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Home My WebLink About03 - CC-4 - Proposed Changes to the 12/19-01/20 CC - 11/5/2019 Attachment 2 Resolution No. 19-xx Page 1 of 3 RESOLUTION NO. 19-xx A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, CHANGING THE ORDER OF BUSINESS FOR CITY COUNCIL MEETINGS THE CITY COUNCIL OF THE CITY OF COSTA MESA DOES HEREBY RESOLVE AS FOLLOWS: WHEREAS, the City Council is attempting to improve the meeting process; and WHEREAS, the City Council endeavors to ensure all citizens the right to address the City Council; and WHEREAS, the City Council desires to make modifications to the order of business of the City Council agenda, in order to enable the City Council to more efficiently conduct the people’s business; and WHEREAS, this resolution amends Resolution Nos. 05-8, 05-55, 07-80, 11-3, 11-50, 12-21, 13-56, 15-02, 17-01, and 19-01. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COSTA MESA: 1. The order of business and item matter descriptions for Council meeting agendas shall be as follows: (a) Closed Session at 4:00 p.m. (as needed) (b) Call to Order Regular City Council Meeting – 6:00 p.m. (c) Patriotic Music and Pledge of Allegiance to the Flag (d) Moment of Solemn Expression (e) Roll Call (f) Closed Session Report (g) Presentations (h) Public Comments - Non-agenda items and Consent Calendar (Three minutes) (i) Council Member’s Reports, Comments and Suggestions (Four Minutes) (j) City Attorney’s Report (k) City Manager’s Report (l) Consent Calendar Resolution No. 19-xx Page 2 of 3 (m) Items Removed from the Consent Calendar at Mayor, Council Member or City Manager Request (n) Public Hearings (o) Old Business (p) New Business (q) Adjournment 2. PUBLIC COMMENT is the portion of the meeting specifically set aside to invite members to comment regarding any non-agenda matters within the jurisdiction of the City Council, and Consent Calendar items. Each speaker will be limited to three (3) minutes; provided, however, that this time may be extended for good cause by the Mayor, or by majority vote of the Council Members present and voting. 3. All matters listed under the Consent Calendar are to be considered routine by the City Council and will all be enacted by one motion. There will be no separate discussion of said items unless the Mayor, a City Council Member or the City Manager requests specific items be discussed and/or removed from the Consent Calendar for separate action. 4. Except as set forth herein, the remaining provisions in Resolution 19-01 remain in full force and effect. BE IT FINALLY RESOLVED that this resolution shall take effect and be in full force immediately after its adoption by the City Council. PASSED AND ADOPTED the 5th day of November, 2019. _________________________ _ Katrina Foley, Mayor ATTEST: APPROVED AS TO FORM: ________________________ _______________________ Brenda Green, City Clerk Kimberly Hall Barlow, City Attorney Resolution No. 19-xx Page 3 of 3 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss CITY OF COSTA MESA ) I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 19-xx and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 5th day of November, 2019, by the following roll call vote, to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 6th day of November, 2019. _________________________________ BRENDA GREEN, CITY CLERK 1 CITY COUNCIL AGENDA REPORT MEETING DATE: NOVEMBER 5, 2019 ITEM NUMBER: CC-4 SUBJECT:PROPOSED CHANGES TO THE DECEMBER 2019 AND JANUARY 2020 CITY COUNCIL MEETING SCHEDULE AND MODIFICATIONS TO ORDER OF BUSINESS FOR CITY COUNCIL MEETINGS DATE: OCTOBER 25, 2019 FROM: CITY MANAGERS OFFICE / CITY CLERK DIVISION PRESENTATION BY: BRENDA GREEN, CITY CLERK FOR FURTHER INFORMATION CONTACT: BRENDA GREEN, CITY CLERK, 714-754-5221, BRENDA.GREEN@COSTAMESACA.GOV RECOMMENDATION: Staff recommends that the City Council: 1. Change the City Council meeting schedule in the month of December to provide for one additional regular meeting on Tuesday, December 17, 2019 through the adoption of Resolution 19-xx (Attachment 1) and cancelling the regularly scheduled meeting on Tuesday, January 7, 2020; and 2. Adopt Resolution No. 19-xx (Attachment 2), changing the Order of Business for City Council meetings. BACKGROUND: Historically, scheduled City Council meetings are held on the first and third Tuesdays of the month at 6:00 p.m. except for the month of December when no meeting is scheduled on the third Tuesday. After reviewing the calendar for December 2019 and January 2020, City Council meetings, and the timing of the holidays this year, staff is recommending adding a meeting on the third Tuesday in December and cancelling the meeting on the first Tuesday in January in order to provide a more streamlined schedule to conduct the business of the City. The total number of City Council meetings will remain the same. In addition, for City Council consideration are modifications to the Order of Business on the City Council meeting agenda. The following order of business is proposed: (a) Closed Session - 4:00 p.m. (as needed) (b) Call to Order Regular City Council Meeting - 6:00 p.m. (c) Patriotic Music and Pledge of Allegiance to the Flag 2 (d) Moment of Solemn Expression (e) Roll Call (f) Closed Session Report (g) Presentations (including the Costa Mesa Minute) - UPDATED (h) Public Comments for non-agenda items and/or consent calendar items (Three Minutes) - UPDATED (i) Council Member’s Reports, Comments and Suggestions (Four Minutes) (j) City Attorney’s Report (k) City Manager’s Report (l) Consent Calendar (m) Items Removed from the Consent Calendar at Council Member or City Manager Request - UPDATED (n) Public Hearings (o) Old Business (p) New Business (q) Adjournment ANALYSIS: Pursuant to Resolution No. 17-01, there is no regularly scheduled Council meeting on the third Tuesday in December. In order to provide a schedule to better conduct the business of the City and to accommodate schedules and deadlines due to the holidays, staff is proposing to add one additional regular meeting on Tuesday, December 17, 2019 and to cancel the first regular meeting on Tuesday, January 7, 2020. The same amount of meetings will still be held. Following is the proposed City Council meeting schedule for December 2019 and January 2020. Current Council Meeting Schedule Proposed Council Meeting Schedule Tuesday, December 3 Tuesday, December 3 Tuesday, December 10 – Study Session Tuesday, December 10 – Study Session Tuesday, January 7 Tuesday, December 17 Tuesday, January 14 – Study Session Tuesday, January 14 – Study Session Tuesday, January 21 Tuesday, January 21 The proposed modifications to the Order of Business on the agenda are proposed to allow the City Council to conduct the public’s business while balancing all citizens’ rights to address the City Council. The revised Public Comment Period shall allow the public to address the City Council on both non-agenda items and consent calendar items. All matters listed under the Consent Calendar are to be considered routine by the City Council and will all be enacted by one motion, unless pulled from the Consent Calendar. The recommended change in the Order of Business would still allow for public comment on Consent Calendar items during the earlier portion of the meeting. Pursuant to Costa Mesa Municipal Code Section 2-48, a resolution to modify the Order of Business on the City Council Agenda must be adopted to enact these changes. 3 ALTERNATIVES CONSIDERED: The City Council may elect to make no changes to the City Council meeting schedule and leave as originally scheduled for December 2019 and January 2020 and/or may elect to make no changes to the Order of Business. FISCAL REVIEW: If the City Council adopts a change in the meeting schedule staff will publicize the changes in print and social media. However, those costs are minimal and will not result in any significant costs. The costs for such services are available in the City Clerk’s Division Budget. LEGAL REVIEW: City Attorney has reviewed this report and resolutions and has approved them as to form. CITY COUNCIL GOALS AND PRIORITIES: This item is administrative in nature. CONCLUSION: Staff recommends that the City Council: 1. Change the City Council meeting schedule in the month of December to provide for one additional regular meeting on Tuesday, December 17, 2019 through the adoption of Resolution 19-xx (Attachment 1) and cancelling the regularly scheduled meeting on Tuesday, January 7, 2020; and 2. Adopt Resolution No. 19-xx, changing the Order of Business for City Council meetings. BRENDA GREEN LORI ANN FARRELL HARRISON City Clerk City Manager KELLY A. TELFORD, CPA KIMBERLY HALL BARLOW Finance Director City Attorney Attachment: 1. Resolution 19-xx Changing Council Meeting Schedule 2. Resolution 19-xx Changing Order of Business Attachment 1 Resolution No. 19-XX Page 1 of 2 RESOLUTION NO. 19-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, CHANGING THE DATES OF THE REGULARLY SCHEDULED CITY COUNCIL MEETINGS IN THE MONTHS OF DECEMBER, 2019 AND JANUARY, 2020 THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS: WHEREAS, pursuant to Section 2-38 of the Costa Mesa Municipal Code, the dates and times of regular meetings are set by City Council resolution; and WHEREAS, the City Council desires to ensure that the business of the City is conducted each month; and WHEREAS, to avoid conflicts and accommodate deadlines conflicting with the holiday season, the City Council desires to add a regular City Council meeting on Tuesday, December 17, 2019, and to cancel the Tuesday, January 7, 2020 City Council meeting. NOW THEREFORE, THE COSTA MESA CITY COUNCIL RESOLVES AS FOLLOWS: 1. In the month of December, 2019, the City Council will hold one additional regular meeting on the third Tuesday of the month, December 17, 2019. 2. In the month of January, 2020, the City Council will cancel the first meeting on Tuesday, January 7, 2020. The City Council will resume back to regular schedule thereafter. 3. Any and all provisions of prior resolutions in conflict herewith are hereby repealed to the extent of such conflict. PASSED AND ADOPTED this 5th day of November, 2019. _____________________________ Katrina Foley, Mayor Attachment 1 Resolution No. 19-XX Page 2 of 2 ATTEST: APPROVED AS TO FORM: ________________________ _____________________________ Brenda Green, City Clerk Kimberly Hall Barlow, City Attorney STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss CITY OF COSTA MESA ) I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 19-xx and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 5th day of November, 2019, by the following roll call vote, to wit: AYES: NOES: ABSENT: COUNCIL MEMBERS: IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 6th day of November, 2019. ___________________________ Brenda Green, City Clerk