HomeMy WebLinkAbout05. CC-6 - CITYWIDE SCHOOL ZONE TRAFFIC CALMING PROJECT1
CITY COUNCIL AGENDA REPORT
MEETING DATE: JANUARY 2, 2018 ITEM NUMBER: CC-6
SUBJECT: CITYWIDE SCHOOL ZONE TRAFFIC CALMING PROJECT,
FEDERAL PROJECT NO. SRTSL-5312 (090), CITY PROJECT NO. 15-04
DATE: DECEMBER 13, 2017
FROM: PUBLIC SERVICES DEPARTMENT/ENGINEERING DIVISION
PRESENTATION BY: RAJA SETHURAMAN, PUBLIC SERVICES DIRECTOR
FOR FURTHER INFORMATION CONTACT: BALTAZAR MEJIA, CITY ENGINEER, (714) 754-5335
RECOMMENDATION:
1. Approve Contract Change Order No. 2 (Attachment 1) in the amount of $12,972.00;
2. Accept the work performed by Asplundh Construction Group and authorize the City Clerk
to file the Notice of Completion;
3. Release the Labor and Materials Bond seven (7) months after the filing date; release the
Faithful Performance Bond six (6) months after the filing date; and release the retention
monies after the Notice of Completion is filed.
BACKGROUND:
On April 19, 2016, the City Council awarded a construction contract to Asplundh Construction
Group, 3972 Barranca Parkway, Suite J-283, Irvine, CA 92606, in the amount of $442,557.00
for the Citywide School Zone Traffic Calming Project.
The scope of work for this project included the installation of speed feedback signs, pedestrian
countdown timers, school zone flashers, minor striping, and signing improvements throughout
Costa Mesa.
ANALYSIS :
The overall scope of work required by the contract documents was completed on February 14,
2017, to the satisfaction of the City Engineer.
Before Installation After Installation
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During the course of the project it became necessary to issue two change orders to adjust the unit
prices of major bid items and to install radar speed feedback signs at two (2) additional locations
that were identified as priorities. A report of the final cost summary is included herein as
Attachment 2.
A summary of the project costs is as follows:
Original Contract Cost: $442,557.00
Change Order No. 1: $ 37,565.00
Change Order No. 2: $ 12,972.00
Final Contract Price: $493,094.00
Change Order No. 1 in the amount of $37,565.00 was issued to increase the number of radar
speed feedback signs with new pole and foundation and decrease the number of signs on
existing poles.
Change Order No. 2 in the amount of $12,972.00 compensated Asplundh Construction Group
for the extra work necessary to install radar speed feedback signs at two (2) additional
locations, and final quantity adjustments.
The work was completed by the contractor to the satisfaction of the City Engineer on February 14,
2017. However, with the total project cost well under the approved grant amount that reimburses
the City up to $796,200.00, staff has been working with Caltrans to approve additional locations
up to the maximum amount of the grant. The review and approval process is lengthy and the
general contractor has requested that the project be closed out now. Staff will continue to work
with Caltrans to obtain their approval to utilize the balance of the grant. Pursuant to Public
Contract Code Section 7107(c), “within 60 days after the date of completion of the work of
improvement the retention withheld by the public entity shall be released.”
For purposes of this Code Section “completion” means not only acceptance by the public agency,
but per Section 7107 (c)(1) includes, “the occupation, beneficial use and enjoyment of a work of
improvement …accompanied by cessation of labor on the work of improvement.”
As of this date, there are no Stop Notices filed against the monies due to Asplundh Construction
Group. The applicable time periods within which Stop Notices could be brought against the
contractor have expired. Therefore, staff recommends that the retention monies be released to
Asplundh Construction Group immediately after the Notice of Completion is filed.
ALTERNATIVES CONSIDERED:
No alternatives are being considered for this item.
FISCAL REVIEW:
The project was funded by a federal grant and was appropriated in Fiscal Year 2012-2013.
LEGAL REVIEW:
There is no legal review required for this item.
CONCLUSION:
The overall scope of work for the Citywide School Zone Traffic Calming Project has been
completed. Staff is recommending that the City Council approve Change Order No. 2 in the
amount of $12,972.00; authorize staff to file the Notice of Completion; release the remaining
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retention monies immediately after the Notice of Completion is filed, and release the bonds
accordingly.
RAJA SETHURAMAN BALTAZAR MEJIA, P.E.
Public Services Director City Engineer
ATTACHMENTS: 1 -
2 -
Contract Change Order No. 2
Cost Summary
DISTRIBUTION: City Manager
Assistant City Manager
City Attorney
City Clerk
Staff
File
CITY OF COSTA MESA
PUBLIC SERVICES DEPARTMENT
CONTRACT CHANGE ORDER NO. 2 SUPPL NO. REV.
PROJECT CITYWIDE SCHOOL ZONE TRAFFIC CALMING PROJECT SHEET 1 OF 1
FEDERAL NO.(S) SRTSL-5312 (090) CITY SPECIFICATION NO. 15-04
To ASPLUNDH CONSTRUCTION GROUP Contractor
You are hereby directed to make the herein described changes from the plans and specifications or do the following described work
not included in the plans and specifications on this contract.
NOTE: This change order is not effective until approved in accordance with Council Policy No. 700-1
Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price,
agreed price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually
used and no allowance will be made for idle time.
Change Requested by: CITY
BRIEF WORK DESCRIPTION
This Change Order was required to authorize contractor to install Radar Speed Feedback Signs at two (2)
additional locations: (1) West 19th Street west of Park Avenue and (2) West 19th Street west of Placentia Avenue,
and final quantity adjustment.
EXTRA WORK AT CONTRACT UNIT PRICE (The sums constitutes full and complete compensation for providing
all labor, materials, equipment, tools, and incidentals, including all markups)
Bid item No. 2: Furnish and Install Two (2) Radar Speed Feedback Signs with Pole and Foundation - 2 EA @
$17,865.00 for $35,730.00
FINAL QUANTITY ADJUSTMENT:
Quantity Adjustment for various contract bid items for net deduction of ($22,758.00).
CHANGE ORDER TOTAL INCREASE: $12,972.00
The sum shall constitute full compensation, including markups for this change and no additional payment will be made.
Project Summary Amount %
Original Contract Amount:…………………………………………………..$442,557.00
Previously Approved Change Orders (CO No.1)………………………$37,565.00 8.49%
Amount this Change Order (CO No. 2):…………………………………………$12,972.00 2.9311%
Revised Contract Amount:………….……………………………………….$493,094.00 11.4193%
TOTAL COST: DECREASE INCREASE: $12,972.00
By reason of this order the time of completion will be adjusted as follows: 0.0
Prepared by: Irina Gurovich, Assistant Engineer Date: 12/10/2017
Submitted by: Date:
Approval Recommended: Date:
Approved: Date:
CITY COUNCIL MEETING OF JANUARY 2, 2018
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is
approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services
necessary for the work above specified, and will accept as full payment therefor the prices shown above
Accepted, Date Contractor: Asplundh Construction Group
By Title
If the Contractor did not sign acceptance of this order, his attention is directed to the requirements of the specifications as to
proceeding with the ordered work and filing a written protest within the time therein specified.
ATTACHMENT 1
4
CITY OF COSTA MESA
FINAL PAYMENT TO: ASPLUNDH CONSTRUCTION CORPORATION DBA ASPLUNDH ELECTRICAL CONTRACTOR
1428 N.LEMON ST. ANAHEIM, CA 92801
PROJECT: CITYWIDE SCHOOL ZONE TRAFFIC CALMING PROJECT
FEDERAL PROJECT NO. SRTSL-5312 (090), CITY PROJECT No. 15-04
ITEM REVISED BID UNIT PREVIOUS QUANTITY TOTAL QUANTITY PREVIOUS AMOUNT TOTAL CONTRACT
NO QUANTITY DESCRIPTION PRICE QUANTITY THIS ESTIMATE TO DATE AMOUNT THIS EST TO DATE PRICE
1 10 EA FURNISH AND INSTALL SCHOOL FLASKER WITH POLE
AND FOUNDATION COMPLETE $7,240.00 10.0 EA 0.0 EA 10.0 EA $72,400.00 $0.00 $72,400.00 $72,400.00
2 16 EA FURNISH AND INSTALL RADAR SPEED FEEDBACK SIGN
WITH POLE AND FOUNDATION COMPLETE $17,865.00 17.0 EA -2.0 EA 15.0 EA $303,705.00 -$35,730.00 $267,975.00 $285,840.00
3 5 EA FURNISH AND INSTALL RADAR SPEED FEEDBACK SIGN
ON EXISTING POLE $14,450.00 4.0 EA 1.0 EA 5.0 EA $57,800.00 $14,450.00 $72,250.00 $72,250.00
4 33 EA FURNISH AND INSTALL LED COUNTDOWN PEDESTRIAN
HEAD COMPLETE $501.00 25.0 EA 0.0 EA 25 EA $12,525.00 $0.00 $12,525.00 $16,533.00
5 187 EA FURNISH AND INSTALL LED COUNTDOWN PEDESTRIAN
MODULE $177.00 182.0 EA 0.0 EA 182.0 EA $32,214.00 $0.00 $32,214.00 $33,099.00
$478,644.00 -$21,280.00 $457,364.00 $480,122.00
CO1 1 LS
Modification of Contract Work: Adjustment of the Unit Prices of
Major Bid Items (revised quantity is incorporated in the bid
schedule)$37,565.00
2 EA Extra Work: Installation of 2 Radar Speed Signes with Poles on
W. 19th St.$17,865.00 0 EA 2 EA 2 EA $0.00 $35,730.00 $35,730.00 $35,730.00
1 LS Quantity Adjustment for Various Contract Bid Items ($22,758.00)0 %0 %0 %$0.00 $0.00 $0.00 -$22,758.00
CHANGE ORDERS SUBTOTAL:$0.00 $35,730.00 $35,730.00 $12,972.00
TOTAL (BASE BID PLUS CHANGE ORDERS):$478,644.00 $14,450.00 $493,094.00 $493,094.00
TOTAL:
CHANGE ORDERS
CO2ATTACHMENT 2ATTACHMENT 2 5