HomeMy WebLinkAbout89-155 - Records Destruction for Revenue DivisionRESOLUTION NO. 89-155
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
OF COSTA MESA, CALIFORNIA, AUTHORIZING RECORDS
DESTRUCTION FOR THE REVENUE DIVISION OF THE CITY
OF COSTA MESA, PURSUANT TO ORDINANCE NO. 75-60.
THE CITY COUNCIL OF THE CITY OF COSTA MESA DOES HEREBY RESOLVE AS
FOLLOWS:
WHEREAS, the City Council adopted Ordinance No. 75-60 on the 15th day
of January, 1975, which said Ordinance requires the approval of the City
Council by Resolution for the destruction of certain records; and
WHEREAS, the City Attorney's Office, pursuant to the requirements of
the Government Code, has examined said records to ascertain whether or not
the retention is legally necessary; and
WHEREAS, the City Attorney's Office has determined that the destruc-
tion of said records will not adversely affect the functions of government
nor impair the legal rights of the City;
NOW, THEREFORE, BE IT RESOLVED that the records listed on the attached
request for records destruction for the Revenue Division are hereby author-
ized to be destroyed in such a manner that will not allow them to be
restored or reconstituted.
PASSED AND ADOPTED this 19th day of June,_la89.
Mayor of thb-_Cit)(/,44f Costa Mesa
ATTEST:
Glity Clerk of the City of Costa sa
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF COSTA MESA )
I, EZLEEN P. PHINMEY, City Clerk and ex -officio Clerk of the City
Council of the City of Costa Mesa, hereby Certify that the above and fore-
going Resolution No. 89-155 was duly and regularly passel and adopted by
the said City Council at a regular meeting thereof, held on the 19th day
of June, 1989.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal
of the City of Costa Mesa this 20th day of June, 1989.
City Clerk and ex -officio Clerk o e
City Council of the City of Cost esa
Request for City A110rney'S approval for destruction
►►Finance Department - REVENUE DIVISION R11.►►rds. 1)alc May 18, 1989
Dep;owtil Nan►c
Page 1 of 3
Approval granted by
City Attorney
RECORD NARIS OR FORM NO,
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
Copy of Warrant Register
IV
Fiscal Year 1983/84, City Clerk and Accounting
Division have copies.
Copy of Payroll Register
IV
Fiscal Year 1983/84, City Clerk and Accounting
Division have copies.
Petty Cash Vouchers
III
Fiscal Year 1983/84
Treasurer's Report
IV
Fiscal Year 1983/84
Schedule of Investment Report
IV
Fiscal Year 1983/84
Cash Recapitulation Report
IV
Fiscal Year 1983/84
Investment Letters
IV
Copy of letters to bank authorizing investments to
June 30, 1983
Recreation Deposits Account
III
Authorization to prepare checks, revenue deposit
forms and stop payment requests, fiscal year 1982/83
General Fund Statements
III
Bank statements from July 1983 to June 1984
Payroll Fund Checks
III
Checks numbered 163000 (6-30-83) to 181900
(6-30-84) bank statements for same period.
Business License Applicr•.tions
IV
Fiscal Year 1983/84
Business Licenses
III
Fiscal Year 1983/84; alpha and numerical copies.
Cash Receipt Records
IV
Fiscal Year 1983/84; includes copies of construction
permits; all City generated cash receipts; remit-
tance advices from the other governmental agencies.
Daily Cash Register Receipts
III
Fiscal Year 1983/84
Dog License Receipts
III
Fiscal Year 1983/84
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Request for City Attnrney's approval for dearurtion
►►Finance Department -REVENUE DIVISION Records. D:Uc May 18, 1989
Departn►cnt N:une
Page 2 of 3
Approval granted by
City Attorney
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
Payroll Account Recon-
III
Fiscal Year 1983/84
ciliation and computer lists
plus General Account
Golf Course Starter Sheets
III
Fiscal Year 1986/87
r-
ct
Request for Police Services
IV
Fiscal Year 1983/84
O
�
Bail Transmittals
IY
Fiscal Year 1983/84
Street Permits
IV
Fiscal Year 1983/84
(D O
lv C
Customer Service Receipts
IV
January 1, 1983 through June 30, 1983
G
F�
Trust Account Reports and
V
Fiscal Year 1983/84
O
Ledgers
W
Accounts Receivable Reports
Fiscal Year 1983/84
Ledgers
00
Average Daily Cash Balance
V
Fiscal Year 1983/84
Reports
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Stop Payment Request
III
Fiscal Year 1983/84
Redevelopment Agency Checks
III
Checks numbered 1766 (July 1982) to 2219 (June 1984)
bank statements for the same period.
Special Bail Checks
III
Checks numbered 5765 (January 1983) to 6816
(June 1984) bank statements for the same period.
Recreation Account Checks
III
Checks numbered 2652 (July 1982) to 3479 (June 1984)
bank statements for the same period.
Employees Benefits Checks
III
June 1980 to October 1983
Page 3 of 3
Request for City Attorney's approval for destruction Approval granted by
of Finance Department -REVENUE DIVISION Records. Date may 1g• ]4A9 City Attorney
Department Name
RECORD NAME OR FORM NO. I CLASS SPECIFIC DESCRIPTION OF RECORD YES I NO COMMENTS
Bicycle Grand Prix Checks
III
Checks numbered 244 (July 1982) to 301 (April 1983)
Bank statements for July 1982 - May 1983
CDA memos 6 papers
IV
February 1983 through June 1984
Memorandums
IV
January 1972 through June 1984
Uncollected checks sent
IV
June 1979 through July 1983
to P.D. for collection
Bank 6 Investment Papers
IV
July 1982 through June 1984
Stop Payment orders
IV
January 1981 - December 1983
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CMF 0297.18
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