HomeMy WebLinkAbout09-12 - Authorizing Records Destruction for Records Bureau of PD Pursuant to ORD 75-60RESOLUTION NO. 09-12
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF COSTA MESA, CALIFORNIA, AUTHORIZING
RECORDS DESTRUCTION FOR THE RECORDS
BUREAU OF THE POLICE DEPARTMENT OF THE CITY
OF COSTA MESA, PURSUANT TO ORDINANCE NO. 75-
60.
THE CITY COUNCIL OF THE CITY OF COSTA MESA HEREBY RESOLVES AS
FOLLOWS:
WHEREAS, the City Council adopted Ordinance No. 75-60 on the 15th day of
January, 1975, which said ordinance requires the approval of the City Council by
resolution for destruction of certain records; and
WHEREAS, the City Attorney's Office, pursuant to requirements of the
Government Code, has examined said records to ascertain whether or not retention is
legally necessary; and
WHEREAS, the City Attorney's Office has determined that destruction of said
records will not adversely affect the functions of government nor impair the legal rights of
the City;
NOW, THEREFORE, BE IT RESOLVED that the records listed in the attached
request for records destruction for the Records Bureau of the Police Department, are
hereby authorized to be destroyed in such a manner that will not allow them to be
restored or reconstituted.
PASSED AND ADOPTED this 17th day of February, 2009.
Allan R. Mansoor, Mayor
ATTEST:
C�]
Julie Fdlcik, City Clerk
APPROVED AS TO FORM:
r
Kimberly Hall Barlow, City Attorney
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF COSTA MESA )
I, JULIE FOLCIK, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY
that the above and foregoing is the original of Resolution No. 09-12 and was duly
passed and adopted by the City Council of the City of Costa Mesa at a regular meeting
held on the 17th day of February, 2009, by the following roll call vote, to wit:
AYES: COUNCIL MEMBERS: MANSOOR, LEECE, BEVER, FOLEY, MONAHAN
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the
City of Costa Mesa this 18th day of February, 2009.
aw "e, -) � �
JULIVFOLCIK, CITY CLERK
(SEAL)
Request for City Attorney's approval for destruction
of COSTA MESA POLICE DEPARTMENT Records. Date January 8, 2009
Department Name
Approval granted by j
City Attorney i
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
Master Case Files for 2003.
IV
All existing master file cases as described in
See below for description.
first column of this report. This includes all
(All cases meet Legislative
cases dated in the year 2003, with the excep-
and City established criteria
tion of the following:
for destruction).
Cases to be retained: (See Attached)
A. Unsolved cases involving no statutes of
All others to be destroyed:
limitations (CPC 799).
Crime reports
Miscellaneous reports
1. Murder (CPC 187)
Accident reports
2. Embezzlement of public funds or falsi-
Juvenile reports
fication of public records (CPC 424, 426,
Breathalyzer Test forms
and 115).
Complaint Request forms
3. Kidnapping for ransom (CPC 209).
Application Info sheets
Crime Analysis sheets
B. Cases not required to be retained by law;
Juvenile dispositions
however, will be due to nature of same.
Teletype Rap sheets
Handwriting samples
1. Child Annoyance.
Original follow-ups
2. Rapes and attempt rapes.
Warrant Abstracts (automated)
3. All suspicious deaths.
CSI reports
4. All manslaughters.
Parking Notices
5. All fatal traffic accidents.
Copy of Citation Arrests
6. Missing Person reports
Returned envelopes
7. Cases as determined by the Chief of Police
Vehicle Storage sheets
Stored Vehicle Notices
Original Fictitious Checks
All cases to be destroyed are located in the
Bank reports on checks
Police Facility Records Bureau.
Arrest reports
FI's from 2003
Citations (2005 & prior)
Pawns Tickets (2003 & prior)
Spousal Assault/Abuse Cases (2003 & Prior)
Bicycle Licenses (2006 & Prior)