HomeMy WebLinkAbout77-86 - Fees for Duplicating City RecordsRESOLUTION NO. 77-56
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COSTA MESA, SETTING FORTH PROCEDURES AND FEES FOR
THE INSPECTION AND DUPLICATION OF CITY RECORDS.
THE CITY COUNCIL OF THE CITY OF COSTA MESA DOES HEREBY RESOLVE AS
FOLLOWS:
THAT, WHEREAS, the City Council of the City of Costa Mesa has
adopted Ordinance No. 77-34 (codified as CMMC Section 2-245) incor-
porating the California Public Records Act; and
WHEREAS, pursuant to said Ordinance and Act, certain guidelines
and fee schedules as determined by a time study are necessary and are
hereby established for the general health, safety, and welfare of the
public;
NOW, THEREFORE, BE IT RESOLVED that the following rules, proce-
dures, and fee schedules are hereby adopted for the inspection or
duplication of City records:
1. INSPECTION PROCEDURES
Subject to the exemptions set forth in the California Public
Records Act (Government Code Section 6250 et seq.) records of
every department of the City shall be open to inspection by members
of the public as follows:
(a) NORMAL OFFICE HOURS: Persons may request inspection
or duplication of City records during the normal working hours
of the day.
(b) MAIL OR PHONE REQUEST: Persons may request copies
of City records by mail or phone provided they sufficiently
identify the records and pay the fees or deposit for fees
required.
(c) EXCEPTIONAL REQUEST: Due to emergency or other
exceptional circumstances, the foregoing time limitations may
be waived by the Department Head, or his designee, whose
records are requested.
2. FEE SCHEDULE
Fees for duplicating City records, not exempt from disclosure,
reflect the costs of the time required for retrieval, reproduction,
and processing of such requests. Said fees are established as
follows:
(a) First Page duplicating $2.00;
(b) Subsequent pages at $ .10 per page plus extraordi-
nary time, if any;
(c) Additional actual costs may be involved based upon
the time and number of records involved;
(d) Where transcripts of recorded hearings are requested,
an estimate of fees due for providing same shall be determined
and a deposit for fees paid in said amount before such tran-
scripts are processed. Refunds, additional sums, or actual
costs in processing same, shall be due prior to receipt of
such transcripts.
3. This Resolution shall be posted in a conspicuous place in the
various City facilities and copies may be provided free of charge
to persons requesting same.
PASSED AND ADOPTED this 18th day of July, 1977.
a r of the City a Mesa
ATTEST:
City Clerk of the City of C V
a Mesa
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF COSTA MESA )
I, EILEEN P. PHINNEY, City Clerk and ex -officio Clerk of the City
Council of the City of Costa Mesa, hereby certify that the above and
foregoing Resolution No. 77-86 was duly and regularly passed and adopted
by the said City Council at a regular meeting thereof, held on the 18th
day of July, 1977.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the
Seal of the City of Costa Mesa this 19th day of July, 1977.
of the
City
Clerk and
ex -officio
Cle
City
Council of
the City
of CLita
Mesa