The URL can be used to link to this page

Home My WebLink About90-67 - Records Destr$ction for City Clerk's OfficeRESOLUTION NO. 90-67 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, AUTHORIZING RECORDS DESTRUCTION FOR THE CITY CLERK'S OFFICE OF THE CITY OF COSTA MESA, PURSUANT TO ORDINANCE NO. 75-60. THE CITY COUNCIL OF THE CITY OF COSTA MESA DOES HEREBY RESOLVE AS FOLLOWS: WHEREAS, the City Council adopted Ordinance No. 75-60 on the 15th day of January, 1975, which said Ordinance requires the approval of the City Council by Resolution for the destruction of certain records; and WHEREAS, the City Attorney's Office, pursuant to the requirements of the Government Code, has examined said records to ascertain whether or not the retention is legally necessary; and WHEREAS, the City Attorney's Office has determined that the destruc- tion of said records will not adversely affect the functions of government nor impair the legal rights of the City; NOW, THEREFORE, BE IT RESOLVED that the records listed on the attached request for records destruction for the City Clerk's Office are hereby authorized to be destroyed in such a manner that will not allow them to be restored or reconstituted. PASSED AND ADOPTED this 20th day of August, 1990. Mayor of the City oj&<Z96ta Mesa ATTEST: City Clerk of the City of Cost esa STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss CITY OF COSTA MESA ) I, EILEEN P. PHINNEY, City Clerk and ex -officio Clerk of the City Council of the City of Costa Mesa, hereby certify that the above and fore- going Resolution No. 90-67 was duly and regularly passed and adopted by the said City Council at a regular meeting thereof, held on the 20th day of August, 1990. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of the City of Costa Mesa this 21st day of August, 1990. 11 Ci y Clerk and ex -officio Clerkthe City Council of the City of Cos Mesa 11 Request for City Attorney's approval for destruction of CITY CLERK Records. Date AUMST 9, 1990 Department Name RECORD NAME OR FORM NO. I CLASS I SPECIFIC DESCRIPTION OF RECORD Approval granted by ity Attorney YES I NO I COMMENTS BID ITEMS III Canplet d Bid Items which are over five years old (1985 and earlier) . Zb be destroyed without microfilming. (See attached list.) FORMAL BID LIST BID ITEM NO. TITLE YEAR 13 Tow Car Service & Storage Garages 1963 183 Codifying of Ordinances 1972 320 Maintenance Service, Air Conditioning System (Facilities) 1976 320-A Maintenance Service, Air Conditioning System (Facilities) 1976 450 Police Records Management System 1980 451 Elevator Modifications - (F & E) 1980 456-A Maintenance of Traffic Signals - (Trans. Services) 1981 467 Camputer Equipment 1980 469 Labor & Materials for Janitorial Serv. (Facilities & Equipment Division) 1983 521 Cable Consulting Service 1983 611 Demolition of Various Structures 1984 612 One Utility Vehicle 1984 613 One Paramedic Truck 1984 613A One Paramedic Truck 1984 614 Weed Abatement on Selected Vacant Lots 1984 615 One Motorcycle for Traffic Enforcement 1984 616 Annual Report 1984 617 Furnishing Microfilming Service 1984 618 One Copy Machine 1984 619 Re -roof a City Building 1984 620 Furnish Specimen Trees 1984 621 Furnish Heating & Air Conditioning Services for City Buildings 1984 622 One Engine & Exhaust Enission Analyzer 1984 623 Install Status/Alarm Reporting System & Mobile/Portable Dispatch System 1984 624 Furnish Ready Mix Concrete 1984 625 Furnishing 135 Sets of Brooms, Gutter 1984 626 Furnish Camputer Terminals and Printer 1984 627 Furnishing of Golf Course Maintenance Equipment 1984 628 Furnishing Chemicals 1984 629 Furnishing of Labor and Material to re -paint Designated Areas of Selected Fire Stations 1984 630 Furnish Paint, Traffic, Line, Instant Dry 1984 631 Rolling Steel Doors at Fire Stations 1984 632 Rental of one Tractor/Backhoe 1984 633 Furnishing of Tractor and Mower 1984 634 Automatic Gate Opener at a City Fire Station 1984 635 Clean Window Mullions 1984 636 Dispose of Structure & Reconstruct Wall 1984 636 REV A Dispose of Cammercial Structure 1984 Exhibit for Resolution No. 90-67 Page 2 of 4 Formal Bid List (Continued) Page 2 BID ITE14 TITLE YEAR 637 Phototypesetter & Processer 1984 638 Tractor/Loader/Backhoe 1984 639 Sewer Cleaning Machine 1984 640 Street Sweeper 1984 641 rotary Lawn Mower 1984 642 Fire Hose 1984 643 Four Pick-up Style Trucks 1984 644 Fertilizer 1984 645 Furnish Sprinkler Heads 1984 646 One Utility Vehicle 1984 647 Remodel Watch Carmander's Office 1984 648 Floor coverings - Police Building 1984 649 Custan Pruning of Street Trees 1984 650 Furnishing Pavement Markers 1984 651 Demolish & Remove Various Structures 1984 652 Fencing in City Parks 1984 653 Demolish, Remove & Dispose of Various Structures in the City 1985 654 Full Maintenance for Swimming Pool 1985 655 Furnishing of Leased Police Units 1985 656 Furnishing One Each of Off Road Type Vehicle 1985 657 Furnishing of Computer Terminals 1985 658 Traffic Line Paint 1985 659 Lease/Purchase Rates 1985 660 Installation of 18 Prefab Bus Shelters 1985 661 18 Prefab Bus Shelters 1985 662 Annual Report 1985 663 Sound Monitoring System 1985 664 Amplifier/Tuner System 1985 665 Video Monitoring System 1985 666 Color Film Negative Processor 1985 667 Re -roof Downtown Community Center 1985 667 -Rev. A Re -roof Downtown Community Center 1985 668 Otter Brooms 1985 669 Pool Filter 1985 670 Furnishing Reinforced Concrete Pipe 1985 671 Furnishing two Copy Machines 1985 672 Concrete Pipe 1985 673 Computer Terminals 1985 674 Removal of Parkway Trees and Replace Curb 1985 675 Install Air Conditioning Equipment 1985 676 Ready Mix Concrete 1985 677 Class -A Tbp Soil 1985 678 Aggregate Base Material 1985 679 Asphalt Concrete AR4000 1985 680 5 Each Lightbars-COCE 3XL 1985 Exhibit for Resolution No. 90-67 Page 3 of 4 �UJ Formal Bid List (Continued) Page 3 BID ITE14 TITLE YEAR 681 Trafficline Paint 1985 682 Tractor/Loader/Backhoe 1985 683 Legal Advertisements 1985 684 3 Underground Fuel Storage Tanks - F & E 1985 685 8 Self -Contained Breathing Apparatus 1985 686 Rev. A & B Modems & Converters - P.D. 1985 687 Gas Infrared Heaters - F & E 1985 688 Five (5) Pick-up Style Trucks - F & E 1985 689 One (1) Vehicle, Station Wagon - F & E 1985 690 Various Trucks-Sts/Sani/Animal Control 1985 691 Upholster Chairs (NCC) - L.S./Rec. 1985 692 Demolish on Westminster St. - Engr. 1985 693 Paint Various City Buildings - F & E (Corporate Yard & Fire Stations) 1985 694 Remodel Bassement at P.D. 1985 695 Dry Clean Drapes - C.H. & P.D. - F & E 1985 696 Various Trucks - Parks/Sts./P.D. 1985 697 Modify Civic Center Heating, Ventilating & A/C System - F & E 1985 698 One (1) Towable Air Compressor -Sts. 1985 699 One (1) Stump and Root Grinder -Sts. 1985 700 One (1) Roller and Trailer-Engr/Sts. 1985 701 One (1) Paper Folder - C.S. 1985 702 one (1) Each Motorcycle - P.D. 1985 703 Display Panels - F & E 1985 704 Install Doors at Police Facility - F & E 1985 705 Elevator Maintenance Service @ Civic Center 1985 F & E (Informal) 1985 706 Telephone Pagers & Telephone Paging Serv. - P.D. 1985 707 Remodel 2153 Placentia Ave. - F & E 1985 708 Janitorial Service - Various City Buildings 1985 709 Remove & Replace Sidewalk @ Heller Park L.S./Parks 1985 Exhibit for Resolution No. 90-67 Page 4 of 4