HomeMy WebLinkAbout11-13-18 MinMINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL AND
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY
NOVEMBER 13, 2018
CALL TO ORDER
The Closed Session was called to order by Mayor Genis at 4:03 p.m. in Grand Hall 1 of
the Costa Mesa Senior Center, 695 W. 19th Street, Costa Mesa, California.
ROLL CALL
Present: Council Member Foley, Council Member Righeimer, Council Member
Stephens, Mayor Pro Tem Mansoor and Mayor Genis.
Absent: None
PUBLIC COMMENTS ON CLOSED SESSION — NONE
Council Member Foley spoke on Closed Session item number 1.
The City Council recessed to Room 102 at 4:08 p.m. for Closed Session to consider the
following items:
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Subdivision (b)(1) of Section 54957, California Government Code
Title: City Manager
2. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Section 54957.6, California Government Code
Agency Designated Representative: Tamara Letourneau, Assistant City Manager
Name of Employee Organization: Costa Mesa Police Management Association
(CMPMA)
3. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Section 54957.6, California Government Code
Agency Designated Representative: Tamara Letourneau, Assistant City Manager
Name of Employee Organization: Costa Mesa Police Association (CMPA)
4. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Subdivision (d)(1) of Section 54956.9, California Government Code
Name of Case: Orange County Catholic Worker, an unincorporated association:
Lisa Bell, Shawn Carroll, Melissa Fields, Larry Ford, Cameron Ralston, Kathy
Schuler, Gloria Shoemake, as individuals v. Orange County, City of Anaheim,
City of Costa Mesa, and City of Orange, United States District Court, Central
District of California — Southern Division, Case No. 8:18-cv-00155.
MINUTES - REGULAR MEETING - NOVEMBER 13, 2018 - PAGE 1
5. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Subdivision (d)(1) of Section 54956.9, California Government Code
Name of Case: Yellowstone Women's First Step House, Inc., and Sober Living
Network, Inc. v. City of Costa Mesa, United States District Court, Central District
of California, Case No. SACV14-01852 JVS.
6. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION
Pursuant to Subdivision (d)(1) of Section 54956.9, California Government Code
Name of Case: County of Orange, Orange County Flood Control District, City of
Costa Mesa, City of Orange, and City of Anaheim v. California Department of
Public Health; Karen L. Smith, in her official capacity as Director and State Public
Health Officer, Orange County Needle Exchange Program, Superior Court of the
State of California, County of San Diego, Hall of Justice Center Courthouse,
Case No. 37 -2018 -00039176 -CU -MC -CTL.
The City Council reconvened at 6:00 p.m.
CALL TO ORDER
The meeting was called to order by Mayor Genis at 6:00 p.m. in Grand Hall 1 of the
Costa Mesa Senior Center, 695 W. 19th Street, Costa Mesa, California.
PLEDGE OF ALLEGIANCE Mayor Genis
MOMENT OF SOLEMN EXPRESSION Police Department Chaplain Dave Brooks
ROLL CALL
Present: Council Member Foley, Council Member Righeimer, Council Member
Stephens, Mayor Pro Tem Mansoor and Mayor Genis.
Absent: None
Officials Present: Assistant City Manager Tamara Letourneau, Deputy City Attorney
Yolanda Summerhill, Economic and Development Services Director Barry Curtis, City
Engineer Bart Mejia and City Clerk Brenda Green.
CITY ATTORNEY CLOSED SESSION REPORT — Yolanda Summerhill, Deputy City
Attorney, reported on Closed Session number 1, in which a motion was made by
Council Member Righeimer and seconded by Mayor Pro Tem Mansoor to terminate the
City Manager contract. The motion passed 3-2 with Council Members Foley and
Stephens voting against. A second motion was made by Council Member Righeimer
and seconded by Mayor Pro Tem Mansoor to pay the amount obligated under the
contract by December 15, 2018 unless otherwise agreed to by the City Manager. The
motion passed 3-2 with Council Members Foley and Stephens voting against.
COIN: Ex Parte Communications pursuant to Municipal Code Section 2-238 (b) - NONE
MINUTES - REGULAR MEETING - NOVEMBER 13, 2018 - PAGE 2
ANNOUNCEMENTS: NONE
PRESENTATIONS:
Co -Chairman Andy Campbell presented the Fairview Park Steering Committee Annual
Report. (00:02:58)
PUBLIC COMMENTS — MATTER NOT LISTED ON THE AGENDA:
Al Melone, Costa Mesa, spoke on participation in pet rescues and adoptions. (00:14:56)
Speaker, spoke on climate change and keeping California free from radioactivity.
(00:17:20)
Wendy Leece, representing the Fairview Park Alliance, requested a Pacific Avenue
Turnaround traffic analysis study; and expressed concern on the interpretation of the
word 'safety' in Fairview Park Measure; and requested larger 'No Outlet — Dead End'
signs on Adams and Pacific. (00:21:56)
Speaker, spoke on the election. (00:25:03)
Speaker, congratulated the winners of the election; and spoke on the election.
(00:25:41)
Kim Hendricks, Costa Mesa, spoke on Fairview Park issues; the vernal pools; and
requested a Request for Proposal (RFP) for an overall restoration plan. (00:28:00)
Speaker, spoke on the election; thanked Mayor Genis; and welcomed newly electeds.
(00:31:05)
Speaker, spoke on vernal pool at Banning Ranch; and review of 500-11 policy.
(00:32:40)
COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS
Mayor Genis congratulated newly electeds; spoke on energy issues; Little League sign-
ups; shooting and fire victims; and blankets of love collecting items for pets. (00:34:33)
Council Member Stephens offered condolences to the Fire Department and the family of
Captain Kreza; congratulated newly electeds; and spoke on the Yellowstone case and
the Needle Exchange Program litigation. (00:36:12)
Council Member Righeimer spoke on the election results; St. John the Baptist's
Veterans Affairs program; sales tax measures in four cities; termination of the City
Manager contract; and congratulated newly electeds.
Mayor Pro Tem Mansoor congratulated newly electeds. (00:43:00)
MINUTES - REGULAR MEETING - NOVEMBER 13, 2018 - PAGE 3
Council Member Foley spoke on working together and congratulated newly electeds;
spoke on the election; termination of the City Manager contract; and offered
condolences to the Fire Department and the family of Captain Kreza. (00:43:10)
CONSENT CALENDAR (00:45:56)
MOVED/SECOND: Council Member Righeimer/Mayor Genis
MOTION: Approve the recommended actions for Consent Calendar Item Nos. 1 through
12 except for 3 and 9.
The motion carried by the following roll call vote:
Ayes: Council Member Foley, Council Member Righeimer, Council Member Stephens,
Mayor Pro Tem Mansoor and Mayor Genis.
Nays: None
Absent: None
Motion carried: 5-0
1. PROCEDURAL WAIVER: MOTION TO APPROVE THE READING BY TITLE
ONLY OF ALL ORDINANCES AND RESOLUTIONS. SAID ORDINANCES
AND RESOLUTIONS THAT APPEAR ON THE PUBLIC AGENDA SHALL BE
READ BY TITLE ONLY AND FURTHER READING WAIVED
ACTION:
City Council and Agency Board waived reading of Ordinances and Resolutions.
2. READING FOLDER - Claims received by the City Clerk: Mark Howard
Henderson, Robert Isaacson, Majd Kabbani, Hala Katieh and Victor Moreno.
ACTION:
City Council received and filed.
4. MINUTES OF THE REGULAR CITY COUNCIL AND SUCCESSOR AGENCY TO
THE REDEVELOPMENT AGENCY MEETING OF OCTOBER 2, 2018
ACTION:
City Council approved the minutes of October 2, 2018.
5. STORAGE AREA NETWORK SOLUTION FOR THE POLICE DEPARTMENT
ACTION:
1. City Council approved the purchase of a new storage area network (SAN)
device from CDW-G for the Police Department; and
2. Authorized the City Manager to execute the purchase order in the amount of
$88,862.83; and
3. Authorized the City Manager to approve any changes or amendments to the
purchase order.
MINUTES - REGULAR MEETING - NOVEMBER 13, 2018 - PAGE 4
6. ACCEPTANCE AND APPROVAL OF MONETARY DONATIONS AND
ACCOMPANYING BUDGET ADJUSTMENTS FOR SPECIFIED YOUTH
PROGRAMS
ACTION:
1. City Council accepted one (1) monetary donations for youth programs; and
2. Authorized a budget adjustment recognizing $1,750.00 in donations and
appropriating $1,750.00 to the Parks and Community Services Department
budget for the specified purposes.
7. RELEASE OF BONDS IN CONNECTION WITH ENCROACHMENT PERMIT NO.
PS16-00425 FOR STREET IMPROVEMENTS LOCATED AT 1100 BRISTOL
STREET, COSTA MESA, CALIFORNIA
ACTION:
City Council authorized the release of the Performance and Labor and Materials
Bonds (Certificate No. 106593511) in the amounts of $511,107.00 each for street
improvements to Oltmans Construction Co. (Contractor), 10005 Mission Mill
Road, Whittier, CA 90601.
8. APPROVE THE THIRD AMENDMENT TO THE MAINTENANCE SERVICES
AGREEMENT WITH BRIGHTVIEW LANDSCAPE SERVICES, INC. FOR
CITYWIDE PARK AND LANDSCAPE MAINTENANCE SERVICES
ACTION:
1. City Council approved the Third Amendment to the Maintenance Services
Agreement (MSA) for Citywide park and landscape maintenance services with
BrightView Landscape Services, Inc. to amend the scope of work to include
newly constructed sites and increase the annual compensation by $132,330;
and
2. Authorized an increase in the ten (10) percent contingency, from $209,957 to
$223,190 resulting in a total not -to -exceed contract amount of $2,455,087; and
3. Authorized the City Manager to execute the proposed Amendment and all future
amendments.
10. FUNDING FOR HOUSING CONSULTING SERVICES WITH CIVICSTONE
ACTION:
City Council authorized additional funding in the amount of $50,000 to
continue to allow CivicStone to provide required housing services for various
projects and proposals.
MINUTES - REGULAR MEETING - NOVEMBER 13, 2018 - PAGE 5
11. LIONS PARK LIBRARY AUDIOVISUAL PROJECT, CITY PROJECT NO. 18-14
ACTION:
1. City Council adopted the plans, specifications, and working details for the Lions
Park Library Audio Visual Project, City Project No. 18-14; and
2. Awarded a construction contract to Western Audio Visual, 1592 North Batavia
Street, Suite # 2, Orange, CA 92867 in the amount of $207,727.60; and
3. Authorized an additional ten percent (10%) contingency totaling $20,772.00 as
needed for unforeseen costs; and
4. Authorized the City Manager and the City Clerk to execute the Public Works
Agreement, and authorized the City Manager to execute future contract
amendments.
12. HARBOR BOULEVARD AND GISLER AVENUE INTERSECTION
IMPROVEMENT PROJECT, CITY PROJECT NO. 16-02
ACTION:
1. City Council accepted the work performed by Vido Samarzich, Inc. and
authorized the City Clerk to file the Notice of Completion; and
2. Authorized the release of the Labor and Material Bond seven (7) months after
the filing date; release of the Faithful Performance Bond one (1) year after the
filing date; and release of the retention monies after the Notice of Completion is
filed.
ITEMS PULLED FROM THE CONSENT CALENDAR:
3. WARRANT RESOLUTION NO. 2608 OF THE CITY COUNCIL OF THE CITY
OF COSTA MESA, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND
DEMANDS, INCLUDING PAYROLL NOS. 18-20 "A" FOR $2,335.85; 18-21
FOR $2,559,596.21; 18-21 "A" FOR $649.04; 18-22 FOR $2,501,711.71; AND
CITY OPERATING EXPENSES FOR $5,347,114.93; AND SPECIFYING THE
FUNDS OUT OF WHICH THE SAME ARE TO BE PAID (00:46:45)
Public Comments:
Speaker, spoke on the costs of sober living lawsuits. (00:46:53)
MOVED/SECOND: Council Member Righeimer/Mayor Pro Tem Mansoor
MOTION: To approve the recommended action.
The motion carried by the following roll call vote:
Ayes: Council Member Foley, Council Member Righeimer, Council Member
Stephens, Mayor Pro Tem Mansoor and Mayor Genis.
Nays: None
Absent: None
Motion carried: 5-0
MINUTES - REGULAR MEETING - NOVEMBER 13, 2018 - PAGE 6
ACTION:
City Council approved Warrant Resolution No. 2608.
9. CITYWIDE PARKWAY MAINTENANCE PROJECT (ZONES 2 AND 5) — CITY
PROJECT NO. 18-12 (00:49:00)
Public Comments:
Flo Martin, Costa Mesa, requested passing inhibiting striping and also to include
double yellow center lines for the whole length of Pomona. (00:49:10)
Public Comments closed.
Bart Mejia, City Engineer, stated staff will research if it is feasible. (00:51:43)
MOVED/SECOND: Council Member Foley/Council Member Righeimer
MOTION: To approve the recommended actions.
The motion carried by the following roll call vote:
Ayes: Council Member Foley, Council Member Righeimer, Council Member
Stephens, Mayor Pro Tem Mansoor and Mayor Genis.
Nays: None
Absent: None
Motion carried: 5-0
ACTION:
1. City Council adopted the plans, specifications, and working details for the
Citywide Parkway Maintenance Project (Zones 2 and 5), City Project No. 18-12;
and
2. Rejected the bid submitted by Minako America Corporation, dba Minco
Construction as non-responsive; and
3. Waived minor irregularities in the bid submitted by the apparent low bidder, S&H
Civilworks, and award a construction contract to S&H Civilworks, 1801 Hilltop
Drive, Colton, CA 92324 in the amount of $2,942,220.00; and
4. Authorized an additional ten percent (10%) contingency totaling $294,222.00 as
needed for unforeseen costs; and
5. Authorized the City Manager and the City Clerk to execute the Public Works
Agreement, and authorized the City Manager to execute future contract
amendments.
----------------------------------- END OF CONSENT CALENDAR -----------------------------------
City Council recessed into a break at 6:50 p.m.
City Council reconvened at 7:00 p.m.
MINUTES - REGULAR MEETING - NOVEMBER 13, 2018 - PAGE 7
PUBLIC HEARINGS — 7:00 p.m. (Resolution No. 05-55): (00:53:08)
1. PUBLIC HEARING FOR THE VACATION OF A PORTION OF EXCESS
RIGHT-OF-WAY AT 292 EAST 19TH STREET (00:53:15)
Bart Mejia, City Engineer, presented the staff report. (00:53:25)
Public Hearing opened:
Robin Leffler, Costa Mesa, expressed concern on the item. (00:55:18)
Public Hearing closed.
MOVED/SECOND: Council Member Righeimer/Council Member Foley
MOTION: To approve the recommended actions.
The motion carried by the following roll call vote:
Ayes: Council Member Foley, Council Member Righeimer, Council Member
Stephens, Mayor Pro Tem Mansoor and Mayor Genis.
Nays: None
Absent: None
Motion carried: 5-0
ACTION:
1. City Council adopted Resolution No. 18-74, ordering the vacation of excess
right-of-way at 292 East 19th Street; and
2. Authorized execution of the Quitclaim Deed by the Mayor and the City Clerk.
2. PUBLIC HEARING FOR THE VACATION OF A PORTION OF FORD ROAD
RIGHT-OF-WAY AND PUBLIC UTILITY EASEMENTS AT 390 FORD ROAD
AND 1957 NEWPORT BOULEVARD (00:56:54)
Mr. Mejia presented the staff report. (00:57:08)
No public comments on this item.
MOVED/SECOND: Council Member Foley/Council Member Righeimer
MOTION: To approve the recommended actions.
The motion carried by the following roll call vote:
Ayes: Council Member Foley, Council Member Righeimer, Council Member
Stephens, Mayor Pro Tem Mansoor and Mayor Genis.
Nays: None
Absent: None
Motion carried: 5-0
MINUTES - REGULAR MEETING - NOVEMBER 13, 2018 - PAGE 8
ACTION:
1. City Council adopted Resolution No. 18-75 for the vacation of a portion of a
Ford Road Right -of -Way, Resolution Nos. 18-76 and 18-77 for the two (2) City
Public Utility easements and Resolution No. 18-78 for the one (1) City
sidewalk easement at 390 Ford Road and 1957 Newport Boulevard; and
2. Authorized execution of the Quitclaim Deeds by the Mayor and the City Clerk.
3. ANNUAL REVIEW OF THE CITYWIDE TRAFFIC IMPACT FEE PROGRAM
(00:59:21)
Jennifer Rosales, Transportation Services Manager, presented the staff report.
(00:59:41)
Council Member Stephens spoke on traffic congestion; and increasing the current
traffic impact fee to $234. (01:06:35)
Ms. Rosales spoke on the fee range of $176 to $476 per ADT. (01:09:09)
Mayor Genis spoke on increasing the amount over the years. (01:11:15)
Discussion ensued on the inflation factor. (01:12:45)
Public Hearing opened:
Robin Leffler, Costa Mesa, spoke on comparison to other cities. (01:14:43)
Ralph Taboada, Costa Mesa, spoke in support of including inflation to $235; and
spoke on monies to pay for widening streets. (01:15:42)
Public Hearing closed.
Ms. Rosales spoke on the projects. (01:18:50)
MOVED/SECOND: Council Member Stephens/Mayor Genis (01:20:58)
MOTION: To approve the recommended actions except increase the current
traffic impact fee from $181 to $235 per Average Daily Trip (ADT).
Council Member Righeimer explained costs and ADT; and spoke against the
motion. (01:21:14)
Discussion ensued on the Traffic Impact Fee Options. (01:28:00)
MINUTES -REGULAR MEETING -NOVEMBER 13,2018- PAGE 9
MOVED/SECOND: Council Member Stephens/Mayor Genis
MOTION: To approve the recommended actions except increase the current
traffic impact fee from $181 to $235 per Average Daily Trip (ADT).
The motion carried by the following roll call vote:
Ayes: Council Member Foley, Council Member Stephens, and Mayor Genis.
Nays: Council Member Righeimer and Mayor Pro Tem Mansoor.
Absent: None
Motion carried: 3-2
ACTION:
City Council adopted Resolution No. 18-79, continuing the Citywide traffic impact
fee for new development in the City of Costa Mesa and conducting the related
annual review of the Citywide traffic impact fee program and capital improvement
plan for transportation improvements. The resolution incorporated the
recommendations from the Traffic Impact Fee Ad Hoc Committee and staff, which
included:
1. Increase the current traffic impact fee of $181 to $235 per Average Daily Trip
(ADT); and
2. Terminate the incentive program for new developments, which assessed traffic
impact fees on an incremental basis for the first 100 trips; and
3. Approve allocation of up to 10% of traffic impact fees towards traffic signal
synchronization projects and up to 5% of traffic impact fees towards Active
Transportation projects; and
4. Approve the annual accounting of the Citywide Traffic Impact Fee Program.
4. GENERAL PLAN AMENDMENT 18-03 TO AMEND THE CITY'S GENERAL
PLAN LAND USE ELEMENT TO MODIFY THE RESIDENTIAL OVERLAY LAND
USE AREAS AND CODE AMENDMENT 18-04 AMENDING THE ZONING CODE
TO REVISE THE DEVELOPMENT STANDARDS FOR THE RESIDENTIAL
INCENTIVE OVERLAYS INCLUDED IN TITLE 13, CHAPTER V, ARTICLE 12,
OF THE COSTA MESA MUNICIPAL CODE (01:33:23)
Minoo Ashabi, Principal Planner, presented the staff report. (01:34:00)
Public Hearing opened:
Robin Leffler, Costa Mesa, spoke on three-story buildings on Harbor and Gisler.
(01:34:38)
Public Hearing closed.
MOVED/SECOND: Council Member Righeimer/Mayor Pro Tem Mansoor
(01:36:55)
MOTION: To approve the recommended actions.
MINUTES - REGULAR MEETING - NOVEMBER 13, 2018 - PAGE 10
Council Member Righeimer spoke on the motion. (01:37:10)
Council Member Foley spoke on reducing the maximum units to 42 for
Residential Incentive Overlay Node 7. (01:37:10)
Discussion ensued on the dwelling units of the motels; Residential Incentive
Overlay Node 7; including language to add flexibility to the nodes; Floor Area
Ratio (FAR); and Measure Y. (01:37:10)
MOVED/SECOND: Council Member Righeimer/Mayor Pro Tem Mansoor
MOTION: To approve the recommended actions.
The motion carried by the following roll call vote:
Ayes: Council Member Righeimer, Council Member Stephens, Mayor Pro Tem
Mansoor and Mayor Genis.
Nays: Council Member Foley
Absent: None
Motion carried: 4-1
ACTION:
1. Following the City Council's action on October 16, 2018, City Council adopted
Resolution No. 18-80 to approve General Plan Amendment 18-03 - An
amendment to the City's 2015-2035 General Plan Land Use Element to update
the following:
a) Update the Citywide Land Use Plan to reduce the Overlay Nodes to four
areas.
b) Table LU -6 — Modify the Residential Incentive Overlay and related density
(Page LU -27) from 40 du/acre to 30 du/acre (except 2277 Harbor
Boulevard).
c) Revise the narrative on Page LU -30 to refer to the latest project approval for
2277 Harbor Boulevard.
d) Figure LU -9 — Revise Residential Incentive Overlay Nodes to four nodes
(Page LU -58).
e) Table LU -15 — Revise allowable density to maximum 30 du/acre density
(Page LU- 59).
f) Table LU -16 — Revise allowable maximum density from 40 to 30 du/acre
(Page LU -60).
g) Figures LU -10 and LU -11 — Revise exhibits to show four nodes; three on
Harbor Boulevard and one on Newport Boulevard (Pages LU -61 and LU -
62).
MINUTES - REGULAR MEETING - NOVEMBER 13, 2018 - PAGE 11
h) Table LU -19 — Remove references to the Residential Incentive Overlay from
the Medium Density and High Density land use categories.
2. To be consistent with the General Plan Amendment, City Council gave first
reading to Ordinance No. 18-12 for Code Amendment 18-04 amending the
Zoning Code by revising Article 12 of Chapter V of Title 13 of the Costa Mesa
Municipal Code, related to maximum allowable density, height requirements,
and reduced height abutting residential properties on Newport Boulevard as
directed by City Council.
5. REVIEW OF PLANNING APPLICATION PA -17-11, A MASTER PLAN FOR
THE FUTURE EXPANSION OF VANGUARD UNIVERSITY AT 55 FAIR
DRIVE (01:53:18)
Mel Lee, Senior Planner, presented the staff report. (01:53:43)
Mayor Genis requested clarification on the construction emissions. (02:03:43)
Frank Coil, First Carbon Solutions, spoke on the Localized Significance Thresholds
(LST) and potential impacts from the project related to air quality. (02:04:38)
Discussion ensued on the parking structure. (02:07:00)
Dr. Mike Beals, President of Vanguard University and Megan Gaunce from HPI
Architecture, provided a powerpoint presentation. (02:11:51)
Discussion ensued on views; costs of moving the fields; safety review; driveway
location concerns; and a legal right to a view from the residents. (02:46:52)
Public Hearing opened:
Speaker, Costa Mesa, spoke against the proposed location of the Maintenance and
Operations/Warehousing facility (M & O). (03:06:29)
Leanne Brown, Costa Mesa, spoke against the proposed location of the M & O.
(03:08:34)
Speaker, expressed concerns regarding a truck entrance on the curve; speeding on
Vanguard Way; and parking issues. (03:11:44)
Robin Leffler, Costa Mesa, spoke against the proposed location of the M & O
facility. (03:15:38)
Heather Clements, Costa Mesa, spoke in support of the Master Plan. (03:17:24)
Savanna Paddock, Costa Mesa, spoke in support of the Master Plan. (03:19:30)
Cindy Marillo, Costa Mesa, spoke in support of the Master Plan. (03:21:17)
MINUTES - REGULAR MEETING - NOVEMBER 13, 2018 - PAGE 12
Speaker, spoke in support of the Master Plan. (03:24:40)
Elisa Chan Evangelista, Costa Mesa, spoke in support of the Master Plan.
(03:27:07)
Speaker, Costa Mesa, spoke in support of the Master Plan. (03:30:00)
Priscilla Zigler, Costa Mesa, spoke in support of the Master Plan. (03:32:15)
Sarah Busler, spoke in support of the Master Plan. (03:34:24)
Ashley Bleaker, spoke in support of the Master Plan. (03:36:02)
Tara Serven, Costa Mesa, spoke in support of the Master Plan. (03:38:13)
Amanda La Rec, spoke in support of the Master Plan. (03:41:23)
Christopher Moore, spoke in support of the Master Plan. (03:43:50)
Lindsay Leer, Costa Mesa, spoke against the proposed location of the M & O
facility. (03:45:21)
Jackson Brand, Costa Mesa, spoke against the proposed location of the M & O
facility. (03:48:26)
Speaker, Costa Mesa, spoke against the proposed location of the M & O facility.
(03:51:35)
Denise Cutler, Costa Mesa, spoke against the proposed location of the M & O
facility. (03:54:33)
Bill Mitchell, Costa Mesa, spoke against the proposed location of the M & O facility.
(03:57:30)
Geoff Youd, Costa Mesa, spoke in support of the Master Plan. (03:59:25)
Speaker, Costa Mesa, spoke against the proposed location of the M & O facility.
(04:01:50)
Public Hearing closed.
Ex Parte Communications: Council Member Righeimer, Mayor Pro Tem Mansoor
and Council Member Stephens spoke to Vanguard representatives and residents.
(04:05:28)
Discussion ensued on the alternative locations for the proposed M & O facility;
parking issues; vehicular traffic; and loss of the softball field. (04:06:09)
MINUTES - REGULAR MEETING - NOVEMBER 13, 2018 - PAGE 13
Council Member Righeimer spoke on unobstructed views over people's properties;
easement rights; and property rights. (04:17:13)
Discussion ensued on moving the M & O facility to the other side of the soccer field;
a feasibility study; and building a parking structure. (04:21:30)
Mayor Genis spoke on view easements. (04:27:13)
Discussion ensued on the cardboard compactor; and low frequency sounds.
(04:31:40)
Discussion ensued on the optional location along Newport Boulevard; parking and
safety issues; creating surface parking; and increasing the parking structure to 5
stories. (04:34:48)
MOVED/SECOND: Council Member Righeimer/Mayor Genis (04:43:24)
MOTION: To uphold the Planning Commission's decision to approve the following:
Planning Application 17-11 is a request for a Master Plan for the future
expansion of the Vanguard University Campus. The proposed Master Plan
establishes a comprehensive plan for future development at the University and is
intended to supersede previous Master Plan approvals. It is anticipated that the
Master Plan will accommodate up to 2,700 enrolled students (2,098 students are
currently enrolled) and is comprised of at least 12 separate projects that involve
the removal and/or construction of buildings on the campus. The Master Plan
would establish Development Areas and Development Guidelines for future
buildings and related site improvements within a Master Plan framework. It is
intended that the Development Areas and Development Guidelines would remain
fixed while allowing for the future development of buildings of various types, size
and heights within these Areas, consistent with the Guidelines. The following
buildings are included in the Vanguard University Campus Master Plan:
• Project A: Gym/Events Center—This project would replace the existing
gymnasium and provide facilities for Vanguard's athletics program. The center
court would also transform into an events center for the campus to gather at
during planned events. This facility would remove parking (existing Parking Lot
K) that is internal to the campus. An outdoor space/quad would be created to the
east of the facility, connecting this building to the campus core and improving
pedestrian circulation.
• Project B: Student Center—This project will remove the existing Cafe and
Cove/Bookstore on campus, replacing them with a Student Center. The
development area for this facility includes the removal of Parking Lot L. The
perimeter road that connects Vanguard Way to parking Lot M will remain. NOTE:
This portion of the project was approved by the Planning Commission on June
25 2018 via Planning Commission Resolution Number PC -18-48, along with
approval of the Initial Study/Mitigated Negative Declaration for the project via
Planning Commission Resolution Number PC -18-47.
MINUTES - REGULAR MEETING - NOVEMBER 13, 2018 - PAGE 14
• Project C: Maintenance and Operations/Warehouse Facility—This project would
relocate facilities for maintenance and operations to the southwest corner of the
University. This would create a new access point to the campus for deliveries.
Deliveries would enter from Vanguard Way, directly to the facility. Campus
vehicles would distribute materials as needed throughout the campus.
• Project D: STEM & Kinesiology—This project would replace antiquated Science,
Technology, Engineering, Math and Kinesiology facilities on campus. The project
is planned in two phases within one development area along Newport Boulevard.
Because of the location of the existing Smith Building, Phase 1 would ideally
retain the facility, while Phase 2 would require the demolition of Smith Building.
In addition to the academic facilities, limited parking and a service road would
connect the North and South Parking Lots along Newport Boulevard. This
project would remove Parking Lots E & F.
• Project E: Multi -Disciplinary Academic Building—This project would locate a new
academic facility south of Scott Academic Center and west of Heath Academic
Center. This project would replace existing modular offices and classrooms and
provide permanent classrooms and offices.
• Project F: Learning Resource Center—This project would locate a new Learning
Resource Center (LRC) along the south edge of the campus core. The new LRC
would replace the existing library.
• Project G: Student Housing—This project would locate a Student Housing facility
east of the new LRC. This facility could accommodate approximately 300
students, depending on design and room size.
• Project H: Central Plant—This project would locate a central plant on campus.
Depending upon further engineering studies, the following sites within the
Institutional Areas would be considered: Project A (Gym/Events Center), Project
B (Student Union), Project D (STEM & Kinesiology).
• Project I: Athletics—This project identifies ongoing improvements to the athletic
facilities.
• Project J: North East Parking—This project would create a new front entry for
Vanguard University. Relocating the primary entry drive to the east would allow
direct access for vehicles to move into the parking lot and would provide a
formalized campus drop-off. The project also would remove open space and re-
organize Parking Lots C and D.
• Project K: Parking Structure—This project would remove Parking Lots H and G
and locate a four -level parking structure along Newport Boulevard.
• Project L: Campus Beautification/Infrastructure—This project would address
ongoing site improvements on campus.
Discussion ensued on the Council's discretion on the application. (04:43:38)
Dr. Beals stated that rejection of the M & O facility will require the re -design of the
Master Plan; and spoke on property rights. (04:45:09)
Mayor Pro Tem Mansoor spoke on safety concerns. (04:49:15)
Ms. Rosales spoke on the crash history for Vanguard Way; and parking. (04:52:33)
MINUTES -REGULAR MEETING -NOVEMBER 13,2018- PAGE 15
Council Member Foley spoke on continuing the item to a future City Council
meeting. (04:54:37)
SUBSTITUTE MOTION/SECOND: Council Member Foley/Council Member
Stephens (04:58:44)
SUBSTITUTE MOTION: To continue the Public Hearing item to the January 15,
2019 City Council meeting.
Dr. Beals spoke on being good neighbors and citizens. (04:59:04)
Council Member Righeimer spoke against the substitute motion. (05:01:08)
Discussion ensued on the number of truck trips per day; and continuance of the
item. (05:04:29)
SUBSTITUTE MOTION/SECOND: Council Member Foley/Council Member
Stephens (04:58:44)
SUBSTITUTE MOTION: To continue the Public Hearing item to the January 15,
2019 City Council meeting.
The motion carried by the following roll call vote:
Ayes: Council Member Foley, Council Member Stephens, and Mayor Pro Tem
Mansoor.
Nays: Council Member Righeimer and Mayor Genis.
Absent: None
Motion carried: 3-2
ACTION:
City Council continued the Public Hearing item to the January 15, 2019 City Council
meeting.
OLD BUSINESS: NONE
NEW BUSINESS: NONE
ADDITIONAL COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND
SUGGESTIONS - NONE
REPORT - CITY MANAGER - NONE
REPORT - CITY ATTORNEY - NONE
ADJOURNMENT - Mayor Genis adjourned the meeting at 11:19 p.m. in memory of
Captain Mike Kreza.
MINUTES - REGULAR MEETING - NOVEMBER 13, 2018 - PAGE 16
Minutes adopted on this 4th day of December, 2018.
ATTEST:
Brenda Green, tity Clerk
MINUTES - REGULAR MEETING - NOVEMBER 13, 2018 - PAGE 17