HomeMy WebLinkAbout11 - CC-12 - Approval of a Purchase Order w/ Verizon - 12/17/2019Attachment 1
For Furchnsing Use Only;RFP/CONTRACTS1907AMENDMENT #4 TO CONTRACTBetween the State of NevadaActing By and Through ItsVarious State AgenciesMonitored By: Department of AdministrationPurchasing Division515 East Musser Street, Suite 300Carson City, NV 89701Contact: TeriBeckerPhone: (775)684-0178 Fax: (775)684-0188Email: tbeckeriSiadmin.ny.govandCellco Partnership d/b/a/ Verizon WirelessOne Verizon WayBasking Ridge, NJ 07920Contact: DougRobertsonPhone: (949) 246-8700Email: doue,robertson(%verizonwireless.comI. AMENDMENTS. For and in consideration of mutual promises and/or their valuable considerations, all provisions of thecontract between the above-referenced parties resulting from Request for Proposal #1907 and dated April 16, 2012 (the"Contract"), remain in fill! force and effect with the exception of the following:A. The Contract temi shall be extended to December 31, 2020 to allow time for execution of the new NASPO ValuePointContract Number CJ 18012. During the extended time, from Januaiy I, 2020 through December 31,2020, no ProductAddition Requests or new Participating Addenda will be accepted under Master Contract Number 1907.2, INCORPORATED DOCUMENTS The Contract is incorporated herein by reference.3, REQUIRED APPROVAL. This amendment to the original contract shall not become effective until and unless approvedby the NASPO Directors,IN WITNESSintend to bj[the parties hereto have caused this amendment to the original contract to be signed andfereby ._ .TbddLocclMiwVP • Contract Managanwtt (WLgw-wIndependet)(yContracto'i's Signature7^_.. ^.Date Independent's Contractoi's Titled. I;Kevin D. Doty, Acting Administrator, StaU-bf NevadaAPPROVED BY NASPO DirectorsOn.Approved as to foim by:(Date)7,^Deputy Attorney Geriergrfor Attorney GeneralOn.(Date)Amendment 2Page I of!
CITY COUNCIL AGENDA REPORT
MEETING DATE: DECEMBER 17, 2019 ITEM NUMBER: CC-12
SUBJECT: APPROVAL OF A PURCHASE ORDER WITH VERIZON FOR WIRELESS
VOICE AND DATA SERVICES
DATE: NOVEMBER 26, 2019
FROM: POLICE DEPARTMENT
PRESENTATION
BY:
JOYCE LAPOINTE, LIEUTENANT
FOR FURTHER INFORMATION
CONTACT:
JOYCE LAPOINTE, (714) 754-5663
RECOMMENDATION:
Staff recommends that the City Council:
1. Authorize the City Manager to execute a Purchase Order for Fiscal Year 2019-20
(January – June 2020) for $77,000 and a Purchase Order for Fiscal Year 2020-21
(July – December 2020) for $65,000 with Verizon for wireless voice and data
services utilizing the National Association of State Procurement Officer’s (NASPO)
cooperative agreement.
2. Authorize the City Manager to utilize NASPO’s future negotiated agreement
(following the existing expiration of December 31, 2020), or amended existing
contract agreement, and execute a purchase order in accordance with the
Council approved budgeted amount through the agreement’s expiration.
BACKGROUND:
Effective communication is essential for police operations. Broadband services are
required for in car mobile data computer communications. CAL3 provides the hardware
and maintenance for the broadband data service and cell phones are provided to
essential personnel for continuity of operations for supervisors and investigators.
As of 2013, Verizon has been the approved vendor to provide wireless voice and data
services for Police and Fire Departments. The current NASPO contract with Verizon
(Attachment 1) will expire December 31, 2020. The City needs a new purchase order
effective January 1, 2020 through December 31, 2020 to continue service.
2
ANALYSIS:
When the Police Department determined the need for the above services to effectively
provide public safety operations, the City conducted a search for cooperative
agreements with vendors that could provide wireless voice and data services. They
found the following vendors were awarded a wireless cooperative agreement that can
be used in the State of California:
Verizon
Sprint
AT&T
T-Mobile
After comparing the vendor information, the Police Department determined that Verizon
was the most capable vendor to meet the Department’s needs. The City is confident
that Verizon will continue to provide excellent customer service, wireless plans, and
equipment.
Continuing with Verizon for wireless voice and data services through NASPO’s Value
Point Master Price Agreement for the State California’s Participating Addendum meets
all requirements set forth by the City of Costa Mesa’s Purchasing Policy and all the
requirements set forth by the State of California in regards to regional, state, and
national cooperative purchasing agreements. NASPO has established an approved
vendor list following a national-wide competitive bid process. This process confirms the
City still receives the lowest available pricing and meets the competitive bid process
requirements. Verizon continues to perform above satisfaction, hence the
recommendation that the City continue to utilize Verizon through NASPO’s agreement
expiration of December 31, 2020.
Staff is also requesting the City Council authorize the City Manager to utilize NASPO’s
future negotiated agreement (following the existing expiration of December 31, 2020), or
amended existing contract agreement, and execute a purchase order each fiscal year in
accordance with the Council approved budgeted amounts through the agreements
expiration.
ALTERNATIVES CONSIDERED:
The City Council could choose not to continue the utilizing Verizon and direct staff to
utilize another vendor. However, this option would not be cost effective and potentially
could cause delays in public safety service during the process to exchange vendor
equipment.
3
FISCAL REVIEW:
Funding for this agreement is included in the Fiscal Year 2019-2020 Police Department
budget.
LEGAL REVIEW:
The City Attorney’s Office has reviewed the documents and approved them as to form.
CITY COUNCIL GOALS & PRIORITIES:
This item supports City Council Goal 1, Keep our Community Safe by allowing
continuity of public safety operations.
CONCLUSION:
Staff recommends that the City Council:
1. Authorize the City Manager to execute a Purchase Order for Fiscal Year 2019-20
(January – June 2020) for $77,000 and a Purchase Order for Fiscal Year 2020-21
(July – December 2020) for $65,000 with Verizon for wireless voice and data
services utilizing the National Association of State Procurement Officer’s (NASPO)
cooperative agreement.
2. Authorize the City Manager to utilize NASPO’s future negotiated agreement
(following the existing expiration of December 31, 2020), or amended existing
contract agreement, and execute a purchase order in accordance with the
Council approved budgeted amount through the agreements expiration.
JOYCE LAPOINTE BRYAN GLASS
Lieutenant Acting Chief of Police
KELLY A. TELFORD, CPA KIMBERLY HALL BARLOW
Director of Finance City Attorney
ATTACHMENTS: 1 Master Price Agreement, Amendments 1, 2 and 3,
and State of California Participating Addendum