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Home My WebLink About03 - - Presentation - 11/19/20192020CENSUS.GOV 2020 Census and CCC Overview Presented By Dina Duella U.S. Census Bureau, Orange County, CA 2020CENSUS.GOV It is in the Constitution. “The actual enumeration shall be made within three years after the first meeting of the Congress of the United States, and within every subsequent term of ten years, in such manner as they shall by law direct.” Article One, Section Two Constitution of the United States of America Apportionment Redistricting Distribution of Funds Inclusive Event Civic Engagement Democracy 2020CENSUS.GOV TIMELINE OPERATION August 2019 Address Canvassing (AC) March 2020 Update/Leave (UL) March 2020 Service Based Enumeration (SBE) March 2020 Group Quarters Enumeration (GBE) March 12-20 Self-Response April 1, 2020 Census Day April 2020 Early Non-Response Follow-up (ENRFU) May 2020 Non-Response Follow-up (NRFU) 2020CENSUS.GOV 2020CENSUS.GOV Your Answers are Protected by Title 13 of the U.S. Code The Census is confidential and required by law Results of the Census are reported in a statistical format only We do not share respondent personal information with other government agencies All Census employees swear to a lifetime oath to protect respondent information Penalties for wrongful disclosure - Up to 5 years imprisonment and/or a fine of $250,000 2020CENSUS.GOV Supporting Linguistically Diverse Populations Language Access Available in Spanish Enumerator Instruments (hand-held) Paper questionnaire and other mailings Field enumeration materials 12 non-English languages Spanish, Chinese (simplified), Vietnamese, Korean, Russian, Arabic, Tagalog, Polish, French, Haitian Creole, Portuguese, Japanese Internet option - online questionnaire Census Questionnaire Assistance (CQAs) Items available in 59 non-English languages Language glossary Language identification card Language Guides - Print and Video Additional efforts from the Census Bureau Partner with grassroots organizations to localize the Census message Hire locally 2020CENSUS.GOV 2020CENSUS.GOV Complete Count Committees Bring a structured, focused, and unified outreach and communication campaign to their communities Tribal, state, and local governments work together with partners in their communities to form CCCs to promote the 2020 Census to their constituents. Community-based organizations also establish CCCs that reach out to their constituents. Committee members are experts in the following areas: • Government • Education • Media • Community Organizations • Workforce Development • Faith-Based Community • Business • Other, based on needs 2020CENSUS.GOV Forming the CCC Key Points About the CCC Structure The CCC should be all-inclusive, addressing the various racial, ethnic, cultural and geographic considerations of the community Census Bureau staff serve as liaisons and information resources for the CCC CCC operations are governed by the highest elected official or community leader 2020CENSUS.GOV 2020CENSUS.GOV Timeline - Key Communications The 2020 Census Phases Education Phase – 2018-2019 Awareness Phase – April 2019 Motivation Phase – March – May 2020 Reminder Phase – May – July 2020 Thank You Phase – Starts July 2020 Local governments and community leaders throughout the nation participate in activities highlighting the message that the 2020 Census is imminent and that it is easy, important and safe to participate. 2020CENSUS.GOV Response Outreach Area Mapper (ROAM) Public mapping application that displays characteristics of hard-to-count areas from the PDB 2012-2016 ACS 5-year estimates Census tract level https://www.census.gov/roa m 2020CENSUS.GOV Next Steps Help generate your community's readiness for the 2020 Census Work to mobilize your community and form or join Complete Count Committees Invite partnership specialists to present at your network meetings Apply for Census jobs and help us recruit diverse staff for ACOs 2020CENSUS.GOV Contact Information Dina Duella Partnership Specialist 714-925-6170 dina.a.duella@2020census.gov APPROVAL OF DEFERRED DEPARTMENT’S REQUESTS FROM FISCAL YEAR 2019-20 BUDGET ADOPTION November 19, 2019 v v 2 Staffing Deferrals - Recommendations DEFERRED ITEMS - FY 19/20 BUDGET Department Description Original FY 19/20 Estimated Cost Revised FY 19/20 Estimated Cost* Ongoing Estimated Costs Finance Department FT Financial Analyst FT Budget and Purchasing Manager –Already approved by Council on 11/5 139,014 -139,014 -106,093 212,186 Information Technology Department FT Network Administrator - Eliminate PT Intern and PT Programmer Analyst and add this positon 8,570 5,713 36,686 Development Services Department FT Code Enforcement Officers (2) - Eliminate one PT Code Enforcement Officer and reclassifying two PT Code Enforcement Officers to full time 12,987 8,658 12,987 Estimated Cost to General Fund 160,571 120,464 261,859 v v 3 Police Department Request List DEFERRED ITEMS - FY 19/20 BUDGET Description Estimate from Police Department Revised Estimate from PD/IT/ Finance Department Phase 1 FY 19/20 Recommendation Phase 2 FY 20/21 Recommendation Phase 3 FY 21/22 Recommendation Future Status 1 Mobile Command Vehicle 1,000,000 1,500,000 -180,000 180,000 1,440,000 Looking into grant opportunities and financing options. If approved, PD would create a team to evaluate all of the outfitting needed and the cost may increase since the previous estimates were over 3 years old. Once ordered, it will take 6 months before the City receives the completed unit. Payments would not begin until FY 20/21. If financed for 10 years, the total cost at the end of 10 years would be $1,800,000. 2 Extension of Telecommunications shop for MCV (CIP)220,000 220,000 -220,000 -This is anticipated to be included in FY 20/21 CIP budget but the total cost may change. 3 17 Vehicles 700,000 780,000 230,000 230,000 230,000 90,000 This represents a systematic replacement of the older vehicles in the fleet. The cost represents the replacement of 5 vehicles each year but may not include additional needs that are identified during each budget cycle. 4 L3 police car video system 450,000 783,520 783,520 --- If the MCV is financed, Finance recommends using the one-time money received in FY 18/19 from sales tax to pay for this. v v 4 Police Department Request List DEFERRED ITEMS - FY 19/20 BUDGET Description Estimate from Police Department Revised Estimate from PD/IT/ Finance Department Phase 1 FY 19/20 Recommendation Phase 2 FY 20/21 Recommendation Phase 3 FY 21/22 Recommendation Future Status 5 Police vehicle computers (MDCs)300,000 555,000 -555,000 -- Finance will review options with PD and the City Manager to determine if there is restricted funding sources available or one-time monies that can be used for this. 6 CCTV system in PD 60,000 Done ----PD has moved forward with this purchase using Asset Forfeiture Funds and will come to Council at a future date. 7 Digital Imaging Management System 100,000 110,000 ---110,000 Submitted a grant application for this equipment. It may only fund a portion of this so PD may need to identify other sources or do a phased approach over multiple years. v v 5 Police Department Request List DEFERRED ITEMS - FY 19/20 BUDGET Description Estimate from Police Department Revised Estimate from PD/IT/ Finance Department Phase 1 FY 19/20 Recommendation Phase 2 FY 20/21 Recommendation Phase 3 FY 21/22 Recommendation Future Status 8 Drone Program 40,000 Done ----PD has moved forward with this purchase using AB 109 Funds. 9 Crime Scene Investigation Equipment 80,000 80,000 ---80,000 PD is looking for a grant opportunity to purchase this equipment. 10 Dragon Dictation Software 36,000 Done ----PD has moved forward with this purchase using AB 109 Funds. 11 Personal Protective Equipment 110,000 -----PD is evaluating whether this should remain a high priority. This will be re-evaluated as the need increases. Total Cost $ 3,096,000 $ 4,028,520 $ 1,013,520 $ 1,185,000 $ 410,000 $ 1,720,000 v v 6 RECOMMENDATIONS •Information Technology Department: Eliminate one part-time Intern and one part-time Programmer Analyst and add one full-time equivalent Network Administrator; •Development Services Department: Eliminate one part-time Code Enforcement Officer and reclassify two existing part-time Code Enforcement Officers to full-time Code Enforcement Officers; •Police Department: Authorize the City Manager to enter into a master financing agreement for a principal amount not-to-exceed $1.5 million for the purchase of the Mobile Command Vehicle if the City is unsuccessful in securing grant funding; •Police Department: Approval of a budget adjustment appropriating $1.125 million (the amount needed to upgrade or replace the L3 police car video system and five replacement vehicles, plus a ten percent contingency); and •Police Department: Approve the three-year funding and implementation plan for the requested items. REGISTRAR OF VOTERS BALLOT DROP BOX AGREEMENTS AND VOTE CENTER USE AGREEMENTS November 19, 2019 v v 2 VOTE CENTER MODEL FOR ORANGE COUNTY The Vote Center model provides greater convenience and choices for Orange County Voters. •All Orange County Voters will receive a vote-by-mail ballot. •Voters can choose to cast their ballot in one of three ways: Mail their vote-by-mail ballot to Registrar of Voters Drop their ballot in any of the ballot drop boxes throughout the County Vote in Person at any Vote Center site throughout the County v v 3 BALLOT DROP BOXES The California Voter’s Choice Act requires one ballot drop box location for every 15,000 registered voters. The City of Costa Mesa will have four ballot drop boxes, and the ROV is requesting authorization for two drop boxes on City property. v v 4 LOCATION OF BALLOT DROP BOX AT MESA VERDE BRANCH LIBRARY v v 5 BALLOT DROP BOX AT TEWINKLE PARK v v 6 VOTE CENTERS The City of Costa Mesa will have seven Vote Centers as follows: •11 Day - Costa Mesa City Hall •4 Day – Balearic Center •4 Day – Costa Mesa Senior Center •4 Day – Donald Dungan Library •4 Day – Sofia University (Whittier Law School) •4 Day – Orange Coast College •4 Day – TBD v v 7 RECOMMENDATIONS •Approve the two License Agreements with the ROV for placement of Official Ballot Drop Boxes on City property at the Mesa Verde Library and Tewinkle Park; •Approve the four Vote Center Facility Use Agreements at the Donald Dungan Library, the Costa Mesa Senior Center, the Balearic Center, and City Hall; and •Authorize the City Manager to execute the License Agreements and Vote Center Facility Use Agreements.