HomeMy WebLinkAbout89-166 - Records Destruction for Accounting DivisionRESOLUTION NO. 89-166
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
OF COSTA MESA, CALIFORNIA., AUTHORIZING RECORDS
DESTRUCTION FOR THE ACCOUNTING DIVISION OF THE
CITY OF COSTA MESA, PURSUANT TO ORDINANCE
NO. 75-60.
THE CITY COUNCIL OF THE CITY OF COSTA MESA DOES HEREBY RESOLVE AS
FOLLOWS:
WHEREAS, the City Council adopted Ordinance No. 75-60 on the 15th day
of January, 1975, which said Ordinance requires the approval of the City
Council by Resolution for the destruction of certain records; and
WHEREAS, the City Attorney's Office, pursuant to the requirements of
the Goverment Code, has examined said records to ascertain whether or not
the retention is legally necessary; and
WHEREAS, the City Attorney's Office has determined that the destruc-
tion of said records will not adversely affect the functions of government
nor impair the legal rights of the City;
NOW, THEREFORE, BE IT RESOLVED that the records listed on the attached
request for records destruction for the Accounting Division are herei�r
authorized to be destroyed in such a manner that will not allow them to be
restored or reconstituted.
PASSED AND ADOPTED this 7th day of Auguste 1989.
Mayor of the Cityl Costa Mesa
ATTEST:
(�e) / /* a 0 — ) �� (4?L-4-A�
C'Ety Clerk of the City of Costa sa
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF COSTA MESA )
I, EILEEN P. PHINNEY, City Clerk and Pic -officio Clerk of the City
Council of the City of Costa Mesa, hereby certify that the above and fore-
going Resolution No. 89-166 was duly and regularly passed and adopted by
the said City Council at a regular meeting thereof, held on the 7th day
of August, 1989.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal
of the City of Costa Mesa this 8th day of August, 1989.
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it
Clerk and ex -officio Clerk f the
City Council, of the City of Co a Mesa
Request for City Attorney's approval for destruction
o{ FINANCE/ACCOUNTING Records.
Department Name
Date 7/6/89
Approval granted by
City Attorney
RECORD NAME OR FORM NO. I CLASS I SPECIFIC DESCRIPTION OF RECORD j YES I NO I COMMENTS
FINANCE DEMANDS IV Facsimile of City of Costa Mesa accounts j
68150 through 73099 payable checks with back-up.
dated 9/30/83 through
4/30/84 These records have been microfilmed, then the
microfilm has been checked and verified for
accuracy. They have been found acceptable by
the Finance Department