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HomeMy WebLinkAbout01 - - Presentation - 11/5/2019SB 2 GRANT APPLICATION City Council November 5, 2019 v v 2 SB 2 PLANNING GRANT •The 2017 Legislative Housing Package included 15 bills initiating new regulations and providing new financial resources aimed at addressing the statewide housing shortage •Senate Bill 2 imposed a $75 fee on the recordation of real estate documents to provide funding to support affordable housing. The funds from the first year of the fees will be allocated to local governments via planning grants intended to help jurisdictions accelerate housing production •HCD released a Notice of Funding Availability (NOFA) on March 28, 2019 •The City is defined as a medium size city (population between 60,000 - 200,000), thus the maximum award the City can receive is $310,000 v v 3 PROPOSED PROJECTS •Staff proposes to request the full $310,000 to fund up to three projects as follows: • Zoning Code Amendment to update the City’s Accessory Dwelling Unit (ADU) ordinance as required by the latest state legislation which will become effective on January 1, 2020 • Purchase and update to software and hardware equipment to expedite electronic plan check and planning review • 6th Cycle Housing Element Update (2021-2029 planning period) which will require contracting with an expert consultant to update the City’s Housing Element to meet the City’s Regional Housing Needs Assessment. The 6th Cycle Housing Element is required to be complete by October 2021 v v 4 ELIGIBILITY OF PROJECTS TO RECEIVE GRANT Priority Policy Area (PPA) categories: •Rezone to permit housing by-right •Objective design and development standards •Specific plans or form-based codes coupled with CEQA streamlining •Accessory dwelling units (ADU) or other low-cost building strategies •Expedited processing •Housing related infrastructure financing and fee reduction strategies v v 5 TIMELINE •If received, the funds must be expended by the end of the grant term period which will run from March 28, 2019 to June 30, 2022 •Should one of a projects be denied or no action taken prior to the deadline, the project would not be eligible for reimbursement. For this reason, staff is recommending projects that are required to be completed, such as the Housing Element Update and updates to the Accessory Dwelling Unit ordinance v v 6 RECOMMENDATION •With availability of SB 2 funds, staff recommends that the City Council adopt a resolution authorizing the City Manager to apply for the California Department of Housing and Community Development (HCD)’s SB 2 Planning Grants Program (PGP) in the amount of $310,000 and, if awarded, authorize the City Manager to execute the standard agreement SB 2 GRANT APPLICATION City Council November 5, 2019 2021 FEDERAL TRANSPORTATION IMPROVEMENT PROGRAM City Council Meeting November 5, 2019 v v BACKGROUND The Federal Transportation Improvement Program (FTIP) is a capital listing of all transportation projects for the Southern California region to be funded over a six-year period. •OCTA is administrator of FTIP •Next update for FY 2021/22 through 2025/26 •FTIP only lists transportation projects which: • Received federal and/or state funds; • Regional significant or in Transportation Control Measures category by SCAG; and • Fully funded v v COSTA MESA PROJECTS THAT MEET CRITERIA FOR INCLUSION IN THE FTIP •Merrimac Way Multipurpose Street Sidewalk and Bicycle •Adams Avenue and Pinecreek Drive Intersection Project •Bicycle Racks at City Facilities •Bicycle Education at Schools (project complete and in closeout phase) v v FISCAL REVIEW •FTIP resolution requires the City’s commitment of funding for the implementation of proposed projects in the RTP. •All of CM’s FTIP projects were committed through the City’s previous budget process except Adams Avenue – Pinecreek Drive project. •Adams Ave – Pinecreek project received Bicycle Corridor Improvement Program funding from OCTA as well as a commitment of $250,000 from OCC. The City’s commitment is $66,000 in Fiscal Year 2021-22. Potential sources of funding include Air Quality Management District (AQMD) funds and traffic impact fees. v v RECOMMENDATION •Adopt the resolution approving projects for inclusion in OCTA’s Federal Transportation Improvement Program for Fiscal Years 2021/22 through 2025/26 and affirming the City’s commitment to those projects submitted in the FTIP. APPEAL OF REASONABLE ACCOMMODATION REQUEST AND CONDITIONAL USE PERMIT PA-16-63/RA-19-06 2641 Santa Ana, Units A-F City Council November 5, 2019 v v APPLICABLE LAWS State and Federal Laws •Federal Fair Housing Act Amendments •California Fair Employment & Housing Act •The Lanterman Act 2 v v APPLICABLE LAWS Costa Mesa Zoning Code, Title 13, of the Costa Mesa Municipal Code •Chapter XVI •Multi-Family Zones •CUP required for 7 or more occupants •Separation standard •Operator’s Permit for Group Homes •Background Checks •House Manager •Safeguards for evicted residents •Compliance with Vehicle Code •Adoption of house rules and policies that residents must adhere to 3 v v APPLICATION DESCRIPTION Conditional Use Permit/Reasonable Accommodation to operate a group home with 7 or more residents at 2641 Santa Ana Avenue, Units A through F •Operated by Nsight Psychology & Addiction •Code Enforcement opened first case for a sober living home at this location in June 2015 •Project is a 6-unit complex •30 residents plus 2 house managers onsite at any one time 4 v v BACKGROUND • Applicant originally filed a conditional use permit for a sober living facility under Nsight Psychology and Addiction on October 26, 2016 • A request for reasonable accommodation was filed on August 3, 2018 due to the existence of four state-licensed facilities within 650 feet of the subject property • The applicant filed a revised conditional use permit to reflect the change to housing for mentally disabled on February 4, 2019; however, the property continues to operate as a group home 5 v v BACKGROUND •The Development Services Director denied the Reasonable Accommodation request on April 5, 2019 •The applicant appealed the Director’s decision on April 12, 2019 •The Planning Commission denied Reasonable Accommodation RA-19-06 and CUP PA-16-63 on August 12, 2019 6 SITE PLAN 7 FLOOR PLAN 8 FLOOR PLAN 9 FLOOR PLAN 10 FLOOR PLANS 11 EXTERIOR ELEVATIONS 12 v v SEPARATION MAP The separation map depicts: •State-licensed facilities serving six or fewer adults; these facilities are permitted by right under State law •Group homes, residential care facilities, or state-licensed treatment facilities for which the City has issued a CUP to serve more than six adults •Group homes serving up to six adults for which the City has issued a Special Use Permit (SUP) •Group homes, residential care facilities, or state-licensed treatment facilities which require but have not obtained a CUP or SUP and are operating in violation of City zoning regulations •State-licensed facilities operating outside of the City’s limits but within the 650-foot radius 13 v v SEPARATION CONFLICT Four state-licensed drug and alcohol treatment facilities within the 650-foot radius: •319-A University Drive • State-licensed drug and alcohol treatment facility (residential detox) serving up to 6 persons – men only •319-B University Drive • State-licensed drug and alcohol treatment facility (residential detox) serving up to 6 persons – men and women •326 University Drive • State-licensed drug and alcohol treatment facility (residential detox) serving up to 6 persons – men only •328 University Drive • State-licensed drug and alcohol treatment facility (residential detox) serving up to 6 persons – women only 14 SEPARATION MAP 15 v v REASONABLE ACCOMMODATION Request: •Waive the 650-foot separation requirement OR •Exempt the use from the City’s group home ordinance, thereby allowing the proposed use to be permitted by right 16 v v REASONABLE ACCOMMODATION Required Findings include: •Necessary to ensure use of a dwelling •Consistent with surrounding uses in scale and intensity •Necessary to allow disabled to live in a residential setting •Accommodation will not alter the City’s zoning program 17 v v REQUIRED APPROVALS •Reasonable Accommodation required to waive separation conflict OR •Finding that Approval of the CUP will not result in Overconcentration 18 v v CUP FINDINGS •The proposed use is substantially compatible with developments in the same general area and would not be materially detrimental to other properties within the area •Granting the conditional use permit will not be materially detrimental to the health, safety and general welfare of the public or otherwise injurious to property or improvements within the immediate neighborhood •Granting the conditional use permit will not allow a use, density or intensity which is not in accordance with the general plan designation for the property 19 v v SUPPORTING FACTS •Overconcentration: • Located within 650 feet of four state-licensed drug and alcohol treatment facilities •Overcrowding: • Overcrowding is defined in the City’s General Plan as a housing unit occupied by more than 1 person per room • 4 to 6 residents per unit with 2 managers on-site at any one time • Average of 1 to 1.5 persons per room • All 30 residents are adults; this results in an average of 5 individuals over the age of 18 per unit. The average household in Costa Mesa has 2.2 individuals over the age of 18 20 v v SUPPORTING FACTS •Parking: • 9 garage spaces and 3 open parking spaces for a total of 12 on- site parking spaces • Up to 30 residents occupy the 6 residences with 2 managers on- site at any one time. There are no limitations against residents bringing personal cars to the site 21 v v RECOMMENDATIONS Adopt a Resolution to: •Uphold the decision of the Planning Commission and deny Conditional Use Permit PA-16-63 and Reasonable Accommodation RA-19-06. 22 APPEAL OF REASONABLE ACCOMMODATION REQUEST AND CONDITIONAL USE PERMIT PA-16-63/RA-19-06 2641 Santa Ana, Units A-F City Council November 5, 2019 FAIRVIEW PARK STEERING COMMITTEE ANNUAL REPORT November 5, 2019 2 CRITERIA AND SCOPE OF THE COMMITTEE Provide advice and recommendations to City Council regarding • Implementation of the Fairview Park Master Plan, • Impacts of Measure AA on capital improvement projects (CIP), maintenance, and activities, and • Grant applications, partnerships and volunteer activities. Develop a comprehensive sign program for park resources • Guide of interpretive, regulatory, cultural, biological, and historical. Present an annual report to City Council describing progress on implementing the Fairview Park Master Plan with Measure AA v v 3APRIL 2018–APRIL 2019 •Anna Vrska - Chair •Andy Campbell - Vice Chair •Cindy Black •Larry Courter •Steve Smith •Kim Hendricks •Alex Reich •Cynthia McDonald - Alternate •Bill McCarty - Alternate •Sandy Genis - City Council Liaison •Liz McNabb – Parks, Arts, and Community Services Commission Liaison •Cynthia D’Agosta – Fairview Park Administrator •Justin Martin – Parks and Community Services Director •Bart Mejia – City Engineer COMMITTEE MEMBERS CITY LIAISONS v v 4 •Andy Campbell - Chair •Evan Rothman - Vice Chair •Dave Erickson •Larry Courter •Steve Smith •Bill McCarty •Terri Fuqua •Alternate 1 – Vacant •Alternate 2 – Vacant •Arlis Reynolds – City Council Liaison •Jim Erickson – Parks, Arts, and Community Services Commission Liaison •Hank Castignetti - OCME Liaison •Cynthia D’Agosta – Fairview Park Administrator •Yvette Aguilar – Acting Parks and Community Services Director •Naz Mokarram – Senior Engineer APRIL 2019–PRESENT COMMITTEE MEMBERS CITY LIAISONS v v 5GENERAL ACTIVITIES Meetings in Dec 2018 and Feb Apr Jun Aug, & Oct 2019 Provided Advice to Fairview Park Administrator • Bluff Emergency erosion control • Vernal pool 4 protective berm • Vernal pool protective fencing • Harbor Soaring Society Agreement • Tasks of the Committee’s Annual Work Plan • Master Plan Revisions and formed sub-committees v v 6 Uniqueness and importance of Burrowing Owls within FVP Support for bikeways and bike racks in FVP Support for the Master Plan Update Importance of organizing/reviewing historical FVP documents Lack of enforcement (e.g. RC flying without permits, illegal dumping, dogs off leash, dog waste) Regarding the Harbor Soaring Society (HSS) agreement: •Negative impacts of flying activities on vernal pools and birds •Desire for continuing aerospace recreation activities at the fly field KEY ITEMS HEARD FROM PUBLIC SPEAKERS v v 7 Master plan amendment process continued Emergency bluff repair project and testing of borrow fill Approved/sent a letter to city council recommending the fish fry move from FVP Recommended city accept state grant and deed restriction for vernal pool restoration (5, 6, 7) December 2018 – February 2019 APRIL 2019 Recommended a comprehensive evaluation be performed by June 2020 of the value of the partnership of the HSS and the City, and the compatibility of all flying activity with the Master Plan and Measure AA v v 9JUNE 2019 Recommended pre-application for Monarch Butterfly Grant Established sub-committees for Master Plan Process to •Serve as alternative to having monthly committee meetings •Advance Annual Work Plan •Work on Master Plan updates/amendments by topics and report at steering committee meetings: Communications: McCarthy, Smith & Reynolds Partnerships/Public Use: Castignetti, Courter, Fuqua & Reynolds Funding: Rothman & Reynolds Land Management: Erikson & Campbell AUGUST – OCTOBER 2019 Approved the temporary bike racks themed in color and/or style suited to the park setting Reporting on sub-committee progress Staff project updates v v 112020, NEXT STEPS . . . 1. Continue input for ongoing management and future plans of maintenance, funding, and public use of FVP: Continue to recommend only low-intensity uses and minimum new development of amenities Continue to pursue restoration opportunities 2. Desire stricter enforcement of park regulations 3. Review/advise on the City’s proposed storm drain CIP 4. Complete recommendations for updating FVP Master Plan 5. Consider and advance the concept of renaming / rebranding FVP for preservation of natural resources and passive uses BUILDING AND FIRE CODE ADOPTION First Reading 11/05/2019 v v 2 CODE ADOPTION PROCESS •The California building Standards Code is published in its entirety every three years by order of the State Legislature. Supplements are published in intervening years. •The City may establish more restrictive building standards reasonably necessary because of local climatic, geological, and topographical conditions. v v 3 KEY CODE CHANGES FOR 2019 CODES Residential •State goal of reducing energy consumption by 53%. •Solar power is required for all new residential buildings. •Interconnected smoke and carbon monoxide detectors through out building when undergoing an alteration of over $1000. •Owner occupied lodging house with fewer than 10 occupants can comply with residential requirements. •Reduced exiting requirements for apartment buildings. •More restrictive live load for design of decks and balconies. v v 4 KEY CODE CHANGES FOR 2019 CODES Non-Residential •State goal of reducing energy consumption by 20%. •New office occupant load factors can impact exiting requirements. •Accessory storage spaces do not need fire separation from main occupancy. •Self storage facilities are now classified as S-1: Moderate hazard storage. •Communication equipment rooms and structures can now be classified as U (utility) occupancy. •Occupied roof is not considered a story. v v 5 KEY CODE CHANGES FOR 2019 CODES Fire Code •Clarification for hazardous conditions. •Restrictions on outdoor fires. •Formal adoption of the Processing and Extraction Facilities Chapter 39 (Measure X). •Included reference of NFPA 1124 code sections for the temporary retail sale of safe and sane fireworks. •Maintained modifications to fire sprinkler installation standards. v v 6 AMENDMENTS BY THE CITY OF COSTA MESA •Generally similar amendments to previous code cycle. •New: Permits required for fences and retaining walls over 30 inches in height. •More restrictive pool fencing requirements. v v 7 THE FOLLOWING CODES ARE MANDATED BY THE STATE TO BE ADOPTED: •California Building Code Part 2 Volume 1 & 2, Division II, including Appendix •Chapter J, as amended •California Residential Code Part 2.5, including Division II as amended, •California Electrical Code Part 3, with tables, as amended, •California Mechanical Code Title 24 Part 4, and standards, as amended •California Plumbing Code Title 24 Part 5, and standards, as amended •California Administrative Code Part 1, as amended •California Energy Code Part 6 •California Historical Building Code Part 8 •California Existing Building Code Part 10, •California Green Building Standards Code Part 11, •California Referenced Standards Code Part 12, •International Property Maintenance Code, 2015 Edition, as amended Proposed Changes to City Council Meeting Schedule and Modifications to Order of Business November 5, 2019 v v 2 PROPOSED CHANGES TO MEETING SCHEDULE The proposed modifications are to better conduct the business of the City and to accommodate schedules and deadlines due to timing of 2019 holidays. •Change the meeting schedule in December by adding one additional regular meeting on Tuesday, December 17, 2019. •Cancel the regular scheduled meeting on Tuesday, January 7, 2020. v v 3 PROPOSED CHANGES TO ORDER OF BUSINESS City Council has many large, important and complex issues coming before them that will require thorough time, attention and deliberation. •Streamlines meetings so there is time allowed for the most weighty and important discussions – prior to midnight. •Allows the public to speak on every agenda item and to be a part of those discussions. v v 4 PROPOSED CHANGES TO ORDER OF BUSINESS CONSENT CALENDAR •Consent Calendar items are typically routine items by nature. Staff will carefully review items placed on the Consent Calendar. •The Mayor, City Council, or City Manager have the opportunity to pull items from the Consent Calendar for discussion. •Allows the public to speak to a Consent Calendar item during the Public Comment period of the meeting. •Allows the public to speak on a Consent Calendar item if it is pulled by the Mayor, Council Member or City Manager (3 minutes). v v 5 PROPOSED CHANGES TO ORDER OF BUSINESS PUBLIC COMMENTS •Public comments at the beginning of the meeting are for: • Non-agenda items. • Any consent calendar item of interest. •COSTA MESA MINUTE • Re-introduction of the Costa Mesa Minute during the presentation portion of the meeting. • Allows for succinct and timely discussion of upcoming events and general matters of interest. FINANCE DEPARTMENT STAFFING CHANGES November 5, 2019 v v 2CURRENT ORG CHART v v 3FUTURE ORG CHART v v 4 RECOMMENDATIONS 1.Approve a reclassification of the existing vacant Treasury Specialist position to a Financial Analyst 2.Approve changing one vacant Accountant position bargaining unit from CMCEA to Confidential Employees Unit 3.Reauthorize one full-time equivalent Budget and Purchasing Manager, previously titled Budget and Research Officer 4.Approve a reclassification of the existing Management Analyst (Confidential) position to a Senior Management Analyst (Confidential) position FY 2018-19 YEAR-END BUDGET ADJUSTMENTS November 5, 2019 v v 2GENERAL FUND BUDGET ADJUSTMENTS Department Description Adjustment Description Appropriation Increase/ (Decrease) Revenue Increase/ (Decrease) Increase/ (Use) of Fund Balance 1 Fire Department Increase Overtime and OES reimbursements for mutual aid $ - $ 148,757 $ - Fire Department 148,757 -- 2 Fire Department Increase Overtime and revenue for Special Events -48,827 - Fire Department 48,827 -- Total General Fund 197,584 197,584 - v v 3CIP AND RENTAL REHAB BUDGET ADJUSTMENTS Department Description Adjustment Description Appropriation Increase/ (Decrease) Revenue Increase/ (Decrease) Increase/ (Use) of Fund Balance 3 Public Services Transfer budget from building mods to council chambers/community room project for unexpected firewall issues 75,000 -- Public Services (75,000)-- 4 Public Services Transfer budget from building mods to City Hall Fire Alarm System to account for all project related costs in one project number 45,594 Public Services (45,594)-- 5 Public Services Increase appropriation for the Fire Station #1 CIP project in the Capital Improvement Fund to allow for final payments on the project prior to project acceptance 50,000 (50,000) Total Capital Improvement Fund 50,000 -(50,000) 6 Development Services Increase revenue for loan repayments made and increase appropriation for additional loans issued for the Rental Rehab Program Fund -171,748 171,748 Development Services 80,000 -(80,000) Total Rental Rehab Program Fund 80,000 171,748 91,748 v v 4 TOTAL BUDGET ADJUSTMENTS Appropriation Increase/ (Decrease) Revenue Increase/ (Decrease) Increase/ (Use) of Fund Balance $ 327,584 $ 369,332 $ 41,748 v v 5 INTERFUND TRANSFER •Request to transfer $150,000 in savings in the Information Technology Department to the IT Replacement Fund to pay for the purchase of new backup servers that are needed to improve operational issues with our current system v v 6 RECOMMENDATIONS 1.Approve Fiscal Year 2018-19 year end budget adjustments described in Attachment 1. 2.Approve interfund transfer from the General Fund to the Information Technology Replacement Fund totaling $150,000.