HomeMy WebLinkAbout00 - - Agenda - 12/3/2019AGENDA – REGULAR MEETING – DECEMBER 3, 2019 – PAGE 1
v.1, 11/27/19
AGENDA
CITY OF COSTA MESA
REGULAR CITY COUNCIL AND SUCCESSOR AGENCY
TO THE REDEVELOPMENT AGENCY* MEETING
*NOTE: ALL AGENCY MEMBERSHIPS ARE REFLECTED IN THE TITLE “COUNCIL MEMBER.”
TUESDAY, DECEMBER 3, 2019
CITY COUNCIL CHAMBERS, 77 FAIR DRIVE
CLOSED SESSION – 4:00 P.M.
REGULAR MEETING – 6:00 P.M.
KATRINA FOLEY
Mayor
MANUEL CHAVEZ JOHN B. STEPHENS
Council Member Mayor Pro Tem
ANDREA MARR ARLIS REYNOLDS
Council Member Council Member
ALLAN R. MANSOOR SANDRA L. GENIS
Council Member Council Member
City Attorney City Manager
Kimberly Hall Barlow Lori Ann Farrell Harrison
Note regarding agenda-related documents provided to a majority of the City
Council after distribution of the City Council agenda packet (GC §54957.5):
Any related documents provided to a majority of the City Council after distribution of the
City Council Agenda Packets will be made available for public inspection. Binders
containing these agenda-related documents are located in the Council Chambers lobby.
In addition, such documents may be posted—whenever possible on the city’s website at
www.costamesaca.gov or by clicking here.
Please note that records submitted by the public will not be redacted in any way
and will be posted online as submitted, including any personal contact information.
Your attendance at this public meeting is valued and appreciated. If you have questions
regarding the agenda, public comments or wish to obtain copies of documents please
contact the City Clerk office at (714) 754-5225 or e-mail cityclerk@costamesaca.gov.
AGENDA – REGULAR MEETING – DECEMBER 3, 2019 – PAGE 2
v.1, 11/27/19
WELCOME TO THE CITY COUNCIL MEETING
PUBLIC COMMENTS – MATTER NOT LISTED ON THE AGENDA:
Members of the public desiring to speak during the Public Comments period on a matter not
on the agenda are not required to submit a speaker card but may choose to voluntarily
complete a card for facilitation of the minutes and possible follow-up to their comments.
Members of the public shall only address the City Council one time at any given meeting for
non-agenda items. Each speaker is limited to three minutes.
PUBLIC COMMENTS – CONSENT CALENDAR:
Members of the public desiring to speak on a consent calendar item shall submit such a
request on a speaker card prior to the start of the Consent Calendar period. Each speaker is
limited to three minutes.
PUBLIC COMMENTS – MATTER LISTED ON THE AGENDA:
Members of the public desiring to speak during the Public Comments period on a matter listed
on the agenda are not required to submit a speaker card but may choose to voluntarily
complete a card for facilitation of the minutes and possible follow-up to their comments. Each
speaker is limited to three minutes.
1. Any written communications, photos, or other materials for copying and distribution to the
City Council that are 10 pages or less, must be submitted to the City Clerk NO LATER
THAN 12:00 P.M. Materials can be e-mailed to cityclerk@costamesaca.gov or provided
on a flash drive. If the public wishes to submit written communication, photos, or other
material for distribution to the City Council at the meeting AFTER 12:00 p.m., 10 copies
will need to be provided for distribution. Please note that NO copies of written
communication will be made AFTER 12:00 p.m. All materials, pictures, PowerPoints, and
videos submitted for display at a public meeting must be previously reviewed by staff to
verify appropriateness for general audiences. Kindly submit to the City Clerk AS EARLY
AS POSSIBLE, BUT NO LATER THAN 30 MINUTES PRIOR TO THE START OF THE
MEETING.
2. All cell phones and other electronic devices are to be turned off or set to vibrate.
Members of the audience are requested to step outside the Council Chambers to conduct
a phone conversation.
3. Free Wi-Fi is available in the Council Chambers during the meetings. Two networks are
available: council1 and council2. The password for either network is: cmcouncil.
In compliance with the Americans with Disabilities Act of 1990, Assistive Listening
headphones located inside the Council Chambers are available at all Costa Mesa City
Council meetings and can be checked out from the City Clerk. If you need special assistance
to participate in this meeting, please contact the City Clerk at (714) 754-5225. Notification at
least 48 hours prior to the meeting will enable the City to make reasonable arrangements to
ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II]. Language
translation services are available for this meeting by calling (714) 754-5225 at least 48 hours
in advance. Habrá servicio de interpretación disponible para éstas juntas llamando al (714)
754-5225 por lo menos con 48 horas de anticipación.
AGENDA – REGULAR MEETING – DECEMBER 3, 2019 – PAGE 3
v.1, 11/27/19
CLOSED SESSION
4:00 P.M.
CALL TO ORDER
ROLL CALL
PUBLIC COMMENTS
Members of the public are welcome to address the City Council only on those items on
the Closed Session agenda. Each member of the public will be given a total of three
minutes to speak on all items on the Closed Session agenda.
1. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
APN: 424-211-12; Property: 1885 Anaheim Street, Costa Mesa, CA 92627
Pursuant to Section 54956.8, California Government Code
Agency Negotiator: Lori Ann Farrell Harrison, City Manager
Negotiating Parties: Pastor Phil Eyskens, Church of the Nazarene/Lighthouse Church;
Negotiation: Price and Terms of Payment
2. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
APN: 427-091-12; Property: 3175 Airway Avenue, Costa Mesa, CA 92627
Pursuant to Section 54956.8, California Government Code
Agency Negotiator: Lori Ann Farrell Harrison, City Manager
Negotiating Parties: Cities in the Central Orange County Service Planning Area (SPA)
Negotiation: Price and Terms of Payment
3. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION -
INITIATION OF LITIGATION
Pursuant to Subdivision (d)(4) of Section 54956.9, California Government Code – one
case
4. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Pursuant to Subdivision (d)(2) of Section 54956.9, California Government Code – one
case
5. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Subdivision (a) of Section 54957.6, California Government Code
Agency Designated Representatives: Peter Brown, Partner, Liebert Cassidy
Whitmore, Lori Ann Farrell Harrison, City Manager
Name of Employee Organization: Costa Mesa Firefighters Association (CMFA)
The City Council and Successor Agency to the Redevelopment Agency will recess
to Conference Room 5A for Closed Session at the conclusion of public comments.
AGENDA – REGULAR MEETING – DECEMBER 3, 2019 – PAGE 4
v.1, 11/27/19
REGULAR MEETING OF THE CITY COUNCIL AND SUCCESSOR
AGENCY TO THE REDEVELOPMENT AGENCY
TUESDAY, DECEMBER 3, 2019 – 6:00 P.M.
CALL TO ORDER
NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE
St. John the Baptist School Chamber Singers
MOMENT OF SOLEMN EXPRESSION
[Per Council Policy 000-12, these presentations are made by community volunteers
stating their own views. The City Council disclaims any intent to endorse or sponsor the
views of any speaker.]
Pastor Jordan Hansen, Newport Mesa Church, Costa Mesa
ROLL CALL
CITY ATTORNEY CLOSED SESSION REPORT
PRESENTATIONS:
1. Arbor Day Proclamation
2. Costa Mesa Minute
PUBLIC COMMENTS – MATTER NOT LISTED ON THE AGENDA:
Members of the public desiring to speak during the Public Comments period on a matter
not on the agenda are not required to submit a speaker card but may choose to voluntarily
complete a card for facilitation of the minutes and possible follow-up to their comments.
Members of the public shall only address the City Council one time at any given meeting
for non-agenda items. Each speaker is limited to three minutes. The three minute per
speaker time limit may be extended for good cause by the Mayor or by a majority vote of
the City Council. Questions and comments made by public speakers may be addressed
by the City Council during Council Comments or by the City Manager during the City
Manager’s Report.
AGENDA – REGULAR MEETING – DECEMBER 3, 2019 – PAGE 5
v.1, 11/27/19
COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS
(Each council member is limited to four minutes. Additional comments will be heard at
the end of the meeting)
1. Council Member Marr
2. Council Member Mansoor
3. Council Member Genis
4. Council Member Reynolds
5. Council Member Chavez
6. Mayor Pro Tem Stephens
7. Mayor Foley
REPORT – CITY MANAGER
REPORT – CITY ATTORNEY
CONSENT CALENDAR:
All matters listed under the Consent Calendar are considered to be routine and will be
acted upon in one motion. There will be no separate discussion of these items unless
members of the City Council, staff, or the public request specific items to be discussed
and/or removed from the Consent Calendar for discussion.
1. PROCEDURAL WAIVER: MOTION TO APPROVE THE READING BY TITLE
ONLY OF ALL ORDINANCES AND RESOLUTIONS. SAID ORDINANCES AND
RESOLUTIONS THAT APPEAR ON THE PUBLIC AGENDA SHALL BE READ
BY TITLE ONLY AND FURTHER READING WAIVED
RECOMMENDATION:
City Council and Agency Board waive reading of Ordinances and Resolutions.
2. READING FOLDER
Claims received by the City Clerk:
Charmaine Carlson, Maria G. Zuniga Corrales, Juan Carlos Haro Romero, Debra
Von Trapp
RECOMMENDATION:
City Council receive and file.
AGENDA – REGULAR MEETING – DECEMBER 3, 2019 – PAGE 6
v.1, 11/27/19
3. WARRANT RESOLUTION NO. 2631 OF THE CITY COUNCIL OF THE CITY OF
COSTA MESA, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS,
INCLUDING PAYROLL REGISTER NOS. 19-22 “A” FOR -$1,956.95; 19-23 FOR
$2,897,716.26 AND CITY OPERATING EXPENSES FOR $2,077,626.28; AND
SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID
Finance Department
RECOMMENDATION:
City Council approve Warrant Resolution No. 2631.
4. COSTA MESA CITY HALL AUDIO VISUAL (A/V) IMPROVEMENT AND
BROADCAST PRODUCTION UPGRADE PROJECT – CITY PROJECT NO. 18-
05 - Public Services Department/Engineering Division
RECOMMENDATION:
Staff recommends that the City Council:
1. Accept the work performed by Key Code Media, Inc. for the subject project and
authorize the City Clerk to file the Notice of Completion; and
2. Authorize the City Manager to release the Labor and Material Bond seven (7)
months after the filing date, release the Faithful Performance Bond if appropriate,
at the conclusion of the one-year warranty period, and release the retention
monies immediately after the Notice of Completion filing date.
5. COSTA MESA COUNCIL CHAMBERS / FIRST FLOOR IMPROVEMENT
PROJECT – CITY PROJECT NO. 18-06
Public Services Department/Engineering Division
RECOMMENDATION:
Staff recommends that the City Council:
1. Accept the work performed by Optima RPM, Inc. for the subject project, and
authorize the City Clerk to file the Notice of Completion; and
2. Authorize the City Manager to release the Labor and Material Bond seven (7)
months after the filing date, release the Faithful Performance Bond if appropriate,
at the conclusion of the one-year warranty period, and release the retention
monies immediately after the Notice of Completion filing date.
AGENDA – REGULAR MEETING – DECEMBER 3, 2019 – PAGE 7
v.1, 11/27/19
6. AUTHORIZE A PURCHASE ORDER WITH BOUND TREE MEDICAL, LLC FOR
SMALL DOLLAR EMERGENCY MEDICAL SUPPLIES THAT COLLECTIVELY
EXCEEDS $50,000 IN FY 2019-20 THROUGH THE EXTENDED TERM OF
COOPERATIVE AGREEMENT, SET FORTH TO EXPIRE ON DECEMBER 31,
2019 – Fire & Rescue Department
RECOMMENDATION:
Staff recommends that the City Council:
Authorize the City Manager to execute a Purchase Order with Bound Tree Medical,
LLC for various small dollar commodity purchases which collectively exceeds
$50,000 in FY 2019-20 through the term of the extended cooperative agreement,
set forth to expire December 31, 2019. Staff also recommends authorizing the City
Manager to execute a Purchase Order with Bound Tree Medical effective January
1, 2020 under the new cooperative agreement, should Bound Tree Medical be
awarded the contract.
7. ACCEPTANCE OF FIRE STATION NO. 1 RECONSTRUCTION, CITY PROJECT
NO. 16-16 – Public Services Department/Engineering Division
RECOMMENDATION:
Staff recommends that the City Council:
1. Accept the work performed by Horizons Construction Company, Int’l. for the
subject project, and authorize the City Clerk to file the Notice of Completion; and
2. Authorize the City Manager to release the Labor and Material Bonds, and release
the Faithful Performance Bonds, as the one-year warranty period is complete.
Retention monies have been released pursuant to Public Contract Code 7107(c).
8. MEASURE M2 EXPENDITURE REPORT
Public Services Department/Transportation Services Division
RECOMMENDATION:
Staff recommends that the City Council adopt the proposed resolution approving
the Measure M2 Expenditure Report.
AT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE
CONSENT CALENDAR
----------------------------------- END OF CONSENT CALENDAR -----------------------------------
AGENDA – REGULAR MEETING – DECEMBER 3, 2019 – PAGE 8
v.1, 11/27/19
PUBLIC HEARINGS – 7:00 p.m. (Resolution No. 05-55):
1. ANNUAL REVIEW OF THE CITYWIDE TRAFFIC IMPACT FEE PROGRAM
Public Services Department/Transportation Services
RECOMMENDATION:
Staff recommends that the City Council:
Adopt the proposed resolution, continuing the citywide traffic impact fee for new
development in the City of Costa Mesa and conducting the related annual review
of the citywide traffic impact fee program and capital improvement plan for
transportation improvements (Attachment 1). The resolution incorporates the
recommendations from the Traffic Impact Fee Ad Hoc Committee and staff, which
include:
1. Continue a traffic impact fee of $235 per Average Daily Trip (ADT) based on
the Capital Improvement Projects and inclusion of Active Transportation
projects; and
2. Approve allocation of up to 10% of traffic impact fees towards traffic signal
synchronization projects; and
3. Remove the 5% cap on Active Transportation Projects to allow for additional
active transportation projects; and
4. Approve a ten percent (10%) reduction in ADT to account for active
transportation project benefits; and
5. Approve the annual accounting of the Citywide Traffic Impact Fee Program.
OLD BUSINESS: NONE
Agenda continued on next page
AGENDA – REGULAR MEETING – DECEMBER 3, 2019 – PAGE 9
v.1, 11/27/19
NEW BUSINESS:
1. APPOINTMENT OF CITY NEGOTIATORS FOR THE COSTA MESA CITY
EMPLOYEE ASSOCIATION (CMCEA) MEET AND CONFER AND
AUTHORIZATION TO PROCEED WITH THE FINANCIAL ANALYSIS OF THE
CURRENT MOU PER THE TRANSPARENCY IN LABOR NEGOTIATIONS
COUNCIL POLICY 300-8 – City Manager’s Office/Human Resources Division
RECOMMENDATION:
Staff recommends that the City Council:
1. Designate Peter Brown, Partner, Liebert Cassidy Whitmore, Lori Ann Farrell
Harrison, City Manager and Lance Nakamoto, Human Resources Manager as
the City’s representatives in negotiations with the CMCEA; and
2. Authorize staff to have the independent fiscal analysis of the current CMCEA
2016-2020 Memorandum of Understanding (MOU) completed per the
requirements of the Transparency In Labor Negotiations Council Policy 300-8
(hereinafter policy) and any future analysis that may arise from the meet and
confer process.
ADDITIONAL COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND
SUGGESTIONS
ADJOURNMENT
UPCOMING COMMUNITY EVENTS AND ACTIVITIES
Nov. 30 – December 24, 2019 – A Christmas Carol, The 40th annual production of the
Dickens classic on stage at South Coast Repertory starring Hal Landon as Scrooge. More
info and tickets available at www.scr.org.
Thursday – Saturday, December 5 – 7, 2019 – It’s a Wonderful Life, 7 p.m. presented
by Estancia Production Drama, Barbara Van Holt Theater at Estancia High School.
Saturday, December 7, 2019 – Polar Express, Estancia Park, 1900 Adams Ave. The
free event hosted by L3 Real Estate includes photos with Santa, cookie decorating, face
painting, electric train rides, bounce house and more.
Saturday, December 7, 2019 – OC Taco Festival, 12 – 4 p.m., OC Marketplace at the
OC Fair & Event Center. The OC Taco Festival celebrates a universal love of tacos and
taco culture wrapped in a lively festival that refuses to take itself seriously.
December 13 – 22, 2019 – Costa Mesa Snoopy House, 5:30 - 9 p.m. Celebrate the
holidays with family and friends and the City of Costa Mesa. Enjoy train rides, local
performances and nightly visits with Santa Claus. More info
www.costamesaca.gov/lionsparkevents
AGENDA – REGULAR MEETING – DECEMBER 3, 2019 – PAGE 10
v.1, 11/27/19
Friday, December 13, 2019 – Movie Night in the Park: Nightmare Before Christmas,
4:30 – 8:30 p.m., Lions Park Event Lawn, 1855 Park Ave.
www.costamesaca.gov/lionsparkevents
Saturday, December 14, 2019 – Holiday Snow Land, 9 a.m. – noon. Hosted by Torelli
Realty, Bring the family to Balearic Park and enjoy a bounce house, cookie decorating,
arts and crafts and Santa Claus.
Saturday, December 14 – Restore Fairview Park, 9 - 11 a.m., Restoring various areas
of the park through non-native plant removal and native species planting every 2nd
Saturday of the month.
Saturday, December 14, 2019 – Costa Mesa Bridge Shelter Volunteer Orientation, 12
p.m. & 1 p.m., The Crossing Church & Costa Mesa Senior Center. Learn more about how
you can get involved at this mandatory training for all shelter volunteers. Training sessions
held every second Saturday of the month. RSVP to AlyssaS@mercyhouse.net
Sunday, December 15, 2019 – Community Bike Ride with Council Member Reynolds,
riders will deliver cookies and other holiday treats to Costa Mesa Police and Fire stations
and there will be a shorter ride for kids and beginners as well as a longer ride. Departure
site and route TBD.
Thursday, December 19, 2019 – Breakfast with Santa, 10 a.m. – 1 p.m., Costa Mesa
Senior Center, 695 W. 19th St. Celebrate the holidays at the Senior Center. More info at
www.costamesaca.gov.
December 19, 2019 – January 5, 2020 – Winter Fest OC, hours vary, OC Fair & Event
Center. Experience Southern California’s largest winter festival Featuring ice tubing down
a 150-foot mountain, massive snow play and slide area, SoCal’s largest outdoor ice rink,
over 20 carnival rides and attractions, festive entertainment, seasonal eateries and more.
Saturday & Sunday, December 21 & 22 – Christmas with Santa, 10 a.m. – 3:30 p.m.,
Goathill Junction at Fairview Park, hosted by the Orange County Model Engineers, this
annual event features free train rides and photos with Santa.
Monday, December 23 – Community Blood Drive, 2 – 7 p.m., Lions Park Event Lawn,
1855 Park Ave. www.costamesaca.gov/lionsparkevents