HomeMy WebLinkAbout12 - CC-13 - Lions Park Neighborhood Community Center - 12/17/2019Bidder City Total Base Bid
BUENA PARK $243,909.06
CERRITOS $260,247.70
ESCONDIDO $300,237.78
$268,132.00
262,000.00$ Engineer's Estimate:
Average
3. Southern California Sound Image, Inc.
1. EIDIM Group, Inc.
2. GST-Golden Star Technology
CITY OF COSTA MESA
DEPARTMENT OF PUBLIC SERVICES
LIONS PARK NEIGHBORHOOD COMMUNITY CENTER AUDIO VISUAL PROJECT
CITY PROJECT NO. 19-17
BID OPENING DATE: OCTOBER 22, 2019
BID OPENING RESULTS
Attachment 2
1
CITY COUNCIL AGENDA REPORT
MEETING DATE: DECEMBER 17, 2019 ITEM NUMBER: CC-13
SUBJECT: LIONS PARK NEIGHBORHOOD COMMUNITY CENTER AUDIO
VISUAL PROJECT, CITY PROJECT NO. 19-17
DATE: DECEMBER 5, 2019
FROM: PUBLIC SERVICES DEPARTMENT / ENGINEERING DIVISION
PRESENTATION BY: RAJA SETHURAMAN, PUBLIC SERVICES DIRECTOR
FOR FURTHER INFORMATION
CONTACT:
RAJA SETHURAMAN, PUBLIC SERVICES
DIRECTOR (714) 754-5343
RECOMMENDATION:
Staff recommends that the City Council:
1. Adopt plans, specifications, and working details for the Lions Park Neighborhood
Community Center Audio Visual Project, City Project No. 19-17.
2. Award a construction contract to EIDIM Group, Inc., 6905 Oslo Circle, Suite J, Buena
Park, CA 90621 in the amount of $243,909.06 (Attachment 1).
3. Authorize a ten percent (10%) contingency totaling $24,390.91 as needed for
unforeseen costs.
4. Authorize the City Manager and the City Clerk to execute the Public Works Agreement
and future contract amendments within Council-authorized limits.
BACKGROUND:
This contract is part of a multi-phase improvement to Lions Park, which includes the
following:
the demolition of the existing Neighborhood Community Center (NCC) and
construction of a new, two story, LEED Gold library;
renovation of the existing library to be repurposed as the new LEED Silver NCC;
landscape and irrigation improvements;
off-site street improvements to Park Avenue and Anaheim Avenue; and
building signs and directional/wayfinding signs.
2
On July 18, 2017 a contract was awarded to Tovey/Schultz Construction for Phase I of
the project, the demolition of the Neighborhood Community Center (NCC) and the
construction of the new library, as well as Phase II, the repurposing of the existing
Library to become the new NCC. Phase I has been completed and Phase II is
underway.
City Project No. 19-17 includes the purchase and installation of all audio/visual equipment
for the new Neighborhood Community Center. The installation of the audio/visual
infrastructure is scheduled to be completed simultaneously with the previously approved
furniture, fixtures, and equipment by the summer of 2020.
A copy of plans, specifications and working details are available for review in the City
Clerk’s office and online at: www.costamesaca.gov/cip.
ANALYSIS:
The City Clerk received and opened three (3) bids for this project on October 22, 2019.
EIDIM Group Inc. is the apparent low-bidder, with a bid in the amount of $243,909.06.
The Engineer’s estimate for this work was $262,000.00; and the average of the three
(3) bids was $268,132.00. An analysis of the bids indicates that the apparent low bidder
submitted a bid proposal that is 6.9% lower than the Engineer’s estimate. The Bid
Results are included as Attachment 2. The license and references of EIDIM Group Inc.
were checked and found to be in good standing.
Upon City Council award of the contract, EIDIM Group will furnish the necessary bonds
and insurance, which will be approved as to form by the Office of Risk Management.
After the award and subsequent execution of the contract, a “Notice to Proceed” will be
issued.
ALTERNATIVES CONSIDERED:
The alternative to this Council action would be to reject all of the bids and rebid the
project. Staff believes that re-advertising the project will not result in lower bids.
FISCAL REVIEW:
The amended Lions Park Project Financing Plan was approved by Council on July 18,
2017. The amended financial plan provides for allocations over four fiscal years
including funding from Lease Revenue Bonds. Expenses for FFE and AV/IT equipment
for Phase I and Phase II are estimated to total $1,664,688 and were included in the
Fiscal Year 2018/2019 Capital Improvement Budget for the Lions Park Projects in the
Capital Improvements Fund.
The proposed cost for the AV/IT equipment in the amount of $243,909.06 plus a ten
percent (10%) for contingency totaling $24,390.91 is within the approved budget.
3
Following is a breakdown of the approved funding and contracts awarded to date:
Total Approved Funding $ 36,492,353
Approved Design and Construction Management Contracts (Phase 1 and 2) 5,901,209
Approved Construction Contract (Phase 1 and 2) 28,739,822
Miscellaneous Contracts (Phase 1 and 2) 183,500
Approved FF&Es (Phase 1) 1,028,090
Requested AV (Phase 2) (This Request )268,300
Contracts Approved to Date 36,120,921
Available for remaining contracts needed to complete project (Phase 2)371,432$
LEGAL REVIEW:
The City Attorney’s Office has reviewed this report and the agreement and approved
them as to form.
CITY COUNCIL GOALS & PRIORITIES:
In 2019, the City Council adopted a list of goals and priorities. This project works toward
achieving the following City Council goals and objectives:
Goal 2: Improve our Neighborhoods and Quality of Life.
(d) Develop a strong roll-out to the opening of Lion’s Park (and community center
and library);
(e) Work to enhance our overall park and community services system, including
working with NMUSD and the County on innovative programming at the new
Library and Community Center. This includes a focus on early childhood
development programs.
CONCLUSION:
The City has received and opened bids for the Lions Park Neighborhood Community
Center Audio Visual Project, City Project No. 19-17. Staff has evaluated all the bids and
recommends that the City Council adopt the plans, specifications, and working details for
said project; award a contract to the apparent low bidder, EIDIM Group Inc. in the amount
of $243,909.06; authorize the City Manager and the City Clerk to execute the Public
Works Agreement and future contract amendments within Council-authorized limits; and
approve a ten (10) percent contingency in the amount of $24,390.91 as needed for
unforeseen conditions.
4
______________________________________
RAJA SETHURAMAN
Public Services Director
________________________________ _____________________________
KELLY A. TELFORD, CPA KIMBERLY HALL BARLOW
Director of Finance City Attorney
ATTACHMENTS: 1 -
2 -
Public Works Agreement
Bid Results