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HomeMy WebLinkAbout76-129 - Personnel Rules and Regulations AmendedRESOLUTION NO. 76-129 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, AMENDING CERTAIN PORTIONS OF THE RULES AND REGULATIONS FOR ADMINISTRATION OF THE PERSONNEL SYSTEM OF THE CITY OF COSTA MESA. THE CITY COUNCIL OF THE CITY OF COSTA MESA DOES HEREBY RESOLVE AS FOLLOWS: WHEREAS, the City of Costa Mesa, through its management team, meeting and conferring in good faith with the Employee Organizations of the City of Costa Mesa, has discussed certain rule changes; and WHEREAS, the City Council of the City of Costa Mesa finds that it is in the best interest of the City and in keeping with sound personnel practices that: Rules 7, 12, 13, and 14 of the Personnel Rules and Regulations be amended as follows, effective September 26, 1976. RULE 7. APPLICATIONS AND APPLICANTS. Section 3. Disqualification. The Personnel Officer may reject any application which indicates on its face that the applicant does not possess the minimum qualifications required for the position. Applica- tions may be rejected if the applicant is physically or mentally unfit for the performance of duties of the position to which he seeks employment, has made any false statement of any material fact, or practiced any deception or fraud in his application, or has been convicted of a criminal offense, or involved in criminal conduct, which conduct as evidenced by an arrest or conviction or surrounding circumstances, may rea- sonably be expected to interfere with or prevent effective performance in the position applied for, or interfere or prevent effective performance by the City of its duties and responsibilities. Applicants who have been arrested for, or convicted of crimes involving basic questions of honesty, integrity, and character may be subject to disqualification if, after an investigation of all relevant factors, it appears that the arrest or conviction involved moral turpitude as a matter of law, or whether the facts surrounding the arrest or conviction may have involved moral turpitude or other misconduct warrant- ing disqualification. Determination of past criminal conduct which may disqualify an applicant shall consider the convictions as reported by the applicant on the application form, the appli- cant's record with local, state, or other criminal justice agencies, as authorized by Penal Code Section 11105 and other applicable laws. Whenever an application is rejected, notice of such rejection shall be mailed to the applicant by the Personnel Officer. RULE 12. ATTENDANCE AND LEAVES. Section 2 F. Terminal Vacation Pay. After one year of continuous full-time service, upon termination, a permanent employee will receive compensation at his current rate for all unused earned vacation up to and including the date of termination. Section 8. Bereavement Leave. Whenever an employee who is eligible to receive sick leave is compelled to be absent from duty by reason of a death or critical illness where death appears imminent of father, mother, brother, sister, wife, husband, or child of employee or spouse, such employee shall, upon approval of his depart- ment head, be entitled to charge such absence to his accumulated sick leave to a maximum of five (5) working days in a calendar year. Such maximum for Fire Department per- sonnel on twenty-four (24) hour shifts shall be two and one- half (2-1/2) work shifts. The City Manager, upon written request, may grant bereavement leave for persons other than heretofore listed. RULE 13. ADDITIONAL PAY AND PAY ADJUSTMENT. SPr.tinn T. OVflrtlmA_ If an employee is required to work longer than his normal work week or work shift, said employee shall be compensated for said approved overtime by being allowed either a like number of working hours off, without deduction from the employee's salary or compensation, or through payment for such overtime at the prevailing rate paid to the employee. The determination of method is to be at the discretion of the department head and with the approval of the City Manager. Compensation for said overtime shall normally be included with compensation for the pay period in which such overtime occurs. An employee may, with the department head's approval, accumu- late compensatory time to be taken during subsequent pay periods, with departmental approval, to a maximum accumulation of forty (40) hours. Only employees in classification in the Basic Pay Sched- ule will be eligible for compensated overtime as stated in the above paragraph. Section 5. Longevity and Scholastic Achievement Allowances. Only full-time employees in classifications listed in the Basic Pay Schedule of the City of Costa Mesa shall be eligible to participate in the Longevity and Scholastic Achievement Program. (This program is provided by separate resolution.) RULE 14. TRANSFER, PROMOTION, DEMOTION, SUSPENSION, REINSTATE- MENT. AND SEPARATION. Section 4. Suspension. An appointing authority shall have the right to relieve any employee for duty with or without pay for alleged viola- tion of departmental or City rules or upon being charged with any violation of a criminal statute. Upon taking such action, the appointing authority shall file with the employee and the Personnel Officer a written notification within three (3) days, containing a statement of substantial reasons for the action. Section S. Salary Reduction. The appointing authority may reduce the salary of an employee whose ability to perform his required duties falls below standard or for disciplinary purposes. Such salary reduction may be to any step within the given range for the employee's classification. Upon taking such action, the appointing authority shall file with the employee and the Personnel Officer a written notification within three (3) days, containing a statement of substantial reasons for the action. Section 6. Reinstatement. An employee who has been suspended, demoted, or had a salary reduction, and such action is modified as a result of successful appeal through the grievance procedure, shall be entitled to the pay and benefits as contained in the modi- fication order. The following Sections have new titles as follows: Section 5. Salary Reduction. Section 6. Reinstatement. Section 7. Discharge. Section 8. Layoff. Section 9. Resignation. PASSED AND ADOPTED this 4th day of October, 1976. ayor of the ty Costa Mesa ATTEST: L�� - & - ( �_ _)_ 4- 1 0,0 . Ci y Clerk of the City of Cost V, sa STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF COSTA MESA ) I, EILEEN P. PHINNEY, City Clerk and ex -officio Clerk of the City Council of the City of Costa Mesa, hereby certify that the above and foregoing Resolution No. 76-129 was duly and regularly passed and adopted by the said City Council at a regular meeting thereof, held on the 4th day of October, 1976. IN WITNESS WHEREOF I have hereunto set my hand and affixed the Seal of the City of Costa Mesa this 5th day of October, 1976. &�� (30 ctn'" the City Clerk and ex -officio Clerk City Council of the City of Cos Mesa