-83.
Program
Orange Cotm \ Safer Oft -System
VI
Guidelines - 1978.
Roads Program
Federal Aid
VI
Miscellaneous - 1979.
Federal Aid
V1
Policy and procedure memoranda - 1979.
Federal Aid
VI
Urban system guidelines - 1983.
Federal Aid
VI
Urban system projects - 1978.
Federal Aid
VI
Urban system - 1976.
Sunflower/Main
III
Corridor study - 1975.
CMF 0297 IMP
9
(RECORDDES)
00
i"y
Request for City Attorney's approval for destruction
Approval granted by
of Public Services Records. Date
City Attorney
Department Name
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
Feasibility Study
III
Two-way traffic on Newport Boulevard - 1986.
Harbor/Gisler
VI
Specification traffic signal modification (copy) - 1986.
Transportation Study
VI
Five-year transportation study - 1983.
Town Center
VI
Draft EIR 1027 Town Center abandonment.
✓
Traffic Study
III
Nondstroms and South Coast Plaza - 1983.
�✓
Mesa Verde Apartments
III
Traffic study - 1984.
✓
EIR
VI
Costa Mesa General Plan - 1979.
—V
EIR
VI
5/55 interchange - CalTrans - 1984.
18th Street
Retaining Wall
Action Forms/Expense Accounts
Paint and Paint Equipment
18th Street
Victoria Street
Harbor/Victoria
Traffic Study
Traffic Counts
Purchase Orders
Victoria Street Widening
Traffic Accidents
Transportation Study
CUF 0297-ie.wv
Realignment study - 1979.
Design standards USDA Forest Service - 1984.
Duplicate expense and action forms - transportation - 1985.
Expenditures for paint - 1978-79.
Residential project traffic study - 1982.
Alignment study - 1984.
Signal modification plans - 1984.
Paularino Avenue - 1984.
Transportation counts and field reviews - pre -1980.
Division copies - Transportation - 1976-78.
Draft Supplement EIR 1033(S) - 1987.
Investigators follow-ups - 1976-77.
South Coast Plaza area - 1981.
IL]
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Request for City Attorney's approval for destruction Approval granted by
of Public Services Records Date City Attorney
Department Name
Iili�i.Dt1- L
RECORD NAME OR FORM NO. CLASS SPECIFIC DESCRIPTION OF RECORD YES NO COMMENTS
Plans VI Various copies of plans - no originals -sets.
3(�
L/ tv
Landscape Medians III General information - 1973.
OCTEC VI Orange Count% Traffic Engineers Council - 1982. rn d–
CMF 0297.18.WP ] ]
(AECORD.DES)
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