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HomeMy WebLinkAbout12-77 - New Job Classification in Confidential Employees UnitRESOLUTION NO. 12-77 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, AMENDING RESOLUTION 08-21 AND ESTABLISHING A NEW JOB CLASSIFICATION IN THE CONFIDENTIAL EMPLOYEES UNIT. THE CITY COUNCIL OF THE CITY OF COSTA MESA DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. The Costa Mesa City Council hereby amends Resolution 08-21 to establish the new job classification of Deputy City Clerk in the Confidential Employees Unit. SECTION 2. The following job classification is hereby placed under the Confidential Employees Unit Salary Schedule at the salary ranges and monthly rates of pay specified effective December 16, 2012. The monthly rate of pay may also be in increments between the monthly minimum and maximum pay step. :lass Class Grade 1 2 Step 4 5 6 7 021 Deputy City Clerk 656 $4,693 $4,928 $5,174 $5,433 $5,705 $5,990 $6,289 Monthly $56,316 r $59,136 $62,088 $65,196 $68,460 $71,880 $75,468 Annual $27.08 $28.43 $29.85 $31.34 $32.91 $34.56 $36.28 Hourly SECTION 3. rescinded. ATTEST: All resolutions and parts of resolutions in conflict herewith are hereby D ADOP�D this 4th day of December, 2012. Mayor Vt Brenda GreenInYe�ity Clerk APPROVED AS TO FORM: ARR�)f Thomas Dua e, City Attorney RESOLUTION NO. 12-77 PAGE 1 OF 2 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss CITY OF COSTA MESA ) I, BRENDA GREEN, Interim City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 12-77 and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 4 adopted of December, 2012, by the following roll call vote, to wit: AYES: COUNCIL MEMBERS: Genis, Leece, Mensinger, Monahan, Righeimer NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 5th day of December, 2012. BRENDA GREEN), INTERIM CITY CLERK RESOLUTION NO. 12-77 PAGE 2 OF 2 CITY OF COSTA MESA Class Code: Established Date: December 1993 Deputy City Clerk 021 Revision Date: xx x,=oc Under general supervision, performs a variety of complex, responsible and specialized functions related to the duties and activities in the City Clerk Division of the Chief Executive Officer's Department and performs assigned essential duties required by state and city codes. CLASS CHARACTERISTICS: This one -position classification exercises supervision over clerical personnel. Work is performed independently within established laws, policies, and procedures, and is reviewed by the City Clerk. This class is distinguished from other office support and office administrative classes by the specialized responsibilities and knowledge inherent in the City Clerk's functions. CONFIDENTIAL EMPLOYEE DESIGNATION: An employee in this classification may have access to decisions or the decision-making process of the City concerning matters related to employer-employee relations and may have access to or may prepare confidential materials and/or information and/or recommendations on behalf of the City in matters relating to employer-employee relations. ESSENTIAL FUNCTIONS: These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Management reserves the right to add, modify, change or rescind work assignments as needed. Assists with the preparation of the Council Agenda including transmitting the Preliminary Agenda and back- up reports to the Chief Executive Office for final approval, attending management agenda review sessions, preparing Agenda packages and correspondence to parties involved in Council actions, and ensuring the posting of Council agendas. May attend City Council meetings and study sessions act in the absence of the City Clerk including: reading agenda items, announcing the vote and taking notes of the proceedings. Assists with the transcription of Council meeting minutes. Coordinates and supervises a records management system for official City documents and records. Supervises clerical staff that perform routine to complex clerical duties; trains; assigns work; and assist with performance evaluations. Assists with conducting Municipal Elections which include the preparation of resolutions and election materials for Council candidates, receiving candidates' nomination papers and verifying signatures; and may provide the County with required ballot information. Assists with the submittal of new City ordinances to codifying company and distribution of Municipal Code supplements. Accepts and records all deeds on behalf of the City; records Notices of Completion, Abandonments, Annexations, and resolutions and ordinances. May act on behalf of the City Clerk as the City's Filing Officer for campaign statements from Council Members, Council candidates, and Political Action Committees; for Conflict of Interest Statements as designated by City ordinance in accordance with the requirements of the Fair Political Practices Commission regulations. May assist in preparing and monitoring the City Clerk's budget. May sign documents approved by the City Council and the Public Financing Authority (as secretary); and, signs some Successor Agency to the Redevelopment Agency documents (as assistant secretary). May sign Tract Maps on behalf of the City for recordation by title and trust companies. May serve as custodian of the City Seal and the Public Financing Authority Seal. Certifies copies of official documents for all departments; and certifies pension documents from other countries for Costa Mesa residents requiring this service. Accepts claims against the City and assists in the processing of claims in conjunction with the offices of the City Attorney and Risk Manager. Receives sealed bids on behalf of the City for public works projects and formal bid Items. Publishes legal notices and ordinances as required by law. Administers oaths of office. May act as a notary public. QUALIFICATIONS GUIDELINES: A typical way to obtain the requisite knowledge and abilities to perform the duties and responsibilities of this classification is as follows: EDUCATION, TRAINING AND/OR EXPERIENCE: Requires education equivalent to an AA degree with college courses in office management, legal research, and other related fields. Considerable responsible experience of not less than three years in a City Clerk's, City Attorney's or City Manager's office. (Additional experience can substitute for the degree on a year-to-year basis.) LICENSE AND/OR CERTIFICATE: Designation as a Certified Municipal Clerk (CMC) is desirable. California Notary Public Commission certification is desirable, or ability to obtain within 6 months of hire date. Possession or the ability to obtain a valid Class C California Driver's License before the date of appointment may be required. Revocation of license during employment may result in disciplinary action or reassignment. REQUISITE KNOWLEDGE AND SKILL LEVELS: Knowledge of organization and functions of municipal government, activities and operational responsibilities of a city/county clerk's office, and the functions required to create and maintain official record to the City Council. Knowledge of the Rules of Order, meeting protocol and Ralph M. Brown Act requirements for holding and posting notices of meetings. Knowledge of proper English usage, spelling, grammar, and punctuation. Knowledge of modern practices for office administration, record keeping, record management, recordation and transcription of minutes, and formal documentation of actions taken. Knowledge of related city and state codes and requirements, such as election and campaign filing requirements and Fair Political Practices requirements for statements of economic interest. REQUISITE ABILITIES: Ability to make decisions independently within established procedures and practices. Ability to interpret codes, policies, and rules and regulations. Ability to maintain confidentiality relative to critical and sensitive information, records and reports including matters related to employer-employee relations. Ability to effectively plan, supervise, and coordinate the work of clerical personnel. Ability to establish and maintain effective working relationships with City officials, City employees, and the public. Ability to communicate effectively orally and in writing. Ability to work late evenings to attend City Council meetings and study sessions. SUPPLEMENTAL INFORMATION: PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS: Please contact Human Resources for a summary of the essential tasks and environmental factors for this classification. Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis.