HomeMy WebLinkAbout09-37 - Authorizing Records Destruction for Recreation, Human Resources, Risk Management, and Administrative Services Pursuant to ORD 75-60RESOLUTION NO. 09- 37 .
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF COSTA MESA, CALIFORNIA, AUTHORIZING
RECORDS DESTRUCTION FOR THE RECREATION
DIVISION AND HUMAN RESOURES DIVISION RISK
MANAGEMENT SECTION OF THE ADMINISTRATIVE
SERVICES DEPARTMENT OF THE CITY OF COSTA
MESA, PURSUANT TO ORDINANCE NO. 75-60,
THE CITY COUNCIL OF THE CITY OF COSTA MESA HEREBY RESOLVES AS
FOLLOWS:
WHEREAS, the City Council adopted Ordinance No. 75-60 on the 15th day of
January, 1975, which said ordinance requires the approval of the City Council by
resolution for destruction of certain records; and
WHEREAS, the City Attorney's Office, pursuant to requirements of the
Government Code, has examined said records to ascertain whether or not retention is
j .
legally necessary; and
WHEREAS, the City Attorney's Office has determined that destruction of said
records will not adversely affect the functions of government nor impair the legal rights of
the City;
NOW, THEREFORE, BE IT RESOLVED that the records listed in the attached
request for records destruction for the Recreation Division and Human Resources
Division Risk Management Section of the Administrative Services Department, are hereby
authorized to be destroyed in such a manner that will not allow them to be restored or
reconstituted.
PASSED AND ADOPTED this 2nd day of June, 2009.
01
Allan R. Mansoor, Mayor
ATTEST:
JulK Folcik, City Clerk
APPROVED AS TO FORM:
-ILgL�j
/�
Kirinberly Hall Barlow, City Attorney
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF COSTA MESA )
I, JULIE FOLCIK, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY
that the above and foregoing is the original of Resolution No. 09-37 and was duly
passed and adopted by the City Council of the City of Costa Mesa at a regular meeting
held on the 2nd day of June, 2009, by the following roll call vote, to wit:
AYES: COUNCIL MEMBERS: MANSOOR, LEECE, BEVER, FOLEY, MONAHAN
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the
City of Costa Mesa this 3rd day of June, 2009.
JULI OLCIK, CITY CLERK
(SEAL)
Request for City Attorney's Approval for Destruction
Of Administrative Services/Recreation Div Records Date May 13, 2009
Appro al granted by Ci Attorney
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
Various Records
VI
Duplicate Personnel or Participant Accident and
Incident Reports — 2004-2006.
Duplicate Finance Records — Purchase Orders,
Invoices, Refund Reports Procurement Card
Logs, Expense Reimbursement, Customer
Service Receipts, Daily Close Reports -1992-
2006.
Duplicate copies of City Council Staff Reports
2007-2008.
Duplicate Recreation Personnel Files 2003-
2008.
Duplicate Farm Sports Complex Design
planning and development and engineering
documents, memos, proposals 1994-1998.
Downtown Recreation Center Design- originals
in Public Services files.
Duplicate Downtown Recreation Center
proposals 1998.
Duplicate Appraisal Reports for various park
sites, park bond applications, development
proposals 1964-1979.
IV
Division Correspondence 2004-2006 incl
interoffice memos, letters to the public in
response for information, letters to vendors and
service providers, etc.
Bounce House Agreement -2004-2006.
Model Airplane Fly Permit Application 2006.
Park Reservation Application 2004-2006.
Park Maintenance Reports 2005-2006
Pacific Coast Archeological Society Books
Huscroft House Correspondence —1999.
Correspondence and staff meeting minutes -
1999-2001.
Vehicle Review Committee, Kaiser School
correspondence 1983-1998.
TeWinkle Park Athletic Complex
correspondence, TeWinkle Lakes Improvement
project correspondence 2003.
Banners for City sponsored events on sports
fields correspondence 2004.
Butterfly sculptures — KOCE Program project
2004.
Costa Mesa Cares Department correspondence
and files 2002.
Employee Suggestion Program files 2002-2004.
Dog Park at Balearic Community Center files
2004.
City issued cell phone account summaries
2005-2006.
Junior Golf Program files 2001-2002.
Golf Course Committee 1993-1999 memos and
staff correspondence regarding contracting
operations.
Parks and Recreation Master Plan Update
working papers 2001.
Space Utilization Study and 3rd floor remodel
floor diagrams and estimates prepared by staff
2001-2003.
Art in Public Places files 2003.
Job Center files — Applicant Personal Data
cards 1998-2005.
Costa Mazing Event files 2003.
Request for City Attorney's Approval for Destruction
Of Administrative Services/Risk Div. Records Date: April 28, 2009
App - val grant by City Attorney
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
Claim # Date of Injury
94003085 07/29/04
II (for all
All claims on this list exceed the retention
/
95002459 02/24/95
claims on this
requirements of : California Rules and
V
90010074 10/13/90
list)
Regulations Code Section 10102,
99-2000-0054 12/31/97
Retention of Claim Files, which states:
99-2000-0055 01/01/97
97-2000-0053 12/24/96
"(a) All claim files shall be maintained at least
97-2000-0027 11/12/96
until the latest of the following dates:
98-2000-0121 04/06/98
(1) five years from the date of injury;
98-2000-0078 01/12/97
(2) one year from the date compensation was
96-2000-0101 05/14/96
last provided;
98-2000-0075 11/18/96
(3) all compensation due or which may be due
96-2000-0017 06/20/96
has been paid;
96-2000-0055 05/01/98
(4) if an audit has been conducted within the
98-2000-0122 05/01/98
time specified in (a)(1), until the findings of
99-20202 07/28/99
the audit of the file have become final.
99-2000-0089 03/07/99
(b) Open and closed claim files may be
97-2000-0085 02/22/97
maintained in whole or in part in an electronic
98-2000-0049 11/08/97
or other non -paper storage minimum."
02-28321 08/01/02
01-24730 08/13/01
02-28561 09/07/02
02-26354 03/02/02
00-21306 02/05/00
02-26476 02/25/02
96-2000-0110 05/06/96
96-2000-0033 10/18/95
96-2000-00-98 04/30/96
Request for City Attorney's Approval for Destruction
Of Administrative Services/Risk Div. Records Date: April 28, 2009
Approval granted by City Attorney
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
98-2000-76 02/09/98
II (for all
All claims on this list exceed the retention
98/2000/0098 03/05/98
claims on this
requirements of: California Rules and
96-2000-0081 03/19/96
list)
Regulations Code Section 10102,
02-29530 01/01/02
Retention of Claim Files, which states:
98-2000-0005 03/28/97
88-002888 01/12/88
"(a) All claim files shall be maintained at least
90009015 09/20/90
until the latest of the following dates:
01-24531 07/17/01
(1) five years'from the date of injury;
00-22598 10/10/00
(2) one year from the date compensation was
93005233 09/03/93
last provided;
90006937 07/11/90
(3) all compensation due or which may be due
00-22667 10/17/00
has been paid;
98-2000-0138 06/05/99
(4) if an audit has been conducted within the
01-23930 05/18/01
time specified in (a)(1), until the findings of
99-20925 12/10/99
the audit of the file have become final.
01/23645 04/09/01
(b) Open and closed claim files may be
01-23828 03/19/01
maintained in whole or in part in an electronic
99-2000-0013 09/09/98
or other non -paper storage minimum."
00-21811 04/01/00
96-2000-0073 12/04/95
94-2000-0002 11/01/93
99-20317 08/20/99
00-21301 12/16/99
Request for City Attorney's Approval for Destruction
Of Administrative Services/Risk Div. Records Date: April 28, 2009
Approval granted by City Attorney
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
98-2000-0086 08/29/97
II (for all
All claims on this list exceed the retention
97-2000-0051 01/02/97
claims on this
requirements of : California Rules and
00-21484 03/01/00
list)
Regulations Code Section 10102,
00-2113 01/19/00
Retention of Claim Files, which states:
99-2000-0101 05/04/99
97-2000-0020 10/02/96
"(a) All claim files shall be maintained at least
97-2000-0007 07/19/96
until the latest of the following dates:
00-21304 01/30/00
(1) five years from the date of injury;
00-21487 03/01/00
(2) one year from the date compensation was
99-20781 11/16/99
last provided;
00-21303 01/15/00
(3) all compensation due or which may be due
00-22830 11/10/00
has been paid;
00-21857 04/21/00
(4) if an audit has been conducted within the
00-22811 11/14/00
time specified in (a)(1), until the findings of
00-22837 11/15/00
the audit of the file have become final.
00-23030 12/28/00
(b) Open and closed claim files may be
00-2277 11/06/00
maintained in whole or in part in an electronic
01-23186 01/27/01
or other non -paper storage minimum."
00-22987 12/05/00
00-21919 05/25/00
00-22532 09/18/00
Request for City Attorney's Approval for Destruction
Of Administrative Services/Risk Div. Records Date: April 28, 2009
Approval granted by City Attorney
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
00-22690 01/1//00
H (for all
All claims on this list exceed the retention
00-22789 11/08/00
claims on this
requirements of: California Rules and
00-22777 01/05/00
list)
Regulations Code Section 10102,
00-22887 11/29/00
Retention of Claim Files, which states:
00-22831 01/14/00
98-2000-0101 03/17/98
"(a) All claim files shall be maintained at least
95001794 04/06/95
until the latest of the following dates:
98/2000/0134 09/01/98
(1) five years from the date of injury;
97-2000-24 10/30/96
(2) one year from the date compensation was
00-22720 11/25/00
last provided;
97/2000-0110 05/06/97
(3) all compensation due or which may be due
00-22719 07/23/00
has been paid;
00-21730 04/26/00
(4) if an audit has been conducted within the
99-2000-0040 10/29/98
time specified in (a)(1), until the findings of
99-2000-0087 03/14/99
the audit of the file have become final.
00-22409 07/01/00
(b) Open and closed claim files may be
97-2000-0043 12/23/96
maintained in whole or in part in an electronic
99-2000-0015 03/20/98
or other non -paper storage minimum."
99-2000-0103 03/20/97
98-2000-0054 12/21/96
01-23786 05/05/01
00-21674 02/25/00
94001427 03/30/94
Request for City Attorney's Approval for Destruction
Of Administrative Services/Risk Div. Records Date: April 28, 2009
Approval granted by City Attorney
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
96-2000-78 03/14/96
II (for all
All claims on this list exceed the retention
96-2000-41 09/18/95
claims on this
requirements of : California Rules and
98-2000-40 10/07/97
list)
Regulations Code Section 10102,
99-2000-32 10/10/98
Retention of Claim Files, which states:
99-2000-0084 01/01/99
98-2000-0145 06/29/98
"(a) All claim files shall be maintained at least
96-2000-0036 10/26/95
until the latest of the following dates:
99-2000-0038 10/26/98
(1) five years from the date of injury;
99-2000-0001 07/08/98
(2) one year from the date compensation was
99-2000-0057 11/25/98
last provided;
98-2000-0083 11/10/97
(3) all compensation due or which may be due
989-2000-0120 03/13/98
has been paid;
97-200-0109 01/18/97
(4) if an audit has been conducted within the
99-20676 11/03/99
time specified in (a)(1), until the findings of
00-21305 01/08/00
the audit of the file have become final.
00-21638 04/16/00
(b) Open and closed claim files may be
00-21110 01/08/00
maintained in whole or in part in an electronic
99-20622 10/24/99
or other non -paper storage minimum."
00-21150 01/90/00
99-20445 09/07/99
00-21109 01/11/00
99-20684 10/22/99
99-20574 10/14/99
Request for City Attorney's Approval for Destruction
Of Administrative Services/Risk Div. Records Date: April 28, 2009
Approval granted by City Attorney
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
99-20623 10/26/99
II (for all
All claims on this list exceed the retention
00-21904 06/04/00
claims on this
requirements of : California Rules and
99-20275 08/03/99
list)
Regulations Code Section 10102,
99-20412 09/01/99
Retention of Claim Files, which states:
00-21366 03/03/00
00-21033 12/28/99
"(a) All claim files shall be maintained at least
00-22371 08/21/00
until the latest of the following dates:
00-21174 12/16/99
(1) five years from the date of injury;
00-21753 05/03/00
(2) one year from the date compensation was
00-21823 04/27/00
last provided;
00-21697 12/09/99
(3) all compensation due or which may be due
00-21032 12/28/99
has been paid;
00-21527 03/22/00
(4) if an audit has been conducted within the
00-22297 08/16/00
time specified in (a)(1), until the findings of
99-2000-0108 03/01/99
the audit of the file have become final.
99-2000-0091 03/14/99
(b) Open and closed claim files may be
99-2000-0112 04/09/99
maintained in whole or in part in an electronic
00-21176 01/28/00
or other non -paper storage minimum."
09-20845 10/28/99
99-2000-0081 12/18/98
00-299-2000-0037 10/27/98
00-21898 05/18/00
Request for City Attorney's Approval for Destruction
Of Administrative Services/Risk Div. Records Date: April 28, 2009
Approval granted by City Attorney
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
99-20480 09/23/99
H (for all
All claims on this list exceed the retention
99-20675 11/04/99
claims on this
requirements of : California Rules and
99-20939 12/09/99
list)
Regulations Code Section 10102,
99-20947 12/09/99
Retention of Claim Files, which states:
99-20944 12/09/99
99-20992 12/09/99
99-20946 12/09/99
"(a) All claim files shall be maintained at least
99-20911 12/09/99
until the latest of the following dates:
99-20923 12/09/99
(1) five years from the date of injury;
99-20994 12/09/99
(2) one year from the date compensation was
00-21088 12/09/99
last provided;
99-20888 12/09/99
(3) all compensation due or which may be due
99-20912 12/09/99
has been paid;
99-20941 12/09/99
(4) if an audit has been conducted within the
99-20956 12/09/99
time specified in (a)(1), until the findings of
99-20906 12/09/99
the audit of the file have become final.
00-21365 02/29/00
(b) Open and closed claim files may be
99-20934 12/09/99
99-20919 12/09/99
maintained in whole or in art in an electronic
p
99-20937 12/09/99
or other non -paper storage minimum."
99-20942 12/09/99
99-20889 12/09/99
99-20936 12/09/99
99-20780 11/15/99
99-20902 12/09/99
99-2000-0042 11/06/98
99-20922 12/09/99
Request for City Attorney's Approval for Destruction
Of Administrative Services/Risk Div. Records Date: April 28, 2009
Approval granted by City Attorney
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
99-20910 12/09/99
H (for all
All claims on this list exceed the retention
99-21016 12/09/99
claims on this
requirements of : California Rules and
99-20997 12/09/99
list)
Regulations Code Section 10102,
99-20914 12/09/99
Retention of Claim Files, which states:
99-2000-0073 01/09/99
99-20913 12/09/99
"(a) All claim files shall be maintained at least
99-20996 12/09/99
until the latest of the following dates:
99-20907 12/09/99
(1) five years from the date of injury;
99-20897 12/09/99
(2) one year from the date compensation was
99-20894 12/09/99
last provided;
99-20904 12/09/99
(3) all compensation due or which may be due
99-20893 12/09/99
has been paid;
99-20895 12/09/99
(4) if an audit has been conducted within the
99-20903 12/09/99
time specified in (a)(1), until the findings of
99-20987 12/09/99
the audit of the file have become final.
99-20990 12/09/99
(b) Open and closed claim files may be
99-20991 12/09/99
maintained in whole or in part in an electronic
99-2000-0070 12/30/98
or other non -paper storage minimum."
99-20933 12/09/99
99-20940 12/09/99
99-20957 12/09/99
99-20901 12/09/99
00-21089 12/09/99
99-20918 12/09/99
Request for City Attorney's Approval for Destruction
Of Administrative Services/Risk Div. Records Date: April 28, 2009
Approval granted by City Attorney
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COAMENTS
99-20896 12/09/99
II (for all
All claims on this list exceed the retention
00-21084 12/09/99
claims on this
requirements of : California Rules and
99-20995 12/09/99
list)
Regulations Code Section 10102,
99-209201 12/09/99
Retention of Claim Files, which states:
99-20917 12/09/99
00-21483 03/15/00
"(a) All claim files shall be maintained at least
99-20920 12/09/99
until the latest of the following dates:
03-31964 07/14/03
(1) five years from the date of injury;
00-21728 04/04/00
(2) one year from the date compensation was
02-28142 07/25/02
last provided;
02-27620 06/05/02
(3) all compensation due or which may be due
87003032 05/20/87
has been paid;
02/29546 08/01/02
(4) if an audit has been conducted within the
98-200-0144 06/30/98
time specified in (a)(1), until the findings of
97-2000-0042 11/18/96
the audit of the file have become final.
98-2000-0041 10/08/97
(b) Open and closed claim files may be
93001242 02/01/93
maintained in whole or in part in an electronic
91007882 08/20/91
or other non -paper storage minimum."
93001242 02/21/93
03-31671 07/16/02
01-25401 11/10/01
03-29807 01/06/03
03-31469 06/04/03
Request for City Attorney's Approval for Destruction
Of Administrative Services/Risk Div. Records Date: April 28, 2009
Approval granted by City Attorney
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
00-22999 02/08/99
H (for all
All claims on this list exceed the retention
01-23769 03/06/01
claims on this
requirements of : California Rules and
02-29038 10/22/02
list)
Regulations Code Section 10102,
99-20490 09/26/99
Retention of Claim Files, which states:
01-23842 05/19/01
01-23959 06/11/01
"(a) All claim files shall be maintained at least
00-21747 05/05/00
until the latest of the following dates:
01-25101 10/16/01
(1) five years from the date of injury;
01-23634 03/15/01
(2) one year from the date compensation was
99-2000-0008 08/18/93
last provided;
95002859 06/07/95
(3) all compensation due or which may be due
92000957 09/29/86
has been paid;
83-001816 06/28/83
(4) if an audit has been conducted within the
98-2000-0105 03/02/98
time specified in (a)(1), until the findings of
99-2000-0021 08/11/98
the audit of the file have become final.
98-2000-0036 08/06/97
(b) Open and closed claim files may be
97-2000-0061 09/23/96
maintained in whole or in part in an electronic
97-2000-0004 07/17/96
or other non -paper storage minimum."
98-2000-0044 10/06/97
99-20151 07/28/99
01-23955 06/01/01
00-21546 03/15/00
01-25273 09/03/01
01-24634 08-03/01
02-28632 09/15/02
E -7J
Request for City Attorney's Approval for Destruction
Of Administrative Services/Risk Div. Records Date: April 28, 2009
Approval granted by City Attorney
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
I
YES
NO
COMMENTS
02-28726 09/25/02
II (for all
All claims on this list exceed the retention
02-26884 01/09/02
claims on this
requirements of: California Rules and
95000970 01/23/95
list)
Regulations Code Section 10102,
00-22549 10/13/75
Retention of Claim Files, which states:
99-2000-0105 04/29/99
99-2000-0023 09/12/98
"(a) All claim files shall be maintained at least
00-21102 12/28/99
until the latest of the following dates:
99-20573 10/13/99
(1) five years from the date of injury;
99-2000-0085 03/02/99
(2) one year from the date compensation was
98-2000-0077 10/31/97
last provided;
95-2000-2911 06/16/95
(3) all compensation due or which may be due
97-2000-0052 10/25/96
has been paid;
94001432 04/02/94
(4) if an audit has been conducted within the
96-2000-0037 11/01/95
time specified in (a)(1), until the findings of
97-2000-0039 11/14/96
the audit of the file have become final.
96-2000-0099 05/07/96
(b) Open and closed claim files may be
96-2000-0105 06/11/96
maintained in whole or in part in an electronic
97-2000-0067 01/24/97
or other non -paper storage minimum."
97-2000-0009 08/15/96
96-2000-0104 06/04/96
97-2000-0016 09/08/96
97-200-0025 10/19/96
96-2000-0062 01/25/96
99-2000-0006 07/31/98
97-2000-0115 04/26/97
11
Request for City Attorney's Approval for Destruction
Of Administrative Services/Risk Div. Records Date: April 28, 2009
Approval granted by City Attorney
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
98-2000-0124 04/25/98
II (for all
All claims on this list exceed the retention
98-2000-0058 10/26/97
claims on this
requirements of : California Rules and
98-2000-0019 04/20/98
list)
Regulations Code Section 10102,
98-2000-0130 05/29/98
Retention of Claim Files, which states:
98-2000-0030 09/24/97
98-2000-0021 08/29/97
"(a) All claim files shall be maintained at least
97-2000-0019 09/16/96
until the latest of the following dates:
96-2000-0094 04/21/96
(1) five years from the date of injury;
97-2000-0012 07/31/96
(2) one year from the date compensation was
97-2000-0083 02/19/97
last provided;
97-2000-0040 11/25/96
(3) all compensation due or which may be due
96-2000-0003 07/25/95
has been paid;
97-2000-0037 10/28/96
(4) if an audit has been conducted within the
97-2000-0084 02/10/97
time specified in (a)(1), until the findings of
97-2000-0075 01/30/97
the audit of the file have become final.
97-2000-0074 01/30/97
(b) Open and closed claim files may be
97-2000-0103 04/21/97
maintained in whole or in part in an electronic
97-2000-0064 11/12//96
or other non -paper storage minimum."
97/2000/0086 02/06/97
97-2000-0028 09/24/96
97-2000-0062 12/13/96
97-2000-0102 04/21/97
97-2000-0036 10/31/96
96-2000-0042 11/11/95
12
Request for City Attorney's Approval for Destruction
Of Administrative Services/Risk Div. Records Date: April 28, 2009
Approval granted by City Attorney
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
97-2000-0079 01/30/97
H (for all
All claims on this list exceed the retention
99-2000-0002 07/01/98
claims on this
requirements of : California Rules and
98-2000-0146 06/21/98
list)
Regulations Code Section 10102,
98-2000-0047 10/03/97
Retention of Claim Files, which states:
97-2000-0044 10/27/96
98-2000-0090 01/15/98
"(a) All claim files shall be maintained at least
99-20494 10/05/99
until the latest of the following dates:
99-20924 11/01/99
(1) five years from the date of injury;
99-2000-0020 09/05/98
(2) one year from the date compensation was
97-2000-0050 12/18/96
last provided;
96-2000-0055 12/07/95
(3) all compensation due or which may be due
92003720 04/01/92
has been paid;
90002214 02/23/90
(4) if an audit has been conducted within the
94005300 11/21/94
time specified in (a)(1), until the findings of
98-2000-0053 11/28/97
the audit of the file have become final.
99-2000-0082 12/01/98
(b) Open and closed claim files may be
86-004710 08/02/86
maintained in whole or in part in an electronic
85002301 08/18/85
or other non -paper storage minimum."
84001654 04/26/84
80003320 05/08/80
80002972 09/05/76
80002863 10/17/75
87-004776 07/03/87
86-006582 09/11/86
88-000007 12/04/87
13
Request for City Attorney's Approval for Destruction
Of Administrative Services/Risk Div. Records Date: April 28, 2009.
Approval granted by City Attorney
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
94001740 02/01/93
II (for all
Closed workers' compensation claim files (for
97-2000-0088 02/21/97
claims on this
all claims on this list)
92006107 10/09/92
list)
00-22599 04/29/99
00-21949 06/07/00
01-23482 03/15/01
02-26190 02/14/02
94001413 04/02/94
92001873 02/18/92
91000444 01/10/91
90008350 08/16/90
01-23081 01/10/01
99-2000-0098 04/15/99
93002317 05/13/93
02-26956 02/10/02
02-28410 08/23/02
02-26156 02/13/02
02-25979 01/24/02
02-25780 02/03/99
98-2000-0106 01/02/97
99-2000-0019 09/11/98
02-25951 10/10/01
02-25780 02/03/99
99-20138 02/12/99
89007926 10/03/89
14
City Attorney's Approval for Destruction
strative Services/Risk Div. Records Date: April 28, 2009
Approval granted by City Attorney
RD NAME OR FORM NO.
F
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
97 04/16/99
II (for all
All claims on this list exceed the retention
09/24/91
claims on this
requirements of : California Rules and
63 10/22/97
list)
Regulations Code Section 10102,
98-2000-0062 03/12/97
Retention of Claim Files, which states:
91008911 09/24/91
99-2000-0077 02/18/99
"(a) All claim files shall be maintained at least
98-2000-0070 12/31/97
until the latest of the following dates:
98-200-0127 07/23/97
(1) five years from the date of injury;
97-2000-0091 03/02/97
(2) one year from the date compensation was
97-2000-0091 06/08/98
last provided;
93001515527 03/15/93
(3) all compensation due or which may be due
95-2000-2916 06/13/95
has been paid;
94005470 06/30/94
(4) if an audit has been conducted within the
96-2000-0046 11/15/95
time specified in (a)(1), until the findings of
95001263 02/03/95
the audit of the file have become final.
97-2000-0121 06/19/97
(b) Open and closed claim files may be
97-2000-0068 01/27/97
maintained in whole or in part in an electronic
00-21387 03/28/02
or other non -paper storage minimum."
91009376 10/07/91
89007704 09/27/89
97-2000-0038 10/24/96
97-2000-0048 07/10/97
95001776 02/26/95
99-2000-0080 02/17/99
99-20926 12/07/99
15
Request for City Attorney's Approval for Destruction
Of Administrative Services/Risk Div. Records Date: April 28, 2009
Approval granted by City Attorney
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
94004287 10/10/94
II (for all
All claims on this list exceed the retention
98-2000-0081 02/18/98
claims on this
requirements of : California Rules and
97-2000-0127 05/22/97
list)
Regulations Code Section 10102,
97-2000-0069 02/02/97
Retention of Claim Files, which states:
91011015 12/10/91
92002629 04/18/92
"(a) All claim files shall be maintained at least
97-2000-0129 11/01/96
until the latest of the following dates:
97-2000-0071 01/04/97
(1) five years from the date of injury;
98-2000-0044 10/06/97
(2) one year from the date compensation was
97-2000-0048 11/13/96
last provided;
97-2000-0003 07/13/96
(3) all compensation due or which may be due
93005424 11/22/93
has been paid;
87-001217 03/10/87
(4) if an audit has been conducted within the
98-2000-0014 08/20/97
time specified in (a)(1), until the findings of
99-2000-6014 06/01/98
the audit of the file have become final.
98-2000-0059 12/14/97
(b) Open and closed claim files may be
96-2000-0079 03/14/96
maintained in whole or in part in an electronic
97-2000-0108 05/04/97
or other non -paper storage minimum."
97-2000-0118 05/29/97
94000135 10/01/93
96-2000-0030 10/23/95
97-2000-0054 01/10/97
97-2000-0117 06/02/97
97-2000-0014 09/18/96
16
0
Request for City Attorney's Approval for Destruction
Of Administrative Services/Risk Div. Records Date: April 28, 2009
Approval granted by City Attorney
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
99-2000-0033 09/24/98
II (for all
All claims on this list exceed the retention
98-2000-0033 09/24/97
claims on this
requirements of: California Rules and
940027 06/23/94
list)
Regulations Code Section 10102,
95-2000-2910 06/22/95
Retention of Claim Files, which states:
97-2000-0060 10/30/96
96-2000-0075 03/05/96
"(a) All claim files shall be maintained at least
97-2000-0093 04/05/97
until the latest of the following dates:
96-2000-0067 01/30/96
(1) five years from the date of injury;
97-2000-0032 11/01/96
(2) one year from the date compensation was
96-200-0054 12/18/95
last provided;
97-2000-0021 10/18/96
(3) all compensation due or which may be due
97-2000-0001 07/16/96
890005618 07/13/89
has been paid;
91009457 10/15/91
(4) if an audit has been conducted within the
94002414 05/26/94
time specified in (a)(1), until the findings of
92006575 11/01/92
the audit of the file have become final.
88004849 12/12/87
(b) Open and closed claim files may be
92006575 11/01/92
maintained in whole or in part in an electronic
88-004849 12/12/87
or other non -paper storage minimum."
92006575 11/01/92
94001209 09/01/92
92007205 11/25/92
92002629 04/18/92
95000172 01/01/95
98-2000-0052 09/01/97
89009692 12/04/89
17
Request for City Attorney's Approval for Destruction
Of Administrative Services/Risk Div. Records Date: April 28, 2009
Approval granted by City Attorney
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
82-001080 11/24/82
II (for all
All claims on this list exceed the retention
98-2000-0079 01/29/98
claims on this
requirements of: California Rules and
84003206 09/23/84
list)
Regulations Code Section 10102,
00-21036 06/05/82
Retention of Claim Files, which states:
99-20450 09/09/99
99-20212 07/20/99
"(a). All claim files shall be maintained at least
01-25505 10/23/01
until the latest of the following dates:
01-25557 12/08/01
(1) five years from the date of injury;
00-22583 09/15/00
(2) one year from the date compensation was
03-32286 08/22/03
last provided;
91002585 02/27/91
(3) all compensation due or which may be due
99-20450 09/09/99
has been paid;
99-20453 09/22/99
(4) if an audit has been conducted within the
03-30260 02/01/03
time specified in (a)(1), until the findings of
90002190 01/27/90
the audit of the file have become final.
04-33687 12/27/03
(b) Open and closed claim files may be
98-2000-0114 03/31/98
maintained in whole or in part in an electronic
03-29899 01/13/03
or other non -paper storage minimum."
91007867 04/29/86
03-31289 05/22/03
02-25953 01/15/02
03-32982 10/07/03
04-34031 10/03/03
03-31690 05/23/03
01-24529 08/01/01
18
Request for City Attorney's Approval for Destruction
Of Administrative Services/Risk Div. Records Date: April 28, 2009
Approval granted by City Attorney
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
96-2000-0106 05/24/96
II (for all
All claims on this list exceed the retention
96-2000-0076 01/12/96
claims on this
requirements of : California Rules and
86002895 04/27/86
list)
Regulations Code Section 10102,
99-2000-0060 08/01/98
Retention of Claim Files, which states:
99-2000-0102 04/29/99
04634660 04/04/04
"(a) All claim files shall be maintained at least
04-433917 01/15/04
until the latest of the following dates:
04-34181 02/14/04
(1) five years from the date of injury;
0333533 12/03/03
(2) one year from the date compensation was
99-20134 06/08/99
last provided;
03-31170 11/12/98
(3) all compensation due or which may be due
97-2000-0089 03/02/97
has been paid;
93000950 10/27/92
(4) if an audit has been conducted within the
99-2000-0031 10/01/98
time specified in (a)(1), until the findings of
04-34336 09/09/02
the audit of the file have become final.
99-20046 05/30/99
(b) Open and closed claim files may be
98-2000-0080 02/03/98
maintained in whole or in part in an electronic
03-31909 07/10/03
or other non -paper storage minimum."
94001002 03/01/94
90004212 05/02/90
94001002 03/01/94
03-29757 06/13/02
02-26107 02/08/02
03-31802 06/28/03
86002895 04/27/86
IIS
Request for City Attorney's Approval for Destruction
Of Administrative Services/Risk Div. Records Date: April 28, 2009
Approval granted by City Attorney
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
04-34104 08/23/03
II (for all
All claims on this list exceed the retention
93000682 12/10/92
claims on this
requirements of: California Rules and
01-24865 09/07/01
list)
Regulations Code Section 10102,
01-24870 12/31/96
Retention of Claim Files, which states:
02-25948 11/20/95
95002004 04/06/95
"(a) All claim files shall be maintained at least
96-2000-0071 01/31/96
until the latest of the following dates:
93-2000-0001 12/10/92
(1) five years from the date of injury;
80003372 09/16/80
(2) one year from the date compensation was
86-002895 04/27/86
last provided;
89007704 09/27/89
(3) all compensation due or which may be due
84000542 01/19/84
has been paid;
03-319190 05/01/03
(4) if an audit has been conducted within the
84000542 01/19/84
time specified in (a)(1), until the findings of
03-31802 06/28/03
the audit of the file have become final.
02-26406 03-04-02
(b) Open and closed claim files may be
94-004726- 03/12/92
maintained in whole or in part in an electronic
99-20102 07/07/99
or other non -paper storage minimum."
90002489 02/27/90
01-25100 09/26/01
98-2000-0099 03/13/98
98-2000-0045 09/15/97
01-25550 11/20/01
98-2000-0074 09/01/94
94-001002 05/20/90
20
Request for City Attorney's Approval for Destruction
Of Administrative Services/Risk Div. Records Date: April 28, 2009
Approval granted by City Attorney
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
.02-28023 07/16/02
H (for all
All claims on this list exceed the retention
03-30345 07/04/02
claims on this
requirements of : California Rules and
02-25954 01/15/02
list)
Regulations Code Section 10102,
01-23918 06/02/01
Retention of Claim Files, which states:
03-30784 04/01/03
00-21580 03/23/00
"(a) All claim files shall be maintained at least
03-29811 11/28/02
until the latest of the following dates:
04-33914 01/24/04
(1) five years from the date of injury;
00-21935 06/06/00
(2) one year from the date compensation was
00-22175 06/02/00
last provided;
99-2000-0019 09/11/98
(3) all compensation due or which may be due
03-29910 01/06/03
has been paid;
02-27839 06/18/02
(4) if an audit has been conducted within the
03-29804 01/02/03
time specified in (a)(1), until the findings of
03-29986 01/02/03
the audit of the file have become final.
01-25403 10/01/01
(b) Open and closed claim files may be
99-20495 02/03/97
maintained in whole or in part in an electronic
99-20801 10/28/99
or other non -paper storage minimum."
02-26482 01/23/02
03-31540 05/01/02
04-36175 03/01/02
04-34473 03/02/02
03-31535 05/29/03
99-20125 12/10/99
02-28960 10/09/02
21
Request for City Attorney's Approval for Destruction
Of Administrative Services/Risk Div. Records Date: April 28, 2009
Approval granted by City Attorney
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
02-27086 08/31/98
II (for all
All claims on this list exceed the retention
99-20016 06/09/99
claims on this
requirements of: California Rules and
01-23838 05/14/01
list)
Regulations Code Section 10102,
00-22161 06/22/00
Retention of Claim Files, which states:
03-33076 11/01/03
98-2000-0089 03/04/98
"(a) All claim files shall be maintained at least
95-2000-2924 09/09/94
until the latest of the following dates:
91005176 01/25/91
(1) five years from the date of injury;
95-2000-2925 04/08/95
(2) one year from the date compensation was
94004121 09/08/94
last provided;
02-26121 01/16/02
(3) all compensation due or which may be due
02-26909 04/12/02
has been paid;
02-26886 04/14/02
(4) if an audit has been conducted within the
01-23789 05/05/01
time specified in (a)(1), until the findings of
02-27209 04/25/02
the audit of the file have become final.
02-26757 04/03/02
(b) Open and closed claim files may be
02-26786 04/02/02
maintained in whole or in part in an electronic
62-29465 11/25/02
or other non -paper storage minimum."
02-28166 08/01/02
02-26189 02/14/02
02-27771 06/25/02
02-26483 03/12/02
98-2000-0136 04/30/98
94004121 09/08/94
88-001985 03/02/88
22
Request for City Attorney's Approval for Destruction
Of Administrative Services/Risk Div. Records Date: April 28, 2009
Approval granted by City Attorney
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
97-2000-0061 09/23/96
H (for all
All claims on this list exceed the retention
93002147 04/07/93
claims on this
requirements of : California Rules and
90010681 10/25/90
list)
Regulations Code Section 10102,
93001267 02/03/93
Retention of Claim Files, which states:
83000051 11/01/81
97-2000-0087 03/10/97
"(a) All claim files shall be maintained at least
99-2000-0072 01/12/99
until the latest of the following dates:
99-20439 08/19/99
(1) five years from the date of injury;
99-2000-0056 11/21/98
(2) one year from the date compensation was
99-2000-0086 12/01/98
last provided;
02-27995 06/28/02
(3) all compensation due or which may be due
02-26489 03/11/02
has been paid;
02-27988 07/02/02
(4) if an audit has been conducted within the
02-27861 06/19/02
time specified in (a)(1), until the findings of
02-26883 04/10/02
the audit of the file have become final.
01-24447 07/23/01
(b) Open and closed claim files may be
98-2000-0069 01/01/98
maintained in whole or in part in an electronic
00-22006 05/16/00
or other non -paper storage minimum."
02-29623 12/16/02
0156-84-003228 09/25/84
02-26958 04/08/02
02-28024 07/22/02
02-28473 08/19/02
02-28019 07/09/02
99-20491 09/29/99
99-2000-0083 02/23/99
pal
Request for City Attorney's Approval for Destruction
Of Administrative Services/Risk Div. Records Date: April 28, 2009
Approval granted by City Attorney
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
99-2000-063 12/27/98
II (for all
All claims on this list exceed the retention
99-20128 07/09/99
claims on this
requirements of : California Rules and
99-2000-0053 11/30/98
list)
Regulations Code Section 10102,
99-2000-0052 11/18/98
Retention of Claim Files, which states:
99-2000-0005 08/01/98
99-2000-0039 11/02/98
"(a) All claim files shall be maintained at least
99-2000-0074 01/25/99
until the latest of the following dates:
99-2000-0062 12/09/98
(1) five years from the date of injury;
98-2000-0073 02/05/98
(2) one year from the date compensation was
99-2000-0090 03/14/99
last provided;
99-2000-0092 02/16/99
(3) all compensation due or which may be due
99-2000-0079 02/06/99
has been paid;
99-20106 06/28/99
(4) if an audit has been conducted within the
99-2000-0069 12/30/98
time specified in (a)(1), until the findings of
99-2000-0041 10/15/98
the audit of the file have become final.
99-2000-0078 02/06/99
(b) Open and closed claim files may be
99-2000-0043 10/26/98
maintained in whole or in part in an electronic
99-20145 07/15/99
or other non -paper storage minimum."
99-2000-0029 10/14/98
99-2000-0059 11/06/98
99-2000-0027 09/15/98
99-2000-0010 08/07/98
99-2000-0106 04/14/99
99-2000-0036 10/22/98
99-20097 06/29/99
24
Request for City Attorney's Approval for Destruction
Of Administrative Services/Risk Div. Records Date: April 28, 2009
Approval granted by City Attorney
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
99-2000-0071 01/10/99
H (for all
All claims on this list exceed the retention
99-2000-0065 11/25/98
claims on this
requirements of : California Rules and
99-2000-0051 11/10/98
list)
Regulations Code Section 10102,
99-2000-0017 08/11/98
Retention of Claim Files, which states:
99-20419 09/17/99
99-2000-0034 10/16/98
"(a) All claim files shall be maintained at least
99-2000-0110 03/25/99
until the latest of the following dates:
99-20141 07/15/99
(1) five years from the date of injury;
99-2000-0109 04/19/99
(2) one year from the date compensation was
99-2000-0022 09/01/98
last provided;
99-2000-0016 08/27/98
(3) all compensation due or which may be due
99-2000-0035 10/17/98
has been paid;
99-2000-0095 03/31/99
(4) if an audit has been conducted within the
99-2000-0007 07/21/98
time specified in (a)(1), until the findings of
99-2000-0104 04/30/99
the audit of the file have become final.
99-2000-0018 09/06/98
(b) Open and closed claim files may be
99-2000-0100 04/08/99
maintained in whole or in part in an electronic
99-2000-0066 12/28/99
or other non -paper storage minimum."
99-20055 06/12/99
99-20210 07/27/99
99-20219 07/28/99
99-20099 05/21/99
99-2000-0049 11/10/98
99-2000-0009 08/06/98
99-20065 06/07/99
25
Request for City Attorney's Approval for Destruction
Of Administrative Services/Risk Div. Records Date: April 28, 2009
Approval granted by City Attorney
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
90004817 05/19/90
II (for all
All claims on this list exceed the retention
84003228 09/25/84
claims on this
requirements of : California Rules and
80-003486 11/26/81
list)
Regulations Code Section 10102,
97-2000-0106 09/30/96
Retention of Claim Files, which states:
8600-2895 04/27/86
02-29528 12/03/02
"(a) All claim files shall be maintained at least
85-001318 11/14/84
until the latest of the following dates:
02-27841 06/02/02
(1) five years from the date of injury;
94005015 11/03/94
(2) one year from the date compensation was
00-21979 06/05/00
last provided;
02-28022 07/11/02
(3) all compensation due or which may be due
08-67276 01/31/02
has been paid;
01-24993 09/18/01
(4) if an audit has been conducted within the
03-3006 02/05/03
time specified in (a)(1), until the findings of
03-31673 12/03/02
the audit of the file have become final.
99-2000-0087 03/14/99
(b) Open and closed claim files may be
04-343331 03/01/04
maintained in whole or in part in an electronic
87-00623 11/08/87
or other non -paper storage minimum."
90011023 11/17/90
96-2000-0076 01/12/96
97-2000-0069 02/02/97
04-34104 08/23/03,02/09/89
01-25356 10/29/01
99-2000-0096 08/07/01
26
0
Request for City Attorney's Approval for Destruction
Of Administrative Services/Risk Div. Records Date: April 28, 2009
Approval granted by City Attorney
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
CONMENTS
99-2000-0107 01/01/90
II (for all
All claims on this list exceed the retention
03-32153 08/06/03
claims on
requirements of : California Rules and
97-2000-0023 10/07/94
this list)
Regulations Code Section 10102,
98-2000-0039 05/01/96
Retention of Claim Files, which states:
89009692 12/04/89
94003788 09/07/94
"(a) All claim files shall be maintained at least
97-2000-0125 01/13/97
until the latest of the following dates:
91002585 02/27/01
(1) five years from the date of injury;
00-21807 05/17/00
(2) one year from the date compensation was
03-33376 11/18/03
last provided;
06-44198 01/01/84
(3) all compensation due or which may be due
89009238 11/15/89
has been paid;
04-34469 03/21/04
(4) if an audit has been conducted within the
92002095 03/18/92
time specified in (a)(1), until the findings of
04-34183 02/24/04
the audit of the file have become final.
97-2000-0124 03/18/97
(b) Open and closed claim files may be
89009198 10/28/89
maintained in whole or in part in an electronic
99-2000-0067 11/30/98
or other non -paper storage minimum."
99-2000-0088 03/15/99
99-2000-0116 05/25/99
99-2000-0096 03/31/99
99-2000-0044 11/11/98
91007686 08/03/91
80003404 12/19/95
89008710 09/27/89
27
Request for City Attorney's Approval for Destruction
Of Administrative Services/Risk Div. Records Date: April 28, 2009
Approval granted by City Attorney
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
99-2000-0099 04/13/99
H (for all
All claims on this list exceed the retention
99-200-0003 07/16/98
claims on this
requirements of : California Rules and
99-200-0061 07/01/98
list)
Regulations Code Section 10102,
99-2000-0114 05/20/99
Retention of Claim Files, which states:
98-2000-0140 06/19/98
99-2000-0028 10/11/98
"(a) All claim files shall be maintained at least
99-2000-0111 05/20/99
until the latest of the following dates:
99-20278 08/03/99
(1) five years from the date of injury;
92006961 11/24/92
(2) one year from the date compensation was
00-22281 08/01/00
last provided;
97-2000-0055 01/11/97
(3) all compensation due or which may be due
98-2000-0042 10/02/97
has been paid;
98-2000-0104 03/18/98
(4) if an audit has been conducted within the
98-2000-0065 12/08/97
time specified in (a)(1), until the findings of
98-2000-0020 08/29/97
the audit of the file have become final.
98-2000-0126 05/14/98
(b) Open and closed claim files may be
98-2000-0057 11/19/97
maintained in whole or in part in an electronic
98-2000-0084 01/19/98
or other non -paper storage minimum."
98-2000-0094 03/02/98
98-2000-0128 05/18/98
97-2000-0128 05/13/97
99-2000-024 09/08/98
98-2000-0093 02/23/98
98-2000-0139 06/10/98
98-2000-0096 02/21/98
28
f
Request for City Attorney's Approval for Destruction
Of Administrative Services/Risk Div. Records Date: April 28, 2009
Approval granted by City Attorney
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
98-2000-0112 03/16/98
II (for all
All claims on this list exceed the retention
98-2000-0115 04/08/98
claims on this
requirements of : California Rules and
99-2000-0012 08/04/98
list)
Regulations Code Section 10102,
98-2000-0068 12/09/97
Retention of Claim Files, which states:
98-2000-0015 08/13/97
98-2000-0022 09/07/97
"(a) All claim files shall be maintained at least
98-2000-0012 08/04/97
until the latest of the following dates:
98-2000-0125 04/20/98
(1) five years from the date of injury;
98-2000-0143 06/29/98
(2) one year from the date compensation was
98-2000-0029 09/24/97
last provided;
98-2000-0118 03/30/98
(3) all compensation due or which may be due
98-2000-0085 02/05/98
has been paid;
98-2000-0097 02/21/98
(4) if an audit has been conducted within the
98-2000-0048 10/17/97
time specified in (a)(1), until the findings of
98-2000-0095 02/21/98
the audit of the file have become final.
98-2000-0019 08/21/97
(b) Open and closed claim files may be
97-2000-0112 05/21/97
maintained in whole or in part in an electronic
98-2000-0064 12/16/97
or other non -paper storage minimum."
98-2000-0001 06/12/97
97-2000-0122 06/13/97
98-2000-0116 03/26/98
98-2000-0043 09/20/97
98-2000-0031 09/24/97
98-2000-0027 09/24/97
98-2000-0028 09/24/97
29
Request for City Attorney's Approval for Destruction
Of Administrative Services/Risk Div. Records Date: April 28, 2009
Approval granted by City Attorney
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
97-2000-0119 04/22/97
H (for all
All claims on this list exceed the retention
98-2000-0037 09/16/97
claims on this
requirements of : California Rules and
98-2000-0113 04/06/98
list)
Regulations Code Section 10102,
98-2000-0025 09/24/97
Retention of Claim Files, which states:
98-2000-0067 12/08/97
98-2000-0091 02/21/98
"(a) All claim files shall be maintained at least
98-2000-0004 07/21/97
until the latest of the following dates:
98-2000-0032 09/21/97
(1) five years from the date of injury;
99-2000-0030 09/19/98
(2) one year from the date compensation was
98-2000-0102 02/21/98
last provided;
97-2000-0100 04/22/97
(3) all compensation due or which may be due
98-2000-0109 03/10/98
has been paid;
98-2000-0123 04/14/98
(4) if an audit has been conducted within the
99-2000-0026 08/26/98
time specified in (a)(1), until the findings of
98-2000-0129 05/19/98
the audit of the file have become final.
98-2000-0024 09/24/97
(b) Open and closed claim files may be
98-2000-0108 03/23/98
maintained in whole or in part in an electronic
98-2000-0133 05/31/98
or other non -paper storage minimum."
98-2000-0016 09/06/97
98-2000-0002 06/13/97
98-2000-0010 08/11/97
97-2000-0114 04/26/97
97-2000-0086 02/03/97
98-2000-0103 03/10/98
98-2000-0110 12/08/97
30
0
Request for City Attorney's Approval for Destruction
of Administrative Services/Risk Div. Records Date: April 28, 2009
Approval granted by City Attorney
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
98-2000-0066 12/08/97
H (for all
All claims on this list exceed the retention
98-2000-0011 08/27/97
claims on this
requirements of : California Rules and
98-2000-0107 03/17/98
list)
Regulations Code Section 10102,
99-2000-0011 08/02/98
Retention of Claim Files, which states:
97-2000-0116 04/26/97
98-2000-0056 11/08/97
"(a) All claim files shall be maintained at least
98-2000-0038 09/30/97
until the latest of the following dates:
98-2000-0013 08/11/97
(1) five years from the date of injury;
96-2000-0056 12/14/95
(2) one year from the date compensation was
97-2000-0101 04/21/97
last provided;
98-2000-0017 09/05/97
(3) all compensation due or which may be due
01-24134 07/03/01
has been paid;
01-23862 04/27/01
(4) if an audit has been conducted within the
00-22315 08/16/00
time specified in (a)(1), until the findings of
00-21427 03/09/00
the audit of the file have become final.
01-23779 03/27/01
(b) Open and closed claim files may be
01-23904 05/31/01
maintained in whole or in part in an electronic
01-23332 02/17/01
or other non -paper storage minimum."
01-24637 06/11/01
01-23829 04/28/01
01-24171 07/09/01
01-23336 02/14/01
01-23337 02/20/01
01-23603 03/20/01
01-23789 05/05/01
31
ERequest City Attorney's Approval for Destruction
strative- Services/Risk Div. Records Date: April 28, 2009
Approval granted by City Attorney
RD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
76 01/05/99
II (for all
All claims on this list exceed the retention
89001661 02/09/89
claims on this
requirements of : California Rules and
98-2000-0060 12/16/97
list)
Regulations Code Section 10102,
98-2000-0061 12/03/97
Retention of Claim Files, which states:
96-2000-0017 09/15/95
97-2000-0096 04/10/97
"(a) All claim files shall be maintained at least
91007118 07/27/91
until the latest of the following dates:
03-31911, 07/01/02
(1) five years from the date of injury;
03-32640 09/23/03
(2) one year from the date compensation was
03-32437 08/25/03
last provided;
03-33417 11/24/03
(3) all compensation due or which may be due
03-31801 07/02/03
has been paid;
92006961 11/24/92
(4) if an audit has been conducted within the
99-20516 10/04/99
time specified in (a)(1), until the findings of
00-22424 09/12/00
the audit of the file have become final.
00-21692 04/18/00
(b) Open and closed claim files may be
03-32456 08/14/03
maintained in whole or in part in an electronic
03-31576 06/11/03
or other non -paper storage minimum."
03-32455 09/10/03
01-24356 07/18/01
01-24527 07/11/01
03-30148 05/22/02
02-28959 10/02/02
03-32286 08/22/03
03-33374 11/20/03
32
Request for City Attorney's Approval for Destruction
Of Administrative Services/Risk Div. Records Date: April 28, 2009
Approval granted by City Attorney
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
01-23110 01/03/01
H (for all
All claims on this list exceed the retention
01-23083 12/19/00
claims on this
requirements of: California Rules and
01-23271 02/08/01
list)
Regulations Code Section 10102,
01-24031 06/15/01
Retention of Claim Files, which states:
01-23458 02/20/01
01-23396 02/23/01
"(a) All claim files shall be maintained at least
01-24079 06/20/01
until the latest of the following dates:
01-23805 04/25/01
(1) five years from the date of injury;
01-24204 07/12/01
(2) one year from the date compensation was
01-23787 03/27/01
last provided;
01-23073 12/30/00
(3) all compensation due or which may be due
01-24051 06/14/01
has been paid;
01-23469 02/15/01
(4) if an audit has been conducted within the
00-21820 04/14/00
time specified in (a)(1), until the findings of
01-25206 05/29/01
the audit of the file have become final.
99-20999 03/08/99
(b) Open and closed claim files may be
04-34423 11/20/01
maintained in whole or in part in an electronic
03-33482 11/29/01
or other non -paper storage minimum."
9400-1779 12/31/93
98-2000-0088 02/26/98
98-2000-0051 11/08/97
96-2000-0108 06/26/96
97-2000-0107 01/31/97
00-21856 11/14/99
00-21816 05/04/00
33
Request for City Attorney's Approval for Destruction
Of Administrative Services/Risk Div. Records Date: April 28, 2009
Approval granted by City Attorney
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
00-21754 05/03/00
H (for all
All claims on this list exceed the retention
00-21755 05/03/00
claims on this
requirements of : California Rules and
00-22665 10/16/00
list)
Regulations Code Section 10102,
00-22682 10/18/0.0
Retention of Claim Files, which states:
00-22159 07/20/00
00-22855 11/06/00
"(a) All claim files shall be maintained at least
00-21946 06/18/00
until the latest of the following dates:
00-22122 07/11/00
(1) five years from the date of injury;
00-22517 07/28/00
(2) one year from the date compensation was
00-22429 09/08/00
last provided;
0156-80-003121 04/10/78
(3) all compensation due or which may be due
87-005784 04/17/87
has been paid;
80003224 04/13/79
(4) if an audit has been conducted within the
89007704 09/27/89
time specified in (a)(1), until the findings of
80-003121 04/10/78
the audit of the file have become final.
00-22316 07/13/00
(b) Open and closed claim files may be
00-22408 08/14/00
maintained in whole or in part in an electronic
00-22352 08/22/00
or other non -paper storage minimum."
00-22051 06/29/00
00-22154 07/13/00
00-22126 06/22/00
00-22119 07/13/00
00-22236 07/14/00
00-22255 07/31/00
00-22394 08/30/00
34
Request for City Attorney's Approval for Destruction
Of Administrative Services/Risk Div. Records Date: April 28, 2009
Approval granted by City Attorney
RECORD NAME OR FORM NO.
CLASS
SPECIFIC DESCRIPTION OF RECORD
YES
NO
COMMENTS
00-22381 07/23/00
H (for all
All claims on this list exceed the retention
00-22407 08/10/00
claims on this
requirements of : California Rules and
00-22437 08/11/00
list)
Regulations Code Section 101.02,
00-22490 09/21/00
Retention of Claim Files, which states:
00-22557 10/02/00
00-22053 07/02/00
"(a) All claim files shall be maintained at least
00-21931 06/14/00
until the latest of the following dates:
00-22364 08/28/00
(1) five years from the date of injury;
00-21942 06/18/00
(2) one year from the date compensation was
00-22060 07/02/00
last provided;
00-21877 05/18/00
(3) all compensation due or which may be due
00-21037 12/25/99
has been paid;
99-21000 12/12/99
(4) if an audit has been conducted within the
00-22270 07/20/00
time specified in (a)(1), until the findings of
00-22255 08/07/00
the audit of the file have become final.
00-22517 07/28/00
(b) Open and closed claim files may be
00-22301 07/24/00
maintained in whole or in part in an electronic
00-22268 08/05/00
or other non -paper storage minimum."
00-22346 08/16/00
00-21909 05/24/00
00-22156 07/11/00
00-22066 06/28/00
00-22431 09/11/00
00-22366 07/21/00
00-22435 09/02/00
93001595 04/08/93
35