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Home My WebLink About75-121 - Amending Longevity and Scholastic Achievement Program__ 135 RESOLUTION NO. 75-121 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA REVISING AND AMENDING THE LONGEVITY AND SCHOLASTIC ACHIEVEMENT PROGRAM FOR EMPLOYEES OF THE CITY OF COSTA MESA. The City Council of the City of Costa Mesa hereby revises, amends, and sets forth the Longevity and Scholastic Achievement Program for employees of the City of Costa Mesa as follows: The LONGEVITY AND SCHOLASTIC ACHIEVEMENT PROGRAM is a monetary award system which provides for certain eligible and qualified employees of the City of Costa Mesa, compensation in addition to their established salaries equal to the some specified within this Program as appropriate for the levels of longevity in service or the levels of longevity and scholastic achievement attained --but further provides that such addi- tional compensation shall be granted to any individual employee only upon recommendation of the department head and approval by the City Manager. Such approval to be granted only if evaluation of the em- ployee's job performance indicates meritorious service to the City of Costa Mesa. AWARD CATEGORIES - Effective October 12, 1975 ELIGIBILITY - Effective September 28, 1975 Only full-time employees employed in classifications placed under the Basic Pay Schedule of the City of Costa Mesa are eligible to parti- cipate in this Program. Participation is optional, however, and it is the responsibility of individual employees to make application for benefits for which they may be qualified under the Program, in accord- ance with the provisions indicated below. Employees are not eligible for a scholastic award category which is a desired job qualification or requirement for the classification in which they are employed. * * (Employees in classifications covered by the Memorandum of Under- standing with the Costa Mesa Police Association may all continue to be eligible to receive the five-year longevity award category and the scholastic categories of an A.A. and lesser unit categories until the date of next salary adjustment granted by Council action in 1976.) APPLICATIONS - Effective July 1, 1976 Applications for awards under this Program must be filed with the department head. Substantiating evidence of scholastic achievements Degree or Number of Amount of Units of Full Years Award Credit of Service Monthly ( MA, MS 4 $ 75.00 ADVANCED ( BA, BS 5 70.00 CERTIFICATE ( 90 6 65.00 AA 8 60.00 ( None 20 60.00 ( BA, BS 3 55.00 INTERMEDIATE ( AA 4 50.00 CERTIFICATE ( 50 6 45.00 ( 40 8 40.00 ( None 15 40.00 ( 30 6 35.00 BASIC ( 20 8 30.00 CERTIFICATE ( 10 10 25.00 ( None 10 20.00 ELIGIBILITY - Effective September 28, 1975 Only full-time employees employed in classifications placed under the Basic Pay Schedule of the City of Costa Mesa are eligible to parti- cipate in this Program. Participation is optional, however, and it is the responsibility of individual employees to make application for benefits for which they may be qualified under the Program, in accord- ance with the provisions indicated below. Employees are not eligible for a scholastic award category which is a desired job qualification or requirement for the classification in which they are employed. * * (Employees in classifications covered by the Memorandum of Under- standing with the Costa Mesa Police Association may all continue to be eligible to receive the five-year longevity award category and the scholastic categories of an A.A. and lesser unit categories until the date of next salary adjustment granted by Council action in 1976.) APPLICATIONS - Effective July 1, 1976 Applications for awards under this Program must be filed with the department head. Substantiating evidence of scholastic achievements must be submitted with applications. If the department head recommends approval, the department head shall forward the application and substan- tiating evidence to the) ity Manager for final approval of the award. Once individual employees have qualified for and been granted a monthly award under this Program, they shall be required to file further applications annually to continue the award. If the years of service and/or scholastic credits increase to the point where they would become qualified for additional compensation under this system, it is their responsibility to file, at the appropriate time, an application as provided above for this increase in compensation. PAYMENT The amount of any Longevity and Scholastic Achievement allowance granted an individual employee for a given benefit shall be added to the established salary and paid through the regular bi-weekly payroll checks effective the beginning of the pay period in which City Manager approval is granted. Any approved adjustment in the dollar value of any such award shall be effective only on the first day of a pay period. QUALIFICATIONS REQUIREMENTS: DEFINITIONS LONGEVITY: Length of service, for purposes of this Program, shall be the number of full years of service completed. Full years of service shall be based on continuous full-time employment with the City of Costa Mesa after deduction has been made for any periods of leave of absence without pay amounting to thirty (30) days or more, and after deductions for any periods of suspension from duty without pay for disciplinary reasons. SCHOLASTIC ACHIEVEMENTS: Degrees or semester units of aca- demic credit shall, for purposes of this Program, have been earned through post high school work, and shall be from a recognized educational institution as set forth by the Cali- fornia Accreditation Committee. Further, any such degrees or semester units of credit shall be of the nature to materially benefit the citizens of the City of Costa Mesa by the appli- cant's utilizing such education in the field of service in which engaged. In order to receive or continue to receive an award in a scholastic category, relevant course work within a three-year period must be maintained. All units, course work, or training paid for or provided by the City after October 1, 1975, shall not be applicable for an award category. SUBSTITUTIONS: No substitutions between longevity credits and educational credits shall be considered or allowed. ADMINISTRATION OF PROGRAM Determination as to recommending the acceptance or rejection of any application of any employee at any time shall be the responsibility of the department head. The department head shall, in considering the application of an employee for an award under the Longevity and Scholas- tic Achievement Program, examine the scholastic achievement records submitted as well as the employee's personnel records and if the em- ployee has, in his/her opinion, successfully met the minimum standards outlined and has evidenced an interest and quality of workmanship which may be considered meritorious, shall recommend to the City Manager that the appropriate award be granted. If the employee has not, in the opinion of the department head, successfully met these requirements, he/she shall reject the application. The City Manager shall have the final responsibility of granting any award under this Program for which application is made, after considering the application and other relevant documents as well as determinations and recommendations of the department head. An award may be granted, rejected, or removed at any time. 57 PASSED AND ADOPTED this 3rd day of November, 1975. ayor of the City of Costa Mes ATTEST: City Clerk of the City of to Mesa STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF COSTA MESA ) I, EILEEN P. PHINNEY, City Clerk and ex -officio Clerk of the City Council of the City of Costa Mesa hereby certify that the above and foregoing Resolution No. 75-121 was duly and regularly passed and adopted by the said City Council at a regular meeting thereof, held on the November 3, 1975. IN WITNESS WHEREOF I have hereunto set my hand and affixed the Seal of the City of Costa Mesa this 4th day of November, 1975. City Clerk and ex -officio Clerk -, he City Council of the City of Cos V, Mesa